2014-3893 Ordinance ORDINANCE NO. 2014-3893
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI BEACH
CITY CODE ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE IV
ENTITLED "OFFICERS AND EMPLOYEES," BY AMENDING SECTION 2-191
ENTITLED "ENUMERATION OF ORGANIZATIONAL UNITS," BY CREATING
THE DEPARTMENT OF EMERGENCY MANAGEMENT, CORRECTING RE-
LETTERING AND SCRIVENER'S ERRORS; AND . PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
WHEREAS, there currently exists the need to make modifications to the Miami Beach
City Code in order to properly enumerate the existing administrative structure of the City; and
WHEREAS, Section 4.02 of the City Charter sets forth the functions and powers of the
City Manager, which include appointing all directors of the several departments now existing, or
to be created, with the consent of the City Commission, and to the remove the same at will,
except for the Legal Department and the City's Clerk's Office; and
WHEREAS, the amendments set forth herein provide an accurate representation of the
City's administrative structure.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Section 2-191 of City Code Chapter 2, entitled "Administration," is hereby
amended as follows:
CHAPTER 2
ADMINISTRATION
ARTICLE IV. OFFICERS AND EMPLOYEES
DIVISION 1. GENERALLY
Section 2-191. Enumeration of organizational units. \
The administration or organization units of the city shall be as follows:
(a) Office of the City Manager.
(b) Office of the City Attorney.
(c) Office of the City Clerk.
(d) Finance department.
(e) Human resources department.
(f) Building department.
(q) Department of emergency management.
(h) Parks and recreation department.
(i) Parking department.
0) Fire department.
(k) Police department.
(1) Transportation department.
(m) Public works department.
(n) SaRitati9R depaFtmeRt Office of housing and community services.
(o) Code compliance department.
(nj GenyeRtinn nen+er depaFtn; Office of capital improvement protects.
(q) Ross Museum of AFt department Office of communications.
(r) Office of budget and performance improvement.
(s) Information technology department.
(t) Procurement department.
(u) Tourism, culture, and economic development department.
(v) Planning department.
SECTION 2. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 3. SEVERABILITY
If any section, subsection, clause, or provision of this Ordinance is held invalid,
the remainder shall not be affected by such invalidity.
SECTION 4. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach,
and it is hereby ordained that the provisions of this ordinance shall become and be made a part
of the Miami Beach City Code. The sections of this ordinance may be renumbered or relettered
to accomplish such intention, and the word "ordinance" may be changed to "section," "article" or
other appropriate word.
SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect on the c?() day of S� e) elli her , 2014.
PASSED AND ADOPTED this. /V day of •Pnn be r- _, 2014.
ATTEST: 0
hilip Levine, M
INCORP ORATED:
0
�;,, APPROVED AS TO
Rafa7-11E. Granado, City Clerk FORM & LANGUAGE
(Sponsored by: Commissioner Deede Weithorn) &FOR EXECUTION
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance of the Mayor and City Commission of The City Of Miami Beach, Florida, Amending Chapter 2 of the
Miami Beach City Code Entitled Administration, by Amending Article IV Entitled Officers And Employees, by
Amending Section 2-191 Entitled "Enumeration Of Organizational Units."
Key Intended Outcome Supported:
Maximize efficient delivery of services; strengthen internal controls.
Item Summary/Recommendation: SECOND READING AND PUBLIC HEARING
Section 2-191 of the Miami Beach City Code requires that organizational units be created by law or ordinance.
Section 2-191 was amended in April 2014, when the Transportation Department was created and a scrivener's error
corrected.
The Administration last sought amendments to this section of the Code in January and May 2014. Prior to those two
instances, the last time Section 2-191 had been amended was when the Office of Elder Affairs was created in
December 1999.
Today I am recommending the creation of the Department of Emergency Management, correcting re-lettering and
scrivener's errors. The Administration anticipates that this standalone department will better serve the citizens'
interest by centralizing activities related to emergency preparedness, which includes readiness to respond to natural
and man-made disasters, direction of the Public Safety Communications Unit (PSCU - 911), physical security of all
City buildings, and coordination for the acquisition and maintenance of Citywide security and communications
technology.
The Administration recommends approving the ordinance. Approval was granted at the first reading on the July 23,
2014, Commission meeting.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 NA NA
2 NA NA
3 NA NA
OBPI Total NA NA
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sylvia Cres o-Tabak, Human Resources Director
Sign-Offs:
Department Director Assistant City Manager City Manager
Sylvia Cres o-Tabak Kathie G. Brooks Jimmy L. Morales
MIAMIBEACH
4 Agenda Item
Date 9W
MIAMBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of t e City Co mission
FROM: Jimmy L. Morales, City Manager -
DATE: September 10, 2014
SUBJECT: AN ORDINANCE OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI BEACH CITY CODE
ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE IV ENTITLED "OFFICERS
AND EMPLOYEES," BY AMENDING SECTION 2-191 ENTITLED "ENUMERATION OF
ORGANIZATIONAL UNITS," BY CREATING THE DEPARTMENT OF EMERGENCY
MANAGEMENT, CORRECTING RE-LETTERING AND SCRIVENER'S ERRORS; AND
PROVIDING FOR REPEALER SEVERABILITY; CODIFICATION AND AN EFFECTIVE
DATE.
SECOND READING AND PUBLIC HEARING
ADMINISTRATION RECOMMENDATION
The Administration recommends approval of the ordinance. Approval was granted at the first reading
on the July 23, 2014, Commission meeting.
BACKGROUND
Section 2-191 of the Miami Beach City Code requires that organizational units be created by law or
ordinance. Section 2-191 was last amended in January and May 2014. Prior to those instances, the
last time Section 2-191 had been amended was when the Office of Elder Affairs was created in
December 1999.
On May 17, 2013, early in my tenure as City Manager, via Letter to Commission (LTC) 177-2013, 1
informed the Mayor and City Commissioners of my decision to make the Emergency Management
Coordinator a full, rather than part-time position. I appointed Charles (Chuck) Tear, who has been
reporting to me throughout his tenure. As the Emergency Management Coordinator, Chuck was
responsible for the readiness of all City employees who play a role in the Emergency Operations
Center (EOC), as well as interacting with other jurisdictions such as Miami-Dade County, the State of
Florida and non-governmental organizations to ensure emergency preparedness.
As the Emergency Management Coordinator's role grew, it became readily apparent that a Department
of Emergency Management with a concomitant budget and staff was an essential component of the
City's administrative organizational structure. In addition to emergency preparedness, which includes
readiness to respond to natural and man-made disasters, the organizational unit is also responsible for
the managing the Public Safety Communications Unit (PSCU - 911), the physical security of all City
buildings, and coordination for the acquisition and maintenance of Citywide security and
communications technology.
CONCLUSION
The Administration recommends approving the ordinance.
JLM/KGB/SC-T
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