2014-28715 Reso RESOLUTION NO. 2014-28715
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO
SECTION 2-367 (d) OF THE MIAMI BEACH CITY CODE, THE SOLE
SOURCE PURCHASE AND INSTALLATION OF MUTUALINK PEER-TO-
PEER INTEROPERABLE NETWORK ACCESS MULTIMEDIA
COMMUNICATIONS PLATFORM TO INCLUDE SOFTWARE LICENSING,
UPGRADES, ANNUAL MAINTENANCE AND TRAINING FROM
MUTUALINK, INC., THE SOLE DEVELOPER, MANUFACTURER,
INTERGRATOR AND SOLE DISTRIBUTOR.
WHEREAS, pursuant to Section 2-367(d) of the Miami Beach Code, the City
Commission, may enter into contracts for goods and/or services where only one source for
the products or service is evident; and
WHEREAS, the purchase of Mutualink peer-to-peer interoperable network access
multimedia communications platform, to include software licensing, upgrades and training,
is available from Mutualink Inc., the developer, manufacturer, integrator and sole distributor;
and
WHEREAS, the Procurement Director has determined that Mutualink Inc., is the
sole source and only authorized distributor for Mutualink's peer-to-peer interoperable
network access multimedia communications platform to include software licensing,
upgrades and training; and
WHEREAS, additionally, the Administration has complied with the requirements for
sole source purchases, pursuant to Section 2-367(d) of the Miami Beach City Code.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of Miami Beach, Florida, hereby approve, pursuant to Section 2-367 (d) of the
Miami Beach City Code, the sole source purchase of Mutualink's peer-to-peer interoperable
network access multimedia communications platform to include installation, software
licensing, upgrades, annual maintenance and training, from Mutualink Inc., the developer,
manufacturer, integrator and sole distributor.
PASSED AND ADOPTED THIS DAY OF J�V-IA 014.
ATTEST: `
Rafa I E. Gra_ c(6,.-City I k Philip Levin or
I`J G R F APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida Approving
Pursuant To Section 2-367(d)Of The Miami Beach City Code,The Sole Source Purchase And Installation
Of Mutualink Peer-To-Peer Interoperable Network Access Multimedia Communications Platform To
Include Software Licensing, Upgrades, Annual Maintenance And Training, From Mutualink Inc., The
Developer, Manufacturer, Integrator and Sole Distributor.
Key Intended Outcome Supported:
Supporting Data(Surveys, Environmental Scan, etc.):N/A
Item Summa /Recommendation:
Mutualink is a multi-media emergency preparedness interoperability communications platform.During an
emergency or"incident," it will allow the sharing of voice, video, data and text in a secure manner with
different entities within the City as well as other agencies and jurisdictions, and private enterprises.
Because it is an Internet Protocol(IP)based system, it allows communication to take place from any type
of device or operating system. It will also be used to interface with standalone Closed-Circuit Television
(CCTV) surveillance systems so they can be monitored and controlled remotely.
Mutualink's main benefit is to provide the City with a means to quickly establish effective and seamless
secure communications with the ability to share all types of digital data with multiple and diverse entities
using any type of communications device during any type of emergency or critical event.
Mutualink is the only manufacturer who offers a peer-to-peer IP based architecture which allows for
multiple forms of communications with others in its network space without a centralized server or servers.
No other company provides all of the interoperability functions (two-way radio, landline and mobile
telephone, intercom, public address,text messaging,file sharing and real time full motions video sharing)
on a single platform.
The Florida Emergency Preparedness Association(FEPA)Technology Committee independent research
found no other product on the market that provides the same suite of capabilities. There is no company or
product offering any single vendor that provides the same level of services and functionality. Mutualink is
used both in the United States and internationality to include several branches of the United States military
and the United States Department of Homeland Security. Mutualink is the sole developer, manufacturer,
integrator and distributor of its products and services.
RECOMMENDATION
Approve the sole source purchase.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $96,902.94 199-5691-000674
6'� (V 2
Bp J Total 1 $96,902.94
financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, ext. 7490
Sign-Offs:
%pprtment Dire!,0fW City Manager anager
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City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Phillip Levine and Members oLPPROVING mm' sion
FROM: Jimmy L. Morales, City Manager
DATE: September 10, 2014
SUBJECT: A RESOLUTION OF THE MACITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA PURSUANT TO SECTION 2-
367(D) OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE
PURCHASE AND INSTALLATION OF MUTUALINK PEER-TO-PEER
INTEROPERABLE NETWORK ACCESS MULTIMEDIA
COMMUNICATIONS PLATFORM TO INCLUDE SOFTWARE LICENSING,
UPGRADES, ANNUAL MAINTENANCE AND TRAINING, FROM
MUTUALINK INC., THE SOLE SOURCE PROVIDER.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME
FUNDING
Account Code: 199-5691-000674, Amount: $96,902.94
BACKGROUND/ANALYS
Mutualink is a multi-media emergency preparedness interoperability communications platform.
During an emergency or "incident," it will allow the sharing of voice, video, data and text in a
secure manner with different entities within the City as well as other agencies and jurisdictions,
and private enterprises. Because it is Internet Protocol (IP) based system, it allows
communication to take place from any type of device or operating system. It will also be used to
interface with standalone Closed-Circuit Television (CCTV) surveillance systems so they can be
monitored and controlled remotely.
Mutualink's main benefit is to provide the City with a means to quickly establish effective and
seamless secure communications with the ability to share all types of digital data with multiple
and diverse entities using any type of communications device during any type of emergency or
critical event.
Mutualink is the only manufacturer who offers a peer-to-peer IP based architecture which allows
for multiple forms of communications with others in its network space without a centralized server
or servers. No other company provides all of the interoperability functions (two-way radio,
landline and mobile telephone, intercom, public address, text messaging, file sharing and real
time full motions video sharing)on a single platform.
September 10,2014
Commission Memorandum
Sole Source—Mutualink
Page 2 of 2
The Florida Emergency Preparedness Association (FEPA) Technology Committee independent
research found no other product on the market that provides the same suite of capabilities.
There is no company or product offering any single vendor that provides the same level of
services and functionality. Mutualink is used both in the United States and internationality to
include several branches of the United States military and the United States Department of
Homeland Security.
Mutualink is the sole developer, manufacturer, integrator and distributor of its products and
services.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution, authorizing the sole source procurement, pursuant to Section 2-367 (d) of the Miami
Beach City Code, from Mutualink Inc., for the Peer-To-Peer Interoperable Network Access
Multimedia Communications Platform, to include installation, software licensing, upgrades, annual
maintenance and training.
JLM/MT/CT/AD
T:WGENDA\2014\10Sept\Sole Source-Mutualink -Memo.doc
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/\AIA/\Al BEACH
Sole Source Procurement Request
Description of Product/Service: Mutualink
Estimated amount of this purchase: $ 156,967.28 One Time Purchase L1 or Recurring II
Department:
Contact Person:
Phone:
Due Date: II Work must be completed by:
(check all
that apply) II Material/Equipment/Supplies must be delivered by:
n Service must begin by:
Please provide the following information in order to document the sole source request and prepare the appropriate
recommendation to the City Manager and Mayor and City Commission:
1. Explain why the product/service requested is the only produalservice that can satisfy your requirements and
l explain why alternatives are unacceptable. Be specific with regard to specifications,features, characteristics,
J requirements, capabilities and compatibility. Describe what steps have been undertaken to make this
determination.
Mutualink is the only manufacturer who offers a peer to peer IP based architecture which allows for multiple
forms of communications with others in its network space without a centralized server or servers. No other
company provides all of the interoperability functions (two-way radio, landline and mobile telephone, intercom,
public address,text messaging, file sharing and real time full motions video sharing)on a single platform.
There are only a couple of companies that offer a similar product. Online research was conduct to determine the
scope and features of services provided. None of the companies offered all the features provided by Mutualink.
Mutualink's closest competitor does provide several of the same features. However, it is a software based
program and database that is designed primarily for incident response which incorporates a communications
component. A lot of what this product offers appears to be a duplication of services already in use by Emergency
Management and other departments within the City.
2. Explain why this service provider, supplier, or manufacturer is the only practicably available source from
which to obtain this product or service and describe the efforts that were made to verify and confirm whether,
or not,this is so.
Mutualink is the manufacturer and the sole distributor of their technology. (See attached letter.)
3. Will this purchase obligate us to a particular vendor for future purchases?
Yes, there is an annual access fee that covers software licensing, software upgrades, remote monitoring of
endpoints and remote monitor for support and training purposes. Additional or "like" items in the future are
optional and the decision not purchase additional items will not impart the use and functionality of what is being
considered for purchase.
4. Explain why the price for this product or service is considered to be fair and reasonable.
All but one of the line items is on GSA Schedule 70(Contract No. GS35F0006W). The one item not on the
schedule,the Edge Client Software, is being submitted for scheduling.
S. Describe the negotiation efforts, if any, which have been made with the supplier to obtain the best possible
price.
Mutualink is the manufacturer and sole distributor for this product. No efforts have been made to negotiate a
lower price.
6. Explain the consequence(s)to the City or Public, including a dollar estimate of the financial impact, if this
Sole Source is not approved.
There would be no negative consequences if this sole source is not approved.
7. Industry Independent Standard Review.
See attached letter from the Technology Committee Chair for the Florida emergency Preparedness Association.
(FEPA).
I hereby request that a Sole Source be approved for the procurement of the above statement of work, material,equipment,
commodity,or service.
Department Director's Name: Charles Tear
Signature Date
/HYtsl Ii Ii REDEFINING INTEROPERABILITY
ra.
1269 South Broad Street I Wallingford,CT 06492 1 Phone:(866)957-5465 1 Fax:(203)269-2378 1 www.mutualink.net
Change Order Miami Beach PO 024895 6/13/04 Date:7/3/14
CHANGE ORDER-Site 1 Miami Beach EOC and City Hall
Part# IDescription Qty Unit Price Unit Disc Extended Price I Subtotal Agency
M960-980-001 ML Edge Client SW,Per Named AgencyUser 1 1 $ 8,000.00 $ $ 8,000.00
M960-980-005 ML Edge Client SW Concurrent Users 2-5 4 $ 4,606.00 $ - $ 18,424.00
M960-980-025 ML Edge Client SW Concurrent Users 6-25 20 $ 1,291.00 $ - $ 25,820.00
M960-985-001 ML Edge Client SW Annual Fee-User 1(per named agency) 1 $ 700.00 $ $ 700.00
M960-985-005 ML Edge Client SW Annual Fee Concurrent Users 2-5 4 $ 204.20 $ $ 816.80
M960-985-100 ML Edge Client SW Annual Fee Concurrents User 6-25 20 $ 159.50 $ $ 3,190.00
M500-915 Mutualink Panic Button Bundle 3 $ 865.00 $ 2,595.00
Stand Alone Streaming/Recording Video Appliance-
M840-475 Epiphan 3 $ 2,100.00 $ 6,300.00
M500-240-001 VNIC 3 $ 5,484.00 $ (597.73) $ 14,658.81
Network Access Provisioning-Mutualink Interop P2P
M980-100-001 Network 1 $ 945.00 $ (40.47) $ 904.53
M980-200-001 Config-Mutualink Interio P2P Network 1 $ 1,620.00 $ (69.37) $ 1,550.63
M940-100-100 Misc Hardware 7 $ 125.00 $ (5.35) $ 837.55
M990-001-001 Staging-Additional&Custom 6 $ 135.00 $ (9.78) $ 751.32
Misc Misc Hardware 1 $ 15.19 $ 15.19
M990-240-001 Staging-VNIC 3 $ 540.00 $ (23.12) $ 1,550.64
M960-240-00 VNIC-Interop P2P Network Access 3 $ 822.00 $ (89.46) $ 2,197.62 $ 88,312.09
'Site 2 Miami Beach Ocean Rescue REMAINS the SAME
Part# IDescription Qty Unit Price Unit Disc Extended Price Subtotal Agency
M500-240-001 VNIC 1 $ 5,484.00 $ (597.73) $ 4,886.27
Network Access Provisioning-Mutualink Interop P2P
M980-100-001 Network 1 $ 945.00 $ (40.47) $ 904.53
M980-200-001 Config-Mutualink Interio P2P Network 1 $ 1,620.00 $ (69.37) $ 1,550.63
M990-240-001 Staging-VNIC 1 $ 540.00 $ (23.12) $ 516.88
M960-240-00 VNIC-Interop P213 Network Access 1 $ 822.00 $ (89.46) $ 732.54 $ 8,590.85
Total $ 96,902.94
Approval for Change Order
Signature:
Date:
(Z)
Mr. Paul G. Seldes
2046 Treasure Coast Plaza, A-288
Vero Beach, FL, 32960
August 15, 2014
Mr. Eric J. Kolbinsky
Emergency Management Specialist
City of Miami Beach, Office of Emergency Management
2310 Pine Tree Drive, 3rd Floor,
Miami Beach, FL 33140
Dear Mr. Kolbinsky:
The Florida Emergency Preparedness Association (FEPA)Technology Committee received your
request to evaluate the Mutualink EDGE platform. The committee members have broad
experience with public safety technologies across a wide range of capabilities and functions. In
looking at the Mutualink product we found a very strong, robust communication and
collaboration platform that is extremely secure and flexible.
Conducting some independent research, we are not aware and were unable to find any product on
the market that provides the same suite of capabilities. There is no company or product offering
from an single vendor that provides the same level of services and functionality. The Mutualink
Y g p
platform is in use both in the US and internationally. Mutualink is also used by several branches
of the US military and the US Dept. of Homeland Security.
Please feel free to contact me with any further questions.
Sincerely,
r
Mr. Paul G. Seldes
Technology Committee Chair
Florida Emergency Preparedness Association (FEPA)
772-492-0069
paul.seldes @fepa.org
Mutualink,Inc.
elNutua/ink 1269 South Broad Street
Wallingford,CT 06492
P (866)957-5465
F ( (203)269-2378
C:ontroliab:e 11-kiLiilive AH!udable mutualink.net
August 25, 2014
To Whom It May Concern:
Mutualink, the developer, manufacturer and integrator of a peer-to-peer interoperable
multimedia communications platform and the IRAPP Network is the only current source
for the technology in Florida.
Our requirements of honoring the best possible price and service to Federal, State and
local governments have caused Mutualink to establish a price structure that reflects the
same pricing across multiple contracts inclusive of GSA Schedule 70 and 2 State
contracts that we currently hold. It is this price structure that is being offered to Miami
Beach at this time.
Respectively,
Mark Hatten
CEO/Chairman
Mutualink,Inc.
(*Mu�tual7i7n3k> 1269 South Broad Street
Wallingford,CT 06492
P 1 (866)957-5465
F 1 (203)269-2378
Controllable ir'iil_Iltive AffOtdai]le mutualink.net
July 2,2014
City of Miami Beach
Dept of Emergency Mgmt
2310 Pine Tree Drive
Miami Beach,FL 33140
RE:New Edge Client Option,Change Order and Mutualink, Inc.Sole Source Document
To Whom It May Concern:
Mutualink has introduced a new option this spring for the Edge Client. The ability to use Edge
@Command on Miami Beach's own Windows 7/8/8.1 PCs/laptops or iOS Devices, instead of buying an
appliance IWS. This advance in technology of a software only option allows for more users than our
appliance model for less money and more flexibility. It was not available at the time Miami Beach
started the quoting process. A change order is attached for your review and signature reflecting the
change the Mutualink Edge Software and also allowing for additional equipment for City Hall.
Please see below for information regarding sole source information for the Mutualink solution.
Provide a Mutualink, or Mutualink compatible, peer-to-peer and invitation and acceptance based ad-hoc
multi-media emergency preparedness interoperability communications solution that will provide
interoperable communications for Police, EOC and City Departments and any agencies required by the
City of Miami Beach. The interoperability communication solution must meet the following
requirements:
• It must employ a peer based IP architecture whereby each end-point can communicate with others
in its network space without a centralized server or servers;
• Employ a dynamic invitation and acceptance defined interoperable communication session method
whereby a participant can initiate a session and invite other endpoints into the session, invited
participants are notified with an audible and visual invitation,and invitees can join the interoperable
communication sessions on discretionary acceptance by either accepting the invitation or rejecting
the invitation through a GUI based screen selection;
• It must facilitate interoperable multi-media communications to include two-way radio, landline and
mobile telephony,intercom,Public Address,text messaging,file sharing and real time full motion
video sharing("Communications Resources");
• Each user or agency must be able to maintain discretionary, real time control of all communications
assets owned or operated by the user or agency,and allow a user to include and remove discrete
Communications Resources under the user's control at will through a GUI
• The solution must use broadband internet connectivity in a network agnostic manner(terrestrial,
wireless and satellite)via dedicated or virtual connections;
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Mutualink,Inc.
Mu<: tua,7 1269 South Broad Street
Wallingford,CT 06492
P ( (866)957-5465
F (203)269-2378
Conirdlablo IdUl(ive AiiorciaUe mutualink.net
• There shall be no requirement for the programming, input or administration of pre-established
rules, permissions or other configurations to enable endpoints to communicate and share resources
with or among any other endpoints;
• The solution must be capable of seamlessly integrating and fully communicating with other existing
Mutualink or Mutualink compatible system endpoints and enable automatic discovery and updating
of endpoints across systems;
• The solution must support"invitation based resource sharing"whereby participants can select and
add peers at will
• The solution must allow for long running incidents where the communications session where the
participating endpoints may change in session and will continue even if the originating party
removes itself from the session
• Software upgrades and updates must be remotely provided and automatically installed
• Network monitoring services must be provided with network notifications
• All endpoints must be encrypted and mutually authenticated using standards-based public-key
cryptography.
• All media communications(voice,video,files,messages) must be encrypted using a 256 Bit or
higher AES cipher
• The solution must be(1)deployed and in continual deployed use with a police,fire or emergency
management agency within a State or Region for(1) not less than one(1)year, and(2) be in use by a
minimum of 10 public safety and/or first responder entities(law enforcement agencies, Fire
Departments,Offices of Emergency Management)and with 2 or more local hospitals,and two other
critical infrastructure or key resources entities(such as schools,malls,stadiums,financial
institutions,transit or utilities) wherein all such agencies are located within a recognized regional
area or state,and each such agency can communicate with any of the others on a discretionary basis
for public safety and emergency preparedness or response interoperable communications purposes
and (3) is or has a field deployed,fully functional integrated solution with a Mutualink system or a
Mutualink compatible system that can be shown to be interconnected with a Mutualink system on a
deployed and functional basis
• Must be able to connect to the IRAPP Network
• Must support secure mobile clients(iOS and Windows based),with sharing of audio via PTT,text
messaging,file sharing and video.
Regards,
Dawn S Odams
Sr Director Sales Operations
(e)dodams @mutualink.net
(p)978-467-4721
i