2014-28766 Reso RESOLUTION NO. 2014-28766
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER TO REJECT THE
SINGLE PROPOSAL RECEIVED, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 2014-290-YG FOR THE DESIGN,
MANUFACTURE AND INSTALL REMOVABLE/RETRACTABLE
CANOPY AT THE NORTH .BEACH BAND SHELL AND AUTHORIZE
THE ISSUANCE OF A NEW RFP.
WHEREAS, Request for Proposals No. 2014-290-YG (the RFP), for the Design,
Manufacture and Install of a Removable/Retractable Canopy at the North Beach Band
Shell, was issued on July 29, 2014, with a deadline for receipt of proposals of
September 16, 2014; and
WHEREAS, a pre-bid conference to provide information to the proposers was
held on August 8, 2014; and
WHEREAS, the City received a proposal from the following firm: Paradise
Awnings Corporation; and
WHEREAS, the cost proposal submitted by Paradise Awnings significantly
exceeded the budget for this project; and
WHEREAS, the Administration recommends the rejection of the proposal
received pursuant to the RFP; and
WHEREAS, the Administration will be conducting an industry review meeting to
review the specifications and scope of this project in an effort to increase the number of
proposals in the forthcoming RFP; and
WHEREAS, after the industry review meeting, the Administration will prepare
and issue a new RFP, which will be submitted to the City Commission via a Letter to
Commission ("LTC"); and
WHEREAS, after reviewing the Administration's recommendation, the City
Manager exercised his due diligence and recommends that the Mayor and the City
Commission reject the single proposal received pursuant to this RFP and authorize the
issuance of a new RFP.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject the single
proposal received, pursuant to Request for Proposals (RFP) No. 2014-290-YG, for the
Design, Manufacture and Install of a Removable/Retractable Canopy at the North
Beach Band Shell and authorize the issuance of a new RFP.
PASSED AND ADOPTED this 3d day of 2014.
ATTEST: ` E,q
:INCORP ORATED_
Rafael E. Granado, City Clerk i' evine
'4CH 76
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APPROVED AS TO
FORM & LANGUAGE
& FO„ XECUTION
L2A,
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO REJECT THE SINGLE
PROPOSAL RECEIVED, PURSUANT TO REQUEST FOR PROPOSALS(RFP) NO. 2014-290-YG FOR
THE DESIGN,MANUFACTURE AND INSTALL REMOVABLE/RETRACTABLE CANOPY AT THE NORTH
BEACH BAND SHELL AND AUTHORIZE THE ISSUANCE OF A NEW RFP.
Key Intended Outcome Supported:
Maximize The Miami Beach Brand As A World Class Destination
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
The Mayor's Blue Ribbon Panel on North Beach Revitalization(the"Panel")has begun to identify a number
of items that could immediately help in the revitalization efforts. One such recommendation from the Panel is
a series of events,festivals,fairs and other activity to provide year around programming for the community
and attract visitors to North Beach. To that end, the Panel recommended obtaining a canopy or other
structure able to cover the audience area of the Band Shell. It is believed that such a cover will protect
attendees at events and will encourage use of the facilities as the effects of weather can be mitigated using a
canopy. Funding was identified and included as part of a Capital Budget amendment early this year.
By means of RFP 2014-290-YG, the City of Miami Beach sought proposals from qualified firms to design,
manufacture and install a custom canopy at the North Beach Band Shell facility(the"Facility").The area of
coverage for the canopy is approximately 9,700 square feet. The scope of the project consists of the
following: • Design and shop drawings
•Obtaining all necessary permits
•Seek approval of shop drawings from the City
• Manufacture canopy
• Install Canopy
•Warranty and maintain for a period of not less than five (5)years.
The RFP was issued on July 29,2014,with an opening date of September 16,2014.A pre-bid conference to
provide information to the proposers was held on August 8, 2014. Only one (1) proposal was received in
response to the RFP from Paradise Awnings Corporation. However, the proposed cost significantly
exceeded the budget for this project.
Therefore, the City Manager recommends the rejection of the proposal received pursuant to the RFP.The
Administration will be conducting an industry review meeting to review the specifications and scope of this
project in an effort to increase the number of proposals in a forthcoming RFP. After the industry review
meeting, the Administration will prepare and issue a new RFP, which will be submitted to the City
Commission via a Letter to Commission ("LTC").
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 N/A N/A
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department i ecto Assis nt City M City na er
AD MS KB M JLM kr
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MIAMIBEACH AGENDA ITEM
DATE q �y
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI MEMORANDUM
TO: Mayor Philip Levine and Members f the City Co ission
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO REJECT THE SINGLE PROPOSAL RECEIVED, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2014-290-YG: DESIGN,
MANUFACTURE AND INSTALL REMOVABLE/RETRACTABLE CANOPY AT THE
NORTH BEACH BAND SHELL AND AUTHORIZE THE ISSUANCE OF A NEW
RFP.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority Infrastructure With Full Accountability
BACKGROUND
The Mayor's Blue Ribbon Panel on North Beach Revitalization (the "Panel") has begun to
identify a number of items that could immediately help in the revitalization efforts. One such
recommendation from the Panel is a series of events, festivals, fairs and other activity to
provide year around programming for the community and attract visitors to North Beach. To
that end, the Panel recommended obtaining a canopy or other structure able to cover the
audience area of the Band Shell. It is believed that such a cover will protect attendees at
events and will encourage use of the facilities as the effects of weather can be mitigated using
a canopy. Funding was identified and included as part of a Capital Budget amendment early
this year.
By means of RFP 2014-290-YG, the City of Miami Beach sought proposals from qualified firms
to design, manufacture and install a custom canopy at the North Beach Band Shell facility (the
"Facility"). The area of coverage for the canopy is approximately 9,700 square feet. The scope
of the project consists of the following:
• Design and shop drawings
• Obtaining all necessary permits
• Seek approval of shop drawings from the City
• Manufacture canopy
• Install Canopy
• Warranty and maintain for a period of not less than five (5) years.
RFP PROCESS
The RFP was issued on July 29, 2014, with an opening date of September 16, 2014. A pre-bid
conference to provide information to the proposers was held on August 8, 2014. Only one (1)
proposal was received in response to the RFP from Paradise Awnings Corporation. However
Commission Memorandum — RFP No. 2014-290-YG: Design, Manufacture and Install
Removable/Retractable Canopy At The North Beach Band Shell
September 30, 2014
Page 2
the proposed cost in the total amount of $567,850.00 significantly exceeded the available
budget for this project in the amount of$100,000.00.
Therefore, the City Manager recommends the rejection of the proposal received pursuant to
the RFP. The Administration will be conducting an industry review meeting to review the
specifications and scope of this project in an effort to increase the number of proposals in a
forthcoming RFP. After the industry review meeting, the Administration will prepare and issue
a new RFP, which will be submitted to the City Commission via a Letter to Commission
("LTC").
MANAGER'S DUE DILIGENCE & RECOMMENDATION
Adopt the Resolution.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager to reject the single proposal
received, pursuant to Request for Proposals (RFP) No. 2014-290-YG: Design, Manufacture
and Install Removable/Retractable Canopy at the North Beach Band Shell and authorize the
issuance of a new RFP.
JLM/MT/ KB/AD/YG
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