2014-28801 Reso RESOLUTION NO. 2014-28801
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-278-ME FOR
OWNERS REPRESENTATIVE SERVICES FOR THE MIAMI BEACH
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP-RANKED PROPOSER, HILL INTERNATIONAL, INC; AND IF
SUCCESSFUL NEGOTIATIONS ARE - NOT REACHED, FURTHER
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH URS CORPORATION SOUTHERN; AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on July 30, 2014, the Mayor and Commission authorized the issuance of
RFP No. 2014-278-ME for Owners Representative Services for the Miami Beach Convention
Center Renovation and Expansion (the RFP); and
WHEREAS, RFP No. 2014-278-ME was issued on August 5, 2014, with an opening date
of September 8, 2014; and
WHEREAS, a voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on August 13, 2014; and
WHEREAS, the City received proposals from the following five (5) firms: (1) Caribbean
Project Management, P.C.; (2) Claro Development Solutions, Inc.; (3) Hill International, Inc.; (4)
STV Construction, Inc.; and (5) URS Corporation Southern; and
WHEREAS, on September 23, 2014, the City Manager via Letter to Commission (LTC)
No. 324-2014, appointed an Evaluation Committee (the "Committee"), which convened on
October 3, 2014 to consider proposals received and interview the proposing teams; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and general
information on the scope of services, references, and a copy of each proposal; and
WHEREAS, additionally, the Committee engaged in a question and answer session after
the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, after reviewing all the submissions, attending the Evaluation Committee
meeting in its entirety, and having heard the Evaluation Committee's comments and rankings,
the City Manager exercised his due diligence and is recommending that the Mayor and the City
Commission authorize the Administration to enter into negotiations with Hill International, Inc.,
and if negotiations are not successful, to authorize the Administration entering into negotiations
with URS Corporation Southern.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the City Manager's recommendation pertaining to the ranking of
proposals, pursuant to Request for Proposals No. 2014-278-ME for Owners Representative
Services for the Miami Beach Convention Center Renovation and Expansion Project; authorize
the Administration to enter into negotiations with the top-ranked proposer, Hill International, Inc.;
and if successful negotiations are not reached, further authorizing the Administration to enter
into negotiations with URS Corporation Southern; and further authorize the City Manager to
execute an Agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this 49o? day of. OCR ez2014.
ATTEST:
Raf el E. Granado, City Clerk I?fiili e`;Mayor
TAAGENDA\2014\0ct yoduren e t \2014-278ME RFP O e Re onvention Center-Resolution.doc
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APPROVED AS TO
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City Attorney Date
COMMISSION I I EM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Proposals (RFP) No. 2014-278-ME, For Owners Representative Services For The Miami Beach Convention
Center Renovation and Expansion Project.
Key Intended Outcome Supported:
Expeditiously upgrade the convention center to be smart, modern, energy efficient, and which fits local context,
including walkabilit .
Supporting Data(Surveys, Environmental Scan, etc: N/A
Item Summa /Recommendation:
On July 30, 2014, the Mayor and Commission authorized the issuance of RFP 2014-278-ME for Owners
Representative Services for the Miami Beach Convention Center Renovation and Expansion(the RFP).The RFP
was issued on August 5,2014,with an opening date of September 8,2014.A voluntary pre-proposal conference
to provide information to the proposers submitting a response was held on August 13, 2014.The City received
proposals from the following five (5) firms: (1) Caribbean Project Management, PC; (2) Claro Development
Solutions, Inc.; (3) Hill International; (4) STV Construction, Inc.; (5) URS Corporation Southern.
On September 23,2013,the City Manager via Letter to Commission(LTC)No.324-2014,appointed an Evaluation
Committee(the"Committee").The Committee convened on October 3,2014 to consider proposals received and
interview the proposing teams. Humberto Cabanas was unanimously elected as the Chairperson of this
Committee.The Committee was provided with an overview of the project,information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee also was provided with general
information on the scope of services, references, and a copy of each proposal. Additionally, the Committee
engaged in a question and answer session after the presentation of each proposer. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.The overall
ranking resulted as follows: (1) Hill International; (1) URS Corporation Southern. (3) STV Construction, Inc.; (4)
Claro Development Solutions, Inc.; and (5) Caribbean Project Management, PC;
After reviewing all the submissions,attending the Evaluation Committee meeting in its entirety and having heard
the Evaluation Committee's comments and rankings, the City Manager exercised his due diligence and is
recommending that the Mayor and the City Commission authorize the Administration to enter into negotiations
with Hill International and, if negotiations are not successful,to further authorize the Administration to enter into
negotiations with URS.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,Florida accept
the recommendation of the City Manager pertaining to the ranking of proposals,pursuant to request for proposals
(RFP)No.2014-2.7+8-ME for Owners Representative Services for the Miami Beach Convention Center Renovation
and Expansion, authorizing the Administration to enter into negotiations with the top-ranked proposer, Hill
International;and, if negotiations are not successful to further authorize authorizing the City Manager to execute
an Agreement upon conclusion of successful negotiations by the Administration.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1. $ 653,000 Phase 1 Pre-Construction: Miami Beach Redevelopment
Agency Non-Trust Fund Special Revenue Account No. 165-
2816-061357
2 $4,308,002 Phase 2 Construction: To be awarded with funding availability
OBPI Total. $4,961,002
Financial Impact Summary: Any future or additional expenditures will be based on previously approved
budgeted funds.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department Director Assistant.City Manager City Robnager
AD M MT JLM
T:\TG-ENTA\2014\October\Procurement\MBCC\2014-278ME RFP-Owners Rep Convention Center-Summa do BEACH ldlukh AGENDA.ITEM 7
W.Jbwn
MIAMI DATE 10-22-M
/\AIAMI
BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: October 22, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2014-278-ME, FOR THE OWNERS
REPRESENTATIVE SERVICES FOR THE MIAMI BEACH CONVENTION CENTER
RENOVATION AND EXPANSION
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Expeditiously upgrade the convention center to be smart, modern, energy efficient, and which
fits local context, including walkability.
FUNDING
Funding for the contract will occur in a two phase process as follows:
$ 6531000 Phase 1 — Pre-Construction Services
$4,308,002 Phase 2 —Construction Phase Services
$419611002 Total
Funding for phase 1 will be available through Miami Beach Redevelopment Agency Non-
Trust Fund Special Revenue Account No. 165-2816-061357. Subsequent construction phase
funding will be awarded when available.
BACKGROUND
On July 30, 2014, the Mayor and Commission authorized the issuance of RFP 2014-278-ME
for Owners Representative Services for the Miami Beach Convention Center Renovation and
Expansion (the RFP).
The City is seeking a firm(s) to be its Owner's Representative for the renovation and
expansion of the Miami Beach Convention Center (the Project). The design-builder will be
responsible for managing the Project and the Owner's Representative will monitor. The City
is looking for a small, capable Owner's Representative team. Preliminary plans call for the
Owner's Representative to be led by a senior project manager who is supported by two
project managers, a part-time accountant and administrative support for document control
and other administrative matters.
Commission Memorandum Accepting the Recommendation of the City Manager for Owner's
Representative Services RFP 2014-278ME—Miami Beach Convention Center Renovation and
Expansion
October 22, 2014
Page 2
The project will be overseen by a dedicated City Project Manager, and augmented by the
Owner's Representative team. The City and Owner's Representative will be assisted by a
dedicated on-site architect from the Design Criteria Professional team (Fentress Architects).
The primary role of the Owner's Representative will be to ensure the City receives a Center
renovation and expansion consistent with the Design Criteria Package in a timely manner for
the agreed upon price. The Owner's Representative will have on-site dedicated staff to
monitor the Design-Builder. The Design-Builder will be responsible for managing the project
and the owner's representative will monitor. The City and Owner's Representative will be
assisted by a dedicated on-site architect from the Design Criteria Professional's team.
The Owner's Representative will be assisted by a dedicated on-site architect from the Design
Criteria Professional team (Fentress Architects). The City will enter into on contract with a
Prime Proposer. Any other firms involved shall be a sub consultant to the Prime Proposer,
and shall not be in contractual privity with the City.
RFP PROCESS
RFP 2014-278-ME was issued on August 5, 2014, with an opening date of September 8,
2014. A voluntary pre-proposal conference to provide information to the proposers submitting
a response was held on August 13, 2014. The City received proposals from the following five
(5)firms:
• Caribbean Project Management, PC
• Claro Development Solutions, Inc.
• Hill International
• STV Construction, Inc.
• URS Corporation Southern
The Evaluation Committee (the "Committee") consisting of the following individuals:
• Carmen Sanchez, Deputy Director of Planning
• David Martinez, Capital Improvement Projects Director
• Humberto Cabanas, Capital Improvement Projects Division Director
• Matt Hollander, Convention Center General Manager, Global Spectrum
• Max Sklar, Tourism and Cultural Development Director
In determining responsiveness and responsibility of the firms, the Procurement Department
and Strategic Advisory Group verified compliance with the minimum requirements established
in the RFP, and financial capacity as contained in the Dun & Bradstreet Supplier Qualifier
Report.
The Committee convened on October 3, 2014 to consider proposals received and interview
the proposing teams. Humberto Cabanas was unanimously elected as the Chairperson of this
Committee. The Committee was provided with an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee
also provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP, which included in no particular order of priority, the following
criteria:
Commission Memorandum Accepting the Recommendation of the City Manager for Owner's
Representative Services RFP 2014-278ME—Miami Beach Convention Center Renovation and
Expansion
October 22, 2014
Page 3
• Experience of the firm
• Experience of the professionals that will work on this Project
• Proposed approach
• Staffing plan
• Quality of references
• Financial capability
• Results of D & B Report
The following are the rankings of proposers based on the qualifications and cost and the
qualifications alone.
RANKINGS -Qualifications and Cost
RFP#2014-278-ME
FOR OWNERS
REPRESENTATIVE
SERVICES FOR THE
MIAMI BEACH
CONVENTION CENTER LOW
RENOVATION Carmen David Max Humberto Matt AGGREGATE
Sanchez Martinez Sklar Cabanas Hollander TOTALS
Caribbean Project
Management 5 45 5 75 5 55 5 57 4 65 5 24
Claro Development 3 66 3 81 4 74 4 62 5 64 4 19
Hill International 2 93 2 89 1 89 1 91 1 88 1 7
STV 4 50 4 80 3 75 3 66 3 74 3 17
URS 1 95 1 92 1 89 2 88 2 86 1 7
RANKINGS -Qualifications Only
RFP#2014-278-ME
FOR OWNERS
REPRESENTATIVE
SERVICES FOR THE
MIAMI BEACH LOW
CONVENTION CENTER Carmen David Max Humberto Matt AGGREGATE
RENOVATION Sanchez Martinez Sklar Cabanas Hollander TOTALS
Caribbean Project
Management 5 20 5 50 5 30 5 32 4 40 5 24
Claro Development 3 40 4 55 4 48 4 36 5 38 4 20
Hill International 1 70 1 66 1 66 1 68 1 65 1 5
STV 4 30 3 60 3 55 3 46 3 54 3 16
URS 2 65 2 62 2 59 2 58 2 56 2 10
Additional points, over the aforementioned potential points were to be allocated, if applicable
and in accordance to following veteran preference ordinances.
Veterans Preference: The Procurement personnel assigned an additional five (5) points to
Proposers, which are, or include as part of their proposal team, a small business concern
owned and controlled by a veteran(s) or a service-disabled veteran business enterprise, as
defined in the City's Veterans Preference Ordinance. None of the proposers were eligible for
Veterans preference.
Commission Memorandum Accepting the Recommendation of the City Manager for Owner's
Representative Services RFP 2014-278ME— Miami Beach Convention Center Renovation and
Expansion
October 22, 2014
Page 4
Proposed costs (fees and expenses) are as follows:
• $4,741,623 - Caribbean Project Management, PC
• $4,548,764 - Claro Development Solutions, Inc.
• $4,961,002 - Hill International
• $5,831,368 - STV Construction, Inc.
• $3,882,858 - URS Corporation Southern
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions, attending the Evaluation Committee meeting in its entirety
and having heard the Evaluation Committee's comments and rankings, the City Manager
exercised his due diligence and is recommending that the Mayor and the City Commission
authorize the Administration to enter into negotiations with Hill International and if negotiations
are not successful to authorize the Administration to enter into negotiations with URS.
Hill International (Hill) was the top ranked of the proposers considering qualifications. Each
member of the Evaluation Committee ranked Hill as the number-one candidate. Key
advantages of Hill include:
• Hill, with 4,400 employees in 100 offices worldwide, is the largest "pure" project
management firm in the U.S. and the ninth-largest construction management firm
overall, according to Engineering News-Record magazine.
• Hill has represented owners on a number of convention center projects.
• Hill project manager Deborah Palmer represented ownership in the development of
convention centers in Hawaii and Las Vegas.
• Other team members have local experience, most recently the Patricia and Phillip
Frost Museum of Science in Miami.
Hill's fee is $1,078,144 higher than the low bidder. It is hoped that through negotiations, the
Hill fee will be more in line with the low bidder. If successful negotiations are not reached, the
Administration desires to enter into negotiations with URS.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to request for proposals (RFP) No. 2014-278-ME for Owners
Representative Services for the Miami Beach Convention Center Renovation and Expansion;
authorizing the Administration to enter into negotiations with Hill International; if successful
negotiations are not reached; further authorizing the Administration to enter into negotiations
with URS; and further authorizing the City Manager to execute an Agreement upon conclusion
of successful negotiations by the Administration.
JLM / MT/AD/ ME/ MH
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