2014-28821 Reso RESOLUTION NO. 2014-28821
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE
EXISTING PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND SCHWEBKE-SHISKIN & ASSOCIATES, INC.
FOR ADDITIONAL DESIGN MODIFICATIONS AND PERMITTING PHASE
SERVICES ASSOCIATED WITH THE REVISED STORMWATER CRITERIA
FOR THE VENETIAN ISLANDS BID PACKAGE 13C RIGHT-OF-WAY
NEIGHBORHOOD IMPROVEMENT PROJECT; IN THE NEGOTIATED NOT-
TO-EXCEED AMOUNT OF $75,000 PLUS AN AMOUNT OF $1,500 FOR
REIMBURSABLES; FOR A TOTAL AMOUNT OF $76,500; WITH
PREVIOUSLY APPROPRIATED FUNDING.
WHEREAS, on September 9, 2009, the City Commission pursuant to Request for
Qualifications (RFQ) No. 42-08/09, adopted Resolution No. 2009-27161, approving and
authorizing the Mayor and City Clerk to execute a Professional Services Agreement (PSA)
with Schwebke-Shiskin & Associates, Inc. (SS&A) to provide professional services for the
design, bid, award, construction administration and resident project representative (RPR)
services for the Venetian Islands Bid Package 13C, Right-Of-Way Neighborhood
Improvement Project(the Project) in the amount of$585,160; and
WHEREAS, Amendment No. 1 to the Agreement, was for a not-to-exceed amount of
$9,900, for additional services to provide topographic survey of the existing outfalls
scheduled for rehabilitation; and
WHEREAS, on May 8, 2013, Amendment No. 2 to the Agreement,, in the amount of
$349,957, was approved for additional on-site Resident Project Representative services to
monitor the construction and supplemental construction administration services for the
Project; and
WHEREAS, on February 12, 2014, pursuant to the recommendation of the Mayor's
Blue Ribbon Panel on Sea Rise and the Flooding Mitigation Committee, the City Commission
approved to amend the City's Storm Water Management Master Plan by modifying the
design criteria for the tailwater elevation and adopted an elevation of 2.7 ft-NAVD for all tidal
boundary conditions; and
WHEREAS, the City's Public Works Department (PWD) has requested that staff
implement the enhanced stormwater system criteria including increasing from 6-inch to 7.5-
inch, 5-day, 24-hour rain event; and
WHEREAS, on March 5, 2014, the City Commission adopted Resolution No. 2014-
28528, approving Amendment No. 3, in the not-to-exceed amount of $201,814 for the re-
design and permitting of the Stormwater System, including new drainage calculations and
design to incorporate pump stations; and
WHEREAS, on August 26, 2014 the Mayor's Blue Ribbon Panel on Sea Rise,
directed PWD to provide all revised stormwater improvement designs, including Venetian
Islands, to AECOM, the City's Flooding Mitigation Consultant, for their review; and
WHEREAS, upon receipt of AECOM's review comments (October 10, 2014) and a
subsequent review meeting with the City Engineer's office, and SS&A (October 13, 2014), it
was determined that further design modifications were required; and
WHEREAS, this Amendment No. 4, in the not-to-exceed amount of $76,500, will
provide for additional design modifications and permitting of the Stormwater System; and
WHEREAS, this Amendment will revise the total contract sum to a not to exceed
total of$1,223,331.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of
Miami Beach, Florida, hereby authorize the Mayor and City Clerk to execute Amendment No.
4 to the existing professional services agreement with Schwebke-Shiskin & Associates, Inc.
for additional design modifications and permitting phase services associated with the revised
stormwater criteria for the Venetian islands Bid Package 13C Right-of-Way Neighborhood
Improvement Project; in the negotiated not-to-exceed amount of $75,000 plus an amount of
$1,500 for reimbursables; for a total amount of $76,500; with previously appropriated
funding.
PASSED AND ADOPTED THIS l DAY OF /Z014.
ATTEST: � 1��.�
INGORP ORATED.
ITY CLERK( MAYO
T:\AGENDA\2014\November\CIP\Venetian Islands-SS&A Amendment 4 RESO.docx
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
J�-- l
L
City Attorney Dale
AMENDMENT NO. 4
TO THE PROFESSIONAL ARCHITECTURE
AND ENGINEERING (A/E) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
SCHWEBKE-SHISKIN &ASSOCIATES,
DATED DECEMBER 18, 2009
IN AN AMOUNT NOT-TO-EXCEED $76,500
TO PROVIDE ADDITIONAL DESIGN MODIFICATIONS AND PERMITTING PHASE
SERVICES FOR THE VENETIAN ISLANDS BID PACKAGE 13C RIGHT-OF-WAY
NEIGHBORHOOD IMPROVEMENT PROJECT
This Amendment No. 4 to the Agreement made and entered this � da of 010i"Af
9 � Y
2014, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the
laws of the State of Florida, having its principal offices at 1700 Convention Center Drive,
Miami Beach, Florida :33139 (hereinafter referred to as CITY), and Schwebke-Shiskin &
Associates, Inc., having its offices at 3240 Corporate Way, Miramar, Florida 33025
(hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 42-08/09, the Mayor
and City Commission adopted Resolution No. 2009-27161, on September 9, 2009, approving
and authorizing the Mayor and City Clerk to execute an Agreement (the Agreement) with the
Consultant, for Professional Services for the Venetian Islands Bid Package 13C Right-of-Way
Neighborhood Improvement Project (the Project); and
WHEREAS, the Agreement was executed for a not-to-exceed amount of $530,160,
plus an additional amount of$55,000 for approved reimbursables; and
WHEREAS, on June 2010, Amendment No.1, in a not-to-exceed amount of $9,900,
was approved to provide additional topographic survey of existing outfalls scheduled to be
rehabilitated; and
WHEREAS, on May 8, 2013, the City Commission adopted Resolution No.. 2013-
28202, approving Amendment No. 2, in the not-to-exceed amount of $349,957, to provide
additional resident project representative and supplemental construction administration
services; and
WHEREAS, on March. 5, 2014, the City Commission adopted Resolution No. 2014-
28528, approving Amendment No. 3, in the not-to-exceed amount of $201,814 for the re-
design and permitting of the Stormwater System, including new drainage calculations and
design to incorporate pump stations; and
WHEREAS, on August 26, 2014 the Mayor's Blue Ribbon Panel on Flooding and Sea
Rise, directed PWD to provide all revised stormwater improvement designs, including
Venetian Islands, to AECOM, the City's Flooding Mitigation Consultant, for their review; and
WHEREAS, upon receipt of AECOM's review comments (October 10, 2014) and a
subsequent review meeting with the City Engineer's office, and the Consultant (October 13,
2014), it was determined that further design modifications were required; and
WHEREAS, this Amendment No. 4, in the not-to-exceed amount of $76,500 will
provide for additional design modifications and permitting of the Stormwater System; and
WHEREAS, City staff have evaluated the Consultant's fee proposal and find that the
proposal is fair and reasonable; and
WHEREAS, Amendment No. 4 to the Agreement will revise the total contract sum to a
not-to-exceed total of$1,223,331.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 4.
2. MODIFICATIONS
The Agreement is amended to incorporate Schedule "A- 4", attached hereto.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 4.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
City Clerk Mayor
ATTEST: CONSULTANT:
SCHWEBKE-SHISKIN & ASSOCIATES,
INC.
Secretary President
Print Name Print Name
Attachment: Schedule A-4
APPROVED AS TO
FORM & LANGUAGE
&FOR(EXECUTION
City Attomey Date
I'
Mark S.Johnson,P.S.M. Land Surveyors-Engineers-Land Planners Alfonso C.Tello,P.E.,P.S.M."
Ronald A.Fritz,P.S.M. Hewndo J.Navas,P.E.
Jose G.Hernandez,P.S.M. 3240 Corporate Way m Miramar, Florida 33025 C') LQtW.'Leon,P.E.
Michael J.Alley,P.S.M. - Phone:(954)435-7010 o Fax: (954)438-3288 � All�o A.M6XP.E."
"L Jola .Tello .
.s,
October 23,2014
o- A. o C
Mr.Roberto Rodriguez
City of Miami Beach Q
Capital Improvement Projects Office N
1701 Meridian Avenue, Suite 300 0"
Miami Beach, Florida 33139Z�=
Re: Venetian Island Neighborhood 13 BID Package "C"—Additional Services,Drainage Redesign
Pursuant to Updated City Criteria
Dear Roberto,
Pursuant to our meeting on October 10,2014 additional services will be required to redesign the drainage
system of the referenced project to conform to the latest requirements of the City of Miami Beach's
Public Works Department. It is our understanding that the impacts to the design criteria include:
Reducing the pump capacities to protect roadway crowns for a 5 Year,24 Hours,.7.5 inch Type
SCS-III storm event utilizing a peaking factor of 150.
Redesign the-pump system so that one pump is capable of piotecting roadway crowns fora 5
Year, 24 Hours, 7.5 inch Type SCS-III storm event utilizing a peaking factor of 150. The design
shall include a secondary pump for backup and for alternating usage. The City anticipates that
the pump capacity shall be approximately 2 inches per hour.
Eliminate pump station control valves preventing backflow into the pump wet wells from
Biscayne Bay. In lieu of the valves,the design shall raise pressure pipes to a minimum invert
elevation of 5.0 feet Miami Beach Bay Datum. In consideration of this,the City recommends and
acknowledges that the top of the dissipater structure will be elevated to an approximate elevation
of 10 feet Bay Datum,or approximately 5 feet above existing ground.
Revise the collection system to provide a positive slope toward the pump stations.
SCOPE OF SERVICES:
I. Engineering Services
A. Revise the drainage collection system upstream of the Pump Stations pursuant to
markups provided by the City of Miami Beach Public Works Department.
B. Revise the stormwater management calculations pursuant to comments provided by the
Public Works Department. The comments provided are based on newer City criteria that
will require reanalysis of the pump design including the electrical and structural
components of the control panel. Re-modeling of the stormwater management system
utilizing ICPR Version 3.1.
C. Revise the pump station plans and outfall schematics pursuant to the newer criteria
mentioned above.
D. Prepare an Engineer's Opinion of Cost.
E. Update pump and control panel specifications.
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tAluis\proposals\roberto rodriguez-miami beach\roberto rodriguez-venetian islands additional services drainage.doc
Mr. Roberto Rodriguez
October 23,2014
Page 2 of 2
F. Process minor permits modifications through the Miami Dade County Department of
Regulatory and Economic Resources(RER)and the South Florida Water Management
District(SFWMD).
G. Attend up to two meetings with RER and the SFWMD.
H. Attend up to 4 meetings with the City of Miami Beach Public Works Department and the
Capital Improvement Projects office. '
Our fee for this work will be Seventy Five Thousand Dollars($75,000.00).
We anticipate reimbursable expenses will not exceed Otte Thocrsand Five Hundred Dollars
($1,500.00)to provide copies of plans,calculations and other exhibits to process the plans for
permitting.
I would like to thank you for giving us the opportunity to offer you this proposal. If this proposal
is acceptable to you,please execute the original and return it to our office, so we can proceed
with the work.
Respectfully submitted,
�e�iw� a-cS�iisJ�in�o¢ssoecatES,�ne.
CA' 'rt Va
-PAs a r,ePs.i de.
nt
Accepted For: City of Miami Beach
Accepted By:
(Signature) (Title)
(Print Name) (Date)
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i
Schedule A-4 ;
C-A AOCLZLEI, _qi?c.
E
Mark S.Johnson,P.S.M. Land Surveyors-Engineers-Land Planners Alfonso C.Tello,P.E.,P.S.M.
Ronald A.Fritz,P.S.M. Hernando J.Navas,P.E.
Jose G.Hernandez,P.S.M. 3240 Corporate Way-Miramar, Florida 33025 .Luis F.Leon,P.E. j
Michael J.Alley,P.S.M. Phone: (954)435-7010-Fax:(954)438-3288 Alberto A.Mora,P.E.
C'7 ,,Jphn.C.Tello,P.E. I
October 23,2014
FITj
Mr.Roberto Rodriguez. - -�
City of Miami Beach ;: - t
Capital Improvement Projects Office :
1701 Meridian Avenue, Suite 300 c"r-'f°i
Miami.Beach,Florida 33.13.9 j
Re: Venetian Island Neighborhood 13 BID Package "C"-Additional Services,DrainageRedesign
Pursuant to Updated Cite Criteria
Dear Roberto,
Pursuant to our meeting on October 0,2014 additional services will be required to redesign the drainage
system of the referenced project to conform to the latest requirements of the City of Miami Beach's f
Public Works Department. It.is our understanding that the impacts to the design criteria include:
4
Reducing the pump-capacities to protect roadway crowns for a 5 Year,24 Hours,7.5 inch Type i
SCS-III storm event utilizing a peaking factor of 150.
Redesign the pump system so that one pump is capable of protecting roadway'crowns fora 5
Year, 24 Hours, 7.5 inch Type SCS-I1I stone event utilizing a peaking factor of 150. The design
shall include a secondary pump for backup and.for alternating usage. The City anticipatesIhat
the pump capacity shall be approximately'-) inches per hour.
Eliminate pump station control valves preventing backflow into the pump wet wells from
Biscayne Bay. In lieu of the valves,the design shall raise pressure pipes to a minimum invert
elevation of 5.0 feet Miami Beach Bay Datum. In consideration.of this,the City recommends and
acknowledges that the top of the dissipater structure will be elevated to an approximate elevation F
of 10 feet Bay Datum,or approximately 5 feet above existing ground. i
- Revise the collection system to provide a positive slope toward the pump stations. I
i
SCOPE OF SERVICES:
1. Engineering Services
A. Revise the drainage collection system upstream of the Pump Stations pursuant to
markups provided by the City of Miami Beach Public Works Department.
B. Revise the stormwater management calculations pursuant to comments provided by the 1;
Public Works Department. The comments provided are based on newer City criteria that
E
will require reanalysis of the pump design including the electrical and structural
components of the control panel. Re-modeling of the stonnwater management system
utilizing ICPR Version 3.1.
C. Revise the pump station plans and outfall schematics pursuant to the newer criteria
mentioned above.
D. Prepare an Engineer's Opinion of Cost.
E. Update pump and control panel specifications.
ese�iur�rl�s-es�iEs�in�ogssoccates,�nc.
t:lluislproposalslroberto rodriguez-miami beadkoberto rodriguez-venetian islands additional services drainage.doc
1
Mr. Roberto Rodriguez
October 23,2014
Page 2 of 3
F. Process minor permits modifications through the Miami Dade County Department of
Regulatory and Economic Resources(RER)and the South Florida Water Management
District(SFWMD).
G. Attend up to two meetings with RER and the SFWMD.
H. Attend up to 4 meetings with the City of Miami.Beach Public.Works Department and the i
Capital Improvement Projects office. j
'Our fee for this work will be Seventy Five Thousand Dollars-(575,000.00).
� i
ii
We anticipate reimbursable expenses will not exceed One Thousand Five Hundred Dollars
($1,500.00)to provide.copies of plans,calculations and other exhibits to process the plans for E
,permitting.
CLOSURE:
f
Lump Sum Fee - Lump Sum Fees are fixed for a period of three months from the date of this i
proposal. If the work has not been initiated on any lump sum item.within the three month period.
Consultant reserves the right to terminate or renegotiate this agreement as it relates to said item.
i
All Lump Sum fees are based.upon services being performed during regular business hours. Any
services requested by the client to be performed outside of regular business hours will.carry a s
surcharge of 0.50 times the hourly rate of the employee(s)performing said service.
Invoicing and Pavment- Work will be invoiced monthly based upon a.proration-of work
completed to date,with payment expected upon receipt of the invoice by the client. If payment
I
is not received within 30 days of the invoice date, a late charge may be added to the invoice in an
amount not to exceed I%per month on the outstanding balance. `
i
i
i If payment is not received within 45 days of the invoice date, Schwebke-Shiskin&Associates,
Inc., may suspend or terminate this agreement until payments have been made in full. If
Schwebke-Shiskin& Associates, Inc., commences legal proceedings to collect any monies due
I under this agreement, then the Client agrees to pay any costs or attorneys fees incurred by
Schwebke-Shiskin&Associates, Inc., in connection with such legal proceedings, including such
as are incurred in any appellate proceedings.
Reproduction and Outside Service Fees -Unless otherwise specified, the above service fees do
not include the cost of printing, copies, long distance hone calls facsimiles or
CCo
i reproductions, nor do they include the cost for outside services by others. These fees are
separate charges and will be invoiced to you as direct charges, plus a 10% carrying charge for
outside services.
Deliveries & Special Handling- Federal Express handling and special orders will be invoiced
to the Client as direct charges, plus a 10% carrying charge. Hand deliveries requested by the
i
Client and performed by Schwebke-Shiskin& Associates, Inc., will be invoiced at a rate of$25
per hour.
Limitations of Construction Responsibilities of Schwebke-Shiskin & Associates, Inc.
x
The Owner/Developer and Schwebke-Shiskin & Associates, Inc. agree that:
tAluis\proposals\roberto rodriguez-miami beach\robcrto rodriguez-venetian islands additional services drainaec.doc
,
i
Mr. Roberto Rodriguez
October 23,2014
Page 3 of 3
it
i
1) Schwebke-Shiskin& Associates, Inc. sole responsibilities to the Owner/Developer are set
forth in the SCOPE OF SERVICE section,of this agreement and the SCOPE OF
SERVICE section may not be modified except in writing and signed by an authorized
representative of Schwebke-Shi skin&Associates, Inc.
Proiect Termination - Should at any time during the project the. Client find it necessary to
discontinue the services described above, or if the parties mutually decide to terminate this '
agreement,the Client will compensate Schwebke-Shiskin& Associates, Inc., on an hourly basis
for the percentage of work completed plus.reirribursable expenses.,
I would like to thank you for giving us the opportunity to offer you this.proposal. If this proposal
is acceptable to you,please execute the original and return'it to our office,,so we can proceed
with the work. I
I
I
Respectfully submitted,
GO
Luis F. Lion,P.E.
Project Manager
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Accepted For: City of Miami Beach I
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And Authorizing
The Mayor And City Clerk To Execute Amendment No. 4 To The Existing Professional Services Agreement
Between The City Of Miami Beach And Schwebke-Shiskin & Associates, Inc. for additional design modifications
and permitting phase services associated with the revised stormwater criteria for the Venetian islands Bid Package
13C Right-of-Way Neighborhood Improvement Project; in the negotiated not-to-exceed amount of$75,000 plus an
amount of$1,500 for reimbursables;for a total amount of$76,500;with previously appropriated funding..
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability.
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey indicated that
over 81% of residents rated recently completed capital improvement projects as "excellent" or "good". Recently
completed capital improvement projects(81%),storm drainage(37%), and condition of roads(44%).
Item Summa /Recommendation:
On September 9, 2009, the City Commission pursuant to Request for Qualifications (RFQ) No. 42-08/09, adopted
Resolution No.2009-27161, approving and authorizing the Mayor and City Clerk to execute a Professional Services
Agreement(PSA)with Schwebke-Shiskin&Associates, Inc.(SS&A)to provide professional services for the design,
bid, award and construction administration phases of the Venetian Islands Bid Package 13C, Right-Of-Way
Neighborhood Improvement Project(the Project) in the amount of$585,160. The original contract provided limited
construction administration services and reduced Resident Project Representative(RPR)services.
On June 2010,the administration approved Amendment No. 1 for an amount of$9,900 for topography survey of the
existing outfalls scheduled for rehabilitated. Subsequently, on May 8, 2013, the City Commission adopted
Resolution No. 2013-28202 to approve Amendment No. 2 for additional RPR services and Supplemental
Construction Administration services in the amount of$349,957.
On March 5, 2014, the City Commission adopted Resolution No. 2014-28528, approving Amendment No. 3 in the
amount of $201,814 for the re-design and permitting phase services associated with the enhanced stormwater
system criteria.
SS&A, completed their design, and submitted it to Miami-Dade County Department of Regulatory and Economic
Resources (RER), Environmental Resources Management for approval. On July 22, 2014, RER issued approval
for the revised design. On August 5, 2014, the revised design was submitted to PWD and concurrently, change
order negotiations were taking place with Lanzo Construction.
On August 26,2014 the Mayor's Blue Ribbon Panel on Flooding and Sea Rise, directed PWD to provide all revised
stormwater improvement designs, including Venetian Islands, to AECOM, the City's Flooding Mitigation Consultant,
for their review. Upon receipt of AECOM's review comments(October 10,2014)and a subsequent review meeting
with the City Engineer's office, and SS&A (October 13, 2014), it was determined further design modifications were
required. Pursuant to these required design modifications, additional design and permitting services'will be added
to the Professional Services Agreement as Amendment No. 4, in the amount of$76,500. Amendment No. 4 will
revise the total contract sum to a not-to-exceed total of$1,223,331.
Upon completion of the revised construction plans, and the approval of the same by the PWD, CIP will negotiate a
construction change order with Lanzo Construction to implement the revised storm water design. The change order
will be accomplished in two steps. The first step will be for the revised storm water conveyance system,which will
be processed administratively in order to minimize any delay in construction. The second change order will be for
stormwater pump stations and related appurtenances. It is anticipated this change order item will be brought to the
Commission in January 2015.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
Financial Amount Account
Information:
Funds: 1 $76,500 Fund 429—2127-061357 Stormwater LOC Resolution No.2009-27076
2
O 1 Total $76,500
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
David Martinez, Ext.6972
Sign-Offs:
Depart t Di ector Assist Hager City Hager
DM M JLM
T:IAGENDA120141November PP\Venetian Islands-SS&A Amendmen MMARY.docx
i
AGENDA EM C 7
MIAMIBEACH DATE
1915 •2015
MIAMSEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS 3 N MEMORANDUM
TO: Mayor Philip Levine and.Members f the City C mmission
FROM: Jimmy L. Morales, City Manager
DATE: November 19, 2014
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APP VING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE EXISTING
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND SCHWEBKE-SHISKIN & ASSOCIATES, INC. FOR ADDITIONAL
DESIGN MODIFICATIONS AND PERMITTING PHASE SERVICES ASSOCIATED
WITH THE REVISED STORMWATER CRITERIA FOR THE VENETIAN ISLANDS
BID PACKAGE 13C RIGHT-OF-WAY NEIGHBORHOOD IMPROVEMENT
PROJECT; IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF $75,000 PLUS
AN AMOUNT OF $1,500 FOR REIMBURSABLES; FOR A TOTAL AMOUNT OF
$76,500; WITH PREVIOUSLY APPROPRIATED FUNDING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Build and maintain priority infrastructure with full accountability.
FUNDING
$76,500 Fund 429—Stormwater LOC Resolution No. 2009-27076
$76,500 Total
BACKGROUND
On September 9, 2009, the City Commission pursuant to Request for Qualifications (RFQ) No.
42-08/09, adopted Resolution No. 2009-27161, approving and authorizing the Mayor and City
Clerk to execute a Professional Services Agreement (PSA) with Schwebke-Shiskin &
Associates, Inc. (SS&A) to provide professional services for the design, bid, award and
construction administration phases of the Venetian Islands Bid Package 13C, Right-Of-Way
Neighborhood Improvement Project (the Project) in the amount of $585,160. The original
contract provided limited construction administration services and reduced Resident Project
Representative (RPR) services.
On June 2010, the administration approved Amendment No. 1 in the amount of $9,900 for a
topographic survey of the existing outfalls scheduled for rehabilitation. Subsequently, on May 8,
2013, the City Commission adopted Resolution No. 2013-28202 to approve Amendment No. 2
Commission Memorandum—Schwebke-Shiskin
Amendment 4 for Venetian Islands Bid Package 13C Project
November 19, 2014
Page 2
for additional RPR services and Supplemental Construction Administration services in the
amount of$349,957.
As recommended by the Mayor's Blue Ribbon Panel on Flooding and Sea Rise and the
Flooding Mitigation Committee, on February 12, 2014 the City Commission approved to amend
the City's Storm Water Management Master Plan by modifying the design criteria for the
tailwater elevation and adopted an elevation of 2.7 ft-NAVD for all tidal boundary conditions.
The Public Works Department (PWD) has requested that staff implement the enhanced
stormwater system criteria including increasing from 6-inch to 7.5-inch, 5-day, 24-hour rain
event. The new criteria required SS&A to revise the design included in the contract documents
for this project.
On March 5, 2014, the City Commission adopted Resolution No. 2014-28528 approving
Amendment No. 3 in the amount of $201,814 for the re-design and permitting phase services
associated with the enhanced stormwater system criteria.
SS&A completed their design, and submitted it to Miami-Dade County Department of
.Regulatory and Economic Resources (RER), Environmental Resources Management for
approval. On July 22, 2014, RER issued approval for the revised design. On August 5, 2014,
the revised design was submitted to PWD and concurrently, change order negotiations were
taking place with Lanzo Construction.
ANALYSIS
On August 26, 2014 the Mayor's Blue Ribbon Panel on Flooding and Sea Rise, directed PWD to
provide all revised stormwater improvement designs, including Venetian Islands, to AECOM, the
City's Flooding Mitigation Consultant, for their review.
Upon receipt of AECOM's review comments (October 10, 2014) and a subsequent review
meeting with the City Engineer's office, and SS&A (October 13, 2014), it was determined further
design modifications were required.
Pursuant to these required design modifications, additional design and permitting services will
be added to the Professional Services Agreement as Amendment No. 4 (Attached) in the
amount of$76,500. Amendment No. 4 will revise the total contract sum to a not-to-exceed total
of$1,223,331.
Upon completion of the revised construction plans, and the approval of the same by the PWD,
CIP will negotiate a construction change order with Lanzo Construction to implement the revised
storm water design. The change order will be accomplished in two steps. The first step will be
for the revised storm water conveyance system, which will be processed administratively in
order to minimize any delay in construction. The second change order will be for stormwater
pump stations and related appurtenances. It is anticipated this change order item will be
brought to the Commission in January 2015.
CONCLUSION:
The Administration recommends approval of a Resolution of the Mayor and City Commission of
the City of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to execute
Amendment No. 4 to the existing professional services agreement between the City of Miami
Beach and Schwebke-Shiskin & Associates, Inc. for additional design modifications and
permitting phase services associated with the revised stormwater criteria for the Venetian
islands Bid Package 13C Right-of-Way Neighborhood Improvement Project; in the negotiated
Commission Memorandum—Schwebke-Shiskin
Amendment 4 for Venetian Islands Bid Package 13C Project
November 19, 2014
Page 3
not-to-exceed amount of $75,000 plus an amount of $1,500 for reimbursables; for a total
amount of$76,500; with previously appropriated funding.
ATTACHMENTS:
Schwebke-Shiskin Amendment No. 4
JLM\MT\DM
T:\AGENDA\2014\November\CIP\Venetian Islands-SS&A Amendment 4-MEMO.docx