2014-28864 Reso RESOLUTION NO. 2014-28864
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2014/15.
WHEREAS, the Mayor and City Commission passed and adopted the first amendment
to the FY 2014/15 Capital Budget on November 19, 2014; and
WHEREAS, on November 17, 2014, the City of Miami Beach received the Florida
Department of Revenue's (DOR) notice that the City of Miami Beach was not in compliance
with Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement
published in the Miami Herald on September 25, 2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as
provided in DOR's notice has been duly advertised and scheduled for December 2, 2014 to
adopt the first amendment to the Capital Budget for FY 2014/15; and
WHEREAS, it is recommended the FY 2014/15 Capital Budget be amended to add
appropriations totaling $9,754,000 to eight projects, and re-appropriate $13,026,333 between
existing projects highlighted in "Attachment C—Projects"; and
WHEREAS, the proposed amendment to the FY 2014/15 Capital Budget are included in
"Attachment A—Source of Funds" and "Attachment B—Program".
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the First
Amendment to the Capital Budget for Fiscal Year 2014/15 as shown in Attachment A(Source of
Funds), Attachment B (Programs)and Attachment C(Projects).
PASSED AND ADOPTED this 2nd day of December 2014.
v
Philip 1-67jin1e a or
Attest:
Rafael Granado,
APPROVED AS TO
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ATTACHMENT A
FY 2014/15 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 12/2/14
Adopted Capital
Funding Source Budget Amended 12/2114 Revised
2003 GO Bonds-Neighborhood Improvement $ 160,000 $ 160,000
2003 GO Bonds-Fire Safety 625,000 625,000
2010 Parking Bonds Reso.2010-27491 2,301,000 2,301,000
7th Street Garage 170,000 1,047,695 1,217,695
Capital Projects Not Financed by Bonds 765,000 765,000
Capital Reserve 0 8,521,285 8,521,285
Convention Center 525,000 525,000
Concurrency Mitigation 2,060,000 2,060,000
Equipment Loan/Lease 4,947,000 4,947,000
Fleet Management Fund 50,000 50,000
Half Cent Transit Surtax-County 2,333,000 2,333,000
Info&Communications Technology Fund 280,000 280,000
Local Option Gas Tax 336,000 336,000
MB Quality of Life Resort Tax Fund-1% 5,044,000 67,900 5,111,900
Miami-Dade County Bond 54,400,000 54,400,000
NB Quality of Life Resort Tax Fund-1% 2,787,000 2,787,000
Non TIF RDA (11,712,000) (11,712,000)
Parking Operations Fund 2,270,000 2,270,000
Pay-As-You-Go 2,630,000 2,630,000
Proposed Future RDA Bonds 310,050,000 310,050,000
Proposed Future Resort Tax 1 Bonds 204,500,000 204,500,000
Proposed Future Water&Sewer Bonds 14,476,000 14,476,000
Proposed Parking Bonds 59,500,000 59,500,000
Proposed Sormwater Bonds 51,876,000 51,876,000
RDA Garage Fund 2,719,000 2,719,000
Renewal&Replacement Fund 1,966,000 117,120 2,083,120
SB Quality of Life Resort Tax Fund-1% 1,870,000 1,870,000
Sanitation Enterprise Fund 375,000 375,000
South Pointe Capital 10,574,000 10,574,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000 458,000
Water and Sewer Enterprise Fund 150,000 150,000
Total Appropriation as of 12/2/14 $ 728,4851000 $ 9,754,000 $ 738,239,000
NOTE. The West Avenue/Bay Road Improvement,Biscayne Point Neighborhood Improvement,Sunset
Harbor Pump Station Upgrades, 7th Street Parking Garage,and Biscayne Pointe Island Entryway projects will
be funded by funds previously appropriated to other projects.
ATTACHMENT B
FY 2014/15 CAPITAL BUDGET
PROGRAMS
Amended 12/2/14
Adopted Capital
Program Area Budget Amended 12/2/14 Revised
Bridges $ 283,000 $ - $ 283,000
Community Centers 42,000 - 42,000
Convention Center 522,013,000 - 522,013,000
Environmental 437,000 (213,000) 224,000
Equipment 6,177,000 - 6,177,000
General Public Buildings 5,588,000 - 5,588,000
Information Technology 280,000 - 280,000
Parking 833,000 - 833,000
Parking Garages 61,569,000 (194,786) 61,374,214
Parking Lots 468,000 - 468,000
Parks 7,895,000 67,900 7,962,900
Renewal& Replacement 4,366,000 1,359,601 5,725,601
Seawalls 254,000 - 254,000
Streets/Sidewalk Imps 86,181,000 7,972,393 94,153,393
Trans W Transportation 8,771,000 - 8,771,000
Utilities 23,328,000 761,892 24,089,892
Total Appropriation as of 1212114 $ 728,485,000 $ 9,754,000 $ 738,239,000
NOTE. The West Avenue/Bay Road Improvement, Biscayne Point Neighborhood
`Improvement, Sunset Harbor Pump Station Upgrades, 7th Street Parking Garage,and Biscayne
Pointe Island Entryway projects will be funded by funds previously appropriated to other projects.
ATTACHMENT C
CAPITAL BUDGET
PROJECTS
Amended 12/2/14
Capital Project Name Adopted Capital Amended Revised Capital
Budget 1212/14 Budget
West Avenue/Bay Road Improvement $ 21,929,269 $ 8,012,739 $ 29,942,008
Biscayne Point Neigh Im rov 22,805,305 3,077,808 25,883,113
Sunset Harbor Pump Station Upgrades 6,687,000 1,341,000 8,028,000
LaGorce Neighborhood Im rov 18,568,616 4,469,999 14,098,617
North Shore Neigh Im rov 12,323,991 1,478,571 10,845,420
Palm&Hibiscus Island Enhancement 18,122,646 5,712,172 12,410,474
CW Water&Sewer Main Asst 513,000 213,000 300,000
Drainage Im rov. Bay&%6 St 187,292 1879292 0
Flamingo Neigh West 5,706,335 85,453 5,620,882
Bell Isle 484,519 391,816 92,703
Flarnin o Nei�hborhood South 9,371,487 93,244 9,278,243
7th Street Parking Garage 1,900,000 1,242,481 3,142,481
Maint-7th St. Parking Garage 09 360,000 . 194,786 165,214
Venetian Neighborhood 26,499,435 8,521,285 35,020,720
Police Station Building-Firing Range
Ventilation 370,000 117,120 487,120
Scott Rakow Youth Center Ice Rink 1,892,421 67,900 1,960,321
Biscayne Pointe Island Entryway 50,000 200,000 250,000
Total $ 147,771,316 $ 9,754,000 $ 157,5259 316
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the First Amendment to the
Capital Budget for Fiscal Year 2014/15.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well-Maintained Facilities, Improve Storm
Drainage Citywide, Maintain City's Infrastructure, Improve Parking Availability, Preserve Our Beaches, Improve Storm
Drainage Citywide and Improve Process Through Information Technology
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities
must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying,
prioritizing and assigning funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital
improvement updates and requests on the department's ongoing and proposed capital projects. Individual departments
prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2014/15 — 2018/19 Capital
Improvement Plan and FY 2014/15 Capital Budget were adopted on September 30,2014, by resolution 2014-28763. Section
166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the
original budget. Administration recommends adopting the resolution for the first amendment to the FY 2014/15 Capital
Budget.
The first amendment to the FY 2014/15 Capital Budget totals an increase of $9,754,000 and a re-appropriation of
$13,026,333 in order to provide additional funding to the following eight capital projects.
1. Biscayne Point Neighborhood Improvements
2. West Avenue/Bay Road Improvements
3. Sunset Harbor Pump Station Upgrade
4. Venetian Island Neighborhood
5. 7th Street Parking Garage
6. Police Station Building-Firing Range Ventilation System Replacement
7. Scott Rakow Ice Rink
8. Biscayne Pointe Island Entryway
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND CITY COMMISSION ADOPT THE RESOLUTION
ADOPTING THE FIRST AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2014/15
This item was originally adopted on November 19, 2014. On November 17, 2014, the Florida Department of Revenue (DOR)
officially notified the City of Miami Beach that we are not in compliance with Truth-in-Millage(TRIM)law due to an error in the
Budget Summary posted in the Miami Herald on September 25, 2014. Per DOR's requirements, this item will re-adopt the
first amendment to the Capital Budget for Fiscal Year 2014115.
Advisory Board Recommendation:
r I
Financial Information:
Source of Amount Account
Funds: $8,521,285 304-Capital reserve
$1,047,695 142-7th Street Parking Garage
$ 117,120 125-Capital Renewal&Replacement Fund
$ 67,900 306-Mid Beach Quality of Life
OBPI Total $9,754,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Dep ment D' a Assistant City Manager City Manager
MIAMIBEACH AGENDA ITEM R1 D
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City mmission
FROM: Jimmy L. Morales, City Manager
DATE: December 2, 2014
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2014/15.
TRIM COMPLIANCE
This item was originally adopted on November 19, 2014. On November 17, 2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25, 2014. Per DOR's requirements,
this item will re-adopt the first amendment to the Capital Budget for Fiscal Year 2014/15.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. Individual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2014/15—
2018/19 Capital Improvement Plan and FY 2014/15 Capital Budget were adopted on September
30, 2014, by resolution 2014-28763. Section 166.241(4)(c.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original budget.
Administration recommends adopting the resolution for the first amendment to the FY 2014/15
Capital Budget.
Resolution Adopting the First Amendment to the Capital Budget for FY 2014/15
December 2, 2014
Page 2 of 5
FIRST AMENDMENT TO THE FY 2014/15 CAPITAL BUDGET
The first amendment to the FY 2014/15 Capital Budget totals an increase of $9,754,000 and a
re-appropriation of $13,026,333 in order to provide additional funding to the following eight
capital projects.
1. Biscayne Pointe Neighborhood Improvements: This project requires a budget
amendment for an additional $3,277,808 to accommodate improvements to the
storm water drainage within the neighborhood. This includes drainage on Crespi
Boulevard, from 79th Street to 84th Streets, and a water main replacement, from 801h
to 85th Streets.
This amendment will be funded from funds previously appropriated for the Belle Isle
Outfall Pipe Replacement, LaGorce and North Shore Neighborhood Improvements,
Flamingo Neighborhood Bid Pack A, Flamingo Neighborhood Bid Pack C, and the
Palm and Hibiscus Island Enhancement projects; all of which are lower priority
projects. The timing for reimbursements will be assessed during the rest of this fiscal
year and during the FY 2015/16 budget process. This project change order was
approved at the October 29, 2014 Commission meeting.
2. West Avenue/ Bay Road Improvements: This project requires a budget
amendment to transfer $8,012,739 in funding from existing projects to install a new
48-inch drain pipe from 6th to 8th Streets, where an existing 48-inch gravity outfall is
located. This will also provide additional capacity in the drainage system on 10th
and 14th Streets, which will be installed by the City and FDOT.
This amendment will also be funding street reconstruction along 10th, 14th and 17th
Streets, West Avenue between 6th and 8th Streets, as well as an additional pump
station on 17th Street and Alton Road, where an old gravity drainage system is
located.
This amendment will be funded from funds previously appropriated for the LaGorce
Neighborhood Improvements, North Shore Neighborhood Improvements, Palm &
Hibiscus Island Enhancement, Bayshore Neighborhood- Bid Pack C, Citywide Water
and Sewer Main Assessment, and the Drainage Improvement- North Bay& 5th Street
projects; all of which are lower priority projects. The timing for reimbursements will
be assessed during the rest of this fiscal year and during the FY 2015/16 budget
process.
A project change order was approved at the October 29, 2014 commission meeting
in the amount of $15,670,000. Of this amount, the unbudgeted amount is
$12,299,689. The remaining balance of.$4,286,950 will be appropriated through a
budget amendment when other funds become available.
Resolution Adopting the First Amendment to the Capital Budget for FY 2014/15
December 2, 2014
Page 3 of 5
3. Sunset Harbor Pump Station Upgrades: This project requires a budget
amendment for an additional $1,341,000 to accommodate additional engineering
services, drainage structure modification, drainage pipe and water main
replacement, replacement of failing water supply distribution and improvement of
drainage on West Avenue and Bay Road in Sunset Harbor. It will also fund
emergency lining of sewer force mains on Sunset Islands.
This amendment will be funded from funds previously appropriated for LaGorce and
North Shore Neighborhood Improvements projects; all of which are lower priority
projects. The timing for reimbursements will be assessed during the rest of this fiscal
year and during the FY 2015/16 budget process. This project change order was
approved at the October 29, 2014 commission meeting.
4. Venetian Island Neighborhood: On February 12, 2014, the City Commission
approved the recommendation by the Mayor's Blue Ribbon Panel on Flood Mitigation
and the Flooding Mitigation Committee to amend the City's Storm Water
Management Master Plan by modifying the design criteria for all tidal boundary
conditions. The Public Works Department requested that staff implement the
enhanced stormwater system criteria on Venetian Island. The new criteria required
the Engineer of Record to revise the current design documents included in the
contract for this project. This action generated a redesign effort by the consultant by
adding scope and impact to the project duration. Additional Funding in the amount of
$8,521,285 is attributed to the new design criteria implemented for the enhanced
stormwater improvements.
Resolution 2002-24764 stipulates that the Capital Reserve funds should be used for
projects not funded from bonds, grants, or loans. The administration recommends a
one-time waiver of this policy in order to accommodate the temporary funding of this
project at this time from Capital Reserve Fund 304 Fund for cashflow purposes. The
timing of reimbursements will be assessed during the rest of this fiscal year and
during the FY 2015/16 budget process. This will leave a balance of approximately
$1.07 million in this fund.
Prior Years'Appropriations $26,499,435
November 19, 2014 Budget Amendment 8,521,285
Proposed Total Appropriations $35,0509720
Resolution Adopting the First Amendment to the Capital Budget for FY 2014/15
December 2, 2014
Page 4 of 5
5. Ph Street Parking Garage: A budget amendment in the amount of $1,242,481 is
being requested after submitted bids had to be rejected _due to the bids highly
exceeding the estimated construction budget for this project. The ongoing increase in
pricing in the construction industry in the area superseded the construction costs
projections of this budget. The rise in construction costs was clearly noted after
review of the submitted bids. Based on the current prices submitted, a revision was
made to the construction costs estimate to properly account for current industry
pricing. Further, the revision to the construction costs estimate accounts for the
current pricing in additional design services that are to be included in this project and
incorporates fees by the CIP office for the services that are going to be rendered in
accordance to the revised pricing. This amendment will be funded by transferring
$194,786 from the 7th Street Parking Garage Maintenance project to combine both
projects; and $1,047,695 will be funded from the 7th Street Garage Fund 142 Fund
Balance.
Prior Years' Appropriations $1,900,000
November 19, 2014 Budget Amendment 1,242,481
Proposed Total Appropriations $3,142,481
6. Police Station Building- Fire Range Ventilation System Replacement: $117,120
in Additional funding is required to accommodate higher cost of construction, owner's
contingency, additional professional services and other soft costs. This amendment
will be funded from Renewal & Replacement Fund 125 Fund Balance.
Prior Years'Appropriations $370,000
November 19, 2014 Budget Amendment 117,120
Proposed Total Appropriations $487,120
7. Scott Rakow Ice Rink: On March 5, 2014, the City Commission requested that staff
look at possible ways to reconfigure existing interior spaces to include a Multi-
purpose room, skate rental area and new shower facilities. On June 11, 2014, the
Commission approved the additional scope at Scott Rakow Youth Center Ice Skating
Rink as follows: new women's and men's showers and locker rooms, with an
approximate area of 595 SF., new multipurpose room, with an approximate area of
372 SF., and a new skate rental, with an approximate area of 353 SF. The approved
budget was $265,000 and construction prices came higher than anticipated, all the
available funding was used to award a contract to BDI Construction on October 29,
2014. The budget request of $67,900 being presented is for funding related to
consulting services during the construction process and a ten percent contingency
for unforeseen conditions. This amendment will be funded from Mid Beach QOL
fund 306 Fund Balance.
Prior Years' Appropriations' $1,892,421
November 19, 2014 Budget Amendment 67,900
Proposed Total Appropriations $1,960,321
Resolution Adopting the First Amendment to the Capital Budget for FY 2014/15
December 2, 2014
Page 5 of 5
8. Biscayne Pointe Island Entryway: Reallocating $200,000 from the Biscayne Point
Neighborhood Improvement Project to a separate project entitled Biscayne Point
Entry Way. The Biscayne Point residents requested enhancements to the Biscayne
Point Entryway, at the August 29, 2014 Finance and Citywide Projects Committee
meeting, which approved additional funding required to complete these
enhancements.
JLM/JW
68 ( SATURDAY,NOVEMBER 22,201A _ h1i � LOCAL.&STATE ._ ___ � MiamiHerald corn I MiAMI HERALD
r �►. ,fir.
_ `o•i.7:115
MIAMIBEACH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE iS HERESY given tha.tPuolic Hearings will be held by the Mayor and
City Commission of the City of Miami Beach,Florida,in the Commission
Chambers,3rd floor,City Hall,1700 Convention Center Drive,Miami Beach,
Florida,on.Tuesday,'Deceniber 2,201d,;to consider the following:
5:01 p.m.
A ResolOtion.Adopting:1}The Final Ad Valorem Millage Of5.7942 Mills For
General.Operating Purposes,Which Is Thirteen And l=our-Tenths Percent
(13.411c)MoreThanThe"Roiled-Bade"Rate Of 5.107.6 Mills;And 2)The Debt
Service Mileage Hate Of 0.2295,Milis For Fiscal Year (FY)2014115.Inquiries
may be directed to the Budges&.Performance.improvement Office at
305,673.75ti7
5:01 P.M.
A Resolution Adopting Final$u.gets ForThe General,G.Q.Debt.Service,
RDA Ad Valorem Taxes, Enterprise,.Internal Service Funds; and Special
Revenue Funds For Fiscal Year(FY)2014115..Inquiries may directed to
the Bvdcget&Performance Improvement Office at 305.67a7510.
5:02 p.m.
A Resolution Of The Board.Of Directors Of The.Normandy Shores Local
Government Neighborhood Improvement District.Adopti nil The Final Ad
Valorem Millage Rate:Of 1 .1305 Mills.For Fiscal.Year.(FY)2414115 ForThe
No Shores Local Government District,.Which,is One Percent(1.0516)
LessThanThe"Rolled-Bade"Rate Of 1.`1391 Mills.Inquiries maybe directed
to the Budget&Performance Improvement Office at 305.673:7510.
5:02 p.m.
A Resolution Of The Board Of Directors Of The Normandy Shores Local
Government Neighborhood improvement District.Adopting The Firiai
Operating Budget For Fiscal Year(FY)201 3115.Inquiriesniayrbe directed ro
rho Budget&Performance Improvement Office at 305.673.7510.
5:03 p.m.
A. Resolution Adopting The Final. Capital Improvement Plan For Fiscal
Years(FY} 2014115-20 18119 And.Adopting The-City Of Nliarii Beach Final
Capital Budget For(FY)2014.115.Jnquitles maybe.directed to the Budget&
Performance improvement Office at-30.673.75 10.
5.04 P.M.
A Resolution Of The Chairperson And Members Of The Miami Beach
Redevelopment Agency, Adopting And Appropriating The Operating
Budget For The City Center Redevelopment.Area,The Anchor Shops
find Parking Garage,.And The Pennsylvania Avenue Shops And Parking
Garage For Fiscal Year 2014115,Inquiries may be directed to the Budget&
Performance Improiement Office at 305.673.7510.
5:05 p,rn.
A Resolution Of The Chairperson And Members Of The Miami Beads
Redevelopment Agency (RDA),Adopting And Appropriating The Miami
Beach Redevelopment Agency Capital.Budget For Fiscal Year(FY)2014115
And Adopting The Capital Improveit?ent Flan For.Fiscal Years 2014115
Through 2018119.Inquiries may be directed to the Budget&Performance
Improvement.Office at 3€75.6"73.7510.
:06 P.M.
A Resolution Adopting The First .Amendment To The Capital Budget
For Fiscal Year(FY).2014715. Inquiries may be directed to the.Budger&
Performance improvement Office at 305.673.7510.
Interested parties are invited to appear at this meeting,or-be represented
by an agent,or to express their views in writing addressed to the City
Commission,cio the,City Clerk,1700 Convention Ceriter Drive,1"Flabr,
City Hall,Miami Beach,Florida 33139.Copies of these items are available
for public inspection during Normal business hours in the City Clerk's
Office, 1700 Convention Center Drive, 11 Floor,City H611, Miami Beach,
Florida 33139.This meeting,_or any item therein,may be.continued,and
under such circumstances,additional legal notice need not be provided.
Pursuant.to Section 236.0145,Fla.Stat:,the City hereby advises the public
that if a person decidestoappeal ar ydecision shade bythe Citycommission
With respect to any matter con.sidered.at its meeting or its hearing,such
person must ensure that a verbatim record of the proceedings is made,
which record includes the testartiony'and:evidence upon which the appeal
is to be based.This notice does not constitute consent by the City for the
introduction or'admission of otherwise inadmissible or irrelevant evidence,
nor does it authorize challenges ar appeals not otherwise allowed by law.
To request this.material in alternate format,sign language interpreter(five-
day notice required),inforrnatiori:on access for persons.with disabilities,
anchor any accommodation to review any document or participate in any
City-sponsored proceedings, call 305.604.2489 and select 1 for English
or 2 for Spanish,then option 6;TTY users may nail via 711(Florida Relay
Service).
Rafael E.Granedo,City Clerk
City of Miami Beach
971