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Vacancy Report As of September 2013CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) GENERAL FUND VACANCIES Code Compliance Code Compliance Officer (PT)11 to 144 $ 172,140.80 To be advertised September 2013 Total vacancies in Code Compliance4 $ 172,140.80 CAPITAL IMPROVEMENT PROJECTS Capital Projects Coordinator 81 $ 76,772.80 Job offer extended (One vacancy filled September 3, 2013) Total vacancies in Capital Improvement Projects1 $ 76,772.80 FINANCE Financial Analyst II61 $ 65,020.80 Position reclassified from Financial Specialist 8/27/13 Total vacancies in Finance1 $ 65,020.80 FIRE Fire Division Chief8 to 752 $ 196,976.00 Tim Howarth and James Castell acting in each position Total vacancies in Fire2 $ 196,976.00 Fire (Ocean Rescue) Lifeguard II11 to 466 $ 283,670.40 Promotional test scheduled for October 2013 Lifeguard Lieutenant111 $ 52,166.40 William MacDonald Acting Total vacancies in Ocean Rescue7 $ 335,836.80 PARKS AND RECREATION Irrigations Systems Supervisor61 $ 40,684.80 Interviews scheduled Municipal Service Worker II10 to 25*3 $ 87,547.20 Recruitment in progress Pool Guard (PT)111 $ 19,801.60 Total vacancies in Parks and Recreation5 $ 148,033.60 PLANNING Department Director461 $ 107,016.00 Planning and Zoning Manager acting Planner91 $ 55,068.00 Recruitment in progress Total vacancies in Planning2 $ 162,084.00 POLICE Communications Operator62 $ 83,574.40 Job offer extended Detention Officer11 to 602 $ 82,908.80 Positions added in 2012/13; Job audit pending Police Officer112 $ 106,204.80 Job offers extended or recruitment in progress Funding to be used for PSCU Administrator (final title TBD) Secuirty Specialist201 $ 65,624.00 School Guard (PT) 201 $ 12,355.20 Job offer extended Senior Systems Analyst 111 $ 65,020.80 Recruitment in progress Total vacancies in Police9 $ 415,688.00 TOTAL GENERAL FUND30 $ 1,507,532.00 ENTERPRISE/SPECIAL REVENUE FUNDS VACANCIES PARKING Parking Dispatcher (PT)114 $ 81,120.00 Recruitment in progress Parking Enforcement Specialist I 11 to 202 $ 76,460.80 Recruitment in progress Parking Enforcement Specialist I (PT)115 $ 95,576.00 Recruitment in progress Parking Operations Supervisor (Off-street)9 to 223 $ 151,320.00 Interviews scheduled Parking Operations Supervisor (PT)111 $ 25,220.00 Total vacancies in Parking15 $ 429,696.80 PUBLIC WORKS Sanitation Heavy Equipment Operator I472 $ 74,880.00 One position proposed to be eliminated in FY2013/14 budget Municipal Service Worker 1111 $ 26,852.80 Total vacancies in Sanitation2 $ 101,732.80 Stormwater Municipal Services Worker II111 $ 29,182.40 C:\Users\CLERHatL\AppData\Local\Microsoft\Windows\Temporary Inte CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) Technology Manager (GIS Manager)101 $ 76,772.80 Interviews scheduled Total vacancies in Stormwater2 $ 105,955.20 Sewer Operations Control Room Operator92 $ 74,880.00 Job offer extended and recruitment in progress Municipal Service Worker I111 $ 26,852.80 Mason141 $ 44,324.80 Opening to be announced Masonry Helper251 $ 33,966.40 Opening to be announced Pumping Operations Supervisor201 $ 54,808.00 Sewer Supervisor301 $ 40,684.80 Total vacancies in Sewer Operations7 $ 275,516.80 Water Operations Electronic Instrument Supervisor171 $ 50,444.42 Interviews scheduled Municipal Services Worker II11 to 162 $ 58,364.80 Total vacancies in Water Operations3 $ 108,809.22 TOTAL ENTERPRISE/SPECIAL REVENUE FUNDS29 $ 1,021,710.82 INTERNAL SERVICE FUNDS VACANCIES Fleet (Public Works Division) Mechanic II12+1 $ 40,684.80 Job offer extended Fleet Services Representative (PT)6 to 72 $ 34,465.60 Propose to convert 2 part-time to 1 full-time in FY2013/14 budge Total vacancies in Fleet3 $ 75,150.40 Property Management (Public Works Division) Building Services Technician111 $ 37,440.00 Propose to be eliminated in FY2013/14 budget Carpenter101 $ 44,324.80 Painter121 $ 40,560.00 Total vacancies in Property Management4 $ 122,324.80 Total vacancies in Public Works7 $ 197,475.20 TOTAL INTERNAL SERVICE FUNDS10 $ 272,625.60 TOTAL VACANCIES CITYWIDE69 $ 2,256,617.22 *HR did not always use Requests to Fill (RTFs) in the order they ensure this practice does not continue. C:\Users\CLERHatL\AppData\Local\Microsoft\Windows\Temporary Inte CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 6, 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) GENERAL FUND VACANCIES Code Compliance 1 vacancy in July 2012 Code Compliance Officer (PT)4 to 148 $ 172,140.80 , To be advertised September 2013 Total vacancies in Code Compliance8 $ 172,140.80 CAPITAL IMPROVEMENT PROJECTS 2 vacancies in July 2012 Capital Projects Coordinator 8 to 82*2 $ 153,545.60 , Job offer extended Field Inspector I111 $ 40,560.00 Position to be eliminated in the proposed FY 2013/14 budget Senior Capital Projects Coordinator4 to 132 $ 166,857.60 Interviews scheduled Total vacancies in Capital Improvement Projects5 $ 360,963.20 FINANCE 1 vacancy July 2012, however, position vacated in August 2013 Financial Analyst 01 $ 50,668.80 Financial Analyst II61 $ 65,020.80 Position reclassified from Financial Specialist 8/27/13 Total vacancies in Finance2 $ 115,689.60 FIRE 1 vacancy July 2012 Fire Inspector02 $ 93,267.20 , Job offer extended Fire Division Chief8 to 752 $ 196,976.00 Total vacancies in Fire4 $ 290,243.20 Fire (Ocean Rescue) Lifeguard II2 to 466 $ 283,670.40 Promotional test scheduled for October 2013 Lifeguard Lieutenant111 $ 52,166.40 Total vacancies in Ocean Rescue7 $ 335,836.80 PARKS AND RECREATION Irrigations Systems Supervisor61 $ 40,684.80 Interviews scheduled Municipal Service Worker II10 to 25*3 $ 87,547.20 Recruitment in progress Pool Guard (PT)111 $ 19,801.60 1 vacancy July 2012 Recreation Leader I (PT)01 $ 13,426.40 1 vacancy July 2012 Recreation Leader I31 $ 26,852.80 Total vacancies in Parks and Recreation7 $ 188,312.80 PLANNING Vacant in July 2012 Department Director461 $ 107,016.00 ; Planning and Zoning Manager acting Planner0 to 9*2 $ 110,136.00 Recruitment in progress Total vacancies in Planning3 $ 217,152.00 POLICE Communications Operator4 to 63 $ 125,361.60 Job offer extended Complaint Operator II61 $ 43,035.20 Detention Officer11 to 60*2 $ 124,363.20 Dispatcher43 $ 132,972.00 1 vacancy July 2012 Information Technology Specialist II41 $ 59,841.60 , Job offer extended 8 vacancies July 2012 Police Officer0 to 116 $ 106,204.80 , Job offers extended or recruitment in progress 1 vacancy July 2012 Public Safety Specialist 51 $ 39,374.40 , Recruitment in progress 1 vacancy July 2012 Secuirty Specialist1 $ 65,624.00 5 vacancies July 2012, School Guard (PT) 3 to 202 $ 24,710.40 Job offer extended Senior Systems Analyst 111 $ 65,020.80 Recruitment in progress Total vacancies in Police21 $ 786,508.00 Engineering(Public Works Division) 1 vacancy July 2012, City Engineer01 $ 90,646.40 Interviews scheduled Total vacancies in Engineering1 $ 90,646.40 TOTAL GENERAL FUND58 $ 2,557,492.80 ENTERPRISE/SPECIAL REVENUE FUNDS VACANCIES PARKING Parking Dispatcher (PT)114 $ 81,120.00 Recruitment in progress 3 CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 6, 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) 4 vacancies July 2012, Parking Enforcement Specialist I 11 to 983 $ 114,691.20 Recruitment in progress 6 vacancies July 2012, Parking Enforcement Specialist I (PT)0 to 116 $ 114,691.20 Recruitment in progress 2 vacancies July 2012, Parking Operations Supervisor (Off-street)9 to 223 $ 151,320.00 Interviews scheduled Parking Operations Supervisor (PT)111 $ 25,220.00 Total vacancies in Parking17 $ 487,042.40 PUBLIC WORKS Sanitation 3 vacancies July 2012, One of 2 positions proposed to be eliminated in Heavy Equipment Operator I472 $ 74,880.00 FY2013/14 budget Total vacancies in Sanitation2 $ 74,880.00 Stormwater 1 vacancy in July 2012 Municipal Services Worker II111 $ 29,182.40 Technology Manager (GIS Manager)101 $ 76,772.80 Interviews scheduled Total vacancies in Stormwater2 $ 105,955.20 Sewer Operations Control Room Operator92 $ 74,880.00 Job offer extended and recruitment in progress 1 vacancy in July 2012 Municipal Service Worker I111 $ 26,852.80 Mason141 $ 44,324.80 Opening to be announced 1 vacancy in July 2012, Masonry Helper251 $ 33,966.40 Opening to be announced 1 vacancy in July 2012 Pumping Operations Supervisor201 $ 54,808.00 2 vacancies in July 2012 Sewer Supervisor301 $ 40,684.80 Total vacancies in Sewer Operations7 $ 275,516.80 Water Operations I vacancy in July 2012, Electronic Instrument Supervisor171 $ 50,444.42 Interviews scheduled Heavy Equipment Operator I21 $ 37,440.00 Interviews scheduled 2 vacancies in July 2012 Municipal Services Worker II11 to 162 $ 58,364.80 Total vacancies in Water Operations4 $ 146,249.22 TOTAL ENTERPRISE/SPECIAL REVENUE FUNDS32 $ 1,089,643.62 INTERNAL SERVICE FUNDS VACANCIES Fleet (Public Works Division) I vacancy in July 2012, Mechanic II12+1 $ 40,684.80 Job offer extended Fleet Services Representative (PT)6 to 72 $ 34,465.60 Propose to convert 2 part-time to 1 full-time in FY2013/14 budge Total vacancies in Fleet3 $ 75,150.40 Property Management (Public Works Division) Building Services Technician111 $ 37,440.00 Propose to be eliminated in FY2013/14 budget Carpenter101 $ 44,324.80 Painter02 $ 81,120.00 Property Management Contracts Coordinator21 $ 59,841.60 Interviews scheduled Total vacancies in Property Management5 $ 222,726.40 Total vacancies in Public Works24 TOTAL INTERNAL SERVICE FUNDS8 $ 297,876.80 TOTAL VACANCIES CITYWIDE98 $ 3,945,013.22 *HR did not always use Requests to Fill (RTFs) in the order they ensure this practice does not continue. 4 CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 6, 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) BUILDING Assistant Director31 $ 98,488.00 Job offer extended Office Associate V31 $ 46,633.60 Recruitment in progress Senior Building Inspector31 $ 59,571.20 Job offer extended Senior Mechanical Inspector211 $ 59,841.60 Several offers not accepted due to salary Total vacancies in Building4 Code Compliance Code Compliance Officer (PT)4 to 148 $ 172,140.80 To be advertised September 2013 Total vacancies in Code Compliance8 CAPITAL IMPROVEMENT PROJECTS Capital Projects Coordinator 8 to 82*2 $ 153,545.60 Job offer extended CIP Director31 $ 107,016.00 Assistant Director acting Field Inspector I111 $ 40,560.00 Position to be eliminated in the proposed FY 2013/14 budget Office Associate V31 $ 46,633.60 Interviews scheduled Senior Capital Projects Coordinator4 to 132 $ 166,857.60 Interviews scheduled Total vacancies in Capital Improvement Projects7 COMMUNICATIONS Public Information Specialist31 $ 55,078.40 Job offer extended Total vacancies in Communications1 FINANCE Financial Analyst 01 $ 50,668.80 Financial Analyst III01 $ 70,366.40 Financial Analyst II61 $ 65,020.80 Position reclassified from Financial Specialist 8/27/13 Total vacancies in Finance3 FIRE Assistant Fire Chief01 $ 107,016.00 EMS Coordinator51 $ 70,366.40 Job offer extended Fire Captain41 $ 105,040.00 Job offer extended Fire Inspector02 $ 93,267.20 Job offer extended Fire Protection Analyst 21 $ 65,020.80 Firefighter I21 $ 53,102.40 Recruitment to begin January 2014 Fire Division Chief8 to 752 $ 196,976.00 IT Specialist II (Radio) - Communications Officer51 $ 59,841.60 Interviews scheduled Total vacancies in Fire10 Fire (Ocean Rescue) Lifeguard II2 to 466 $ 283,670.40 Promotional test scheduled for October 2013 Lifeguard Lieutenant111 $ 52,166.40 Total vacancies in Ocean Rescue7 HUMAN RESOURCES Human Resources Specialist (Benefits)11 $ 59,841.60 Job offer extended and accepted to Alejandra Fox Human Resources Technician I (Compensation)11 $ 39,499.20 Office Associate IV41 $ 39,344.20 Job audit in progress Total vacancies in Human Resources3 OBPI Budget Officer41 $ 90,646.40 Job offer extended Total vacancies in OBPI1 PARKING Administrative Aide I 41 $ 36,046.40 Recruitment in progress 7 CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 6, 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) Parking Dispatcher01 $ 40,560.00 Financial Analyst III51 $ 70,366.40 Parking Meter Technician I (PT)01 $ 19,687.20 Job offer extended Parking Meter Technician II31 $ 41,787.20 Interviews scheduled Parking Dispatcher (PT)114 $ 81,120.00 Recruitment in progress Parking Enforcement Specialist I 11 to 983 $ 114,691.20 Recruitment in progress Parking Enforcement Specialist I (PT)0 to 116 $ 114,691.20 Recruitment in progress Parking Operations Manager41 $ 59,841.60 Recruitment in progress Parking Operations Supervisor (Off-street)9 to 223 $ 151,320.00 Interviews scheduled Parking Operations Supervisor (PT)111 $ 25,220.00 Total vacancies in Parking23 PARKS AND RECREATION Irrigations Systems Supervisor61 $ 40,684.80 Interviews scheduled Landscape Projects Coordinator21 $ 70,366.40 Recruitment in progress Municipal Service Worker I52 $ 53,705.60 Municipal Service Worker II10 to 25*3 $ 87,547.20 Recruitment in progress Municipal Service Worker III0 to 23 $ 103,396.80 Recruitment in progress Pool Guard (PT)111 $ 19,801.60 Recreation Leader I (PT)01 $ 13,426.40 Recreation Leader I31 $ 26,852.80 Tree Maintenance Supervisor 1 $ 40,684.80 Position to be eliminated in FY 2013/14 budget Total vacancies in Parks and Recreation14 PLANNING Department Director461 $ 107,016.00 Planning and Zoning Manager acting Planner0 to 9*2 $ 110,136.00 Recruitment in progress Senior Planner01 $ 65,015.08 Total vacancies in Planning4 POLICE Account Clerk I22 $ 72,092.80 Recruitment in progress Communications Operator4 to 63 $ 125,361.60 Job offer extended Complaint Operator II61 $ 43,035.20 Detention Officer11 to 60*2 $ 124,363.20 Dispatcher43 $ 132,972.00 Information Technology Specialist II41 $ 59,841.60 Job offer extended Police Officer0 to 116 $ 106,204.80 Job offers extended or recruitment in progress Public Safety Specialist 51 $ 39,374.40 Recruitment in progress Secuirty Specialist1 $ 65,624.00 School Guard (PT) 3 to 202 $ 24,710.40 Job offer extended Senior Systems Analyst 111 $ 65,020.80 Recruitment in progress Total vacancies in Police23 PROCUREMENT Senior Procurement Specialist01 $ 59,841.60 Recruitment in progress Total vacancies in Procurement1 PUBLIC WORKS Sanitation Heavy Equipment Operator I472 $ 74,880.00 One of 2 positions proposed to be eliminated in FY2013/14 budget Operations Supervisor01 $ 50,440.00 Total vacancies in Sanitation3 8 CITY OF MIAMI BEACH VACANCY REPORT AS OF SEPTEMBER 6, 2013 Annual Salary Attributed to Number of Number of Department/Position NameVacancy Comments Months VacantVacancies (Exclusive of Benefits) Engineering City Engineer01 $ 90,646.40 Interviews scheduled Engineering Assistant I21 $ 40,560.00 Engineering Assistant II11$44,324.80 Total vacancies in Engineering3 Stormwater Engineering Assistant I01 $ 40,560.00 Municipal Services Worker II111 $ 29,182.40 Civil Engineer III01 $ 70,366.40 Technology Manager (GIS Manager)101 $ 76,772.80 Interviews scheduled Total vacancies in Stormwater4 Sewer Operations Control Room Operator92 $ 74,880.00 Job offer extended and recruitment in progress Municipal Service Worker I111 $ 26,852.80 Mason141 $ 44,324.80 Opening to be announced Masonry Helper251 $ 33,966.40 Opening to be announced Pumping Operations Supervisor201 $ 54,808.00 Sewer Supervisor301 $ 40,684.80 Total vacancies in Sewer Operations7 Water Operations Electronic Instrument Supervisor171 $ 50,444.42 Interviews scheduled Heavy Equipment Operator I21 $ 37,440.00 Interviews scheduled Municipal Services Worker II11 to 162 $ 58,364.80 Total vacancies in Water Operations4 Fleet Mechanic II12+1 $ 40,684.80 Job offer extended Mechanic III51 $ 44,200.00 Job offer extended Fleet Services Representative (PT)6 to 72 $ 34,465.60 Propose to convert 2 part-time to 1 full-time in FY2013/14 budge Total vacancies in Fleet4 Property Management Building Services Technician111 $ 37,440.00 Carpenter101 $ 44,324.80 Propose to be eliminated in FY2013/14 budget Painter02 $ 81,120.00 Property Management Contracts Coordinator21 $ 59,841.60 Interviews scheduled Total vacancies in Property Management5 Total vacancies in Public Works30 Total vacancies Citywide139 *HR did not always use Requests to Fill (RTFs) in the order they taken to ensure this practice does not continue. 9 ATTACHMENT 1 City of Miami Beach Summary Vacancy Report as of 8/26/2013 Number of Vacant positions Vacant filled by Positions temporary employees or utulizing FT PTFTPT Mayor and Commission City Manager Comunications OBPI Finance Procurement Human Reources/Labor City Clerk City Attorney Real Estate, Housing and Community Development incl. Office of C Building Planning Tourism and Cultural Development Code Compliance Parks and Recreation Public Works Capital Improvement Projects Police Fire/Ocean Rescue Total General Fund Internal Service Funds Information Technology Risk Management Central Services Propoerty Management Fleet Total Internal Service Funds Enterpirse Funds Convention Center Sanitation Sewer Water Stormwater Parking Total Enterprise Funds RDA Police Sanitation Greenspace Operations Total RDA GAND TOTAL Grant-Funded Positions are not included in this analysis. Net Vacant Value of All Positions Vacancies FTPT$ Real Estate, Housing and Community Development incl. Office of C