2016-29278 Reso RESOLUTION NO. 2016-29278
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
APPROVE THE SUNSET DRIVE WATER MAIN REPLACEMENT PROJECT
UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS
ALLIANCE (NJPA) COOPERATIVE CONTRACT FOR CONSTRUCTION
SERVICES WITH THE GORDIAN GROUP IN THE AMOUNT NOT TO EXCEED
OF $326,000, INCLUSIVE OF $29,585 IN PROJECT CONTINGENCY.
WHEREAS, Job Order Contracting (JOC) is a contracting methodology that enables
facility owners to expedite a large number of repairs, maintenance and construction projects
with a single, competitively bid contract; and
WHEREAS, the JOC process is also known as indefinite quantity contracting (IQC); and
WHEREAS, the National Joint Powers Alliance (NJPA), a national cooperative for and
by public sector agencies, has competitively solicited and awarded an IQC contract to the
Gordian Group; and
WHEREAS, the Finance and Citywide Projects Committee (the "Committee")
unanimously endorsed a recommendation by the Administration to utilize the NJPA IQC
contract for construction services to expedite the delivery of construction projects, with approval
by the City Manager for projects under $250,000 or for emergency projects, and with approval
by the City Commission for other projects; and
WHEREAS, the Committee's endorsement of the IQC process, with approval by the City
Manager for projects under $250,000 or for emergency projects, and with approval by the City
Commission for other projects, was approved by the City Commission on April 23, 2014; and
WHEREAS, the Administration has determined it is necessary to expedite the
replacement of the existing water main along Sunset Drive, between 20th Street and 21st Street
(the Project) through the NJPA IQC contract; and
WHEREAS, the Project is expected to exceed$250,000; and
WHEREAS, in order to move forward with the completion of this Project expeditiously
and meet the proposed completion date of March 14, 2016, the City Manager recommends that
the City Commission approve the Project under the IQC process, in an amount not to exceed
$326,000, inclusive of a $29,585 in Project contingency.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager to approve the Sunset Drive water main
replacement project utilizing the competitively bid National Joint Powers Alliance (NJPA)
cooperative contract for construction services with the Gordian Group in the amount not to
exceed of$326,000, inclusive of$29,585 in project contingency.
PASSED AND ADO . , y January• of Janua a 2016.
ATTEST: ,
,f y APPROVED AS TO
INCORP ORATED: �' FORM LANGUAGE
>;'€ f,%� &FOR EXECUTION
Rafael . 4".a-n"do, i ity(Cleo' V, %ryevine, Mayor .02-01.; - I‘'
T:WGENDA\2016\January\Public Works\January 27\S±0, t 5 rive Water Main Replacement NJPA-Resolutlorl.at A► Y
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Authorizing The City Manager
To Approve The Sunset Drive Water Main Replacement Project Utilizing The Competitively Bid National Joint Powers
Alliance(NJPA)Cooperative Contract For Construction Services With The Gordian Group.
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability. Streamline the delivery of services through all
departments.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
Prior to October, 2012, the City acquired construction services for many small or emergency construction projects
through a Job Order Contracting process(JOC)that enabled facility owners to accomplish a large number of repairs,
maintenance and construction projects with a single,competitively bid contract,which eliminated the time and expense
of completing the normal design-bid-construct cycle for each project. Prior to the award of these contracts,the City
selected one of several available comprehensive catalogs of construction tasks established by one of several national
organizations, such as RS Means or the Gordian Group. The catalogs contain almost every imaginable construction
task possible and a unit of measure and pre-set unit prices for each construction task. Contractors were required to
competitively bid an adjustment factor(e.g. 1.15)to be applied to the unit prices.The prospect of continuing work keeps
the contractor motivated to provide timely, responsive, and high quality work.
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee (the "Committee") endorsed a
recommendation by the Administration to utilize the indefinite quantity contract (IQC) for construction services to
expedite the delivery of construction projects under $250,000 or for emergency projects as approved by the City
Manager.The Committee's endorsement of the IQC process for small and emergency projects was approved by the
City Commission on April 23, 2014. The IQC process is similar to the previously used process by the City but with
tighter controls, including a limit on design,additional competition on certain items and a small project threshold that
limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies throughout the United
States to expedite the delivery of construction projects.The City,as a governmental agency member,is authorized to
utilize the IQC contract for construction services competitively awarded by the National Joint Powers Alliance(NJPA)to
the Gordian Group.
The project replaces the existing water main along Sunset Drive from 20th Street to 21st Street. The existing 8-inch
water main has reached its life expectancy of 70 years plus. The construction project will require open trench
excavation and a portion of the water main being suspended from the stationary bridge. The duration of the
construction will take approximately two(2) months to complete.
The water main Improvements includes installing approximately 400 linear feet of 12-inch of High Density
Polypropylene pipe(HDPE)and fittings;traffic control and all ancillary and miscellaneous work.In order to expedite the
process the Public Works Department contacted the Procurement Office to request the use of the NJPA cooperative
contractor procurement process to build the project and has chosen DMSI,Inc.for its previous good work in completing
projects on time and on budget,to provide a proposal to build the improvements.
The contractor submitted for review a proposal to complete the work. Based on City staff and NJPA Project Manager
Review,the proposal submitted by DMSI, Inc.in the final amount of$295,845 has been considered reasonable for the
type of work that is included. This project surpassed the$250,000 threshold limit approved by the City Commission for
projects through the NJPA IQC contract award. Accordingly, in order to move forward with the completion of this
project, approval is required to exceed the $250,000 project threshold limit which includes $29,585 for project
contingency, for a project total not to exceed $ 326,000. The project supports the KIO of maintaining the City's
infrastructure.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial lnformatio :
Source of �,' Amount Account
Funds: 44 1 326,000 Sib° ct .2 cl eu -ra .uvd o AmzndRicn+ b , k '�—
OBPI ,% Total 326,000
•
Financial Imp,/ t Summary: -
City Clerk's • ce Legislative Tracking:
Sign-Offs:
Departmen,' or Assistant City Manager City :nager
JJF ETC JLM 1141
T:WGENDA\2016\January\PUBLIC WORKS\Agenda NJPA\63 ST WM Replacement NJPA-Summary.doc
6:17' MIAMI BEACH AGENDA :EM Kr7
DATE 1-1:1-00
1.14 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS ION MEMORANDUM
TO: Mayor Philip Levine and Members •,j, the City .r ommission
JJ
FROM:
Jimmy L. Morales, City Manager
DATE: January 27, 2016
SUBJECT: A RESOLUTION OF THE MAY . AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE
THE SUNSET DRIVE WATER MAIN REPLACEMENT PROJECT UTILIZING THE
COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA)
COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES WITH THE
GORDIAN GROUP.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
$ 326,000 384-2324-069357 —Sunset Islands 3 & 4 Neighborhood Improvement
BACKGROUND
Prior to October, 2012, the City acquired construction services for many small or emergency
construction projects through a Job Order Contracting process (JOC) that enabled facility
owners to accomplish a large number of repairs, maintenance and construction projects with a
single, competitively bid contract, which eliminated the time and expense of completing the
normal design-bid-construct cycle for each project. Prior to the award of these contracts, the
City selected one of several available comprehensive catalogs of construction tasks established
by one of several national organizations, such as RS Means or the 'Gordian Group. The
catalogs contain almost every imaginable construction task possible and a unit of measure and
pre-set unit prices for each construction task. Contractors were required to competitively bid an
adjustment factor (e.g. 1.15) to be applied to the unit prices. The prospect of continuing work
keeps the contractor motivated to provide timely, responsive, and high quality work.
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee (the
"Committee") endorsed a recommendation by the Administration to utilize the indefinite quantity
contract (IQC) for construction services to expedite the delivery of construction projects under
$250,000 or for emergency projects as approved by the City Manager. The Committee's
endorsement of the IQC process for small and emergency projects was approved by the City
Commission on April 23, 2014. The IQC process is similar to the previously used process by the
City but with tighter controls, including a limit on design, additional competition on certain items
and a small project threshold that limits exposure.
Commission Memorandum—Sunset Drive Water Main Replacement NJPA
Page 2 of 2
The IQC process is used extensively by the local, state and federal governmental agencies
throughout the United States to expedite the delivery of construction projects. The City, as a
governmental agency member, is authorized to utilize the IQC contract for construction services
competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian Group.
The project replaces the existing water main along Sunset Drive from 20th Street to 21st
Street. The existing 8-inch water main has reached its life expectancy of 70 years plus. The
construction project will require open trench excavation and a portion of the water main being
suspended from the stationary bridge. The duration of the construction will take approximately
two (2) months to complete.
The water main Improvements includes installing approximately 400 linear feet of 12-inch of
High Density Polypropylene pipe (HDPE) and fittings; traffic control and all ancillary and
miscellaneous work. In order to expedite the process the Public Works Department contacted
the Procurement Office to request the use of the NJPA cooperative contractor procurement
process to build the project and has chosen DMSI, Inc. for its previous good work in completing
projects on time and on budget, to provide a proposal to build the improvements.
The contractor submitted for review a proposal to complete the work. Based on City staff and
NJPA Project Manager Review, the proposal submitted by DMSI, Inc. in the final amount of
$295,845 has been considered reasonable for the type of work that is included.
This project surpassed the $250,000 threshold limit approved by the City Commission for
projects through the NJPA IQC contract award. Accordingly, in order to move forward with the
completion of this project, approval is required to exceed the $250,000 project threshold limit
which includes $29,585 for project contingency, for a project total not to exceed $ 326,000. The
project supports the KIO of maintaining the City's infrastructure.
CONCLUSION
The Administration recommends approving the Resolution authorizing the City Manager to
approve the Work Order for the Construction of the Sunset Drive Water Main Replacement
project, subject to the capital budget amendment approval on February 10, 2016.
IP
JLM/ET „ ig M/JR
\\MIAMIBEACH1526\T_Drive\AGENDA\2016\January\Public Works\Sunset Drive Water Main Replacement NJPA -
Memo.docx
Ikuvw,14,
!,‘,,gi‘ivitst DAVID MAN I I
& SONS, INC
GENERAL CONTRACTOR
1210 Washington Ave,Suite 250.Miami Beach,FL 33139 1939 NW 40th Ct.Pompano Beach,FL 33064
PH:(305)532-8827 FAX:(305)532-8835 PH:(954)977-3556 FAX:(954)944-2040
December 15, 2015
Jose Rivas, P.E.,
Civil Engineer III
CMB, PUBLIC WORKS DEPARTMENT
1700 Convention Center Drive
Miami Beach, FL 33139
Re: Sunset Drive Water Main Replacement,Miami Beach.
We are hereby submitting a cost proposal for the design, permitting and replacement of the
existing 8" CI water main on Sunset Drive between 20TH Street and 21ST Street by a new 12" HDPE
water main. The limits of the project will be between the existing 8" valve on Sunset Drive and
20TH Street and the existing TEE on Sunset Drive and 21ST Street providing a temporary bypass
over the bridge during the construction.
In accordance with the existing conditions and available information we will be able to perform
the work isolating the section of Water Main to be replaced shutting down the existing 8" gate
valve on Sunset Drive and 20TH Street and three valves on Sunset Drive and 21St Street.
Our proposal also includes the cost estimate to perform the final connection to the water main
installed by the contractor of Sunset Harbor and also to the water main contractor of Sunset Island
4 if their water mains are certified and in operation.
Phase # 1:
To have an idea of the impact of the flow shortage in the island we will perform a WM shutdown
monitoring and recording the pressures in the island for 24 hours.
Phase # 2:
Shutdown of the line and installation of about 150 LF of 12" HDPE/DIP from the 8" valve located
at 20th Street and Sunset Drive to the South side of the bridge and temporary tie in to the existing
8"WM.
Phase # 3:
Shut down of the line and installation of about 120 LF of 12" HDPE/DIP from the TEE located in
front of the fire hydrant by 21ST Street to a close proximity of the bridge by the North side making
a temporary tie in to the existing 8"WM.
i
NMI DAVID MA CI I
SONS,.INC.
GENERAL CONTRACTOR
1210 Washington Ave,Suite 250.Miami Beach,FL 33139 1939 NW 40'h Ct.Pompano Beach,FL 33064
PH:(305)532-8827 FAX:(305)532-8835 PH:(954)977-3556 FAX:(954)944-2040
Phase #4:
Installation of a temporary bypass from tie inn points at the North and South side of the bridge
running 12" HDPE on top of the bridge.
Phase # 5:
Removal of existing 8" CI Water Main and replacement by 12" HDPE DIPS under the bridge using
the same openings and alignment.
Phase # 6:
Temporary tie-ins connections at both sides of the bridge.
Phase # 7:
WM Certification and placing the line in operation.
Phase # 8:
Final tie-ins connections on 20TH Street and 21ST Street.
Description Unit Qty Unit Price Total Amount
12" HDPE Under the bridge LF 130.00 400.00 52,000.00
12" HDPE/DIP Water Main Open Trench LF 270.00 280.00 75,600.00
8"-12" Gate Valve EA 4.00 6,500.00 26,000.00
8"-12" Fittings EA 14.00 800.00 11,200.00
12"Temporary Bypass LS 1.00 15,000.00 15,000.00
Removal of Existing Water Main LF 400.00 30.00 12,000.00
Temporary 8"Water Main Connection EA 2.00 5,500.00 11,000.00
Permanent Water Main Connection EA 2.00 12,000.00 24,000.00
Concrete Restoration SF 800.00 9.50 7,600.00
Trench Restoration SY 150.00 50.00 7,500.00
Sample Points EA 2.00 1,300.00 2,600.00
?Subtotal _ 244,500.00
r
MOBILIZATION+GENERAL CONDITIONS 10% 24,450.00
MOT 3% 7,335.00
Engineering, Design and Permitting 8% 19,560.00
1Grand Total_.___ . . . .W..._:_ _._...._. _..... ' 295,845 00
3S AVISli DAVID MA I I D :
; N ... c_ .- SONS C
GENERAL CONTRACTOR
1210 Washington Ave,Suite 250.Miami Beach,FL 33139 1939 NW 40.Ct.Pompano Beach,FL 33064
PH:(305)532-8827 FAX:(305)532-8835 PH:(954)977-3556 FAX:(954)944-2040
If you have any questions or comments don't hesitate to contact me.
Respectfully,
$
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Fa•io Angarita
Project Manager
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