2016-29286 Reso RESOLUTION NO. 2016-29286
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
TO REJECT ALL PROPOSALS RECEIVED, PURSUANT TO REQUEST FOR
PROPOSALS (RFP)2015-176-JR FOR ELEVATOR INSPECTION AND PLAN REVIEW
SERVICES.
WHEREAS, Request for Proposals No.-2015-176-JR (the RFP) was issued on May 11, 2015,
with a proposal due date of July 9, 2015; and
WHEREAS, the RFP resulted in the receipt of three (3) responses from Miami Elevator
Inspection, Inc., A-1 'Elevator Inspection Inc. and Up and Down Elevator Inspections; and
WHEREAS, the criteria of the RFP required the proposed inspectors and plan reviewers to:-(1)
the meet definition of "Elevator Personnel" in ASME A17.1 (Section 1.3); (2) have documented training:
(3) have at least one (1) year of experience performing inspections and performing witnessing of tests as
specified in ASME A17.1 and A18.1; (4) have current ASME QEI certification; and a valid State of Florida,
Department of Business and Professional Regulations, Certified Elevator Inspector License; and
WHEREAS, after the receipt of proposals, the Building Department's Elevator Division was
transitioned to the Public Works Department where it was determined that the necessary services would
best be-provided by in-house staff; and
WHEREAS, after considering and reviewing staff's recommendation, the .City Manager
recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the
Resolution rejecting all proposals pursuant to Request for Proposals No. 2015-176-JR for Elevator
Inspection and Plan Review Services.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
accept the recommendation of the City Manager to reject all proposals received pursuant to Request for
Proposals (RFP) No. 2015-176-JR, for Elevator Inspection and Plan Review Services.
PASSED AND ADOPTED this /0 day of 7-7e ruat 2016.
ATTEST:
RA►AEL E. G"ANADO, CITY 7T O 71,,IL fj J JN /MAYOR
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Proposals.doc - NCORP ORATED: i
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APPROVED GISJAGE
FORM & LANGUAGE
FOR EXECUTION
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City Attorney
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO REJECT ALL
PROPOSALS RECEIVED, PURSUANT TO PURSUANT TO REQUEST FOR PROPOSALS(RFP)
No. 2015-176-JR, ELEVATOR INSPECTION AND PLAN REVIEW SERVICES
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term.
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
RFP No. 2015-176-JR, was issued on May 11, 2015, with a proposal due date of July 9, 2015. One
(1) addendum was issued. The Procurement Department issued bid notices to 63 firms utilizing the
www.PublicPurchase.com. Twenty three (23) prospective bidders accessed the advertised
solicitation. The RFP required for the proposed inspectors and plan reviewers meet definition of
"Elevator Personnel" in ASME A17.1 Section 1.3 and have documented training and at least one(1)
year of experience performing inspections and performing witnessing of test as specified in ASME
A17.1 and A18.1. The Elevator Inspectors and Plan Reviewers must also be in possession of current
ASME QEI certification and a valid State Florida, Department of Business and Professional
Regulations Certified Elevator Inspector License
The RFP resulted in the receipt of three(3) responses from ATIS Elevator Inspections, LLC, National
Elevator Inspection Services and TUV SUD America Chemical Oil & Gas.
After the receipt of proposals, the Building Department's Elevator Division was transitioned to the
Public Works Department where it was determined that the necessary services would best be
provided by existing in-house staff, consistent with previous methods. In the event that work volume
becomes too great, we may revisit an extension of staff contract in the future.
After considering and reviewing staffs recommendation, the City Manager recommends that the
Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution rejecting all
proposals, pursuant to Request for Proposals No. 2015-176-JR for Elevator Inspection and Plan
Review Services.
RECOMMENDATION
Approve the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 N/A
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Eric Carpenter _
Sign-Offs:
Departme Director Assists City Manager City M: ager
AD EC , MT JLM 1'1
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�' DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of 1 e City Co mission
1
FROM: Jimmy L. Morales, City Manager
DATE: February 10, 2016
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTIN t, THE RECOMMENDATION OF THE CITY MANAGER TO
REJECT ALL PROPOSALS RECEIVED, PURSUANT TO PURSUANT TO REQUEST FOR
PROPOSALS (RFP) No. 2015-176-JR, ELEVATOR INSPECTION AND PLAN REVIEW
SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
BACKGROUND
On May 9, 2012, the City Commission approved the contract with Miami Elevator Inspection, Inc., A-1
Elevator Inspection Inc. and Up and Down Elevator Inspections pursuant to ITB 33-11/12, for Elevator
Inspection Services. The agreement with these firms is currently effective through May 30, 2015 and no
further options for renewal are available.
On February 11, 2015, the City Commission approved to issue the Request for Proposals (RFP) No. 2015-
095-MT. On February 13, 2015, the RFP was issued. A voluntary pre-proposal conference to provide
information to the proposers was held on February 27, 2015. RFP responses were due on March 16, 2015.
There were no responses to the Solicitation.
RFP PROCESS
RFP No. 2015-176-JR, was issued on May 11, 2015, with a proposal due date of July 9, 2015. One (1)
addendum was issued. The Procurement Department issued bid notices to 50 firms utilizing the
www.PublicPurchase.com. Twenty three (23) prospective bidders accessed the advertised solicitation. The
RFP required for the proposed inspectors and plan reviewers meet definition of"Elevator Personnel" in ASME
A17.1 Section 1.3 and have documented training and at least one (1) year of experience performing
inspections and performing witnessing of test as specified in ASME A17.1 and A18.1. The Elevator
Inspectors and Plan Reviewers must also be in possession of current ASME QEI certification and a valid State
Florida, Department of Business and Professional Regulations Certified Elevator Inspector License
The RFP resulted in the receipt of three (3) responses from ATIS Elevator Inspections, LLC, National Elevator
Inspection Services and TUV SUD America Chemical Oil &Gas.
After the receipt of proposals, the Building Department's Elevator Division was transitioned to the Public
Works Department where it was determined that the necessary services would best be provided by in-house
staff.
MANAGER'S DUE DILIGENCE& RECOMMENDATION
After considering and reviewing staffs recommendation, the City Manager recommends that the Mayor and
City Commission of the City of Miami Beach, Florida approve the Resolution rejecting all proposals, pursuant
to Request for Proposals No. 2015-176-JR for Elevator Inspection and Plan Review Services. The Services
will be provided using in-house City Staff.
2
RFP 2015-176-JR,Elevator Inspection&Plan Review Services
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida
approve the Resolution accepting the recommendation of the City Manager pursuant to Request for Proposals
No. 2015-176-JR for Elevator Inspection and Plan Review Services.
JLM/MT/EC/AD/WG
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