2016-29490 Reso RESOLUTION NO. 2016-29490
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE FIFTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL
SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2015/16.
WHEREAS, the budgets for the General Fund, Enterprise Fund, Internal Service
Funds, and Special Revenue Fund for Fiscal Year 2015/16 were approved on
September 30, 2015, with the adoption of Resolution No. 2015-29141; and
WHEREAS, the First Amendment to the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue. Fund budgets for Fiscal Year 2015/16 was
approved on December 8, 2015, with the adoption of Resolution No. 2015-29221; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Fund,
Internal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2015/16 was
approved on January 13, 2016, with the adoption of Resolution No. 2016-29263; and
WHEREAS, the Third Amendment to the General Fund, Enterprise Fund,
Internal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2015/16 was
approved on March 9, 2016, with the adoption of Resolution No. 2016-29315; and
WHEREAS, the Fourth Amendment to the General Fund, Enterprise Fund,
Internal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2015/16 was
approved on May 11, 2016, with the adoption of Resolution No. 2016-29398; and
WHEREAS, the proposed fifth budget amendment adds an appropriation of
$750,000 in funding for contract maintenance and contracted services expenses in the
Property Management Department as set forth in Exhibit "A." These funds are needed
in order for the Department to continue necessary operations and to maintain City
buildings, fixtures, and property in acceptable condition. The necessary funds would
come from the Property Management Department's fund balance.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Fifth Amendment to the General Fund, Enterprise Fund,
Internal Service Fund, and Special Revenue Fund Budgets for Fiscal Year (FY) 2015/16
as set forth in the attached Exhibit "A."
PASSED and ADOPTED this 13th day of July, 2016.
ATTEST:
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Exhibit "A" •
1 FY 2015/16 FY 2015/16
Revised 5th Budget Amended
Budget Amendment Budget
INTERNAL SERVICE FUNDS
REVENUE/APPROPRIATIONS
Central Services $ 967,000 1 $ 967,000
Fleet Management 10,470,000 4 10,470,0001
Information Technology 16,277,000 16,277,000
Pro ert Management e8,807,000 750,000 9,557,000
P Y g_
-
Risk Management 15,699,000` 15 699,000
Medical and Dental Insurance 1 28,961,0001 28,961,0001
E
Total Internal Service Funds . .. 1 $ 81,181,000 { $ 750,000 $ 81,931,000 .
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH, FLORIDA,
ADOPTING THE FIFTH AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR
(FY) 2015/16.
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term.
Supporting Data:
In the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:
• Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
Item Summary/Recommendation:
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2015/16 were approved on September 30,2015,with the adoption
of Resolution No. 2015-29141.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds,and Special
Revenue Funds budgets for FY 2015/16 was approved on December 8,2015,by resolution 2015-
29221. The Second Amendment was approved on January 13,2016, by resolution 2016-29263.
The Third Amendment was approved on March 9, 2016, by resolution 2016-29315. The Fourth
Amendment was approved on May 11, 2016, by resolution 2016-29398. Section 166.241(4)(c.),
Florida Statutes, requires that a municipality's budget amendment must be adopted in the same
manner as the original budget.
The Fifth Amendment would appropriate $750,000 of funding for contract maintenance and
contracted services expenses in the Property Management Department. These funds are needed
in order for the Department to continue necessary operations and keep imperative building and
accessories in acceptable condition. The necessary funds would come from Property
Management's fund balance.
Financial Information:
Source of Amount Account
Funds
IA44
$750,000 Property Management Fund 520
City Clerk's Office Legislative Tracking:
Cintya Ramos, OBPI Director
Sign-Offs:
Department Director Assistant City Manager ity Manager
uttAL49,e.
MIAMI R ® AGENDA ITEM
BEACH DATE 7-1S
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of th City Commission
FROM: Jimmy L. Morales, City nager
DATE: July 13, 2016
SUBJECT: A RESOLUTION OF TH MAYOR ' ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORI , ADOPTING THE FIFTH AMENDMENT TO THE
GENERAL FUND, ENT RPRISE FUND, INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2015/16
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2015/16 General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2015/16 were approved on September 30, 2015, with the
adoption of Resolution No. 2015-29141.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2015/16 was approved on December 8, 2015, by
resolution 2015-29221. The Second Amendment was approved on January 13, 2016, by
resolution 2016-29263. The Third Amendment was approved on March 9, 2016, by
resolution 2016-29315. The Fourth Amendment was approved on May 11, 2016, by
resolution 2016-29398. Section 166.241(4)(c.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original
budget.
The Fifth Amendment would appropriate $750,000 of funding for increased contract
maintenance and contracted services expenses in the Property Management department.
Property Management- Internal Service Fund
The Property Management Department has identified additional funding needs based on the
magnitude and scope of work needed throughout the City in the amount of$750,000. These
funds are needed in order for the Department to continue necessary operations and keep
Fifth Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 2
imperative building and accessories in acceptable condition. The necessary funds would
come from Property Management's fund balance.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Fifth
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special
Revenue Fund Budgets for Fiscal Year (FY) 2015/16.
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