2016-29494 Reso RESOLUTION NO. 2016-29494
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING A CHANGE ORDER TO THE
PURCHASE ORDER ISSUED TO DAVID MANCINI AND SONS, INC. (DMSI),
UNDER THE 63rd STREET WATER MAIN REPLACEMENT PROJECT
AWARDED UNDER THE NJPA AGREEMENT WITH GORDIAN GROUP,
PURSUANT TO CONTRACT FL-MDSAU06-052014-DMS, IN THE AMOUNT
OF $101,287.58, IN ORDER TO PROVIDE EXPANDED TRAFFIC CONTROL
SERVICES FOR TRAFFIC FLOW IN THE AREA DURING THE EXECUTION
OF THE WORK, OF WHICH $40,107.58 SHALL BE PAYABLE FROM THE
PROJECT CONTINGENCY, AND THE BALANCE OF $61,180.00 SHALL BE
PAYABLE FROM ACCOUNT 424-2759-069357 ENTITLED "63RD STREET 16"
WATER MAIN."
WHEREAS, on June 10, 2105, the City Commission authorized entering into a National
Joint Owners Alliance (NJPA) cooperative contract with the Gordian Group for construction
services to replace the 63rd Street Water main; and
WHEREAS, June 25, 2015, the Gordian Group, as contract administrator, delegated all
work under a price quantity contract to David Mancini & Sons, Inc. (DMSI), who has been
performing all services; and
WHEREAS, the water main improvements along 63rd Street is one of the main roads
providing access in the north side of the City; and
WHEREAS, during the execution of the project the need for additional traffic control was
identified by the Police Department; and
WHEREAS, the Public Works Department agreed with the need of additional off duty
police and requested DMSI to include this service as a change order to the underlying purchase
order; and
WHEREAS, DMSI has submitted a cost proposal for the services for the duration of the
project in the amount of$101,287.58, a copy of which is attached hereto as Exhibit 1; and
WHEREAS, after evaluation, the Public Works Director has determined that the pricing
for the police services requested is consistent with the terms and conditions of the underlying
NJPA contract and the terms of the purchase order; and
WHEREAS, the Public Works Director has determined that the cost estimate is a
necessary change order to the DMSI purchase order, so as to provide expanded traffic control
services for traffic flow in the area during the execution of the work, of which $40,107.58 shall
be payable from the project contingency fund authorized by the City Commission under the
Gordian Group contract, and the balance of$61,180.00 shall be payable from ; and
WHEREAS, Public Works staff has reviewed and considered the cost proposal
reasonable; and
WHEREAS the contingencies under this contract in the amount of$40,108 have partially
covered this service and Public Works is asking to fund the difference in the amount of$61,180.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
•
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize a Change Order to the Purchase Order issued to David Mancini
And Sons, Inc. (DMSI), under the 63rd street water main replacement project awarded under
the NJPA Agreement with Gordian Group, pursuant to contract FL-MDSAU06-052014-DMS, in
the amount of$101,287.58, in order to provide expanded traffic control services for traffic flow in
the area during the execution of the work, of which $40,107.58 shall be payable from the project
contingency, and the balance of $61,180.00 shall be payable from Account 424-2759-069357
entitled "63rd Street 16" Water Main."
PASSED AND ADOPTED this 0 day of July 2016.
ATTEST:
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Rafael . ran-•o, oor "'�op4 Philip L- 'ine '!�-yor
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T:\AGENDA\201✓1J yaP[rBL-j (1NORKS\.3,iTV M "eplacement Off Duty Police— NJPA— Reso.docx
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v APPROVED AS TO
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City Atto ''y e
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Authorizing A
Change Order To The Purchase Order Issued To David Mancini And Sons, Inc. (DMSI), Under The 63rd
Street Water Main Replacement Project Awarded Under The NJPA Agreement With Gordian Group,
Pursuant To Contract FI-Mdsau06-052014-Dms, In The Amount Of $101,287.58, In Order To Provide
Expanded Traffic Control Services For Traffic Flow In The Area During The Execution Of The Work, Of
Which$40,107.58 Shall Be Payable From The Project Contingency,And The Balance Of$61,180.00 Shall
Be Payable From Account 424-2759-069357 Entitled "63rd Street 16"Water Main."
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability. Streamline the delivery of services
through all departments.
Supporting Data(Surveys, Environmental Scan,etc): N/A
Item Summary/Recommendation:
The purpose of this project is to replace an existing water main on 63rd Street,from La Gorce Drive to Indian
Creek Drive. The existing 16-inch water main has reached its life expectancy of 70 plus years and also has
had a history of leaks. The construction project incorporated directional drilling to install the main under the
Indian Creek channel, in the vicinity of the draw bridge. It requires an excavation in the median between
Collins Avenue and Indian Creek Drive and on Allison Island. The remainder of the work will be open cut
with a portion of the water main being suspended from the stationary bridge.
The water main Improvements include installing approximately 1,100 linear feet of 20-inch pipe, 210 linear
feet of 12-inch, 280 linear feet of 8-inch, 200 linear feet of 6-inch of ductile iron pipe and fittings, relocation
and replacement of one fire hydrant; traffic control and all ancillary and miscellaneous work.
During the construction process and due to the fact that this corridor is one of the main roads that provides
access on the north side of the City, the need of additional traffic control has been identified by the Police
Department. The Project originally included a standard maintenance of traffic plan and included the use of
police control albeit at a reduced intensity.The Public Works Department agreed with the need of additional
off duty police and requested DMSI to provide the service as part of the contract.
Based on the construction schedule DMSI has submitted a cost proposal for the services for the duration of
the project in the amount of$101,287.58. Public Works staff has reviewed the cost proposal and considers it
reasonable for the services that are being included.
The contingency amount under this contract is $40,108 that will partially cover the enhanced
service level. Public Works is asking to fund the difference in the amount of$61,180.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION AUTHORIZING THE
FUNDING OF THE OFF DUTY POLICE SERVICES IN THE AMOUNT OF$61,180 FOR THE REMAINING
OF THE CONSTRUCTION OF THE 63RD STREET WATER MAIN REPLACEMENT PROJECT.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Fund 1 $61,180 424-2759-069357 subject to 7`"Capital Budget Amendment
MUM 2
3
4
OBPI Total $61,180
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Bruce Mowry, Ph.D., PE—City Engineer
Sign-Offs:
Ast. Departm:443 irector Assistant C nager/DPW City ' t.ger
• JJF / ETC
T\AGENDA\2016'Jufy\.PUBLIC WORKS\63 ST WM Replacement Off Duty Police-Summary-docx
AGENDA ITEM
DATE --7-1
(14_ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of e City Coimission
FROM: Jimmy L. Morales, City Manager 1 ��
DATE: July 13, 2016
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING A CHANGE ORDER TO THE
PURCHASE ORDER ISSUED TO DAVID MANCINI AND SONS, INC. (DMSI),
UNDER THE 63rd STREET WATER MAIN REPLACEMENT PROJECT AWARDED
UNDER THE NJPA AGREEMENT WITH GORDIAN GROUP, PURSUANT TO
CONTRACT FL-MDSAU06-052014-DMS, IN THE AMOUNT OF $101,287.58, IN
ORDER TO PROVIDE EXPANDED TRAFFIC CONTROL SERVICES FOR TRAFFIC
FLOW IN THE AREA DURING THE EXECUTION OF THE WORK, OF WHICH
$40,107.58 SHALL BE PAYABLE FROM THE PROJECT CONTINGENCY, AND
THE BALANCE OF $61,180.00 SHALL BE PAYABLE FROM ACCOUNT 424-2759-
069357 ENTITLED "63RD STREET 16" WATER MAIN."
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
$ 61,180 424-2759-069357—63rd Street 16" Water Main
$ 61,180 TOTAL
BACKGROUND
The purpose of this project is to replace an existing water main on 63rd Street, from La Gorce
Drive to Indian Creek Drive. The existing 16-inch water main has reached its life expectancy of
70 plus years and also has had a history of leaks. The construction project incorporated
directional drilling to install the main under the Indian Creek channel, in the vicinity of the draw
bridge. It requires an excavation in the median between Collins Avenue and Indian Creek Drive
and on Allison Island. The remainder of the work will be open cut with a portion of the water
main being suspended from the stationary bridge.
The water main Improvements include installing approximately 1,100 linear feet of 20-inch pipe,
210 linear feet of 12-inch, 280 linear feet of 8-inch, 200 linear feet of 6-inch of ductile iron pipe
and fittings, relocation and replacement of one fire hydrant; traffic control and all ancillary and
miscellaneous work.
Commission Memorandum—63rd Street Water Main Replacement Off-Duty Police
July 13, 2016
Page 2 of 2
ANALYSIS
On June 10, 2105, the City Commission authorized entering into a National Joint Owners
Alliance (NJPA)� cooperative contract with the Gordian Group for construction services to
replace the 631 Street Water main. The Gordian Group, as contract administrator, delegated
all work under a price quantity contract to David Mancini & Sons, Inc. (DMSI), who has been
performing the work.
During the construction process and due to the fact that this corridor is one of the main roads
that provides access on the north side of the City, the need of additional traffic control has been
identified by the Police Department. The Project originally included a standard maintenance of
traffic plan and included the use of police control albeit at a reduced intensity. The Public Works
Department agreed with the need of additional off duty police and requested DMSI to provide
the service as part of the contract.
Based on the construction schedule DMSI has submitted a cost proposal for the services for the
duration of the project in the amount of $101,287.58. Public Works staff has reviewed the cost
proposal and considers it reasonable for the services that are being included.
The contingency amount under this contract is $40,108 that will partially cover the enhanced
service level. Public Works is asking to fund the difference in the amount of$61,180.
CONCLUSION
The Administration recommends approving the Resolution authorizing the funding of the off duty
police services in the amount of$61,180 for the 63rd Street Water Main Replacement Project.
OP
JLM/IiC/', : M/WRB/JMR
T:\AGENDA\20161JuIy\PUBI.-IC WORKS\63 ST WM Replacement Off Duty Police- NJPA- Memo.docx
SIQC
THE GORDIAN GROUP
Work Order Signature Document
NJPA EZIQC Contract No.: FL-MDCAU06-052014-DMS
New Work Order X Modify an Existing Work Order
Work Order Number.: 030803.01 Work Order Date: 06/29/2016
Work Order Title: CMB-PW water main installation Supplemental-Off duty Officer
Owner Name: City of Miami Beach Contractor Name: David Mancini&Sons, Inc.
Contact: Bruce Mowry Contact: David Mancini
Phone: 305-673-7080 Phone: 954 605 3982
Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of NJPA
EZIQC Contract No FL-MDCAU06-052014-DMS.
Brief Work Order Description:
The proposed improvement consists of the replacement of a water main from 63rd and Lagorce to Indian Creek Drive.
Off Duty Officer required by the City if Miami Beach.
Time of Performance Estimated Start Date:
Estimated Completetion Date:
Liquidated Damages Will apply: I 1 Will not apply:
Work Order Firm Fixed Price: $101,287.58
Owner Purchase Order Number:
Approvals
Owner Date Contractor Date
Work Order Signature Document Page 1 of 1
6/29/2016
•
Contractor's Price Proposal - Detail
Date: June 29,2016
Re: IQC Master Contract#: FL-MDCAU06-052014-DMS
Work Order#: 030803.01
Owner PO#:
Title: CMB-PW water main installation Supplemental-Off duty Officer
Contractor: David Mancini&Sons,Inc.
Proposal Value: $101,287.58
Sect. Item Mod. UOM Description Line Total
Labor Equip. Material (Excludes)
Section-01
1 01 22 16 00 0002 EA Reimbursable FeesReimbursable fees will be paid to the contractor for the $101,287.58
actual cost,without mark-up,for which a receipt or bill is received.The
Adjustment Factor applied to Reimbursable Fees will be 1.0750.The labor
cost involved in obtaining all permits is in the Adjustment Factor.The base
cost of the Reimbursable Fee is$1.00.The quantity used will adjust the base
cost to the actual Reimbursable Fee(e.g.quantity of 125=$125.00
Reimbursable Fee).If there are multiple Reimbursable Fees,each one shall be
listed separately with a comment in the"note"block to identify the
Reimbursable Fees(e.g.sidewalk closure,road cut,various permits,
extended warrantee,expedited shipping costs,etc.).A copy of each receipt
shall be included with the Proposal.
Quantity Unit Price Factor Total
Installation 94,221.00 x 1.00 x 1.0750 = 101,287.58
Reimbursement for Off Duty Police Officers as per CMB requirement;1653 HRS @$57/HR($50/Police
Officer Rate,$10/Administrative fee and$2/Coordination fee)
Subtotal for Section-01 $101,287.58
Proposal Total $101,287.58
This total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding.
Contractor's Price Proposal-Detail Page 1 of 1
6/29/2016