2016-29620 Reso RESOLUTION NO. 2016-29620
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
RECAPTURE $25,050 OF COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS PREVIOUSLY ALLOCATED TO FOOD FOR LIFE
NETWORK, INC PURSUANT TO THE ACTION PLAN FOR FISCAL YEAR
2016/2017 AND THE FIVE YEAR CONSOLIDATED PLAN FOR FISCAL
YEARS 2013-2017, AND TO REALLOCATE SAID CDBG FUNDS TO A
MUNICIPAL CAPITAL PROJECT; AUTHORIZING THE CITY MANAGER TO
SUBMIT THE REVISED ACTION PLAN AND CONSOLIDATED PLAN TO
HUD; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE CITY INTERDEPARTMENTAL AGREEMENTS.
WHEREAS, the City is an entitlement recipient of HUD formula grant programs as
follows: Community Development Block Grant (CDBG) fund, and HOME Investments
Partnership (HOME)funds; and
WHEREAS, CDBG funds are used to provide vital public services, housing activities,
and improvement to public facilities and HOME funds are used for affordable housing activities
including multi-family rentals; and
WHEREAS, the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities; and
WHEREAS, the Action Plan for federal funds is a requirement under HUD's formula
grant programs, which include the CDBG and HOME program's; and
WHEREAS, CDBG and HOME stipulate that funds be expended within guidelines as
delineated in 24 CFR Part 570 and 24 CFR Part 92, among others; and
WHEREAS, on June 8, 2016 via Resolution 2016-29420, the City Commission approved
the Fiscal Year 2016/2017 Action Plan that awarded Food For Life Network, Inc. CDBG funding
in the amount of $25,050 to provide groceries and meal delivery for persons living with
HIV/AIDS; and
WHEREAS, prior to the beginning of the fiscal year, Food For Life Network, Inc.
declined the funding; and
WHEREAS, the City finds it is necessary to recapture these funds to ensure compliance
with the HUD rules and regulations regarding the timely expenditure of funds; and
WHEREAS, the City will reallocate these funds to a municipal capital project to be
selected by the Office of Housing and Community Development, a Division of the Office of
Housing and Community Services; and
WHEREAS, as per the Citizen Participation Plan, a change of use triggers a Substantial
Amendment; and
WHEREAS, the resulting CDBG funds recapture will be incorporated into the City's FY
2016/2017 Action Plan and 2013 through 2017 Consolidated Plan; and
WHEREAS, the City provided a thirty (30) day public comment period from September
30, 2016 to October 31, 2016 and a public meeting on October 18, 2016 to comment on the
proposed Substantial Amendment to the Action Plan and the Consolidated Plan; and
WHEREAS, the City Manager is the designated agent for all HUD formula grants, and
executes the grant applications, grant agreements, and other applicable HUD documents on
behalf of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission hereby authorize the City Manager to recapture $25,050 of Community
Development Block Grant (CDBG) funds previously allocated to Food for Life Network, Inc.
pursuant to the Action Plan for Fiscal Year 2016/2017 and the Five Year Consolidated Plan for
Fiscal Years 2013-2017, and to reallocate said CDBG funds to a municipal capital project;
authorize the City Manager to submit the revised Action Plan and Consolidated Plan to HUD;
and further authorize the City Manager and City Clerk to execute City interdepartmental
agreements.
PASSED AND ADOPTED this 9 day of , 2016.
ATTEST:
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F:\RHCD\$ALL\HSG-CD\TATIANA\CAPER 16-17Recapture CDBG Funds - Food for Life\Resolution Recapture FY
16.17.Food For Life.docx
Resolutions -C7 A
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
RECAPTURE $25,050 OF COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS PREVIOUSLY ALLOCATED TO FOOD FOR LIFE NETWORK,
INC PURSUANT TO THE ACTION PLAN FOR FISCAL YEAR 2016/2017 AND THE
FIVE YEAR CONSOLIDATED PLAN FOR FISCAL YEARS 2013-2017, AND TO
REALLOCATE SAID CDBG FUNDS TO A MUNICIPAL CAPITAL PROJECT;
AUTHORIZING THE CITY MANAGER TO SUBMIT THE REVISED ACTION PLAN
AND CONSOLIDATED PLAN TO HUD; AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE CITY INTERDEPARTMENTAL
AGREEMENTS.
RECOMMENDATION
The Administration recommends adopting the resolution.
ANALYSIS
The City is a U.S. Department of Housing and Urban Development (HUD)-designated
entitlement community as determined by the decennial census information on population growth
lag, age of housing stock, and poverty.As an entitlement community, the City receives an annual
allocation of HUD funding through the Community Development Block Grant(CDBG)and HOME
Investments Partnership (HOME) programs. HUD requires entitlement jurisdictions to submit a
Five-Year Consolidated Plan which establishes the strategic framework upon which the City
utilizes its funds. The Consolidated Plan is augmented and refined by the City's annual
submission of a One-Year Action Plan which delineates the specific projects and activities
funded by each year's HUD allocation.
On June 8, 2016, the City Commission approved Resolution 2016-29420 adopting the Fiscal
Year 2016/2017 Action Plan. This Plan awarded Food For Life Network, Inc. CDBG funding in
the amount of$25,050 to provide groceries and meal delivery for persons living with HIV/AIDS.
However, through correspondence dated August 23. 2016. Food For Life Network, Inc.
subsequently declined the award.
The CDBG Program has timeliness requirements regarding the obligation and expenditure of
Page 110 of 906
•
funds. CDBG funds must be obligated within the first three years of appropriation and must be
expended within five years. HUD further requires its entitlement jurisdictions to ensure that
funded activities are carried out in the defined project scope and within the timeframe allowed.
The City's Action Plan is monitored throughout the year to ensure compliance with federal
regulations and progress towards the National Objective, which requires providing persons of
low- and moderate-incomes with decent housing, a suitable living environment and/or expanded
economic opportunities. In order to comply with the timeliness requirements, the City is
proposing the recapture and reallocation of these funds to a municipal capital project to be
selected by the Office of Housing and Community Services in compliance with the CDBG rules
and regulations.
Food For Life Network's decision to decline CDBG funds triggers a "Substantial Amendment" to
the Five-Year Consolidated Plan and to the One-Year Action Plan as the change required will
affect 100% of the proposed original activity resulting in a substantial alteration of the purpose,
scope, location and beneficiaries originally submitted for approval to HUD. Any proposed
amendment considered a "Substantial Amendment" is subject to the Citizen Participation
process. This process includes a thirty (30) day public notice to provide the opportunity for the
public to review and comment on the proposed substantial amendments to the City's FY
2016/2017 Action Plan and to the FY 2013 through 2017 Consolidated Plan prior to their
implementation by formal action of the City Commission. The Substantial Amendment is then
transferred to HUD for final approval. The City issued a 30-day notice of public comment
welcoming public input to the proposed substantial amendments. The public comment period
was from September 30, 2016 through October 31, 2016. No comments were received.
CONCLUSION
The Administration recommends approval for the recapture of CDBG funds, amending the
Action Plan and Consolidated Plan and submitting them for approval as required by HUD;
reallocating the funds as noted, and subsequently executing the required agreements.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Legislative Tracking
Housing and Community Services
ATTACHMENTS:
Description
❑ Resolution No.2016-29420
❑ Declining Funds Letter
❑ Form Approved Resolution for Execution
Page 111 of 906
RESOLUTION NO. 2016-29420
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR
FEDERAL FUNDS FOR FISCAL YEAR 2016/2017, WHICH INCLUDES THE
BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM AND THE HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM;
APPROVING A SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2015/2016
ACTION PLAN; APPROVING AN AMENDMENT TO THE FIVE-YEAR
CONSOLIDATED PLAN, RECAPTURING $14,000 IN CDBG FUNDS FROM FISCAL
YEAR 2015/2016, TO BE REALLOCATED TO A CITY CAPITAL PROJECT;
AUTHORIZING THE CITY MANAGER TO TAKE THE FOLLOWING ACTIONS: (1)
EXECUTE ALL APPLICABLE DOCUMENTS RELATED TO THE APPROPRIATION
AND ALLOCATION OF THESE PROGRAM FUNDS; (2) SUBMIT THE ONE-YEAR
ACTION PLAN AND SUBSTANTIAL AMENDMENT TO THE U.S.DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD); (3) MAKE MINOR NON-
SUBSTANTIAL CHANGES TO THE ONE-YEAR ACTION PLAN OR THE
CONSOLIDATED FIVE YEAR PLAN, OR THE RESULTING AGREEMENTS(WHICH
DO NOT AFFECT THE PURPOSE,SCOPE,APPROVED BUDGET AND/OR INTENT
OF THE PLANS); AND (4) EXTEND THE EXPIRATION DATES OF SAID
AGREEMENTS WHEN NECESSARY; AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF CDBG AND HOME
PROGRAM FUNDS; AND FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE CITY INTERDEPARTMENTAL AGREEMENTS FOR RECIPIENTS OF
CDBG AND HOME PROGRAM FUNDS.
WHEREAS,the City is an entitlement recipient of Federal formula HUD grant programs as
follows: Community Development Block Grant(CDBG)funds,and HOME Investment Partnerships
(HOME) funds; and
WHEREAS, the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities; and
WHEREAS, the One-Year Action Plan for Federal funds is a requirement under the U.S.
Department of Housing and Urban Development (HUD) formula grant programs, including the
CDBG and HOME Programs; and
WHEREAS, the One-Year Action Plan for FY 2016/2017 is based upon the City's Federal
entitlement of$834,698 in CDBG funds and $443,723 in HOME funds; and
WHEREAS, the planning phase was initiated by the City on February 15, 2016, with the
issuance of two Requests for Proposals(RFP)for CDBG and HOME program funds, respectively;
and
WHEREAS,the Administration reviewed,evaluated,and made recommendations regarding
the twelve(12)applications received for CDBG funds and two(2)applications for HOME funds;and
WHEREAS, the resulting CDBG estimated recommendations are incorporated into the FY
2016/2017 One-Year Action Plan as follows:$50,000 to the Office of Community Services for rent,
utility and grocery emergency assistance; $25,050 to Food for Life Network, Inc. for grocery and
Page 112 of 906
meal delivery for persons living with HIV/AIDS; $18,955 to Empowering Youth, Inc. for youth
counseling;$31,200 to Little Havana Activity& Nutrition Centers of Dade County, Inc.for child care;
$542,554 to the Office of Housing and Community Services for the rehabilitation of the Lottie
Apartments; and $166,939 for administrative allowance; and
WHEREAS, the resulting estimated HOME recommendations are incorporated into the FY
2016/2017 One-Year Action Plan as follows:$168,555 for the rehabilitation of the Lottie Apartments
and$164,238 for the rehabilitation of the Madeleine Village Apartments, both to be awarded to the
Office of Housing and Community Services; $44,271 for administrative allowance;and$66,558 for
the mandatory CHDO project set-aside; and
WHEREAS, HUD has the right to change its CDBG or HOME award prior to final issuance,
altering the recommendations, made above; therefore, the City will increase or decrease these
recommendations, as necessary, in order to meet the percentage requirements for each program;
and
WHEREAS, the One-Year Action Plan for FY 2016/2017 was made available to the public
for comment at a public meeting on May 24, 2016; and for a 30-day public review and comment
period, from May 5, 2016 through June 6, 2016; and
WHEREAS, CDBG funds have been primarily used to provide vital public services, housing
activities, youth centers, and senior centers; and
WHEREAS, HOME Program funds have been primarily used for affordable rental housing
activities; and
WHEREAS, the City is required to set-aside a minimum of 15%of its HOME funds allocation
to a qualified Community Housing Development Organization (CHDO) project; and
WHEREAS, the City Manager is the HUD-designated agent for all formula grants, and
executes the grant applications,agreements,and other applicable HUD documents on behalf of the
City, and
WHEREAS, the City has $14,000 in CDBG funds left over from FY 2015/2016 and the
Administration recommends that these funds be recaptured and reallocated to a City capital project
to be determined by the Administration.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby adopt the
City's One-Year Action Plan for federal funds for Fiscal Year 2016/2017,which includes the budgets
for the Community Development Block Grant (CDBG) program and the Home Investment
Partnerships (HOME) program; approve a Substantial Amendment to the Fiscal Year 2015/2016
Action Plan;and approve an amendment to the Five-Year Consolidated Plan recapturing $14,000
in CDBG funds from Fiscal Year 2015/2016,to be reallocated to a City capital project;authorize the
City Manager to take the following actions: (1) execute all applicable documents related to the
appropriation and allocation of these program funds; (2) submit the One-Year Action Plan and
Substantial Amendment to the U. S. Department of Housing and Urban Development(HUD); (3)
make minor non-substantial changes to the One-Year Action Plan or the Consolidated Five-Year
Plan,or the resulting agreements(which do not affect the purpose,scope,approved budget and/or
intent of the plans); and (4)extend the expiration dates of said agreements when necessary; and
authorize the Mayor and.City Clerk to execute agreements for sub-recipients of CDBG and HOME
Page 113 of 906
program funds; and further authorize the City Manager to execute City interdepartmental
agreements for recipients of CDBG and HOME program funds.
PASSED AND ADOPTED this g day of dyne , 2016.
ATTEST:
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Page 114 of 906
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting the FY 2016/2017 One-Year Action Plan, which includes the budgets for the Community Development
Block Grant (CDBG) Program and the HOME Investment Partnerships program (HOME); approving a substantial amendment
to the 2015/2016 Action Plan and an amendment to the Five-Year Consolidated Plan to recapture and reallocate CDBG funds
to a City capital project to be determined; authorizing the City Manager to execute all applicable Action Plan and Substantial
Amendment documents; authorizing the Mayor and City Clerk to execute agreements for sub-recipients and the City Manager
to execute interdepartmental agreements; and authorizing the appropriation of all Federal funds when received.
Key Intended Outcome Supported:
Sustainability. Provision of Workforce Housing for Key Industry Workers
Supporting Data (Surveys, Environmental Scan, etc.: Based on the 2014 Community Satisfaction Survey, the City's
Quality of Life measure was high at 77%. 18%of businesses rated the lack of affordable housing in Miami Beach for their
labor force as their most important challenge.
Item Summary/Recommendation:
The City's FY 2016/2017 HUD allocations are$834,698 for CDBG funds and $443,723 for HOME funds. On February 15,
2016, the Administration issued Requests For Proposals (RFP)for both the CDBG and HOME funds.The submission deadline
for both RFPs was March 11, 2016.
The City received applications from twelve (12)organizations for CDBG funds and from two(2)organizations for HOME funds.
The Administration reviewed the applications and prioritized them based on several critical factors. Recommendations for
funding include: Food for Life Network, Inc. (grocery and meal delivery to people living with HIV/AIDS); Empowering Youth,
Inc. (youth counseling services); Little Havana Activities and Nutrition Centers (child care); Office of Community Services
(emergency rent, utilities and grocery); and Lottie and Madeleine Village Apartments (rehabilitation of City-owned residential
property). The Affordable Housing Advisory Committee ratified these funding recommendations at its meeting of April 19,
2016.
In FY 2015/2016, the City initially allocated $14,000 in public service funds to HOPE, Inc. to Furthering Affirmative Fair
Housing citywide through education outreach. These efforts are funded with CDBG program administration funds. Staff
recommends the recapture and reallocation of these funds to a capital project to be determined. As required by HUD, the
Action Plan and the Substantial Amendment were made available to the public for a 30-day comment period commencing on
May 5, 2016 and ending June 6, 2016.
The Administration recommends that the Mayor and City Commission approve the attached resolution adopting the One-Year
Action Plan for FY 2016/2017;the Substantial Amendment to the 2015/2016 Action Plan;and the amendment to the Five-Year
Consolidated Plan in substantially the attached form. These actions will ensure timely and compliant expenditure of HUD
funds.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Funds: Amount Account
1 $ 834,698 CDBG FY 2016/2017 Allocation
2 $ 443,723 HOME FY 2016/2017 Allocation
/ 3 $ 14,000 CDBG FY 2015/2016 Allocation
=PI Total $1,292,421
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Maria Ruiz/Housing &Community Services
Sign-Offs:
Department Director Ass' '' t City Manager City Manager
MLR 01� KGB /!% JLM
M(A/v\I B EAC n Page 115 of 906 AGENDA IT C-7 F
DATE G'/-r tr
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florido 33139, www.miamibeachfl.gov
COMMISSI•N MEMORANDUM
TO: Mayor Philip Levine and Members o i;the City Cs. mission
FROM: Jimmy L. Morales, City Manager
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR ACTION
PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2016/2017, WHICH
INCLUDES THE BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM AND THE HOME INVESTMENT
PARTNERSHIPS (HOME) PROGRAM; APPROVING AND AUTHORIZING A
SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2015/2016 ACTION
PLAN AND AN AMENDMENT TO THE FIVE-YEAR CONSOLIDATED PLAN
TO RECAPTURE AND REALLOCATE $14,000 TO A CAPITAL PROJECT TO .
BE DETERMINED; AUTHORIZING THE CITY MANAGER TO TAKE THE
FOLLOWING ACTIONS: (1) EXECUTE ALL APPLICABLE DOCUMENTS
RELATED TO THE APPROPRIATION AND ALLOCATION OF THESE
PROGRAM FUNDS; (2) SUBMIT THE ONE-YEAR ACTION PLAN AND
SUBSTANTIAL AMENDMENT TO THE U. S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT (HUD); (3) MAKE MINOR NON-SUBSTANTIAL
CHANGES TO THE ONE-YEAR ACTION PLAN OR THE CONSOLIDATED
FIVE YEAR PLAN, OR THE RESULTING AGREEMENTS (WHICH DO NOT
AFFECT THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT
OF THE PLANS); AND (4) EXTEND THE EXPIRATION DATES OF SAID
AGREEMENTS WHEN NECESSARY; AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF
CDBG AND HOME; AND FURTHER AUTHORIZING THE CITY MANAGER
TO EXECUTE CITY INTERDEPARTMENTAL AGREEMENTS FOR
RECIPIENTS OF CDBG AND HOME FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
. The City of Miami Beach is a U.S: Department of Housing and Urban Development (HUD)-
designated entitlement community, as determined by the decennial census information on
population growth lag, age of housing stock, and poverty. The City has been a CDBG
entitlement community since 1975. The HOME Program was started in 1992 to provide funding
specifically for affordable housing. HUD allocates these funds to strengthen public/private
partnerships and expand the supply of affordable housing that is decent, safe and sanitary.
Page 116 of 906
Commission Memorandum —FY 2016/2017 Action Plan
June 8, 2016
Page 2 of 6
As an entitlement community, the City qualifies for an annual allocation under HUD's grant
programs. HUD requires each entitlement community to submit an annual One-Year Action
Plan describing how it will utilize funding and resources to address priority needs identified in
the City's Consolidated Plan. The One-Year Action Plan is a component of the Five-Year
Consolidated Plan filed with HUD. The City's current One-Year Action Plan follows the
strategies included in its 2013-2017 Five-Year Consolidated Plan. CDBG funds have been
primarily used to provide vital public services, housing activities, and improvements to public
facilities while HOME funds have been primarily used for affordable rental housing activities.
The total estimated FY 2016/2017 available funds for distribution are:
Community Development Block Grant Funds
FY15-16 HUD Entitlement $834,698
Less administrative allowance (20%) ($166,939)
Net FY 15/16 funds available for distribution $667,759
HOME Funds
FY 15-16 HUD Entitlement $443,723
Less administrative allowance (10%) ($44,372)
Less 15% CHDO project set-aside ($66,558)
Net available for project allocation $332,793
On February 15, 2016, the Administration issued two Request For Proposals (RFP) for CDBG
and HOME funds, respectively. The submission deadline for both RFPs was March 11, 2016.
To ensure clarification and proactively address questions relating to the completion and
submission of an application, two (2) alternative mandatory pre-submission meetings were held
on February 22 and February 26, 2016.
Staff reviewed the applications and forwarded its funding recommendations to the Affordable
Housing Advisory Committee (AHAC) for comment and recommendation on April 19, 2016. The
AHAC subsequently forwarded its recommendations to the City Manager who finalized the
recommendations as noted below.
As a separate item, during the Action Plan - 2015/2016 approval process, the City Commission
approved the allocation of $14,000 to Housing Opportunities Project for Excellence, Inc. (HOPE
Inc.) to provide Furthering Affirmative Fair Housing services citywide through education
outreach. This allocation was funded as a public service. However, due to HUD regulations
regarding what constitutes an Area Benefit, this mandatory effort did not qualify. The City paid
these expenses out of its program administration funds as it is an allowed expense. Staff
recommends the recapture and reallocation of these public service funds to a capital project to
be determined.
As required by HUD, the Action Plan and the Substantial Amendment were made available to
the public fora 30-day comment period commencing on May 5, 2016 and ending June 6, 2016.
ANALYSIS
The City received CDBG applications from the following entities:
> Ayuda, Inc.
Boys and Girls Clubs of Miami-Dade, Inc.
Page 117 of 906
Commission Memorandum — FY 2016/2017 Action Plan
June 8, 2016
Page 3 of 6
➢ Carrfour Supportive Housing, Inc.
➢ Douglas Gardens Community Mental Health Center of Miami Beach, Inc.
➢ Empowering Youth, Inc.
➢ Food for Life Network, Inc.
➢ Get Credit Healthy Inc.
➢ Housing Opportunities Project for Excellence, Inc. (HOPE, Inc.)
➢ Housing Authority of the City of Miami Beach
➢ Little Havana Activities & Nutrition Centers of Dade County, Inc.
➢ South Florida Seniors in Action, Inc.
➢ UNIDAD of Miami Beach, Inc.
The Douglas Gardens Community Mental Health Center of Miami Beach proposed services at
an ineligible property and were deemed non-responsive to the RFP. Both South Florida Seniors
in Action and Unidad of Miami Beach were deemed non-responsive for failing to submit required
financial documents with the RFP.
The City received HOME applications from the following entities:
➢ Housing Authority of the City of Miami Beach
➢ Miami Beach Community Development Corporation, Inc.
The Administration reviewed the applications prioritizing the following critical factors:
• Adherence to minimum proposal requirements;
• Project impact as it relates to the City's Consolidated Plan;
• Demonstrated need within the community;
• Existing community resources;
• Project description of activities;
• Applicant's attainment of performance measures and program outcomes;
• Applicant's organizational capacity and experience, including prior performance with
federal awards;
• Budget analysis of proposed project; and
• Organization's ability to leverage additional non-City sources of funding for project
activities.
Here are the CDBG project scores:
Applicant Project Cumulative, Recommended
Score Funding
Douglas Gardens CMHC Mayfair repairs 0.00 $ -
Housing Authority of MB Rebecca Towers upgrades 64.50 $ -
MBCDC Crespi Park Apartments 52.00 $ -
Ayuda Art for seniors 35.00 $ -
Boys & Girls Clubs of MD Afterschool programming 64.50 $ -
CarrFour Supportive Housing Case management services 54.50 $ -
Empowering Youth Inc. Counseling services 57.00 $ 18,954.00
Food for Life Network Delivered meals for HIV/AI D• 68.50 $ 25,050.00
Get Credit Healthy Credit counseling 43.50 $ -
LittleHavanaActivities Daycare services 67.00 $ 31,200.00
So. Fl. Seniors In Action Senior services 0.00 $ -
UNIDAD of Miami Beach Project LINK 0.00 $ -
Page 118 of 906
•
Commission Memorandum—FY 2016/2017 Action Plan • .
June 8, 2016
.• Page4of6 : •
•
This information' was utilized to rank and make appropriate funding recommendations, which
form the basis of the Action Plan. The recommendations are consistent with the priority needs
identified by the Commission, the'community, and the Consolidated Plan. The priorities include
services to the elderly and youth at risk of homelessness; people•living with HIV/AIDS; low-
• income youth; childcare services; and affordable housing.
A maximum of 15 percent of the entitlement allocation may fund public service activities. Public
service activities include meals' programs, after school programs, etc., for income-eligible
participants. The following four(4) public service activities are recommended for funding:
Public Services Projects • Amount
Recommended
CMB— Communit Services (rent, utility and grocery emergency assistance) $50,000
Food for Life Network (grocery and meal delivery for •ersons living with HIV/AIDS • $25,050
Em.owerin. Youth Inc. (youth counseling) . ' - $18,955
Little Havana Activit and Nutrition Centers (child care) • • $31,200
Total Public Service Allocations $125,205
In addition, two (2)applications were received for CDBG-funded capital projects:
► Housing Authority of the City of Miami Beach (upgrades at Rebecca Towers)
► Douglas Gardens Community Mental Health Center (Mayfair Residence rehabilitation)
While the City has previously funded each applicant and project, the City has pressing capital
needs for its own recently-acquired affordable residential properties. The Lottie Apartments,
which were acquired in January 2015, require substantial rehabilitation including but not limited
to: roof repair; window replacement to address water intrusion; accessibility upgrades to
address safety, and the repair of stairs leading to the second floor. The building was originally
awarded $305,000 of CDBG :funds' in'.FY 2015/2016 and $288,485 from previous years
recaptured funds. However,:these amounts are.insufficient as the total estimated project cost is
greater. The CDBG and HOME funds requested for this project will fill the funding gap and allow
the City to complete the project. .
CDBG Capital Project ' ' • • Amount r
Recommended.
Lottie Apartments (rehabilitation) $542,554
Total CDBG Ca•ital Allocations' • $542,554
In addition, the Administration'will contract HOPE, Inc. 'for the provision''of HUD-mandated fair
housing services. HOPE, Inc. provides housing education workshops to residents and
investigates allegation s' of Fair Housing Act violations. Administration funds will fund this
• mandated service. • -
The City,received two applications for its HOME Investments Partnership (HOME) funds. Miami .
Beach Community Development Corporation (MBCDC) proposes to 'rehabilitate the Crespi
. . Apartments, -a '.16=unit.'affordable housing project. located at located at 7900 -' 7920 Crespi -
Boulevard and 1079=79 Street. The Housing Authority of the City of Miami Beach proposes to
• rehabilitate e4-unit affordable.housing project located'at 405-76 Street:. .
While these.projects are deemed-worthy, staff recommends the use of.-HOME funds to provide
the'gap:funding for the •Lottie Apartments rehabilitation so that it can be completed during
2016/2017. . .
Page 119 of 906 .
Commission Memorandum— FY 2016/2017 Action Plan
June 8, 2016 •
Page 5 of 6
In addition, the City is seeking to begin the rehabilitation of the Madeleine Village Apartments, a
16-unit apartment, multi-building development located at 7861-7871 Crespi Boulevard, acquired
from MBCDC in January 2015. The rehabilitation of this development includes but is not limited
to: termite treatment; roof repairs or replacement; interior sidewalks repairs; seawall repair and
the adjacent landscaping area; removal of the existing wood dock at the rear of the building; the
addition of a new laundry room; repair of the existing laundry room; kitchens and bathrooms
renovation; air conditioning units replacement; exterior doors replacement; addition of drip caps
at main doors locations; exterior and interior paint; building landscaping; and new irrigation
system. Temporary relocation of the buildings' tenants during the tenting may be needed and
will be charged to the program.
HOME Capital Projects Amount
Recommended
Lottie Apartments (rehabilitation) $168,555
Madeleine Village Apartments (rehabilitation) $164,238
Total HOME Ca.ital Allocations $332,793
The HOME Program rules require each entitlement community to reserve a minimum of 15% of
its annual allocation for activities undertaken by qualified Community Housing Development
Organizations (CHDO). A CHDO is a private nonprofit, community-based service organization
that has identified the development of affordable housing as its primary mission and has the
capacity to develop affordable housing. A CHDO must meet certain requirements pertaining to
its legal status, organizational structure, capacity and experience. Carrfour Supportive Housing
(Carrfour), has been certified as a CHDO and is the only such agency with this designation
within the City at this time. However, Carrfour did not apply this funding cycle. Therefore, the
Administration is recommending the deferral of the CHDO set aside, approximately $66,558.45
for future award. The City is allowed two years to commit and five years to expend these funds.
As required by HUD, the Action Plan was made available to the public for a 30-day comment
period commencing May 5, 2016 and ending June 6, 2016. Public input was also provided via
the AHAC meeting of April 19, 2016 in which funding recommendations were ratified by the
Committee. It should be noted that the Action Plan announcement showed an estimated
allocation of HOME funds in the amount of $441,740. However, that amount was increased to
$443,723 which caused the HOME funds proposed allocations to be altered to match the new
amount. In any case, this amount is only an estimate and HUD has the right to change its award
prior to final issuance.
The Substantial Amendment was also made available to the public for a 30-day comment period
commencing and ending on the same dates as the Action Plan.
CONCLUSION
Most of the activities described in the One-Year Action Plan, the Substantial Amendment to the
FY 2015/2016 Action Plan and Amendment to the Five-Year Consolidated Plan will benefit
limited clientele either presumed by HUD to be principally low-to moderate-income persons or
households to be identified by way of income verification. As in previous years, the City received
funding requests that exceeded its entitlement allocations. The funding recommendations
presented are based on the appropriateness with the Consolidated Plan, the viability of the
project, and the applicant's capacity and prior performance expending HUD funds.
The Administration recommends that the Mayor and City Commission approve the attached
resolution adopting the One-Year Action Plan for FY 2015-2016, the Substantial Amendment to
the FY2015/2016 Action Plan and the Amendment to the Five-Year Consolidated Plan in
Page 120 of 906
Commission Memorandum —FY 2016/2017 Action Plan
June 8, 2016
•Page 6of6
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substantially the attached form, to allow the City to draw down entitlement funds to assist
income:eligible persons with services and housing,_ and ensure the timely and compliant
expenditure of HUD funds. . •
The Administration further recommends that the City Manager be authorized to .take the
- following actions: (1) _execute all applicable documents relating to the appropriation and
allocation of these program funds; (2) submit the One-Year Action Plan, the Substantial
Amendment and Amendment to the U.S. Department of Housing and Urban Development
(HUD); (3) make minor non-substantial changes to the One-Year Action Plan or the Five-Year
Consolidated Plan, or the resulting agreements (which do not affect the purpose, scope,
approved budget and/or intent of the plans); (4) extend the expiration dates of said agreements
when necessary; and (5) execute City interdepartmental agreements for recipients of CDBG
and Hai E funds. .
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Page 121 of 906 .
FOODFoR LIFE
A Subsidiary of Care Resource
August 23, 2016
Maria L. Ruiz
Department Director
Office of Housing and Community Services
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Dear Ms. Ruiz,
Food For Life received a FY 2016-17 CDBG Public Service Funding Recommendation
letter dated April 11, 2016 for an award of$25,050 to support our City of Miami Beach
Food Services activities.
Representatives from Food For Life Network, Valjean Brookins and Rafael Jimenez,
subsequently met with city officials in order to discuss the program and contractual as
well as reporting requirements associated with this funding.
Upon further administrative review of the requirements for reimbursement and reporting,
Food For Life Network will be unable to move forward with the contracting process for
this funding. We feel that we would be unable to successfully complete the project
requirements, in particular as it relates to reimbursement and reporting, and we
respectfully request that the award recommendation for FFLN be re-allocated to another
eligible grantee.
We apologize for the inconvenience and thank you for your support of our organization.
Please contact our office if you need arry9add!i Vofltan4lformation.
Sincerely,CAP/ 04-0
Hu' es Desrameaux R el Jimenez
Director of Grants, Contracts&Pharmacy Director of Case Management Services......
Since 1987,providing over one and a half million nutritious meals and groceries to Miami-Dade AIDS Community
3510 Biscayne Boulevard,Suite 209,Miami,FL 33137-Tel:(305)576-FOOD-Fax:(305)576-1833-E-mail:ftln @aol.com