2016-29689 Reso RESOLUTION NO. 2016-29689
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
APPROPRIATION OF $1,201,000 FROM FY 2016/17 GENERAL FUND
ACCOUNT NO. 011.0930, CULTURAL ARTS COUNCIL ACCOUNT NO.
140.6080, AND RESORT TAX ACCOUNT NO. 160.4300; SAID
APPROPRIATION TO BE PROVIDED TO AND UTILIZED BY THE FRIENDS
OF THE BASS MUSEUM, INC. (THE FRIENDS) FOR THE PURPOSE OF
CONTINUING TO FUND AND PROVIDE CERTAIN OPERATING EXPENSES
FOR THE BASS MUSEUM OF ART (MUSEUM); AND AUTHORIZING THE
CITY MANAGER TO EXECUTE A LETTER AGREEMENT WITH THE
FRIENDS, MEMORIALIZING THE PARTIES' RESPECTIVE OBLIGATIONS
WITH REGARD TO CERTAIN MANAGEMENT AND OPERATION
RESPONSIBILITIES OF THE MUSEUM THROUGH SEPTEMBER 30, 2017.
WHEREAS, the Bass Museum (Museum) was established from its inception as a strong
public/private partnership through a contractual agreement entered into in 1963 between the
City of Miami Beach (City) and John and Johanna Bass, whereby the City accepted the gift of
the art collection of John and Johanna Bass (the Collection), in exchange for making the
Collection open and available to the public in a building maintained by the City (the 1963
Agreement and all subsequent amendments thereto are hereinafter referred to as the "1963
Bass Agreement"); and
WHEREAS, the 1963 Bass Agreement, requires the City to maintain the Bass Collection
in perpetuity; provide for the exhibition of the Collection; keep it open and available to the public;
and provide basic funding for the maintenance and exhibition of the Collection; and
WHEREAS, the City fulfills this obligation by funding the operational elements of the
Bass Museum and maintaining the building, which is a City asset; and
WHEREAS, the 1963 Bass Agreement further stipulates that the Bass Museum shall be
overseen by a Board of Trustees which has the responsibility for Museum policies and
procedures, as well as day-to-day management through the staff it employs; and
WHEREAS, since 2008, the Administration has been working closely with the Bass
Board of Trustees (Bass Board) and the Friends of the Bass Museum, Inc. (Friends) to
streamline the current governance model, standardize employment practices, and empower the
Museum to fully realize its potential as the City's prominent art institution; and
WHEREAS, on March 10, 2010, the City Commission adopted Resolution No. 2010-
27349 which approved an Amended and Restated Bass Museum Agreement between the City
and Dennis Alan Richard (as successor in interest to John and Johanna Bass); and
WHEREAS, the Amended and Restated Agreement was intended to replace and
supersede the 1963 Bass Agreement, and, among other things: (1) reaffirmed the city's
continual obligation to fund and maintain the Collection at the Museum building, under the
current name, "The Bass Museum of Art"; (2) provided guidelines for the maintenance of the
Museum building; (3) confirmed governance of the Museum pursuant to an independent 501(c)3
corporation (the Friends), through its board of directors, with the City Manager holding one of
the seats on the board; and (4) established oversight by an independent executive director; and
WHEREAS, since 2009, the City has approved Resolution Nos. 2009-27089, 2009-
27216, 2010-27505, 2011-27757, 2012-28027, 2013-28363, 2014-28764 and 2015-29168 all
with corresponding letter agreements, whereby the City agreed to appropriate and transfer
budgeted operating funds for the Museum, in consideration of the Friends' agreement to
undertake certain management and operational responsibility (on behalf of the City) for the
Museum; and
WHEREAS, the City and Friends have agreed to execute another letter agreement (the
Letter Agreement) for Fiscal Year (FY) 2016/17, whereby the Friends will continue to provide
certain oversight and management responsibilities relative to the Bass Museum through
September 30, 2017;
WHEREAS, the Administration recommends that the City Commission approve the
Letter Agreement attached and incorporated herein by reference as Exhibit A hereto.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA that the Mayor and City
Commission hereby approve and authorize the appropriation of $1,201,000 from FY 2016/17
General Fund Account No. 011.0930, Cultural Arts Council Account No. 140.6080, and Resort
Tax Account No. 160.4300; said appropriation to be provided to and utilized by the Friends of
the Bass Museum, Inc. (the Friends) for the purpose of continuing to fund and provide certain
operating expenses at the Bass Museum of Art (Museum) through September 30, 2017; and
further authorize the City Manager to execute a new Letter Agreement with the Friends,
memorializing the parties' respective obligations with regard to certain management and
operation responsibilities of the Museum through September 30, 2017.
PASSED and ADOPTED this 14th day of December 2016.
PHILIP L INE ''YOR
ATTESTED BY:
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• Provide certain day-to-day administrative services in support of the Collection, as
well as any and all other art work(s) in the Museum, and the aforestated activities,
to ensure that the Museum continues to be operated, managed, and maintained in
a first-class manner, consistent with similar world-class public museums of
comparable size and budget to the Bass Museum and including, without
limitation, acquisition of services, equipment, and supplies; day-to-day
housekeeping and maintenance; record-keeping; collections and billings; and
similar services.
The Friends represent to the City that, prior to the commencement of the Term, its
authorized representatives have inspected the Bass Museum building; accordingly, the
Friends hereby accept the building "AS IS, WHERE IS, AND WITH ALL FAULTS"
existing as of the Commencement Date.
In the event that any claim or controversy arises with respect to the Agreement, the
Friends and the City hereby knowingly and voluntarily waive their rights to assert any
argument or defense alleging inadequate or insufficient consideration.
Attached as Exhibit A hereto is the Museum's Operating Budget for the Term (the
Operating Budget or Budget), which the City and Friends have mutually reviewed and
approved. The City and Friends hereby agree and acknowledge that said Budget is
adequate for the provision of the Services. The Friends shall not exceed the Operating
Budget, which has been established at $ 1,201,000.
The Friends shall use best efforts to undertake, deliver and perform the Services, in
accordance with, and in the amount provided by, the Operating Budget. The Friends
agree to notify the City Manager within ten (10) days of any significant change or
variance in the bottom line numbers in the Operating Budget, and any material increase
in any identified cost(s) and/or expense(s) from that/those provided for in the Operating
Budget. Notwithstanding the preceding, or anything contained in this Agreement, the
Friends shall not exceed, commit, or contract to expend any sum in excess of the
aggregate amount allowed in the Operating Budget without first obtaining the prior
written consent of the City Manager, which consent, if granted at all, shall be in the
Manager's sole and reasonable judgment and discretion.
The Friends shall pay all items of expense related to the Services (and subject to the
amount indicated in the approved Operating Budget) from JP Morgan (General Operating
Account) #849186630. In addition to payment of any operating expenses related to the
provision of the Services, any and all revenues generated by the Friends (pursuant to the
duties set forth herein) shall also be deposited into this account. Deposits and/or
withdrawals must be prepared by the Assistant Director and confirmed by the Executive
Director. All checks exceeding five thousand dollars ($5,000) require two signatures.
Authorized signatories on the account are as follows:
• Executive Director;
• President of the Board;
Page 2 of 9
® Vice-President of the Board;
• Secretary of the Board.
The Friends agree to keep and maintain an office in the Museum devoted exclusively to
its performance/provision of the Services. The Friends shall keep and maintain all
records related to, and in support of, the Services at such office. Any financial records
shall be maintained in accordance with generally accepted accounting principles. The
City Manager or his authorized designees shall have the right, at any time during the
Term, to audit and inspect any and all Friends' records, upon reasonable written or verbal
notice to the Friends, and during the Museum's normal hours of operation.
The City and the Friends shall each appoint a contract administrator who shall monitor
the parties' compliance with the terms of this Agreement and, in the case of the Friends,
who shall serve as the point person for the City with regard to the Services. Unless
otherwise notified, the contract administrators for each party are as follows:
For the City:
City of Miami Beach
Tourism, Culture and Economic Development
Attn: Brandi Reddick
Cultural Affairs Program Manager
1700 Convention Center Drive
Miami Beach, Florida 33139
305-673-7577
For the Friends:
Friends of the Bass Museum, Inc.
Attn: Silvia Karman Cubina
Executive Director/Chief Curator
2100 Collins Avenue
Miami Beach, Florida 33139
305-673-7530
The Friends agree to defend, indemnify and hold harmless the City, and its officials,
directors, officers, employees, agents, contractors, servants, successors and assigns
against any claims, causes of actions, costs, expenses, (including reasonable attorney's
fees) liabilities, or damages arising out of or in connection with any negligent act or
omission, or intentional misconduct on the part of the Friends or any of its officials,
directors, officers, employees, agents, contractors, servants, successors and assigns, in the
performance of its obligations under this Agreement and/or from the Services.
Additionally, and notwithstanding the indemnification/hold harmless obligations in the
preceding paragraph, or any other term or condition of this Agreement, the Friends shall
defend, indemnify and hold harmless the City, its officials, directors, officers, employees,
agents, contractors, servants, successors and assigns, against any claims, causes of
actions, costs, expenses (including reasonable attorney's fees), liabilities, or damages
Page 3 of 9
arising out of or in connection with any claim, controversy or cause of action brought
against the City of Miami Beach (and including its officers, employees, agents, and
contractors) alleging any breach by the City of the Bass Agreement as a result of the
execution of this Letter of Agreement between the City and Friends.
The indemnification and hold harmless requirements in the two preceding paragraphs
shall survive the termination or expiration of this Agreement.
Notwithstanding this indemnification, and as a further condition, the Friends shall, at its
sole cost and expense, maintain in full force and effect throughout the Term of the
Agreement the insurance requirements set forth in the attached Exhibit B:
The Friends shall provide proof of the aforestated coverages to the City Manager, within
thirty (30) days of execution of this Letter of Agreement. It is understood and agreed that
any coverage provided by the Friends is primary to any insurance or self-insurance
program the City has for the Museum, and that there shall be no right of recovery or
subrogation against the City.
This Letter of Agreement may be terminated by the City Manager, for cause, in the event
of a breach by the Friends' of any term(s) and/or condition(s) set forth herein and the
Friends' failure to satisfactorily cure same within seven (7) days of written notice of such
breach by the City Manager or his designee; or by either party, for convenience (and
without cause), upon fifteen (15) days prior written notice to the other party.
All written notices and communications required or permitted hereunder may be
delivered personally to the representatives of the Friends and the City listed below or may
be mailed by registered mail, postage prepaid (or airmailed if addressed to an address
outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications shall be
addressed as follows:
TO FRIENDS: Friends of the Bass Museum, Inc.
Attn: George Lindemann
President
2100 Collins Avenue
Miami Beach, Florida 33139
(305) 673-7530
TO CITY: City of Miami Beach
Tourism, Culture and Economic Development
Attn: Vanessa Williams
Interim Director
1700 Convention Center Drive
Miami Beach, Florida 33139
(305) 673-7577
Page 4 of 9
Notices hereunder shall be effective: If delivered personally, on delivery; if mailed to an
address in the city of dispatch, on the day following the date mailed; and if mailed to an
address outside the city of dispatch on the seventh day following the date mailed.
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to principles of conflict of
laws. The exclusive venue for any litigation arising out of this Agreement shall be
Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern
District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
CITY AND FRIENDS EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY
HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR
ARISING OUT OF, THIS AGREEMENT.
The Friends hereby represent, warrant and covenant to the City:
(i) that it has the full legal right, power and authority to enter into this
Agreement and to grant the rights and perform the obligations herein, and
that no third party consent or approval is required to grant such rights or
perform such obligations hereunder;
(ii) that this Agreement has been duly executed and delivered by the President
of the Friends, and attested to by the Secretary, and constitutes a valid and
binding obligation of the Friends, enforceable in accordance with its
terms; and
(iii) that the Friends will comply with all laws applicable to its management of
the Museum, as set forth in this Agreement; provided that the Friends will
not be required to undertake any compliance activity, or have any liability
under this Agreement, if such activity requires any capital expenditure
beyond the approved Operating Budget.
Neither party may assign this Agreement.
Neither this Agreement, nor any of its terms, may be changed, modified, waived, or
terminated except by an instrument in writing, signed by an authorized representative,
which shall be the City Manager (on behalf of the City), and the President of the Friends
(on behalf of the Friends).
The City and Friends acknowledge and agree that they are not joint venturers, partners, or
joint owners with respect of the Bass Museum and/or with respect to this Agreement
and/or the Services. Nothing contained in this Agreement shall be construed as creating a
partnership, joint venture or similar relationship between the City and the Friends. Any
employees at the Bass Museum who are City of Miami Beach employees shall remain
City employees throughout the Term (unless otherwise terminated by the City), and shall
remain under the supervision, direction and control of the City. Additionally, for
purposes of this Agreement (or otherwise) no officer, director, employee, agent, or
Page 5 of 9
contractor of the Friends shall be deemed to be an agent or employee of the City, and
shall not attain any rights or benefits under the Civil Service or Pension Ordinance of the
City, or any right generally afforded Classified or Unclassified employees or be deemed
entitled to Florida Worker's Compensation benefits as an employee of the City, or
accumulation of sick or annual leave.
Attest: CITY OF MIAMI BEACH, FLORIDA
Rafael E. Granado, City Clerk Jimmy L. Morales, City Manager
Date
Attest: FRIENDS OF THE BASS MUSEUM,
INC., a Florida not-for-profit corporation
Secretary George L. Lindemann, President
Date
APPROVED AS TO
FORM & LANGUAGE
& FOR . ' CU N
City Attorney lip Dote
Page 6 of 9
EXHIBIT A
BUDGET
Salaries and Benefits $450,000
Exhibition Expenses $ 308,000
Education Expenses $ 179,000
Communications/Public Relations $ 100,000
Facilities and Security $ 100,000
Repairs and Maintenance $ 50,000
Other Operating Expenses $ 14,000
TOTAL $ 1,201,000
Page 7 of 9
EXHIBIT B
INSURANCE REQUIREMENTS
1. Friends shall maintain, at Friends' sole cost and expense, the following types of insurance
coverage at all times throughout the term of this Letter of Agreement:
A. Commercial General Liability Insurance, on an occurrence form, in the
amount of Two Million ($2,000,000) Dollars, per occurrence, for bodily
injury, death, property damage, and personal injury. This policy must
name the City of Miami Beach, Florida,as additional insured.
B. Workers Compensation Insurance shall be required under the Laws of
the
State of Florida and employer's liability insurance of not less than One
Million Dollars($ 1,000,000) per occurrence.
C. Automobile Insurance shall be provided covering all owned, leased, and
hired vehicles and non-ownership liability for not less than the following
limits, subject to adjustment for inflation (only if Friends provides
transportation services):
Bodily Injury $1,000,000 per person
Bodily Injury $1,000,000 per accident
Property Damage $ 500,000 per accident
D. All risks property insurance, containing a waiver of subrogation rights
which Friends' insurers may have against the CITY and against those for
whom the CITY is in law responsible including, without limitation, its
directors, officers, agents, and employees, and (except with respect to
Friends' chattels) incorporating a standard Florida mortgagee
endorsement (without contribution). Such insurance shall insure
property of every kind purchased and/or maintained at the Bass Museum
and the Premises, including the value of the Collection and all
improvements installed in the Premises, in an amount not less than the
full replacement cost thereof(new), with such cost to be adjusted no less
than annually. Such policy shall include as additional insureds the City
and its affiliates.
E. Fire Insurance shall be the responsibility of the City.
F. Any other form of insurance which the City requires, from time to time,
in form, in amounts, and for risks against which it would be prudent to
insure, in the City's sole discretion.
2. The policies of insurance referred to in the above paragraph 1 above shall not be subject
to cancellation or changing coverage, except upon at least thirty (30) days written notice to the
City, and then subject to the prior written approval of City Manager.
Page 8 of 9
3. Additional Insured Status. The City of Miami Beach must be covered as an additional
insured with respect to liability arising out of work or operations performed by or on behalf of
Friends.
4. Waiver of Subrogation. Friends hereby grant to City of Miami Beach a waiver of any
right to subrogation which any insurer of Friends may acquire against the City of Miami Beach
by virtue of the payment of any loss under such insurance. Friends agree to obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City of Miami Beach has received a waiver of subrogation
endorsement from the insurer.
5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk
Management Office.
6. Verification of Coverage. Friends shall provide the required insurance
certificates, endorsements or applicable policy language effecting coverage required by
this Section. All certificates of insurance and endorsements are to be received prior to
any work commencing. However, failure to obtain the required coverage prior to the
work beginning shall not waive the Contractor's obligation to provide them. The City of
Miami Beach reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at any time.
7. Special Risks or Circumstances. The City of Miami Beach, in its sole discretion,
through the City Manager, reserves the right to modify these requirements, including
limits, based on the nature of the risk, prior experience, insurer, coverage, or other special
circumstances.
Certificate Holder
CITY OF MIAMI BEACH
c/o INSURANCE TRACKING SERVICES
1700 CONVENTION CENTER DRIVE
MIAMI BEACH,FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and
obligation under this section or under any other section of this agreement.
8. Should Friends fail to obtain, maintain or renew the policies of insurance referred to
above, in the required amounts, the City may, at its sole discretion, obtain such insurance, and
any sums expended by the City in obtaining said insurance, shall be repaid by Friends to the City,
plus ten percent(10%) of the amount of premiums paid to compensate City for its administrative
costs. If Friends does not repay the City's expenditures within fifteen (15) days of demand, the
total sum owed shall accrue interest at the rate of twelve percent(12%) until paid and such failure
shall also be deemed an event of default hereunder.
Page 9 of 9
Resolutions - R7 T
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 14, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A LETTER OF AGREEMENT IN THE AMOUNT OF $1,201,000 WITH THE
FRIENDS OF THE BASS MUSEUM, INC. MEMORIALIZING THE PARTIES'
RESPECTIVE OBLIGATIONS WITH REGARD TO CERTAIN MANAGEMENT AND
OPERATION RESPONSIBILITIES OF THE BASS MUSEUM THROUGH
SEPTEMBER 30, 2017.
RECOMMENDATION
Adopt this Resolution.
The Bass Museum of Art was founded in 1964 as a strong public/private partnership, pursuant to an
Agreement between the City and John and Johanna Bass dated July 1963, when the City accepted
the gift of the art collection of John and Johanna Bass. This agreement stipulates that the City will
"maintain the collection in perpetuity...provide for the exhibition of the collection, keep it open and
available to the public," and provide basic funding for the maintenance and exhibition of the
collection. The City fulfills this obligation by funding the operational elements of the Museum, and
maintaining the building, which is a City asset. The agreement further stipulated that the Bass
Museum, as an operating entity, should be overseen by a Board of Trustees with responsibility for
Museum policies and procedures, as well as day-to-day management through the staff it employed.
The Museum's Executive Director/Chief Curator, for example, is a City employee with full benefits,
but is hired by, and answers to, the Board of Trustees.
•
In addition to the City and the Board of Trustees, a third entity has existed to promote and further the
mission of the Museum, The Friends of the Bass Museum, Inc. This private and separate 501(c) 3
organization was established in 1978 as the membership and fundraising arm of the Museum. The
President of the Friends chairs the Board of Trustees. The Friends' Board of Directors served as
advisory to the Trustees, advocated and raised funds for the Museum, and sponsored Museum
programs, which included all special exhibitions and educational programs. The Museum's
membership, education, development and marketing efforts were realized by employees of the
Friends of the Bass Museum. Thus the current Museum staff consists of City employees (both
classified and unclassified) and Friends employees, with substantial differences in benefits and pay
scales.
ANALYSIS
Page 1037 of 1191
The Administration began working with the Museum's staff and Boards to streamline the current
governance model and to standardize employment practices. The need for a modification of the
Museum's governance structure was also identified through a Strategic Planning Process and
Peer Review. While the City remains fully committed to the Museum and its success, both the
Administration and the Museum felt that the City can continue to fulfill its contractual obligations
without having actual City employees working at the Museum, while funding for the Museum may
be better allocated if the Museum is able to function independent of certain City processes and
contracts. To this end, two recently-vacated City positions at the Bass, the Assistant Director and
Curator, have been filled as employees of the Friends. The objective is to transition all Museum
positions to the Friends over time, which will allow for significant savings to the City in salaries
and benefits (especially pension). Additional savings in certain operational line items have also
been identified.
At the June 3, 2009, City Commission Meeting, Resolution No. 2009-27089 was approved,
which authorized the transfer of $137,000 to the Friends. In addition to providing the Friends
with direct oversight and management of these operational issues, this also allows the Friends
to pursue potential savings by using non-City contracts for services such as carpet cleaning or
for the purchase of office supplies, for example. This action also began the process of
transitioning much of the day-to-day administration and oversight to the Friends. This was an
important step in moving towards increased simplification of the Museum's governance
structure, which has been considered essential for the future well-being of the institution and
was included in the Museum's own five-year strategic plan.
This concept was also discussed at the May 5, 2009 Finance and Citywide Projects Committee.
The Finance Committee approved the transfer of those operating line item balances and
recommended that the Administration come back, as part of the City budget process, for any
future allocations. Accordingly, at the September 24, 2009 City Commission Meeting,
Resolution No. 2009-27216 was approved, authorizing the allocation of $512,000 to the Friends
to fund certain operating expenses for Fiscal Year 2009-10. The City Commission has
approved similar resolutions in each fiscal year since then. Due to capital expansion of the
Museum, which will be completed in spring 2017, the Bass Museum subbmitted a request for
increased funding to cover new exhibition, education, security and facility expenses (See
attached breakdown). As a result, an additional $500,000 was appropriated as part of the
Fiscal Year 2016/17 budget for the Bass Museum, for a total appropriation of$1,201,000.
Concurrent with the above, in August 2009, the Administration, the testamentary representative
of the Bass Family, and representatives of the Friends, commenced discussions to begin the
process of developing a new governance model for the Museum, which included an overhaul of
the existing by-laws of the Friends, a 501(c) 3 nonprofit organization, and registering the
fictitious name as the Bass Museum of Art, Inc., in order to clearly represent their operation
under the name of the Museum.
On March 10, 2010, the City Commission adopted Resolution No. 2010-27349 amending the
agreement between the City and Dennis Alan Richard (as Successor in Interest to John and
Johanna Bass). This new Agreement, among other things, replaced both the existing Bass
Board of Trustees and the Friends of the Bass Museum, Inc., composed of actual stakeholders
(as opposed to the then current Board of Trustees, who maintained their seats by virtue of their
contractually designated positions under the 1963 Agreement). The City Manager retained
membership on the new governing board, with voting power equivalent to 20% of the
Page 1038 of 1191
membership of the Board, comparable to the City Manager's representation on the previous
Board of Trustees.
Similar to the September 2009, 2010, 2011, 2012, 2013, 2014 and 2015 actions, the
Administration is seeking authorization to allocate $1,201,000 to the Friends for salary &
operating expenses (salary expenses related to the Museum's Assistant Director, registrar,
curatorial services, security guard, Office Associate IV and a building supervisor). In an effort to
ease the future privatization of the Bass Museum, recently-vacated City positions have been
filled as employees of the Bass Museum (non-profit entity).As previously stated, the objective is
to transition all Museum positions to the Museum over time, which will allow for significant
savings to the City in salaries and benefits. Of the eight (8) City funded Museum positions, two
(2) are currently City employees. The remaining six (6) positions have been filled as employees
of the Friends, and the City has transferred the funding for these positions to the Museum.
Additionally, the Administration recommends allocating funds for operating expenses. The
allocation is broken out as follows:
Salaries and Benefits $ 450,000
Professional Services $ 100,000
Electricity $ 200,000
Communications/Public Relations $ 100,000
Rent/Building/Equipment (Storage) $ 200,000
Repairs and Maintenance $ 100,000
Other Operating Expenses $ 51,000
TOTAL $ 1,201,000
Similar to previous allocations, the Administration recommends entering into a letter agreement
with the Friends delineating the responsibilities the Friends would be required to meet in
exchange for the funding. These obligations would be very similar to functions currently carried
out jointly between the City and Friends.
CONCLUSION
The Administration recommends approving the letter agreement with the Friends of the Bass,
Inc.
Amount 1 651,000 Account 1 011-0930
Amount 2 250,000 Account 2 140-6080
Amount 3 300,000 Account 3 160-4300
Legislative Tracking
Tourism, Culture and Economic Development
ATTACHMENTS:
Page 1039 of 1191
Description
o Attachment E Bass Museum Distribution of Expenses for FY17 Enhancement Request
Page 1040 of 1191
Attachment E
Distribution of Proposed Bass Museum Alloc T H E
BASS
Program Expenses
Exhibition Expenses ?.MOUNT
Exhibitions $737,1ku.04
Security $50,000.0,
Art Said Outdoor Exhibrtin - Security $23,047.0C'
Total $308,100.00
Education Expenses AMOUNT
Bass Babies $3,60s.00
Adult Art. Club $3,500.00
Art Camp $20,U00.00
Family Day $4,300.00
Weekend Peitfolio 82,500.00
Education Salaries/Teachers *146,000.00
Total $179,900.00
Overhead Expenses
Facilities S Security AMOUNT
insurance $r0,000.00
Electricity 010,000.00
Security Monitoring $2,000.00
Guest Services Associate - Full Time $20,000.00
Guest Services Associate - Part Time *15,000.00
Building Supervisor II $15,000,00
Total $72,000.00
. ,
TOTAL EXPENSES TOTALS
Exhibition Expenses *300,100.00
Education Expenses $174 C00.00
Facilities & Security $72,000.00
Total $560,000.00
Total Expenses
Facilities&Seem it
13%
C
Exhibition Expenses
Education Expenses Exhibition Expense
32% •Education Expenses
‘t1
•Facilities&Security
p.
to
1 of 1191
•age 1 or 1