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Audit_July 1972 to April 1977AUDIT 58.. Meeting Date Sub ject of "in-depth" audit not reached and to be scheduled on July 19 agenda. "In Depth" Audit discussion held re; firms to be considered by Council and method to be follows. Council deferred action until 8/2 or next Council meeting, when all members would be present. Councilman Greene said he would like a recomm- endation from City Mgr. as to 1st firm to be interviewed by Council. Re: Systems & Procedures Audit Council recommended as 1st choice, Peat Marwick & Mitchell and in lieu of them, Touche, Ross, Bailey & Smart and directed City Mgr, with any council member 7/5/72 AUDIT 60 Meeting Date Re: Selection of firm to perform General Audit for years 1972-1974, City Mgr. directed to give notice to CPA's in Dade County that City is seeking a firm to audit accounts & records for a two year period starting Oct. 1, 1972 and ending Sept. 30, 1974, through placement of an adver- tisement in newspapers. General audit of City for 2 yr.(Oct.1'72 to Sept. 30, '74) Council Memo 3846 presented, reflecting results of notice published in local papers re: employment of a Dade Co. firm of CPA's to perform audit, and Council voted firm of Singer,Sobel and Hunter be employed for 2 yr. period. City Mgr. to nego- tiate fee and report on 2/7/73. 12/20/72 1/17/73 AUDIT 61.... Meeting Date ,eceipt of report from Peat,Marwick,Mitchell Co. of thier official audit of systems and procedures of City administration and con= sideration deferred to next meeting. Consideration of report by Peat, & Co. re: systems and procedures tration accepted. To be subject workshop session. Marwick, Mitchell of City Adminis- of future 6/6/73 6/29/73 Selection of firm to perform general audit 12/18/74 of the City's accounts and records. Memo Selection of firm to perform General Audit 12/18/74 of the City's Accounts and Records. Memo #4909. AUDIT (cont' d) fiscal years beginning Oct. 1, 1974 and ending Sept. 30, 1976, an an annual fee not to exceed $12,000.00. (see AUDIT [CONTRACTS]) 63 Date 2/19/75 Councilman Dr. Haber referred to allegations 1/5/77 that have appeared in the press concerning discrepancies in the manner in which City funds are handled, and requested the Administration to have an independent audit made by a reputa- ble CPA firm in order to dispel any doubts as to such matters. Councilman Dr. Haber renewed request made at 1/19/77 1/5/77 meeting that an independent audit be made of City funds, in view of recent AUDIT 66 (continued) records and Metered Parking System eaccounts tand Date records (deferred from 3/2/77). Deferred April 6, 1977 for a full Council. 3/16/77 Memo #6276, audit contract with Coopers & 4/6/77 Lybrand for special audit of City's financial transactions. Res. #77-15312 adopted, author- izing execution of contract with Coopers and Lybrand for Phase I of special audit, at a fee of $2,500. (see AUDIT [CONTRACTS]) Independent audits of General City accounts and 4/6/77 records and Metered Parking System accounts and records (deferred from 3/t6/77). Admini- stration authorized to negotiate with AUDIT 59 hh Meeting Day wi tni%Ansa tnesectpiarms'toodet´┐ŻarmiinenfeeoanddCity Mgr. to return full report to Council. 8/2/72 Status of negotiations re: comprehensive systems and procedures audit not reached. To be placed on Sept. 6,'72 agenda. 8/16/72 9/6/72 Retainage of Peat, Marwick, Mitchell & Co. for Analysis of Systems and Operational procedures deferred to 9/20/72. Council authorized retaining Peat,Marwick, Mitchell & Co. for analysis of systems and operational procedures - $95,000,. RES. 13753A adopted authorizing contract execution. AUDIT 2 yr. pd. 10/1/72 - 9/30/74 RES. 73-13902 adopted for Singer, Sobel & Hunter,CPA's, at annual fee not over $12,000.00. 9/20/72 ..60a Meeting Date 2/7/73 AUDIT Cont'd) Finance Director to give notice to auditing firms licensed in Miami Beach and matter to be placed on future agenda for award of con- tract. Memo #4988, award of contracts: General Audit of the City's Accounts & Records; Annual Audit of Metered Parking System; Engineering Report for Metered Parking System. Deferred to Feb. 19. 1975. Memo #5008, award of contract for General Audit of the City's account and records, (deferred from 2/5/75). Res. #75-14626 adopted, authorizing execution of agreement with Singer, Sobel & Hunter, for the two 62 Date 12/18/74 2/5/75 AUDIT (continued) allegations concerning discrepancies which have appeared in the press. City Mgr. presented list of local CPA firms for Council's consideration, and per his recommendation, Council authorized the Administration to negotiate a fee with Coopers and Lybrand, and to submit a report. Independent audits of General City Accounts and Records and Metered Parking System Accounts and Records. Deferred to 3/2/77, for a full Council. Mr. Milton Gordon to discuss "Institution of the Outside Independent Audit of irregulari- ties in the Accounting Dept." To be scheduled 64 Date V19/77 2/16/77 3/2/77 AUDIT 65 (continued) Date for March 16, 1977. 3/2/77 Independent audits of General City accounts 3/2/77 and records and Metered Parking System ac- counts and records, (deferred from 2/16/77). Not reached. Deferred to 3/16/77. Appearance of Mr. Milton Gordon to discuss 3/16/77 "institution of outside independent audit of irregularities in the Accounting Division." (Set by Council 3/2/77). Not present when called. Removed from agenda. Independent Audits of General City accounts and 3/16/77