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83-17366
RESOLUTION NUMBER 83-17366 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH APPROVING $514,307 IN COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING ALLOCATION UNDER THE EMERGENCY JOBS BILL PROGRAM FOR FUNDING THE COMPLETE RENOVATION AND MODERNIZATION OF FIRE STATIONS #2 AND #4 AND FOR $22,693 TO BE PLACED IN LOCAL OPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. WHEREAS, the City of Miami Beach is authorized by Commission Memorandum Number 5467 dated January 21, 1976, to prepare an application for Community Development Block Grant funds and to design and implement such systems as are necessary to insure that the Community Development Program is developed, conducted and administered in accordance with Title I of the Housing and Community Development Act of 1974, as amended, and any Federal regulations promulgated there under, as well as applicable state and local authority, and in such capacity is authorized to enter into and execute agreements with other departments and agencies within the city; and, WHEREAS, Fire Stations #2 and #4, constructed in 1937 and 1938 as simple fire houses, have outgrown their ability to accommodate needed space requirements for administrative headquarters, apparatus maintenance for city-wide equipment, storage space, fire rescue operations, a communications and dispatch center, fire prevention and investigation, public information section, personnel training, testing and recertification; and WHEREAS, an overall program of modernization is necessary to provide a more efficient, productive and effective fire service for the citizens of Miami Beach; and WHEREAS, a requirement of this program is the expenditure deadline of September 30, 1985, which this project has the ability to spend; and WHEREAS, the Community Development Advisory Committee and staff has recommended the allocation of funds for Phases Three, Four and Five in the estimated amount of $514,307 plus the estimated amount of $22,693 for a total estimated expenditure of $537,000 for an overall renovation program and local option of the Community Development funds. NOW, THEREFORE be it duly resolved by the City Commission of the City of Miami Beach, Florida, that Fire Stations #2 and #4 and local option be funded with $537,000 in Community Development Block Grant Funding allocation under the Emergency Jobs Bill Program and that said project be implemented under the direction of the Miami Beach Fire Department. PASSED AND ADOPTED THIS 1st day of June, 1983. MAYOR ATTEST: - 1`1‘kAZA....(30'14tr CITY CLERK Oate__ , Ste.)3, GAK/RM/an r.P . . FLORIDA 3 3 1 3 9 -VACAT!ONLANU U. S. A. OFFICE OF THE CITY MANAGER CITY HALL ROB W.PARKINS 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 673-7010 COMMISSION MEMORANDUM NO. DATE: June 1, 1983 TO: Mayor Norman Ciment and Members of the City Commission FROM: Rob W. Parkins City Manager SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION UNDER THE EMERGENCY JOBS BILL PROGRAM FIRE STATION REHAB COMPLETION At the Commission meeting of May 4, 1983, the Miami Beach City Commission approved $365,000 for the expenditure of funds to renovate and modernize Fire Station ##2, for phases one and two, and on May 24, 1983, a public hearing was held on the City's Community Development Block Grant $537,000 funding allocation under the Emergency Jobs Bill Program. I am requesting that the Jobs Bill Program be used to complete Phases three, four and five in the amount of $514,307, and that the remaining balance of $22,693 be placed in the local option line item. Fire Station 1/2, constructed in 1938 as a simple fire house, has outgrown its ability to accommodate needed space requirements for: administrative headquarters; apparatus maintenance for city-wide equipment; storage space; fire rescue operations; a communications and dispatch center; fire prevention and investigation; public information section; personnel training; testing and recertification Minor renovations and additions can no longer fulfill the needs and functions of the structure. Fire Station 1/4, constructed in 1937 and enlarged in 1961, has also become outdated and in need of refurbishing. An overall program of modernization to provide a more efficient, productive and effective fire service for the citizens of Miami Beach has been studied and is outlined below: 1. PHASE ONE: Fire Station #2 a. Renovate 2nd Floor quarter b. Renovate 600 square feet for a Communications Center c. Resurface apparatus floor d. Furnishing and equipment for above $ 134,850 2. PHASE TWO: Fire Station 112 Renovate north wing to house Fire Prevention and administration Office $ 150,150 AGENDA ITEM - 51-A DATE t-i-/3 COMMISSION MEMORANDUM JUNE 1, 1983 PAGE TWO 3. PHASE THREE: Fire Station 114 Modernize, refurbish and replace obsolete areas $ 85,800 4. PHASE FOUR: Fire Station 112 Construction of new two-story facility to include complete shop facilities, Division office space, training area $ 329,307 5. PHASE FIVE: Fire Station 112 Renovate south wing for Rescue Division $ 99,200 ESTIMATED FUNDING REQUIRED FOR ALL PHASES $ 799,307 ESTIMATED PROFESSIONAL DESIGN FEES FOR ENTIRE PROJECT $ 80,000 TOTAL ESTIMATED PROJECT COST ALLOWANCE $ 879,307 The Community Development Advisory Comittee and staff have recommended the • allocation of funds for Phases three, four and five, listed above in the estimated amount of $514,307 expenditure and $22,693 to be placed in local option of the Community Development budget. Please note that the Committee and staff are recommending this project because one of the requirements of the Jobs Bill is the expenditure deadline of September 30, 1985 and this project has the ability to meet this requirement. The project also meets the test of providing labor intensive construction jobs and benefits low-moderate income residents. ADMINISTRATIVE RECOMMENDATION: Approve the resolution authorizing the Fire Department renovation and modernization expenditure of approximately $514,307 with the remaining balance of $22,693 to be placed in local option from the Community Development Block Grant funding allocation under the Emergency Jobs Bill Program. RWP/GAK/an Page 1 IMPLEMENTATION/EXPENDITURE SCHEDULE PROJECT LOCATION ALLOWANCES TOTALS (see recommendation • conclusions) Station #2 Renovate the north wing $150, 150. 00 Renovate the south wing 99 , 200. 00 Renovate the second floor 75, 000 . 00 Renovate communications 15, 000. 00 Resurface the apparatus floor 10, 000 . 00 30% of total furnishing 10, 455. 00 allowances $359, 805. 00 Station #4 Total refurbishment 85, 800. 00 40% of total furnishing 13, 940. 00 allowances 99 , 740. 00 New Training Facility Total budget dollars 329, 307 . 00 30% of total furnishing 10, 455 . 00 allowances 339, 762. 00 Total construction budget 799, 307 . 00 799 , 307 . 00 Architectural/Engineering 80, 000. 00 Services Total Project Budget $879 , 307 . 00 EXPENDITURE/IMPLEMENTATION STATION #2 Page 2 A B C D E F G H 4/83 1/84 2 3 4 1/85 2 3 Oct. Jan. Apr . Jul . Oct. Jan. Apr. Jul . Totals Nov. Feb. May Aug. Nov. Feb. May Aug. from Dec. Mar. Jun. Sept. Dec. Mar. Jun. Sept. Page 1 South (alqqif Vii5a9 gi610 wing by 7►q% si,hetz month ►�� Iy,SSo by } � quarter 214-1(00 tog EO ')1 equals 6fg126o pc,d15 - 2215Z25° North01510 '3v1o3o o - 151015 b wing y s month121012 31)537 - 715°1 '� quarter 2z1by S22- $215?'2 - 4510`t5. ISO 11.S(> I)Soo IS1-05o Second floor - lSio00 -I}Soo I by month 3L13 1 i31150 3 t-15o quarter 3050 41,250 So)°°° -151ooc, Communi- - 31600 cations ) by 175,D 212.52 month G loon by 111sv 5i23z) 15)000 quarter Resurfacing by month 10)000 by lvvoo quarter ► ��►°�v 1 j . STATION #2 (continued ) Page 3 A B C D E F G H 4/83 1/84 2 3 4 1/85 2 3 Oct. Jan. Apr. Jul. Oct. Jan. Apr. Jul. Totals Nov. Feb. May Aug. Nov. Feb. May Aug. from Dec. Mar. Jun. Sept. Dec. Mar. Jun. Sept. Page 1 Furnish �b ing by - - 3�13(v- month 31 13(,- 40$2 - quarter Itt: 4t 1$2 31 V.3‘1) 10,455 equals Sub Totals for Station #2 in entirety quarter 571282 !'53,� � fa { D►H2 q'3►y3O0 35918.05 running �I.Ois,12311)X2 ,3733) �359►Scx�) -`- total - /`Z Percent per Iii 113 11 20 quarter _. __ -- _ __ Running Percent Csi) (0) ( 10o) 3511505 NEW TRAINING FACILITY Page 4 EXPENSITURE/IMPLEMENTATION A B C D E F G H 4/83 1/84 2 3 4 1/85 2 3 Oct. Jan. Apr. Jul. Oct. Jan. Apr. Jul. Totals Nov. Feb. May Aug. Nov. Feb. May Aug. from Dec. Mar. Jun. Sept. Dec. Mar. Jun. Sept. Page 1 Structure 411 o5 $329 , 307 . I. 3)051 -` 1141131C° - 32tg3o_`in Is by 26,SZ-N-5-4- 8732(0 - month15 328301, 521324, -- by �° 3211'307 Y g2►32� �I��c q— 32rg3O quarter equ. ls 0 Furnish- ings 5,2�� $10, 455 . by -- 1111111111111111 month 30 57.21- by '�22-7 S}221 )ni1155 quarter Sub totals for the new 111 training facilit os by quarter $?-t32`192i121.1-5. 219 271 3$,ISB7° _— running 111/12:11o5" 3o(c(a3 31M16'2. 111111111 total Percent per 24 41-1 'Il ---- running L$g) tDv Percent 3-311-62. STATION #4 Page 5 EXPENDITURE/IMPLEMENTATION A B C D E F G H 4/83 1/84 2 3 4 1/85 2 3 Oct. Jan. Apr. Jul. Oct. Jan. Apr. Jul. Totals Nov. Feb. May Aug. Nov. Feb. May Aug. from Dec. Mar. Jun. Sept. Dec. Mar. ,Jun. Sept. Page 1 Refur- bishment 11 of tii� Station #4 $)5 So 25,`1 0 $85 , 800. 1 total by 17�11, 1(00 $,5$O month • by quarter 7joio30 51 foreo J'11290 L$5i5°e Fur- nishing $13 , 940 . total - &i'il0 by month 6,1-10 by quarter b,g10 (0,110 13icil(0 Sub totals for Station #4 Expenditure/ Implementa- 11100 58145-0 41/210 lt-P4b tion by quarter. _. Running 0. (g5�45o) (146140)totals Percent �� s complete 1 4 Running _ (9�) ( too) Percent _._ • i IMPLEMENTATION/EXPENDITURE SUMMARY Page 6 A B C D E F G H 4/83 1/84 2 3 4 1/85 2 3 Oct. Jan. Apr . Jul . Oct. Jan. Apr . Jul. Totals Nov. Feb. May Aug. Nov. Feb. May Aug. from Dec . Mar. Jun. Sept. Dec. Mar. Jun. Sept. Page 1 Station #2 - -- ExpenditureSo 60 1N2 6131 361 351 ,SoS by 52,26i50 2,2 i 153,614'1 quarter Running ex- ex- penditure (20t0,21112) C2,66.3-135°)(:356),s0.5) totals —_- ---_ _ - Percent of funding H 143 11 allowance completed. - punning percentage - C57) (474) L100) New Training Structure Expenditure _ — 15 oY *20 by $2,321,— 2.1V?— 35115S" 331,76,2 quarter Running ex- l penditure _ ClolI(709 i L336f1'140 totals Percent of funding ;,,i6'112 allowance completed. Running percentage - ($8) ( 100) Station #4 i - Expenditure by quarter 37,0o0 5$,4sb 41,210 91,7140 Running ex- penditure _ ��$ ySU) (til:Ho i totals Percent of funding 31 5-1 1/ allowance I completed. Running percentage - ( ) Lt 00) Implemen- tation totals ExpenditureZr as by 5212$7, )53/4N1 1 641112 I'15,-718 21q,2'17 -15,1513— 58,4150 'j12.c quarter Running ex- So ?S penditure _ (2'90,23( (2161313 )(4421131 )(,(06174°68X136156-0 -16151017) (3ig13°1) 1' '51 totals Percent of funding allowance 11 -1 22 2$ 14.5 ' 1R 5- completed. - Running ' percentage - 0-5) (32) (510 (32) (612.. ;141.5.) <10V) A r c h i- 6312ao 11400 2140, Z,40o 21400, 2,4aO 1q4.00 2140o k oa o tectural/ Engineer- ing Services Archi- tectural/ N$Z5°' 1%134-0 "1542 11$,15$x. 2216°11°5 T7 582" '-r'.r' '� ',.(oqo tectural/ Q� 0-- 9140a1• Engineer- ing and PERCENT OF EXPENDITURE BY PROJECT ITEM Page 7 A B C D E F G H 4/83 1/84 2 3 4 1/85 2 3 Totals • 4-3 . 4] from +� > o � � >, � • tna > o .o mss~ t31 a, Page 1 o o a1 al a) RI a, al a) o O a) b a1 rtt a4 cc1 a) 02Q hr=, z aZh '- (i) ozo frp c < h h < u) Station #2 South wing 1 8 15 25 25 15 5 - - 9q,2ce) Quarterly/ (running % ) 3o6') (25(-95) 51✓ 100) North wing -1 8 10 2o 25 - - - - 15 10 5 - - I50115o is() 55(-p) - - • 23(95) 5600) 2nd floor - - S (b 20 25 2 10 -5 -151 5C-) ss(60) =oboe)) Communica- tions - 25 4o ?o IS - IS100o 43C-) 35Ctoo) Resurfacing too- io)000 Furnishings - - to - - 40 - 3o - Ie214S5' o C-) AoCia) lo Cleo) Training New _ 321,307 Facility 8 to J5 IO 2TC-) 4sC9o) ►oLtoo) Furnishings - - 6o 5-0 -- - 1319*yo Station #4 Refurbish- S Io 20 24 "U In 5 - " 1 ment 35-(-) 10052 5-(.100) Furnishings -- - 5o 5o - — )v 1455' y H co 00 00 hi Fi 0 to .a w PJ Ami Cf) [n > c-1 3 > 'TJ t z O Cn> c.f c- > 3 '=i C C7 z O CL L0 H- H, N G (D G G G w 'ZJ Pi (D ED (D O O O G G G Sv b N (D A, (D O O H- rt N tr b tszt H' G hi hi CrG O C rt'Z7 L.0 H• G hi hi CS' G O C O- H G (D rh rt rt rr• O . 0 (D O b 0 0 • Wx NG) H• hli LTJ • wt • N (] H' b7 .4,. > rt- (D rt- Fi C't En Pi n G P. 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