LTC 383-2017 Report on Emergency Purchases and Unauthorized PurcMIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
LTC # 383-2017 LETTER TO COMMISSION
To: Mayor Philip Levine and Members of he City Co fission
From: Jimmy L. Morales, City Manager
Date: July 27, 2017
Subject: Report on Emergency Purchases a Unauthorized Purchases
EMERGENCY PURCHASES. Miami Beach City Code Section 2-396 provides for the City Manager
to waive the requirements for competitive bidding for emergency purchases as defined in the Code.
Pursuant to this provision, emergency purchases exceeding $50,000 are to be reported to the City
Commission at its meeting following the emergency. The emergency purchase request process
outlined in Code allows the City to respond expeditiously to unexpected needs. The Emergency
Purchase Request form for each emergency reported is attached.
Emergency Purchases
UNAUTHORIZED PURCHASES. Miami Beach City Code Section 2-393(a) prohibits the purchase
of goods or services unauthorized by the Procurement Division (typically through the issuance of a
Purchase Order with stated purchase authority prior to the receipt of goods or services). In its due
diligence, the Department of Procurement Management (DPM) has identified those purchases that
have been transacted in violation of the stated Code requirement. In those cases, the DPM has
required documentation and justification be provided to the City Manager, through the Unauthorized
Purchase form, who may then, pursuant to Code, consider and authorize the purchase.
Unauthorized purchases exceeding $50,000 are reported to the City Commission at its meeting
following the approval of the Unauthorized Purchase form.
Unauthorized Purchases