LTC 455-2017 Impact of Hurricane Irma on September 13th CommissiNO. LTC # �55-20�� LETTER TQ COMMISSION
To: Mayor Philip Levine and Members o the City C missio�n
FROM: Jimmy L. Morales, City Manager -
DATE: September 7, 2017
SUB�ECT: IMPACT OF HURRICANE IRMA O SEPTEMBER 13r�" COMMISSION MEETING
The purpose of this Letter to Commission (LTC) is to inform th� �fayor and City Commission of
the current alternate plans in the event the impact of Hurrican� Irma creates conditions that
make it very difficult to have a City Commission meeting next w��ek_
Fortunately, City staff, including the City Attorney's office and the �ity Clerk's office, has worked
diligently during this hurricane preparation period to finalize the Commission agenda, which is
currently available on-line and will be distributed to each of you tamorrow. That said, depending
on the impact Hurricane Irma has on Miami Beach, it may not b�e possible to adequately brief
each of you for the meeting, or to even hold a public meeting, if residents and staff are busy with
recovery activities. In the worst case scenario, lack of power and limited road access so soon
after the storm might make it difficult for any member of the public to meaningfully participate in
and/or follow the proceedings.
The single most important item on next week's agenda is the fiirst reading of the budget, the
millage and related items. These are all specially set for 5:00 p.m. on September 13t". Even if
power is out, there is a generator at City Hall that would enable us• to conduct a short meeting to
handle all the budget items. I would strongly recommend that v�ve do that since the scheduling
of the statutorily required budget hearings is tricky and is compMi�ated by the religious holidays
and the fact that they must take place in September. The rest o�f the agenda for next week is
more easily deferred.
In the worst case scenario, if the damage from the storm is sa extensive that a Commission
meeting is physically impossible next Wednesday, we have iden'tified two dates that would work
for the first reading of the various budget items. Those two dates are Saturday, September 16tn
and Monday, September 18th. For obvious reasons, I would recommend the September 1gtn
date and would be prepared to convene a special call meeting ar� such date at 5:00 p.m. for the
purpose of the first hearing items on the budget. Please advise if that date does not work for
you.
Please do not hesitate to contact me with any questions. Thank you.