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LTC 460-2017 Hurricane Irma - Citywide Debris Removal m MIAMIBEACH OFFICE OF THE CITY MANAGER NO. LTC # 460-2017 LETTER TO COMMISSION TO: Mayor Philip Levine and Memb: of the C._ ission FROM: Jimmy L. Morales, City Manage,/ DATE: September 20, 2017 SUBJECT: HURRICANE IRMA—CITYWIDE DEBRIS REMOVAL The purpose of this Letter to Commission is to provide information with regards to the collection of storm related debris. Hurricane Irma has created significant amounts of debris in the City's roadways, parks, and facilities. The City began clearing debris from the roadways immediately following the storm's departure on Monday, September 11, 2017. A site had to be established to receive these materials. As noted in a previous LTC, the site at 2500 Pine Tree Drive had to be utilized as the Florida Department of Transportation (FDOT) notified the City that the anticipated Julia Tuttle site could not be used. Under the contract for debris removal is the establishment of the Temporary Debris Staging and Reduction Site (TDSR). DMSI, as a subcontractor to Ashbritt, developed preliminary plans for the site development and joined an Ashbritt representative at a meeting on Wednesday, September 13, 2017 at 9:00 am. The City accepted the preliminary site plans and work began. Later that day, DMSI notified the City that a contract with Ashbritt never materialized. In an effort to keep the debris removal moving forward, the City accepted a proposal by DMSI and issued a separate purchase order that day to complete the task so materials could be brought to the site. The removal operation began Wednesday, September 13 with both City and contracted forces. The "first push" is the deployment of equipment to remove the debris from the City's rights of way and haul it to the TDSR. This term is used in the industry as there will be a second, and possibly subsequent return trips to the neighborhoods to remove storm related material that has been piled along the roadways. The plan calls for completing a first push throughout the City before returning to any given neighborhood. It is anticipated that the first push will take weeks to complete. It has been estimated that between 250,000 and 300,000 cubic yards of storm related material will need to be collected and disposed. As a point of reference in Hurricane Katrina, only 42,000 cubic yards of debris was collected and Hurricane Wilma generated 135,000 cubic yards of debris. To date, approximately 35,000 cubic yards have been collected and placed at the TDSR. There are monitors both at the TDSR and accompanying the debris collection crews to verify the origin of the debris and the amount of debris that is arriving at the site. The debris contractors are paid based on a per cubic yard of material delivered to the TDSR. Attached is a map of the city depicting zones which is being used to delineate areas for debris removal. Currently, crews are working in North, Mid, and South Beach in 10 of the 16 zones. In addition, the FDOT has contractors working along their corridors clearing material which crosses multiple zones. Two major hurricanes have made landfall in the last 30 days. All 67 counties in the State of Florida have been impacted by Irma and have activated their debris contracts. Contractor resources are very limited. Presently, there are over 40 trucks combined between contracted trucks and City owned trucks hauling material. We are trying everything in our power to secure more resources for the cleanup operations. A competitively procured contract had been solicited and awarded in 2014. This resulted in unit pricing and a contractual mechanism that would provide for FEMA reimbursement. However, these prices appear to be considerably below the current market rate due to the demand for trucks and equipment. The vote of the Commission taken on Monday, September 18, 2017, provides additional leveraging for more trucks and equipment. Tidal Basin has also been engaged to oversee our contracting mechanisms to maintain FEMA reimbursement eligibility. Residents are also being instructed to separate debris into two piles curbside or in the swale area: one pile should be designated for heavy vegetation and the second for all other debris. Debris should NOT block roadways, sidewalks, fire hydrants, utilities or storm drains. Plastic bags containing small vegetative debris should not be mixed in with the loose piles of green waste. Residents with landscape service should take debris material with them and not leave it in the debris piles meant for pickup. This will help expedite the city's cleanup process. Residents with additional questions regarding the process or immediate concerns can call the debris hotline at 305.604.2444. Residents can also take vegetative material to the Green Waste Facility located at 2800 Meridian Avenue, Monday through Saturday from 7 a.m. to 5 p.m. Businesses and commercial properties need to make arrangements for the removal and disposal of all debris. If you have any questions, please contact myself or Eric Carpenter. J LM/ETC/ o-4 r. 1 a,, e,..-_.1 ,,„"',1,-`'d - NORTH BEACH 4'y {D D V4 a n' 4,, `t 10 1U. 1 0* "”, r� i ;-.,t- amm .. t }` . /' F .r x c-) ,.`1j �'t n , '. s l MIDDLE BE t,j".. y rtE 3 d u9, 'T�+r an..•� x,r a"' wrt 1. ..+„ +4M.4' I s04' I 4b 4^"'; rki±y 4 . "'" " , .... . ___ 3e4 �� i \15' S lTu1 I .. j n� � 5 r \ 7y.4; / •c1RM BEACH p '•e' a gggg +.. .'1MamiBeach,Zona OMDLEMACH p ,HBExCr,pso,,,., ACMp, 30.,[]•{l.p,�=,ems 8�1 +,.... �•,' Miami Beu Florida ©,E34De O..©mQ,!='!='