99-23158 RESO
RESOLUTION NO.
99-23158
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS FOR
PARKING COMPANIES/OPERATORS TO SUPPLY PARKING
CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM,
WHEREAS, Central Parking System of Florida, Inc. is currently providing cashiers,
attendants and supervisors to the City of Miami Beach Parking System; and
WHEREAS, Central Parking System of Florida, Inc. has provided cashiers/attendants and
supervisors for the City since August 4,1997 ; and
WHEREAS, the existing Professional Services Agreement with Central Parking System of
Florida, Inc. expires on August 3, 1999; and
WHEREAS, the Administration has prepared a Request for Proposals in an effort to
further enhance service levels to the parking public, and to achieve greater operating results.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to issue a Request for Proposals for Parking
Companies/Operators to supply Parking Cashiers/Attendants and Supervisors for the City of Miami
Beach Parking System.
PASSED AND ADOPTED this 12th day of May, 1999.
MAYOR
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CITY OF MIAMI BEACH
RFP NO. 62-98/99
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMPANIES/OPERATORS TO SUPPLY
PARKING CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM
PROPOSALS ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN JUNE 11, 1999 AT 3:00 PM
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, THIRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
RFP NO.:
DATE:
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April 30, 1999
CITY OF MIAMI BEACH
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CITY OF MIAMI BEACH
RFP NO. 62-98/99
Sealed proposals will be received by the City of Miami Beach Procurement Director, 1700
Convention Center Drive, Miami Beach, Florida, 33139, until 3:00 pm on the June 11, 1999 for:
TWO YEAR CONTRACT FOR PROVIDING PARKING CASHIERS/ATTENDANTS
AND SUPERVISORS FOR THE CITY OF MIAMI BEACH PARKING SYSTEM
At time, date, and place above, proposals will be publicly opened. Any proposal received after time
and date specified will be returned to the proposer unopened.
Proposal documents may be obtained upon request from the Procurement Division, telephone
number (305) 673-7490, Bid Clerk.
You are hereby advised that this RFP is subject to the "Cone of Silence, " in accordance with
Ordinance 99-3164. From the time of advertising until the City Manager issues his recommendation,
there is a prohibition on communication with the City's professional staff. The ordinance does not
apply to oral communications at pre-bid conferences, oral presentations before evaluation
committees, contract discussions during any duly noticed public meeting, public presentations made
to the City Commission during any duly noticed public meeting, contract negotiations with the staff
following the award of an RFP, RFQ, RFLI, or bid by the City Commission, or communications in
writing at any time with any city employee, official, or member of the City Commission unless
specifically prohibited. A copy of all written communications must be filed with the City Clerk.
Violation of these provisions by any particular bidder or proposer shall render any RFP award, RFQ
award, RFLI award, or bid award to said bidder or proposer void, and said bidder or proposer shall
not be considered for any RFP, RFQ, RFLI or bid for a contract for the provision of goods or
services for a period of one year.
The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of
Miami Beach may reject any and all proposals or bids.
CITY OF MIAMI BEACH
Michael A. Rath, CPPB
Procurement Director
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TABLE OF CONTENTS
I. OVERVIEW AND PROPOSAL PROCEDURES
II. SCOPE OF SERVICES
III. PROPOSAL FORMAT
IV. EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION
V. GENERAL PROVISIONS
VI. SPECIAL TERMS AND CONDITIONS
VII. ATTACHMENTS
VIII. PROPOSAL DOCUMENTS TO BE COMPLETED AND RETURNED
TO CITY
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SECTION I - OVERVIEW AND PROPOSAL PROCEDURES:
A. INTRODUCTIONIBACKGROUND
It is the intent of the City of Miami Beach to enter into a two-year Agreement with a firm to
provide the necessary management and supervision of parking cashiers at the City operated
cashiered parking facilities, with an option for three additional one-year periods. It will be the
option of the City to exercise this option. The City reserves the right to terminate said
Agreement in the event the firm fails to maintain the required standards, or at the City's sole
convemence.
B. RFP TIMETABLE
The anticipated schedule for this RFP and contract approval is as follows:
RFP issued
May 13,1999
Deadline for receipt of questions
June 1,1999
Deadline for receipt of proposals
June 11,1999 (3:00 P.M.)
Evaluation committee meeting
June 16,1999
Commission approval and authorization
of negotiations
July 7, 1999
Contract negotiations
July 8,1999
Projected award date
July 21,1999
Projected contract start date
August 4, 1999
C. PROPOSAL SUBMISSION
An original and ten (10) copies of complete proposal must be received by June 11,1999
at 3:00pm and will be opened on that day at that time. The original and all copies must
be submitted to the Procurement Division in a sealed envelope or container stating on the
outside the proposer's name, address, telephone number, RFP number and title, and
proposal due date.
The responsibility for submitting a response to this RFP to the Procurement Division on
or before the stated time and date will be solely and strictly that of the proposer. The City
will in no way be responsible for delays caused by the U.S. Post Office or caused by any
other entity or by any occurrence. Proposals received after the proposal due date and time
will not be accepted and will not be considered.
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D. PRE-PROPOSAL CONFERENCE
Not applicable
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFP is the Procurement Director at (305) 673-7490.
Proposers are advised that from the date of release of this RFP untiL award of the contract,
no contact with City personnel related to this RFP is permitted, except as authorized by
the contact person. Any such unauthorized contact may result in the disqualification of
the proposer's submittal.
Requests for additional information or clarifications must be made in writing to the
Procurement Director no later than the date specified in the RFP timetable. Facsimiles
will be accepted at (305) 673-7851.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the RFP.
Proposers should not rely on representations, statements, or explanations other than those
made in this RFP or in any addendum to this RFP. Proposers are required to
acknowledge the number of addenda received as part of their proposals. The proposer
should verify with the Procurement Division prior to submitting a proposal that all
addenda have been received.
F. PROPOSAL GUARANTY
A Performance Security in the form of an Irrevocable Letter of Credit or, in the
alternative, a cash deposit in the amount of Five Thousand Dollars ($5,000.00), will be
required prior to the execution of the Agreement resulting from this solicitation.
G. MODIFICA TION/WITHDRA W ALS OF PROPOSALS
A proposer may submit a modified proposal to replace all or any portion of a previously
submitted proposal up until the proposal due date and time. Modifications received after
the proposal due date and time will not be considered.
Proposals shall be irrevocable until contract award unless withdrawn in writing prior to
the proposal due date or after expiration of one-hundred and fifty days calendar days from
the opening of proposals without a contract award. Letters of withdrawal received after
the proposal due date and before said expiration date and letters of withdrawal received
after contract award will not be considered.
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H. RFP POSTPONEMENT/CANCELLATION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or
waive any irregularities in this RFP or in any proposals received as a result of this RFP.
I. COST INCURRED BY PROPOSERS
All expenses involved with the preparation and submission of proposals to the City, or
any work performed in connection therewith, shall be the sole responsibility of the
proposer(s) and not be reimbursed by the City.
J. VENDOR APPLICATION
Prospective proposers should register with the City of Miami Beach Procurement
Division; this will facilitate their receipt of future notices of solicitations when they are
issued. All proposer(s) must register prior to award; failure to register will result in the
rejection of the proposal. Potential proposers may contact the Procurement Division at
(305) 673-7490 to request an application.
Registration requires that a business entity complete a vendor application and submit an
annual administrative fee of $20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
It is the responsibility of the proposer to inform the City concerning any changes,
including new address, telephone number, services, or commodities.
K. EXCEPTIONS TO RFP
Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what alternative is being offered. The City, after completing
evaluations, may accept or reject the exceptions. In cases in which exceptions are
rejected, the City may require the proposer to furnish the services or goods originally
described, or negotiate an alternative acceptable to the City.
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L. SUNSHINE LAW
Proposers are hereby notified that all information submitted as part of a response to this
RFP will be available for public inspection after opening of proposals, in compliance with
Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without discussion,
or may require proposers to give oral presentations based on their proposals. The City
reserves the right to enter into negotiations with the selected proposer, and if the City and
the selected proposer cannot negotiate a mutually acceptable contract, the City may
terminate the negotiations and begin negotiations with the next selected proposer. This
process may continue until a contract has been executed or all proposals have been
rejected. No proposer shall have any rights in the subject project or property or against
the City arising from such negotiations.
N. PROTEST PROCEDURE
Proposers that are not selected may protest any recommendations for contract award by
sending a formal protest letter to the Procurement Director, which letter must be received
no later than 5 calendar days after award by the City Commission. The Procurement
Director will notify the protester of the cost and time necessary for a written reply, and all
costs accruing to an award challenge shall be assumed by the protester. Any protests
received after 5 calendar days from contract award by the City Commission will not be
considered, and the basis or bases for said protest shall be deemed to have been waived
by the protester.
O. RULES; REGULATIONS; LICENSING REQUIREMENTS
Proposers are expected to be familiar with and comply with all Federal, State and local
laws, ordinances, codes, and regulations that may in any way affect the services offered,
including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the
EEOC Uniform Guidelines, and all EEO regulations and guidelines. Ignorance on the
part of the proposer will in no way relieve it from responsibility for compliance.
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P. DEFAULT
Failure or refusal of a proposer to execute a contract upon award by.the City Commission,
or untimely withdrawal of a proposal before such award is made and approved, may result
in forfeiture of that portion of any proposal surety required as liquidated damages to the
City; where surety is not required, such failure may result in a claim for damages by the
City and may be grounds for removing the proposer from the City's vendor list.
Q. CONFLICT OF INTEREST
All proposers must disclose with their proposal the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, child) who is also an
employee of the City of Miami Beach. Further, all proposers must disclose the name of
any City employee who owns, either directly or indirectly, an interest often (10%)
percent or more in the proposer or any of its affiliates.
R. PROPOSER'S RESPONSIBILITY
Before submitting proposal, each proposer shall make all investigations and examinations
necessary to ascertain all conditions and requirements affecting the full performance of
the contract. Ignorance of such conditions and requirements resulting from failure to
make such investigations and examinations will not relieve the successful proposer from
any obligation to comply with every detail and with all provisions and requirements of the
contract documents, or will be accepted as a basis for any claim whatsoever for any
monetary consideration on the part of the proposer.
S. RELATION OF CITY
It is the intent of the parties hereto that the successful proposer be legally considered to be
an independent contractor and that neither the proposer nor the proposer's employees and
agents shall, under any circumstances, be considered employees or agents of the City.
T. PUBLIC ENTITY CRIME (PEC)
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, sub-contractor, or consultant under a contract with a public entity,
and may not transact business with any public entity in excess of the threshold amount
provided in Sec. 287.017, for CATEGORY TWO for a period of36 months from the date
of being placed on the convicted vendor list.
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SECTION II - SCOPE OF SERVICES
1.
SCOPE AND PURPOSE:
The City of Miami Beach is actively seeking proposals from qualified parking
companies/operators to supply parking cashiers, attendants and supervisors for the City
of Miami Beach Parking System in accordance with the terms, conditions, and
specifications contained in this Request for Proposals
A. INTENT
It is the intent of the City of Miami Beach to enter into a two-year Agreement with a firm
to provide the necessary management and supervision of parking cashiers at the City
operated cashiered parking facilities, with an option for three additional one-year periods.
It will be the option of the City to exercise this option. The City reserves the right to
terminate said Agreement in the event the firm fails to maintain the required standards, or
at the City's sole convenience.
B. RESPONSIBILITY OF THE FIRM
It will be the responsibility of the Firm:
1. To provide trained and uniformed parking cashiers/attendants, at each of the City-
operated cashiered parking facilities, Monday through Sunday and during Special
Events. The parking facilities are located at:
a. 7th Street & Collins Avenue Garage (24 hrs. per day)
b. 17th Street Garage (24 hrs. per day)
c. 13th Street Garage (24 hrs. per day)
d. 42nd Street Garage (12 hrs. per day)
e. 12th Street & Drexel Garage (24 hrs. per day)
f. 5 A Surface Lots (17th and Washington Ave.) (16 hours per day)
g. Preferred Surface Lots (Convention Center Lot) (143 days per year)
2. The parking cashiers/attendants and supervisors shall:
a. Maintain a neat, well-groomed appearance.
b. Collect parking fees and validate tickets.
c. Provide financial and ticket reports at the conclusion of each shift to the
satisfaction of City management.
d. Submit monies representative of the shift activity to the shift/facility
supervisor, and assist in the recordation and deposit of daily shift cash
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receipts.
e. Maintain a clean work area including the adjacent booth area including the
access control equipment. Each shift shall be responsible to maintain the
fee computer as to cleanliness, dust and appropriate use.
r Provide directions and general information to the public.
g. Maintain a friendly, courteous and service-oriented attitude.
h. Consistently demonstrate the ability to communicate effectively in English
with the general public, supervisor and City management.
1. Perform all other related duties as assigned by the Firm.
J. All cashiers/attendants shall be qualified to complete all required cash and
ticket reports. Such qualification shall be to ensure the accurate and
complete recordation of such reports. Ability to add, subtract, multiply
and divide in a consistent and accurate manner is essential.
k. All cashier/attendants shall be trained in CPR and emergency procedures.
1. All cashiers/attendants shall be required to know City parking policies
pertinent to:
1. Monthly Parking Program
2. City Decals and Permit Parkers
3. Special Event Parking
4. Parking Meter Debit Card Program
5. Hotel Hang-Tag Program
6. And any and all programs implemented by the City
m. All cashier/attendants shall be familiar with all the Municipal Parking
Facilities; their location hours of operation and rates.
3. The Firm shall provide and require its parking cashiers to wear a uniform:
Sports/polo shirt or collar shirt (no t-shirts), dark pants, shorts or skirt. The Firm's
employees will be issued official City of Miami Beach photo identifications and
these shall be required to be worn daily as part of the employee's official uniform.
The Firm has the option to include its name on the badge or uniform if it so
desires. The City reserves the right for final approval of the uniform selected by
the Firm.
4. The Firm shall provide an on-site Project Manger who shall have full authority to
act for the Firm. The Firm shall also provide one working supervisor per location
as requested on each shift. The responsibilities of the supervisors will be:
a. Attendance verification: VerifY at the beginning of each shift that all
booths are staffed. If personnel are absent or call in sick, it is the
responsibility of the supervisor to replace the parking cashier immediately.
Issuance of bank for each cashier/attendant per shift.
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b. Scheduling of shift locations and replacements for daily and weekly
schedule. Scheduling for vacations and emergencies.
c. The shift supervisors shall be an employee of the Firm and shall serve as
the City contact for any problems or questions during each shift.
d. Provide required assistance to parking cashiers during shift closeout
procedures. Prepare all deposits for shift cash receipts as to City
procedure.
e. Perform the duties of a parking cashier.
f. Perform related duties as requested by city staff.
5. The Firm shall schedule monthly performance meetings with City management to
review performance issues.
6. The Firm shall notify the City of a 24 hour contact via telephone number and/or
pager. A minimum of two contact names must remain on file with the City at all
times.
7. The Firm shall respond to any complaint received from the general public or the
City of Miami Beach, in writing, within 24 hours of receipt of complaint.
8. All training of new personnel will be the responsibility of the Firm. The Firm will
provide written rules of conduct for its personnel. All rules of conduct for the
Firm must be approved by the City's Parking Director.
9. The Firm must provide a Facilities Operation Manual to each employee and a
permanent manual shall be stored in each cashier booth and central facility office.
10. All employees of the Firm shall be bonded and insured. Smoking on the job or in
a parking facility is strictly prohibited.
11. The Firm must supply a $100.00 bank for each shift at each facility. The $100.00
bank shall consist of eighty one-dollar bills and two rolls of quarters.
12. The Firm shall maintain a trained, courteous workforce.
13. The Firm shall ensure that each cashier booth and facility office is equipped with
the following:
a. City of Miami Beach Parking Guide
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b. Chamber of Commerce Visitor Guide
c. CMB Electrowave Guide
d. Any other materials provided by the City.
14. The firm shall be responsible for any cash shortages or missing tickets. Missing
tickets shall be calculated at the maximum daily parking rate. All shortages shall
be delivered to the CMB Parking Department c/o the Finance Manager within 72
hours of notice of the shortage by the City to the Firm.
15. The Firm shall provide continuous and on-going training to its employees
assigned to the City of Miami Beach.
C: CITY'S RESPONSIBILITIES
1. The City of Miami Beach will provide a clean and safe workplace.
2. The City has the right to refuse any personnel supplied by the Firm. Any person
employed by the Firm whom the Parking Director or his/her designee may deem
temporarily or permanently incompetent or unfit to perform the work, shall be
removed promptly from the job and such person shall not again be placed with the
City.
3. The City shall make every effort to notify the Firm in writing of any special events
and their specific parking requirements at least one week prior to commencement
of the event.
4. The City shall provide the Firm with a calendar of events at the City of Miami
Beach Convention Center, Jackie Gleason Theater of the Performing Arts and
Lincoln Theatre. The City shall also provide the firm with a copy of the City of
Miami Beach annual calendar.
5. The City shall provide a comprehensive list of events requiring the staffing of
surface parking lots (See Attachment A).
6. The city shall work with the Firm continuously to assure that residents and visitors
are served in a professional and courteous manner.
7. The City shall provide In-Service training to all Firm's employees assigned to the
City of Miami Beach.
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2. SUBMITTAL OF DOCUMENTS:
The original and six (6) copies of each proposal shall be submitted to the Procurement
Division at the time and date specified. The City reserves the right to require any
additional information it may deem appropriate. The City has the right to waive any
irregularities in the proposal. The City will not be responsible for the payment of any
expenses incurred as a result of responding to the proposal.
3. MINORITY BUSINESS ENTERPRISES POLICY:
It is the policy of the City of Miami Beach to provide minorities equal opportunity for
participating in all aspects of the City's contracting and procurement programs.
SECTION III - PROPOSAL FORMAT
Proposals must contain the following documents, each fully completed and signed as required.
Proposals which do not include all required documentation or are not submitted in the required
format, or which do not have the appropriate signatures on each document, may be deemed to be
non-responsive. Non-responsive proposals will receive no further consideration.
A. CONTENTS OF PROPOSAL
1. Table of Contents
Outline in sequential order the major areas of the proposal, including enclosures.
All pages must be consecutively numbered and correspond to the table of
contents.
2. Proposal Points to Address:
Proposer must respond to all minimum requirements listed below, and provide
documentation which demonstrates ability to satisfy all of the minimum
qualification requirements. Proposals which do not contain such documentation
may be deemed non-responsive.
3. Price Proposal
Proposer must include price which will be charged to the City.
3. Acknowledgment of Addenda and Proposer Information forms (Section VIII)
4. Any other document required by this RFP. such as a Questionnaire or Proposal
Guaranty.
B. MINIMUM REQUIREMENTS / QUALIFICATIONS:
All Firms that submit a proposal for consideration must meet the minimum qualifications
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as provided below. If the minimum qualifications are not met, the proposal will be
rejected. Proposals will be considered only from Firms or principals that are regularly
engaged in the business of providing the services as described in this Proposal.
A. The Firm(s) shall have a record of satisfactory performance within the State of
Florida for a three-year period of time.
B. The Firm(s) or principals shall have sufficient financial support staffing depth,
equipment, and organization to ensure that they can satisfactorily execute the
services if awarded a Contract under the terms and conditions herein stated.
C. The Firm(s) shall be fully licensed to perform the work described herein.
D. Number of!,ersonnel on file for each type of work. Example: Clerical = 58,
Manual labor = 37, etc.
E. List the present contracts held and contracts previously held during the past three
years, specifically listing any similar contracts held. Identify the
firm/organization, type of labor furnished, contact person, address, phone number,
length of time contract held and total dollar amount of the contracts listed.
F. The hourly rate for a parking cashier/attendant and the hourly rate for a
shift/facility supervisor. Include any other costs associated with this project that
shall be borne by the City. The proposed hourly rate shall be in effect for 12
months from the contract start date. In the second year of the contract term, hourly
rates will be reconsidered for adjustment. In no event will any increase in rates be
greater than the percentage change reflected in the CPI as published by the US
Department of Labor. Requests for merit increases shall be considered in the 13th
month of the initial contract term. Requests for merit increases greater than the
CPI shall be justified and requested in writing to the CMB Parking Director. Each
request shall be considered on a case by case basis
G. The CMB reserves the right to refuse requested merit increases.
H. The CMB reserves the right to accept CPI adjustments, allow the contract to
terminate and re-advertise for RFP's, whichever is in the best interest to the City.
I. Describe in detail the daily oversight ofthe attendants/cashiers and supervisors
and contract management.
Each proposer is required, before submitting a proposal, to examine carefully the requirements
set forth in this document and to be familiar with all the terms and conditions that are contained
within this RFP.
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The proposer shall submit the following information with the proposal:
1. Describe your approach to the project and your management plan for both
regularly attended facilities/garages and special event staffing. Include your
staffing strategies, implementation of the contract, training, supervision and
continued support throughout the year. Describe your plan in detail for
recruiting,training, and retaining cashiers/attendants and supervisors.
2. A brief history of the company, name(s) of owner and principal(s) and number of
years in business. Include the location(s) of the offices.
3. The number of employees that are employed by your Firm /Company on a full-
time and part-time basis. Describe your active work pool that can be immediately
placed and trained.
4. Number of personnel on file for each type of work. Example: Clerical = 58,
Manual labor = 37, etc.
5. List the present contracts held and contracts previously held during the past three
years, specifically listing any similar contracts held. Identify the
firm/organization, type of labor furnished, contact person, address, phone number,
length of time contract held and total dollar amount of the contracts listed.
6. The hourly rate for a parking cashier/attendant and the hourly rate for a
shift/facility supervisor. Include any other costs associated with this project that
shall be borne by the City. The proposed hourly rate shall be in effect for 12
months from the contract start date. In the second year of the contract term, hourly
rates will be reconsidered for adjustment. In no event will any increase in rates be
greater than the percentage change reflected in the CPI as published by the US
Department of Labor. Requests for merit increases shall be considered in the 13th
month of the initial contract term. Requests for merit increases greater than the
CPI shall be justified and requested in writing to the CMB Parking Director. Each
request shall be considered on a case by case basis
7. The CMB reserves the right to refuse requested merit increases.
8. The CMB reserves the right to accept CPI adjustments, allow the contract to
terminate and re-advertise for RFP s, whichever is in the best interest to the City.
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9. Describe in detail the daily oversight of the attendants/cashiers and supervisors
and contract management.
Each proposer is required, before submitting a proposal, to examine carefully the requirements
set forth in this document and to be familiar with all the terms and conditions that are contained
within this RFP.
SECTION IV - EV ALVA TION/SELECTION PROCESS: CRITERIA FOR
EV ALVA TION
The procedure for proposal evaluation and selection is as follows:
1. Request for Proposals issued.
2. Receipt of proposals.
3. Opening and listing of all proposals received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
proposal in accordance with the requirements of this RFP. If further information is
desired, proposers may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager which proposal or
proposals the Evaluation Committee deems to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors:
A. Firm's approach to the project and their staffing strategies.
B. Professional experience and past performance of the firm.
C. financial stability and capability of the company making the offer.
D. Personnel resources and oversight/management plan.
E. Labor Cost
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission which proposal or proposals the City Manager
deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject City
Manager's recommendation(s) and select another proposal or proposals. In any case, City
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Commission shall select the proposal or proposals acceptance of which the City
Commission deems to be in the best interest of the City. The City Commission may also
reject all proposals.
8. Negotiations between the selected proposer and the City Manager take place to arrive at a
contract. If the City Commission has so directed, the City Manager may proceed to
negotiate a contract with a proposer other than the top-ranked proposer if the negotiations
with the top-ranked proposer fail to produce a mutually acceptable-contract within a
reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by the
City Commission, the Mayor and City Clerk sign the contract(s) after the selected
proposer(s) has (or have) done so.
Important Note:
By submitting a proposal, all proposers shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the
aforesaid evaluation/selection process until and unless a contract has been agreed to and
signed by both parties.
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SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful proposer shall not enter into any sub-contract, retain consultants,
or assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any
or all of its right, title, or interest therein, or its power to execute such contract to
any person, firm, or corporation without prior written consent of the City. Any
unauthorized assignment shall constitute a default by the successful proposer.
B. INDEMNIFICA TION
The successful proposer shall be required to agree to indemnify and hold harmless
the City of Miami Beach and its officers, employees, and agents, from and against
any and all actions, claims, liabilities, losses and expenses, including but not
limited to attorneys' fees, for personal, economic or bodily injury, wrongful death,
loss of or damage to property, in law or in equity, which may arise or be alleged
to have arisen from the negligent acts or omissions or other wrongful conduct of
the successful proposer, its employees, or agents in connection with the
performance of service pursuant to the resultant Contract; the successful proposer
shall pay all such claims and losses and shall pay all such costs and judgments
which may issue from any lawsuit arising from such claims and losses, and shall
pay all costs expended by the City in the defense of such claims and losses,
including appeals.
C. TERMINATION FOR DEFAULT
If through any cause within the reasonable control of the successful proposer, it
shall fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to the Agreement, the City shall thereupon
have the right to terminate the services then remaining to be performed by giving
written notice to the successful proposer of such termination which shall become
effective upon receipt by the successful proposer of the written termination notice.
In that event, the City shall compensate the successful proposer in accordance
with the Agreement for all services performed by the proposer prior to
termination, net of any costs incurred by the City as a consequence of the default.
Notwithstanding the above, the successful proposer shall not be relieved of
liability to the City for damages sustained by the City by virtue of any breach of
the Agreement by the proposer, and the City may reasonably withhold payments
to the successful proposer for the purposes of set off until such time as the exact
amount of damages due the City from the successful proposer is determined.
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D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be
performed at any time without cause by giving written notice to successful
proposer of such termination, which shall become effective thirty (30) days
following receipt by proposer of such notice. In that event, all finished or
unfinished documents and other materials shall be properly deIiveredto the City.
If the Agreement is terminated by the City as provided in this section, the City
shall compensate the successful proposer in accordance with the Agreement for all
services actually performed by the successful proposer and reasonable direct costs
of successful proposer for assembling and delivering to City all documents. No
compensation shall be due to the successful proposer for any profits that the
successful proposer expected to earn on the balanced of the Agreement. Such
payments shall be the total extent of the City's liability to the successful proposer
upon a termination as provided for in this section.
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SECTION VI - SPECIAL TERMS AND CONDITIONS
PROPOSAL SUBMISSION
ORIGINAL AND SIX COPIES OF PROPOSAL SHALL BE SUBMITTED to the Purchasing
Agent, properly signed in ink, and submitted in a sealed envelope on which shall be shown the
name of the proposer, proposal opening date, and name and number of the proposal.
QUALIFICATION OF PROPOSERS
Each proposer may be required, before the award of any contract, to show to the complete
satisfaction of the City Manager that it has the necessary personnel, project management, ability,
and financial resources, to furnish the service as specified herein in a satisfactory manner. Each
proposer may also be required to show past history and references which will enable the City
Manager to satisfy himself as to the proposers qualifications. Failure to qualify according to the
foregoing requirements will justify the City in rejecting its bid.
LAWS AND REGULATIONS
It shall be understood and agreed that any and all services, materials and equipment shall comply
fully with all local, state and federal laws and regulations.
PUBLIC ENTITY CRIMES
Any person submitting a bid or proposal in response to this invitation must execute the enclosed
form PER 7068, Sworn Statement under Section 287.133(3) (A), Florida Statutes on public entity
crimes, including proper check(s) in the space(s) provided, and enclose it with its bid or proposal.
Corrections to the form will not be allowed after the bid or proposal opening time and date.
ASSIGNMENT
The successful proposer(s) shall not assign, transfer, convey, sublet or otherwise dispose of this
contract, or of any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City.
ADDITIONAL INFORMATION
Questions regarding these specifications must be in writing and submitted to:
Office of the Purchasing Agent
1700 Convention Center Drive
Miami Beach, FL 33139
Telephone - (305) 673-7490
Should any questions or responses require revisions to the specifications as originally published,
such revisions will be by formal amendment only. Written questions must be received by the
Purchasing Agent ten (10) days (City of Miami Beach work days) prior to proposal opening date,
and addendum shall not be issued by City of Miami Beach later than five (5) (City of Miami
Beach work days) prior to proposal opening date.
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10.
INSURANCE COSTS
Where the specifications include insurance requirements, it should be noted. by the proposer that
in order to meet the City's requirements, there may be additional insurance costs to his firm. It is,
therefore, imperative that the proposer discuss these requirements with his agent so that he may
allow for any additional costs in his basic estimated fee.
1L
INSURANCE REQUIREMENTS
The proposer must carry in full force throughout the duration of this engagement:
1. Commercial General liability in the amount of $1 ,000,000 per occurrence for bodily
injury and property damage (to include contractual products and completed operations).
The City of Miami Beach must be named as an additional insured on this policy.
2. Workers Compensation & Employers liability as required by Florida Statutes.
3. Thirty (30) days written notice of cancellation or substantial modification in insurance
coverage must be given to the City by the consulting firm and its insurance company.
4. The insurance must be furnished by insurance companies authorized to do business in the
State of Florida and approved by the City's Risk Manager.
5. Original certificates of insurance for the above coverage must be submitted to the City's
Risk Manager for approval prior to any work commencing. These certificates will be
kept on file in the office of the City's Risk Manager.
SECTION VII - A TT ACHMENTS
1.
2.
Cone of Silence, Ordinance No, 99-3164
Attachment A - Current Operational Conditions and Cashier/Attendant
Required.
Policies and Procedures Manual
Hours
3.
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RFP NO.:
DATE:
SECTION VIII - PROPOSAL DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
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PROPOSER INFORMATION
Submitted by:
Proposer (Entity):
Signature:
Name (Typed):
Address:
City/State:
Telephone:
Fax:
It is understood and agreed by proposer that the City reserves the right to reject any and
all proposals, to make awards on all items or any items according to the best interest of the
City, and to waive any irregularities in the RFP or in the proposals received as a result of
the RFP. It is also understood and agreed by the proposer that by submitting a proposal,
proposer shall be deemed to understand and agree than no property interest or legal right
of any kind shall be created at any point during the aforesaid evaluation/selection process
until and unless a contract has been agreed to and signed by both parties.
(Authorized Signature)
(Date)
(Printed Name)
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REQUEST FOR PROPOSALS NO. (Number)
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection
with this RFP:
Addendum No.1, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
Part II:
No addendum was received in connection with this RFP.
Verified with Procurement staff
Name of staff
Date
(Proposer - Name)
(Date)
(Signature)
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DECLARA TION
TO: Sergio Rodriguez
City Manager
City of Miami Beach, Florida
Submitted this
day of
,1998.
The undersigned, as proposer, declares that the only persons interested in this proposal are named
herein; that no other person has any interest in this proposal or in the Contract to which this
proposal pertains; that this proposal is made without connection or arrangement with any other
person; and that this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The proposer agrees if this proposal is accepted, to execute an appropriate City of Miami Beach
document for the purpose of establishing a formal contractual relationship between the proposer
and the City of Miami Beach, Florida, for the performance of all requirements to which the
proposal pertains.
The proposer states that the proposal is based upon the documents identified by the following
number: RFP No. (Number)
SIGNA TURE
PRINTED NAME
TITLE (IF CORPORATION)
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Proposer's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation. answer this:
When Incorporated:
In what State:
If Foreign Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's Name:
Members of Board of Directors:
Questionnaire (continued)
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DATE:
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QUESTIONNAIRE
CITY OF MIAMI BEACH
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325
If a Partnership:
Date of organization:
General or Limited Partnership*:
Name and Address of Each Partner:
NAME
ADDRESS
* Designate general partners in a Limited Partnership
l. Number of years of relevant experience in operating similar
business:
2. Have any similar agreements held by proposer for a project similar to the proposed
project ever been canceled?
Yes ( )
No ( )
If yes, give details on a separate sheet.
3. Has the proposer or any principals of the applicant organization failed to qualify as
a responsible bidder, refused to enter into a contract after an award has been made,
failed to complete a contract during the past five (5) years, or been declared to be in
default in any contract in the last 5 years?
If yes, please explain:
Questionnaire (continued)
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4. Has the proposer or any of its principals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary .
5. Person or persons interested in this bid and Qualification Form
(have) (have not) been convicted by a Federal, State, County, or
Municipal Court of any violation of law, other than traffic violations. To include
stockholders over ten percent (10%). (Strike out inappropriate words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five (5) years:
C. List any criminal violations and/or convictions of the proposer and/or any of
its principals:
7. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest in connection with this proposal:
(If none, so state.)
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8. Public Disclosure. In order to determine whether the members of the Evaluation
Committee for this Request for Proposals have any association or relationships
which would constitute a conflict of interest, either actual or perceived, with any
proposer and/or individuals and entities comprising or representing such proposer,
and in an attempt to ensure full and complete disclosure regarding this contract, all
Proposers are required to disclose all persons and entities who may be involved with
this Proposal. This list shall include public relation firms, lawyers and lobbyists.
The Procurement Division shall be notified in writing if any person or entity is
added to this list after receipt of proposals.
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The proposer understands that information contained in this Questionnaire will be relied upon by the City in
awarding the proposed Agreement and such information is warranted by the proposer to be true. The
undersigned proposer agrees to furnish such additional information, prior to acceptance of any proposal
relating to the qualifications of the proposer, as may be required by the City Manager.
The proposer further understands that the information contained in this questionnaire may be confirmed
through a background investigation conducted by the Miami Beach Police Department. By submitting this
questionnaire the proposer agrees to cooperate with this investigation, including but not necessarily limited to
fingerprinting and providing information for credit check.
WITNESSES: IF INDIVIDUAL:
Signature Signature
Print Name Print Name
WITNESSES: IF PARTNERSHIP:
Signature Print Name of Firm
Print Name Address
By:
Signature (General Partner)
(Print Name) (Print Name)
WITNESSES: IF CORPORATION:
Signature
Print Name of Corporation
Print Name
Address
By:
President
Attest:
Secretary
(CORPORA TE SEAL)
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ATTACHMENT A
CASHIER/ATTENDANT HOURS
TOTAL
HOURS
PROJECT MANAGER & BOOKKEEPER
8 HRS X 5 DAYS X 52 WKS 2080
8 HRS X 5 DAYS X 52 WKS 2080
TOTAL 4,160
2G -17TH STREET GARAGE
ATTENDANT- 24HRS X 7 DAYS X 52 WKS 8736
SUPERVISOR - 24HRS X 7 DAYS X 52 WKS 8736
ATTENDANT - 12P-8P - 8 HRS X 7 DAYS X 52WKS 468
ATTENDANT - 11A-7P - 8 HRS X 7 DAYS X 52WKS 988
ATTENDANT - 11A-7P - 8 HRS X 7 DAYS X 52WKS 988
TOTAL 19,916
5A EAST - 17TH STREET LOT
ATTENDANT - MON -FRI- 6:30A-12MID - 17.5HRS X 5 DAYS X 52 WKS 4550
ATTENDANT - SAT & SUN - 8A-3A -19HRS X 2 X 52 WKS 1976
ATTENDNAT - FRI & SAT - 6P - 3A - 9 HRS X 2 X 52 WKS 936
TOTAL 7,462
5A WEST - 17TH STREET LOT
ATTENDANT - MON -FRI - 6:30A-12MID - 17.5HRS X 5 DAYS X 52 WKS 4550
ATTENDANT - SAT & SUN - 8A-3A - 19HRS X 2 X 52 WKS 1976
ATTENDANT - FRI & SAT - 6P - 3A - 9 HRS X 2 X 52 WKS 936
TOTAL 7,462
17A -13TH STREET GARAGE
ATTENDANT- 24HRS X 7 DAYS X 52 WKS 8736
SUPERVISOR - 24HRS X 7 DAYS X 52 WKS 8736
TOTAL 17,472
17X LOT -13TH STREET & COLLINS AVENUE
ATTENDANT - FRIDAY - 6P -3A - 9HRS X 52 WKS 468
ATTENDANT - SATURDAY - 8A - 3A - 19 HRS X 52 WKS 988
ATTENDANT - SUNDAY - 8A - 4P - 8 HRS X 52 WKS 416
TOTAL 1,872
2A -12TH STREET GARAGE
ATTENDANT - FRIDAY - 6P -3A - 9HRS X 52 WKS 468
ATTENDANT - SATURDAY - 8A - 3A - 19 HRS X 52 WKS 988
ATTENDANT - SUNDAY - 8A - 4P - 8 HRS X 52 WKS 416
TOTAL 1,872
14A - FEDCO LOT - 15TH STREET AND WASHINGTON AVE.
2 ATTENDANTS - MON -FRI - 6:30A-4P - 9.5HRS X 5 DAYS X 52 WKS 4940
2 ATTENDANTS - FRI & SAT - 9P-3A - 6HRS X 2 DAYS X 52 WKS 1248
2 ATTENDANTS - SUNDAY - 8A - 4P - 8 HRS X 52 WKS 832
TOTAL 7,020
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DATE:
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04/30/99
CITY OF MIAMI BEACH
330
IATTACHMENT A
10A, 10B, 10X LOTS - LINCOLN ROAD LOTS
2 ATTENDANTS - FRIDAY - 6P -3A - 9HRS X 52 WKS 936
2 ATTENDANTS - SATURDAY - 8A - 3A -19 HRS X 52 WKS 1976
2 ATfENDANTS - SUNDAY - 8A - 4P - 8 HRS X 52 WKS 832
TOTAL 3,744
42ND STREET GARAGE - FEB - SEP
ATTENDANT- 24HRS X 7 DAYS X 52 WKS 8736
SUPERVISOR - 24HRS X 7 DAYS X 52 WKS 8736
TOTAL 17,472
19X & 19B LOTS - 46TH AND 53RD STREET & COLLINS AVENUE
2 ATTENDANTS - SATURDAY - 8A - 6P - 10 HRS X 26 DAYS (MAY-SEPT) 520
2 ATTENDANTS - SUNDAY - 8A - 6P -10 HRS X 26 DAYS (MAY-SEPT) 520
TOTAL 1,040
PREFERRED LOT - CONVENTION CENTER
2 ATTENDANTS -7A-5P - 10HRS X 143 EVENT DAYS 2860
4 TRAFFIC ATTENDANTS -7A-5P - 10HRS X 143 EVENT DAYS 5720
2 SUPERVISORS -7A-5P -10HRS X 143 EVENT DAYS 2860
TOTAL 11,440
SPECIAL EVENTS
VARIOUS LOCATIONS - SEE ATTACHED DETAil 5104
TOTAL 5,104
GRAND TOTAL 101,876
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DATE:
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331
IATTACHMENT A
SPECIAL EVENT
ATTENDANT HOURS TOTAL
HOURS
SPECIAL EVENTS
68 LOT
2 ATTENDANTS - 8A-6P - 10 HRS X 10 DAYS 200
TOTAL 200
7C LOT
ATTENDANT - 8A-6P - 10HRS X 6 DAYS 60
TOTAL 60
70 LOT
2 ATTENDANTS - FRIDAY - 6P -3A - 9HRS X 52 WKS 936
2 ATTENDANTS - SATURDAY - 8A - 3A - 19 HRS X 52 WKS 1976
2 ATTENDANTS - SUNDAY - 8A - 4P - 8 HRS X 52 WKS 832
TOTAL 3,744
98 & 9F LOTS
2 ATTENDANTS - 8A-8P - 12 HRS X 2 DAYS 48
2 ATTENDANTS - 8A-8P - 12 HRS X 2 DAYS 48
TOTAL 96
160 & 16E LOTS
2 ATTENDANTS - 8A-6P - 10 HRS X 10 DAYS 200
2 ATTENDANTS - 8A-6P - 10 HRS X 10 DAYS 200
TOTAL 400
18A LOT
2 ATTENDANTS - 8A-9P - 13HRS X 4 DAYS 104
TOTAL 104
26A, 268, 26C, 260 LOTS
2 ATTENDANTS - 8A-6P - 10HRS X 4 DAYS 80
2 ATTENDANTS - 8A-6P - 10HRS X 4 DAYS 80
2 ATTENDANTS - 8A-6P - 10HRS X 4 DAYS 80
2 ATTENDANTS - 8A-6P - 10HRS X 4 DAYS 80
TOTAL 320
SCHOOL LOT
2 ATTENDANTS - 10A-7P - 9 HRS X 10 DAYS 180
TOTAL 180
GRAND TOTAL - SPECIAL EVENTS 5,104
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DATE:
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CITY OF MIAMI BEACH
332
IATTACHMENT A
7TH STREET GARAGE TOTAL
HOURS
SUPERVISOR
24 HRS X 7 DAYS X 52 WKS 8736
TOTAL 8,736
ATTENDANTS
ATTENDANT- 24HRS X 7 DAYS X 52 WKS 8736
ATTENDANT - 8 HRS X 4 DAYS X 52 WKS (THURS, FRI, SAT, SUN, 2P-10P) 1664
ATTENDANT - 8 HRS X 4 DAYS X 52 WKS (THURS, FRI, SAT, SUN, 10P-6A) 1664
ATTENDANT - 10 HRS X 3 DAYS X 52 WKS (MON, TUE, WED, 12P-10P) 1560
TOTAL 13,624
GRAND TOTAL 22,360
RFP NO:
DATE:
62 98/99
04/30/99
CITY OF MIAMI BEACH
333
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cLmiami-beach.f1.us
COMMISSION MEMORANDUM NO:S? '2-'19
TO:
Mayor Neisen O. Kasdin and
Members of the City Co mission
DATE: May 12, 1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUTI N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS FOR
PARKING COMPANIES/OPERATORS TO SUPPLY PARKING
CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH MUNICIPAL PARKING SYSTEM, AS REQUIRED.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
Central Parking System of Florida, Inc, is currently providing cashiers, attendants and supervisors
to the City of Miami Beach Parking System; these services have been provided since August 4,
1997. The existing Professional Services Agreement expires August 3, 1999. There is a one year
renewal option left on the existing agreement; however, the Administration is not recommending
renewal of the agreement.
ANALYSIS:
The Administration has prepared a Request for Proposals to further enhance service levels to the
parking public, and to achieve greater operating results. If approved, the attached RFP No.62-
98/99, will be issued effective May 13, 1999. Completed proposals must be submitted to the
Procurement Office by June 11, 1999, at 3:00 P.M. (There is a timetable set forth on page 4 of the
attached RFP). Subsequently, the City Commission may then make a determination for the selection
of a Parking Attendants/Cashiers and Supervisors provider for attended parking services at the July
7, 1999, City Commission meeting.
AGENDA ITEM
C1H
5-[2-?]
DATE
297
CONCLUSION
The Administration recommends the Mayor and the City Commission authorize the request for
proposals from Parking Companies/Operators to supply parking cashiers/attendants and supervisors
for the City of Miami Beach Parking System.
SR/:5t~
Attac nt
F:\PIN \CHUCK\CASHIER.MEM
298