96-21874 RESO
RESOLUTION NO.
96-21874
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO
FISCAL YEAR 1994/95 BUDGETS TO PROVIDE FOR: 1) THE REALLOCATION
OF FUNDING BETWEEN GENERAL FUND REVENUE CATEGORIES THEREBY
INCREASING THE APPROPRIATIONS OF CERTAIN CATEGORIES AND
DECREASING THE APPROPRIATIONS OF OTHER CATEGORIES; 2) THE
REALLOCATION OF FUNDING BETWEEN GENERAL FUND DEPARTMENTS
THEREBY INCREASING THE APPROPRIATIONS OF CERTAIN
DEPARTMENTS AND DECREASING THE APPROPRIATIONS OF OTHER
DEPARTMENTS; 3) THE INCREASE OF AN ENTERPRISE FUND DEPARTMENT
APPROPRIATION; 4) THE INCREASE OF A SPECIAL REVENUE FUND
DEPARTMENT APPROPRIATION; 5) THE INCREASE OF A TRUST FUND
DEPARTMENT APPROPRIATION; AND 6) THE INCREASE OF A DEBT
SERVICE FUND DEPARTMENT APPROPRIATION.
WHEREAS, a review of General Fund operating revenue appropriations indicates an excess in some
categories and a shortfall in other categories; and
WHEREAS, a review of General Fpnd expenditure and encumbrance appropriations indicates a
surplus in some departments and a deficit in/other departments; and
j
WHEREAS, Florida Statutes prohibit the overexpenditure of budgets, therefore, necessitating
increased appropriations to General Fund revenue categories and expenditure departments; offset by
decreased appropriations to General Fund revenue categories and expenditure departments; and
WHEREAS, increased appropriations to these General Fund revenue categories is necessary due
to excess revenues received; and
Intergovernmental
Charges for Services
Interest
Miscellaneous
Other - Fund Balance
$ 15,446;
$ 121,927;
$ 948,343;
$1,080,047;
$2.588.327;
$4.754.090: and
WHEREAS, the afore stated increases will be offset by decreased appropriations to these General
Fund revenue categories due to shortfalls; and
Ad-Valorem Property Taxes
Other Taxes
Licenses & Permits
Fines & Forfeits
Rents & Leases
Other - Ojus
($1,237,041 );
($ 686,326);
($ 912,742);
($ 46,651 );
($ 8,842);
($2.070.539):
($4.962.141 );
Net Increase/(Decrease)
In Operating Revenues
$(208.051): and
WHEREAS, increased appropriations are necessary to cover deficits in these General Fund
expenditure departments; and
Mayor & Commission
City Manager
Management & Budget
Community Relations/PIO
Finance
Human Resources
Bass Museum of Art
Police
Citywide
$ 40,769;
$ 6,984;
$ 35,112;
$ 39,936;
$ 31,669;
$ 157,540;
$ 27,242;
$ 518,176;
$ 111.620:
$ 969.048; and
WHEREAS, the afore stated increases will be partially offset by decreases to these General Fund
expenditure departments which generated surpluses; and
City Attorney
Children/Families Affairs
City Clerk
Development, Design, and
Historic Preservation Services
General Services
Public Works
Recreation, Culture, and Parks
Fire
Building Services
($ 32,046);
($ 19,826);
($ 109,146);
($
($
($
($
($
($ 94.260);
($1.177.099);
24,255);
74,808);
6,177);
274,918);
541,663);
Net Increase/(Decrease)
In Operating Expenditures
$ (208.051): and
WHEREAS, the increased appropnatlOns to certain General Fund revenue categories and
expenditure departments will be offset by reallocating appropriations from other categories and departments
and by utilizing General Fund revenues from various sources delineated herein, the net of which results in
an overall decrease of $208,051 to the total General Fund operating budget; and
WHEREAS, the increased appropriation in the amount of $2,032,476 for the Enterprise Fund Sewer
Operation is derived from operating revenues; and
WHEREAS, the increased appropriation in the amount of $1 ,074,163 for the Special Revenue Fund
for Resort Tax is derived from operating revenues and fund balance; and
WHEREAS, the increased appropriation in the amount of $78,833 for the Trust Fund for Recreation
is derived from fund balance; and
WHEREAS, the increased appropriation in the amount of $62,471,536 for the Debt Service Fund
for the Pension Obligation Bonds Issue is derived from bond proceeds and other sources.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby adopt the second amendment to FY 1994/95 operating budgets for General, Enterprise, Special
Revenue, Trust, and Debt Service Funds, by decreasing the overall General Fund appropriation by $208,051;
increasing the Enterprise Fund appropriation for Sewer Operations by $2,032,476; increasing the Special
Revenue Fund appropriation for Resort Tax by $1,074,163; increasing the Trust Fund appropriation for
Recreation by $78,833; and increasing the Debt Service Fund appropriation for Pension Obligation Bond
by $62,471,536, with corresponding increases in revenues and fund balances as summarized herein.
FY 1994/95 FY 1994/95
Current Budget Increase/ Amended Budget
As of Feb. 15,1995 (Decrease) As of Jan. 24,1996
$37,587,580 ($1,237,041 ) $36,350,539
15,957,574 (686,326) 15,271 ,248
6,960,800 (912,742) 6,048,058
9,622,000 15,446 9,637,446
1,321 ,500 121,927 1,443,427
3,207,000 (46,651) 3,160,349
1,200,000 948,343 2,148,343
912,087 (8,842) 903,245
7,127,288 1,080,047 8,207,335
3,271,496 (2,070,539) 1 ,200,957
1,141,175 2,588,327 3,729,502
$88,308,500 ($208,051 ) $88,100,449
$10,729,536 $0 $10,729,536
$10,729,536 $0 $10,729,536
$99,038,036 ($208,051) $98,829,985
GENERAL FUND
OPERATING REVENUES
Ad Valorem Taxes
other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
Fund Balance
Subtotal
GENERAL OBLIGATION
DEBT SERVICE
Ad Valorem Taxes
Subtotal
Total Revenues
EXPENDITURES
Mayor and Commission
City Manager
City Attorney
Children and Families Affairs
City Clerk
Management and Budget
Community Relations/Pia
Finance
Human Resources
Devel,Design and Hist Presv
General Services
Public Works
Recreation, Culture and Parks
Bass Museum of Art
Police
Fire
Building Services
Citywide Accounts
Subtotal
$497,663
1,306,170
2,040,568
67,792
675,243
643,825
558,344
1,435,638
1,032,013
1,508,853
2,161,865
2,050,454
10,106,590
547,877
30,749,652
16,260,388
3,174,259
13,491 ,306
$88,308,500
GENERAL OBLIGATION
DEBT SERVICE
Debt Service
Subtotal
$10,729,536
$10,729,536
Total Expenditures
$99,038,036
$40,769
6,984
(32,046)
(19,826)
(109,146)
35,112
39,936
31,669
157,540
(24,255)
(74,808)
(6,177)
(274,918)
27,242
518,176
(541,663)
(94,260)
111,620
($208,051 )
$0
$0
($208,051)
$538,432
1,313,154
2,008,522
47,966
566,097
678,937
598,280
1,467,307
1 ,189,553
1 ,484,598
2,087,057
2,044,277
9,831,672
575,119
31,267,828
15,718,725
3,079,999
13,602,926
$88,100,449
$10,729,536
$10,729,536
$98,829,985
FY 1994/95 FY 1994/95
Current Budget Increase/ Amended Budget
As of Feb. 15,1995 (Decrease) As of Jan. 24,1996
ENTERPRISE FUNDS
Convention CenterlTOPA $13,924,250 $0 $13,924,250
Parking 6,650,284 0 6,650,284
Sanitation 3,683,729 0 3,683,729
Sewer Operations 16,098,562 2,032,476 18,131,038
Storm Water 3,383,822 0 3,383,822
Water Operations 12,347,024 0 12,347,024
Total Enterprise Funds $56,087,671 $2,032,476 $58,120,147
INTERNAL SERVICE FUNDS
Central Services $700,285 $0 $700,285
Communications 2,657,840 0 2,657,840
Fleet Management 4,719,952 0 4,719,952
Property Management 2,377,007 0 2,377,007
Risk Management 9,707,337 0 9,707,337
Total Internal Srvc Funds $20,162,421 $0 $20,162,421
OTHER FUNDS
Resort Tax $281,552 $1,074,163 $1 ,355,715
Recreation Trust 582,500 78,833 661 ,333
Pension Spec Obligation Bonds 0 62,471,536 62,471 ,536
Total Other Funds $864,052 $63,624,532 $64,488,584
PASSED and ADOPTED this 24th day of January, 996.
Attest by:
~O~~ p~
CITY CLERK
By
Date .1/-J.&Lljil_._.
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ~3-~
TO:
FROM:
Mayor Seymour Gelber and
Members of the City Commission
'0.. G."'..-P....... N.l _
City Manager U~ t
DATE: January 24, 1996
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROVIDING FOR THE SECOND AND FINAL
AMENDMENT TO FISCAL YEAR 1994/95 GENERAL, ENTERPRISE, INTERNAL
SERVICE, SPECIAL REVENUErrRUST AND DEBT SERVICE FUND BUDGETS.
RECOMMENDATION:
Adopt the Resolution.
UPDATE
On December 20, 1995, the Administration presented its recommendations for the second and final
amendment to Fiscal Year (FY) 1994/95 budgets. The item, as prepared, was not approved by the
Commission, but rather referred to the Budget Advisory Committee (BAC) for review and
recommendation. In accordance with this directive, a meeting of the BAC was held on January 9, 1996
to discuss this item. Present at the meeting were members of the BAC, the City Manager and Executive
Assistant Peter Liu. The Administration briefed the BAC and verbally updated the agenda item by
advising the BAC that a journal entry reducing $1.5 million in police/fire pension expenditures had
resulted due to the external auditor's review of pension assets. The BAC moved that the budget
amendment be adopted as presented with the proviso to recognize the $1,514,378 reduction in police/fire
pension expenditures pursuant to a journal entry for a like amount.
Another noteworthy development which has transpired since the December 20th submission and the
BAC meeting of January 9th is the decision regarding the disposition of a $1.2M journal entry placed on
the City's books on November 22, 1995. Our budget amendment presented on December 20th
recommended a reversal of a $1,200,000 cash transfer from the General Fund to a Capital Project Fund.
This recommendation was based on three premises-- a deficit in the General Fund, an underexpended
Capital Project Fund, and an unrealized revenue in the General Fund, i.e., Ad-Valorem Property Taxes.
Given that the current year-end General Fund operations were in deficit, it was proposed by Finance that
a reversing entry be prepared which would restore $1,200,000 in cash to the General Fund and reduce
$1,200,000 in available cash in Capital Project Fund, Number 366 (Parks and Recreation). The
unexpended capital projects within Fund 366 were the PalmlHibiscus and Allison Islands landscape
improvements. The unrealized revenues were Ad-Valorem Property Taxes. It then followed that since
neither the funding source (Ad-Valorem Property Taxes), nor the designated use (Landscape
Improvements) materialized, that the entry should be reversed. Furthermore, in order to correct this
situation, a budget amendment in FY 1995/96 would have to be done for a like amount to transfer cash
from the General Fund and restore cash into the Capital Project Fund, once our cash flow had improved.
It was envisioned that this would transpire concurrent with the final transactions reg~rding the sale of
City property (Ojus site), scheduled to conclude on June 30, 1996. Since the auditors required the City to
AGENDA ITEM ~ 'l c..
DATE~
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 2
acknowledge the $1,514,378 in prepaid police/fire pension contributions resulting from the Pension
Obligation Bond Issue, the net of which reduced our FY 1994/95 police/fire pension expenditures by a
like amount, it then stood to reason that the foundation upon which the $1,200,000 transfer was
predicated became moot. Therefore, the Administration recommends that the $1,200,000 journal entry
be removed from the books. Having updated the discussion, the agenda item now follows its original
presentation with revisions as appropriate to state year-end actuals and encumbrances as of January 12,
1996. Previous discussions had shown year-end actuals and encumbrances as of November 30, 1995.
BACKGROUND
Resolution Number R-94-21258 directed the Administration to provide quarterly reports on the operating
budget by comparing budget to actual, with explanations on those revenue and expense categories and
classifications which our year-end projections reveal will be at a significant variance to budget. The
last such progress report was provided on September 13, 1995 for General, Enterprise, and Internal
Service Funds. At that writing, we advised that this amendment would be submitted in December, 1995
to coincide with year-end closing, thus allowing us to capture any additional unanticipated expenses
and/or transactions which occurred as part of this process which require Commission approval and
appropriation. It must be noted that these actuals are preliminary in nature due to the fact that the City's
financial records will not be closed until after the external auditors complete their review. Historically,
this occurs in mid January, with the City's Comprehensive Annual Financial Report (CAFR) For the
Year Ended September 30, 1995, available in early March.
Furthermore, we advised that a budget amendment would be necessary as our projections revealed that
several categories/classifications would be at a significant variance to budget. Since Florida Statutes
prohibits the overexpenditure of departmental budgets and funds without Commission approval, it is
necessary to increase appropriations in those funds which year-end actuals and closing transactions
reveal are overexpended. Failure to adopt an amendment would cause a reportable condition to be issued
by the external auditor in its management letter. This did in fact occur for the Fiscal Year Ended
September 30, 1993, for which management responded by stating that budget amendments would be
submitted to the Commission for approval. Funding for these increased allocations will be provided to
the extent possible by reallocations from other categories/classifications which have underexpended, and
the remainder from a fund balance contribution.
ANALYSIS DISCUSSION
Preliminary year-end budget to actual comparisons for General, Enterprise, Internal Service, Special
Revenue/Trust, and Debt Service Funds are presented in the following pages with comments on those
areas which are at a significant variance to budget. For clarity, we will enumerate each
department by fund in the order in which it appears in the budget Resolution. Categories identified
correspond to those major categories/classifications identified in the operating budget Resolution. After
the analysis, the Administration's recommendation for the second and final budget amendment will be
presented in detail based on the foregoing analysis.
I. GENERAL FUND OVERVIEW
At this writing, actual operating revenues received from all sources by the General Fund total
$85,512,122, which is $2,796,378 or 3% less than the adopted budget of$88,308,500. Actual operating
expenditures ($87,536,189) and reserve for encumbrances ($564,260) incurred by ail departments within
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 3
the General Fund total $88,100,449, which is $208,051 or 1 % less than the adopted budget of
$88,308,500. This year-end performance resulted in a deficiency since actual operating revenues were
underbudget and operating expenditures were underbudget. Summing the revenue shortfall ($2,796,378)
and the underexpenditure ($208,051) equals $2,588,327. Comparing the deficiency of $2,588,327 to the
adopted budget of $88,308,500 results in an overall variance of 3%.
Funding for this second and final amendment will be provided by a $2,588,327 contribution from fund
balance. This trend has not changed significantly since our last report of September 13, 1995 which
projected a year-end operating deficit of approximately $3.2 Million. We proposed to fund this deficit
through the OJ us transaction by recognizing a receivable from this sale in the amount of $4,900,000, of
which $3,200,000 would be used to balance the budget and the remaining $1,700,000 would be used to
make a contribution to fund balance. Following this course of action would negate the need to draw
upon our accumulated reserves to cover any operating deficit. Regretably, we only received $1,213,164
at the OJ us closing on November 30th, thus the entire amount will be needed to balance the budget, as
well as an additional $2,588,327 contribution from fund balance.
Fund balance on October 1, 1994 was $6,774,972. At September 30, 1995 fund balance showed a
$3,165,242 reduction due to the January 1995 budget amendment for FY 1994 prior-year encumbrances
totaling $1,141,175 and the year-end operating deficit less encumbrances totaling $2,024,067. Summing
both of these transactions equals $3,165,242. Therefore, total fund balance was reduced to $3,609,730,
or 4% of budget. Of this $3,609,730 total, $564,260 must be reserved for FY 1995 prior-year
encumbrances; the balance of $3,045,470 will be unreserved/undesignated.
Turning to Fiscal Year 1995/96, no contribution to fund balance has been budgeted. However, in July,
we will amend the current year budget to provide for the receipt of an additional $7,886,667 in proceeds
from the sale of City property (Ojus). $4,500,000 was receipted from Dade County School Board in
December, 1995, and the balance of$3,386,667 is expected from Metropolitan Dade County in two
installments on March 31 and June 30, 1996. This would then bring total fund balance to approximately
$11,496,397 or 13% of budget, of which $564,260 is reserved, leaving an unreservedlundesignated fund
balance of $1 0,932, 137. This assumes that a balanced budget will be maintained for FY 1995/96.
These proceeds ($7,886,667) will be shown on the balance sheet as reserved, subject to Commission
approval prior to commitment and expenditure.
A summary of preliminary General Fund Revenues and Expenditures as of September 30, 1995 follows:
FY 94/95 Actuals* Budget/Actual
General Fund Budget Sept 30, 1995 Over/(Under)
Revenues $88,308,500 $85,512,122 ($2,796,378)
Expenditures 88.308.500 88.1 00.449 208.051
Surplus/(Deficit) $ 0 ($2,588,327) ($2,588,327)
Note:* Revenues include $1,213,164 receivable from the Ojus sale. Expenditures include valid prior-
year encumbrances of $564,260.
For a detail of General Fund Revenues and Expenditures by category and classification, see "Attachment
A." Detailed comments on those revenue categories and expenditure departments which are either at a
significant variance to budget or for which a budget amendment will be presented are shown below.
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 4
I. A. General Fund Revenues
As of September 30,1995, actual revenues collected were 97% of budget or $85,512,122. This is
consistent with September 13, 1995 projections wherein we anticipated that overall revenues would be
98% of budget or $86,572,688.
1. Ad Valorem Property Taxes - Based on actual collections of97%, a shortfall of
$1,237,041 resulted at year-end. This was due in large measure to lost assessment dollars resulting from
actions of the Value Adjustment Board and discounts provided for early payments.
2. Other Taxes - This category includes franchise and utility taxes on services which are
sensitive to local economic indicators. Based on actual collections of 96 %, a shortfall of$686,326
resulted at year-end. This was due primarily to electricity, telephone, and gas services. Overall, we
collected $275,000 more than prior year in this category.
3. Licenses and Permits - This category includes occupational licenses and building and
special use permits. Based on actual collections of 87%, a shortfall of$912,742 resulted at year-end.
This can be attributed to a lull in building activities and associated permit fees and licenses. The delayed
implementation of the towing permit fee process also contributed to this shortfall ($165,721).
4. Intergovernmental - This category includes state shared revenues such as cigarette, gas,
and sales taxes. Based on actual collections of 100%, an excess of$15,446 resulted at year-end.
5. Charges for Services - This category includes admissions at recreational centers and
facilities, and fees for fire rescue and general and proprietary services. Based on actual collections of
109%, an excess of$121,927 resulted at year-end due to fire rescue and general and proprietary services
fees.
6. Fines and Forfeits - This category includes parking and traffic citations, and code and
fire violation fines. Based on actual collections of 99%, a shortfall of $46,651 resulted at year-end. This
was due to undercollections in traffic citations and fire violation fines.
7. Interest - This category reflects interest earnings on pooled cash due to the General
Fund. Based on actual collections of 179 %, an excess of $948,343 resulted at year-end due to a swap
agreement on the Pension Obligation Bonds ($613,961) and higher interest yields.
8. Rents/Leases - This category includes rents and leases on City-owned facilities such as
the Bayshore Golf Course, Old City Hall, and others. Based on actual collections of 99%, a shortfall of
$8,842 resulted at year-end.
9. Miscellaneous - This category includes management fees, concessions, planning fees,
sale of city property, and other reimbursements. Based on actual collections of 115%, an excess of
$1,080,047 resulted at year-end due to an internal reclassification. The adopted budget reflected the Ojus
proceeds under "Other", whereas, the proceeds were receipted in the general ledger as sale of city
property which falls under the heading "Miscellaneous." Therefore, this revenue ca~egory shows a
sizeable excess which resulted not from a windfall, but rather from a reclassification of receipts.
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 5
Likewise, the "Other" category will need to be reduced to reflect this redesignation. (See related
discussion under "Other" in the following paragraph).
10. Other - This category includes non-operating revenues such as the Transfer In from
Resort Tax, and the proceeds from the sale ofthe OJ us property. Based on actual collections of37%, a
shortfall of $2,070,539 resulted at year-end. This is due in large part to the revenue reclassification of
the Ojus sale. The adopted budget reflected this $1,742,996 transaction here, whereas, the proceeds were
deposited elsewhere. Therefore, this revenue category shows a material shortfall which resulted not from
a loss, but rather from a reclassification of receipts. (See related discussion under "Miscellaneous"
category in the preceding paragraph). On another matter, $335,000 less in Resort Taxes was available
for transfer into the General Fund as support to management service districts and debt service payments
took precedence over the General Fund contribution.
I. B. General Fund Expenditures
As of September 30, 1995, actual expenditures and encumbrances were 99% of budget and generated a
year-end surplus of $208,051. Although this is an improvement from our last report which projected that
we would exceed budget by about 1.6% or $1,464,188, it is due solely to a journal entry which reduced
police/fire pension expenditures by $1,514,378. Prior to this entry, actuals exceeded budget by 2% or
$1,306,327. (See related discussion under Background, page 1).
1.
Mayor and Commission
FY 94/95 Actuals*
Budget Sept 30, 1995
$497,663 $538,432
Budget! Actual
Over/(Under)
$40,769
This office exceeded its budget by 8% which resulted in a year-end deficit of $40,769 which will be
funded through reallocated departmental savings identified elsewhere in the General Fund. Expenditures
such as the reclassification of a position and full funding for salary increases contributed to this
performance.
2.
Office of City Manager
FY 94/95 Actuals*
Budget Sept 30, 1995
$1,306,170 $1,313,154
Budget! Actual
Over/(Under)
$6,984
This office exceeded its budget by only less than 1 % which resulted in a year-end deficit of $6,984 which
will be funded through reallocated departmental savings identified elsewhere in the General Fund.
Expenditures associated with the printing of agenda materials and support contributed to this deficit.
3.
Office of City Attorney
FY 94/95 Actuals*
Budget Sept 30, 1995
$2,040,568 $2,008,522
Budget! Actual
Over/(Under)
$(32,046)
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 6
This office expended 98% of its budget and generated a year-end surplus of $32,046 which will be used
to fund overexpenditures in other departments. This was due to salary savings generated from positions
which remained unfilled during the fiscal year.
4.
Bureau of Children/Families Affairs
FY 94/95 Actuals*
Budget Sept 30, 1995
$67,792 $47,966
Budget! Actual
Over/(Under)
$(19,826)
This office expended only 71% of its budget and generated a year-end surplus of$19,826 which will be
used to fund overexpenditures in other departments. This was possible due to savings in the areas of
promotion and printing.
5.
Office of City Clerk
FY 94/95
Budget
$675,243
Actuals*
Sept 30, 1995
$566,097
Budget! Actual
Over/(Under)
$(109,146)
This office expended only 84% of its budget and generated a year-end surplus of$109,146 which will be
used to fund overexpenditures in other departments. This is due to the number of vacant positions which
remained unfilled throughout the entire fiscal year and postponement of the recodification process.
6.
Office of Management and Budget
FY 94/95 Actuals*
Budget Sept 30, 1995
$643,825 $678,937
Budget! Actual
Over/(Under)
$35,112
This office exceeded its budget by 5% which resulted in a year-end deficit of$35,112 which will be
funded through reallocated departmental savings identified elsewhere in the General Fund. Unanticipated
advertising costs for recruitment of a Budget Director and full funding for salary increases caused this
deficit.
7. Community Relations/Public Information
FY 94/95 Actuals* Budget/Actual
Budget Sept 30, 1995 Over/(Under)
$558,344 $598,280 $39,936
This office exceeded its budget by 7% which resulted in a year-end deficit of $39,936 which will be
funded through reallocated departmental savings identified elsewhere in the General Fund. This is due to
extraordinary promotional expenditures associated with special event sponsorship and full funding for
salary increases.
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 7
8.
Finance
FY 94/95
Budget
$1,435,638
Actuals* Budget/Actual
Sept 30, 1995 Over/(Under)
$1,467,307 $31,669
This department exceeded its budget by only 2% which resulted in a year-end deficit of $31 ,669 which
will be funded through real\ocated departmental savings identified elsewhere in the General Fund. This
is due to ful\ funding of salary increases. Earlier projections forecast a balanced budget; however that did
not materialize.
9.
Human Resources
FY 94/95
Budget
$1,032,013
Actuals* Budget/Actual
Sept 30, 1995 Over/(Under)
$1,189,553 $157,540
This department exceeded its budget by 15% which resulted in a year-end deficit of $157,540 which will
be funded in part through reallocated departmental savings identified elsewhere in the General Fund and
a contribution from fund balance. This is due to the engagement of temporary clerks ($75,000) and
overtime ($58,000) incurred by employees to expedite the recruitment and hiring processes. Ful\ funding
of salary increases also contributed to this overexpenditure.
10. Development, Design, and Historic Preservation Services (DDHPS)
FY 94/95 Actuals* Budget/Actual
Budget Sept 30, 1995 Over/(Under)
$1,508,853 $1,484,598 $(24,255)
This department expended 98% of its budget and generated a year-end surplus of $24,255 which will be
used to fund overexpenditures in other departments. Salary savings generated from positions which
remained unfil\ed within the Planning Division during the fiscal year contributed to this performance.
11.
General Services
FY 94/95
Budget
$2,161,865
Actuals * Budget/Actual
Sept 30, 1995 Over/(Under)
$2,087,057 $(74,808)
This department expended 97% of its budget and generated a year-end surplus of $74,808 which will be
used to fund overexpenditures in other departments. Salary savings generated from positions which
remained unfil\ed within the Procurement, Administration, and Construction Divisions during the fiscal
year contributed to this performance.
12.
Public Works
FY 94/95
Budget
$2,050,454
Actuals * Budget/Actual
Sept 30, 1995 Over/(Under)
$2,044,277 $(6,177)
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 8
This department expended over 99% of its budget and generated a year-end surplus of $6,177 which will
be used to fund overexpenditures in other departments. Salary savings generated from positions which
remained unfilled within the Streets Division during the fiscal year contributed to this performance.
13.
Recreation, Culture, and Parks
FY 94/95 Actuals*
Budget Sept 30, 1995
$10,106,590 $9,831,672
Budget! Actual
Over/(Under)
$(274,918)
This department expended 97% of its budget and generated a year-end surplus of$274,918 which will be
used to fund overexpenditures in other departments. This is due to delayed implementation of a Park
Ranger Program ($180,000) and the award of contracts for landscape maintenance at two causeways and
parking lots. The Park Ranger Program was contingent upon the sale of the Ojus property. Savings from
unfilled positions also contributed to this year-end surplus.
14.
Bass Museum of Art
FY 94/95
Budget
$547,877
Actuals * Budget! Actual
Sept 30, 1995 Over/(Under)
$575,119 $27,242
This department exceeded its budget by 5% which resulted in a year-end deficit of $27,242 which will be
funded through reallocated departmental savings identified elsewhere in the General Fund. This is due to
full funding of salary and merit increases and the use of temporary labor in museum operations to cover
for vacant positions in security, administration, and business operations.
15. Police
FY 94/95
Budget
$30,749,652
Actuals* Budget! Actual
Sept 30, 1995 Over/(Under)
$31,267,828 $518,176
This department exceeded its budget by 2% which resulted in a year-end deficit of $518, 176 which will
be funded through reallocated departmental savings identified elsewhere in the General Fund. This is
due primarily to overtime expenditures which totaled $3.3 million or $2.2 Million overbudget. Savings
resulting from the sale of Pension Obligation Bonds partially offset this deficit.
16. Fire
FY 94/95
Budget
$16,260,388
Actuals* Budget! Actual
Sept 30, 1995 Over/(Under)
$15,718,725 $(541,663)
This department expended 97% of its budget and generated a year-end surplus of $541 ,663 which will be
used to fund overexpenditures in other departments. Savings generated from the sale of Pension
Obligation Bonds were sufficient to cover increased expenditures in the areas of employee health
insurance and full funding for salaries and overtime.
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 9
17.
Building Services
FY 94/95
Budget
$3,174,259
Actuals*
Sept 30, 1995
$3,079,999
Budget/Actual
Over/(Under)
$(94,260)
This department expended 97% of its budget and generated a year-end surplus of $94,260 which will be
used to fund overexpenditures in other departments. This was possible due to reduced operating
expenditures such as utilities and building maintenance which resulted from the department's physical
relocation and merger into one office site.
18.
Citywide Accounts
FY 94/95
Budget
$13,491,306
Actuals* Budget/Actual
Sept 30, 1995 Over/(Under)
$13,602,926 $111,620
This category exceeded its budget by 1 % which resulted in a year-end deficit of $111,620 which will be
funded through reallocated departmental savings identified elsewhere in the General Fund.
D. ENTERPRISE FUNDS OVERVIEW
The City accounts for these proprietary operations in Enterprise Funds. Departments such as the
Convention Center, Parking, Sanitation, Sewer, Stonn Water, and Water are included within this
grouping. Based upon our review, there is only one fund (Water/Sewer) which bears specific comment
as the Sewer Division exceeded its appropriation and will require a budget amendment. The other funds
within this classification will not require a budget amendment based on year-end actuals.
For a detail of Enterprise Fund Revenues and Expenses by department, see "Attachment B."
A.
Sewer Operations
FY 94/95
Budget
$16,098,562
16.098.562
$ 0
Actuals
Sept 30, 1995
$18,180,706
18.13 L038
$ 49,668
Budget/Actual
Over/(Under)
$2,082,144
2.032.476
$ 49,668
Enterprise Fund
Revenues
Expenses
Surplus/(Deficit)
An analysis ofthis fund's operations indicated that it exceeded its appropriation by 13%. Expenses for
sewer treatment fees ($1,728,979) and debt service ($633,749) exceeded budget. These expenses were
partially offset by savings in capital, with the balance derived from excesss revenues received from
sewer user fees ($1,486,456) and interest income ($683,271). Overall, this enterprise operated at a year-
end surplus of $49,668. Therefore, in order to recognize revenues and expenses, an increase in the fund's
appropriation for $2,032,476 provided by increased revenues is required.
DI. INTERNAL SERVICE FUNDS OVERVIEW
The City accounts for those goods and services provided by one department to other departments
citywide on a cost reimbursement basis. Departmental operations included in this g;rouping include
Central Services, Communications, Fleet Management, Property Management, and Risk Management
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 10
(Self-Insurance). Based upon our review ofthe year-end actuals, no appropriations will be exceeded
which will require a budget amendment.
For a detail ofInternal Service Fund Revenues and Expenses by department, see "Attachment c."
IV. SPECIAL REVENUEffRUST FUNDS OVERVIEW
The City accounts for those programs and activities which do not receive general operating support
within this category. These activities are self-supporting entities which receive funding through outside
agency grants, user fee programs, operating revenues, and private donations. Each year during the month
of September, the City adopts an annual budget for its Special Revenue/Trust Funds. This was done for
FY 1994/95 via Resolution Number 94-21310. Our analysis of these funds indicates that there are two
programs which have exceeded their appropriations, for which budget amendments will be required.
A. Resort Tax
Special Revenue Fund
Revenues
Expenditures
Surplus/(Deficit)
FY 94/95
Budget
$8,147,500
8.147.500
$ 0
Actuals
Sept 30, 1995
$9,131,916
9.221.663
($ 89,747)
Budget! Actual
Over/(Under)
$ 984,416
1.074.163
($ 89,747)
An analysis ofthis fund's operation indicated that it exceeded its appropriation by 13%. Increased costs
incurred from engaging independent contractors to audit collections to ensure compliance ($92,044), as
well as debt service payments for Sunshine State and Gulf Breeze loan pools, support for management
districts, and contributions to the General Fund and the Hotel Rehabilitation Program ($982,119) totaling
$1,074,163 contributed to this performance. However, due to this increased activity, excess revenues
were also received from increased resort tax collections ($919,427) and interest income ($64,989)
totaling $984,416. Therefore, in order to recognize these revenues and expenditures, an increase in the
fund's appropriation by $1,074,163 provided by operating revenues and fund balance is required.
B. Recreation
Trust Fund
Revenues
Expenditures
Surplus/(Deficit)
FY 94/95
Budget
$582,500
582.500
$ 0
Actuals*
Sept 30, 1995
$571,145
661.333
($ 90,188)
Note: *Expenditures include $44,580 of encumbrances.
Budget! Actual
Over/(Under)
($ 11,355)
78.833
($ 90,188)
An analysis of this fund's operation indicated that it exceeded its appropriation by 14%. Increased costs
for recreational programs/events at the youth center, playgrounds, and 21 st recreation center resulted in
this performance. Earned revenues from these events were not sufficient to cover the annual costs.
Therefore, in order to recognize these revenues and expenditures, an increase in the fund's appropriation
by $78,833 provided by fund balance is required.
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 11
V. DEBT SERVICE FUND OVERVIEW
This type of fund is historically appropriated at the time of expenditure. Since these bonds were issued
mid-year, we must recognize this activity on our books by providing for an appropriation within this debt
service fund grouping, as none presently exists.
A.
Pension Obligation Bond
FY 94/95
Budget
$ 0
o
o
$
Actuals
Sept 30, 1995
$62,471,536
62.471.536
$ 0
Budget! Actual
Over/(Under)
$62,471,536
$62.471.536
$ 0
Debt Service Fund
Revenues
Expenditures
Surplus/(Deficit)
To recognize this bond issue, an appropriation is required within this fund to record the principal and
interest payments made on September 1, 1995, in a like amount. The debt service will be repaid by
pension contributions from the Unclassified and PolicelFire Pension Plans within General, Enterprise,
and Internal Service funds which realized pension savings during the year as a result ofthis 1995 Pension
Obligation Bond Series Issue.
This in no way adversely impacts other funds, but simply is an appropriation to properly account for this
expenditure within a newly created debt service fund. Proper budgeting procedures require that each
fund have an appropriation which is approved by the Commission.
SECOND AND FINAL BUDGET AMENDMENT DISCUSSION
Having provided an analysis of General, Enterprise, Internal Service, Special Revenue/Trust, and Debt
Service Funds, we will now present the amendments required by fund to increase appropriations to cover
overexpenditures, and to decrease appropriations to reflect underexpenditures.
I. GENERAL FUND APPROPRIATION REALLOCATIONS
A. Reallocation and Increase of Operating Revenues
INCREASED APPROPRIATIONS
CATEGORY
Intergovernmental
Charges for Services
Interest
Miscellaneous
Other - Fund Balance
Total Increase
AMOUNT
$ 15,446
121,927
948,343
1,080,047
2.588.327
$4.754.090
DECREASED APPROPRIATIONS
CATEGORY
Ad- Valorem Property Taxes
Other Taxes
Licenses & Permits
AMOUNT
($1,237,041)
( 686,326)
(912,742)
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 12
Fines & Forfeits
Rents & Leases
Other - Ojus
Total (Decrease)
Net Increase/(Decrease)
In Operating Revenues
(46,651)
(8,842)
(2.070.539)
($4.962.141)
$ (208.051 )
B. Reallocation and Increase of Operating Expenditures
INCREASED APPROPRIATIONS
DEPARTMENT
Mayor & Commission
City Manager
Management & Budget
Community Relations/PIO
Finance
Human Resources
Bass Museum of Art
Police
Citywide
Total Increase
DECREASED APPROPRIATIONS
DEPARTMENT
City Attorney
ChildrenlFamilies Affairs
City Clerk
Development, Design & Historic Preservation Serv.
General Services
Public Works
Recreation, Culture, & Parks
Fire
Building Services
Total (Decrease)
Net Increase/(Decrease)
In Operating Expenditures
AMOUNT
$ 40,769
6,984
35,112
39,936
31,669
157,540
27,242
518,176
111.620
$ 969.048
AMOUNT
($ 32,046)
(19,826)
(109,146)
(24,255)
(74,808)
(6,177)
(274,918)
(541,663)
(94.260)
($1.177.099)
$ (208.051 )
II. ENTERPRISE FUND APPROPRIATION (REVENUE AND EXPENSE)
A. Sewer Operations Revenue and Expense Appropriation Increase
INCREASED APPROPRIATIONS AMOUNT
Revenue
Charges for Services
Other
Total Revenue
$1,809,289
223.187
$2.032.476
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 13
Expense
Operating
Total Expense
Net Increase/(Decrease)
$2.032.476
$2.032.476
o
III. SPECIAL REVENUEffRUST FUNDS APPROPRIATION (REVENUE AND
EXPENDITURE)
A. Resort Tax
INCREASED APPROPRIATIONS AMOUNT
Revenue
Resort Taxes $ 984,416
Fund Balance 89.747
Total Revenue $1.074.163
Expenditure
Resort Tax Collections
Other Uses
Total Expenditure
Net Increasenoecrease
$ 92,044
982.119
$1.074.163
o
B. Recreation
INCREASED APPROPRIATIONS
Revenue
Fund Balance
Total Revenue
AMOUNT
$ 78.833
$ 78.833
Expenditure
Programs and Events
Total Expenditure
Net Increasenoecrease
$ 78.833
78.833
o
IV. DEBT SERVICE FUND APPROPRIATION (REVENUE AND EXPENDITURE)
A. Pension Obligation Bond
INCREASED APPROPRIATIONS
Revenue
Bond Proceeds
Other Sources
Total Revenue
AMOUNT
$57,055,430
5.416.106
$62.4 71.536
Expenditure
Plan Contributions
Bond Issuance & Repayments
Total Expenditure
Net Increasenoecrease
$56,081,416
6.390.120
$62.471.536
o
Fiscal Year 1994/95 Second and Final Budget Amendment
January 24, 1996
Page 14
CONCLUSION
The attached Resolution will allow the second and final amendment to departmental appropriations
within General, Enterprise, Internal Service, Special Revenue/Trust, and Debt Service Funds to be
enacted. This action is necessary to comply with Florida Statutes which stipulate that we may not
expend more than our appropriations provide. Reallocation of departmental savings, operating revenues,
and fund balance provides the source for this second and final budget amendment for Fiscal Year
1994/95.
JGP:PFL:DJJ :me
\budg\$bud\danielle\wp60\2ndamd.95
ATTACHMENT A
FY 94/95 GENERAL FUND OPERATING BUDGET SUMMARY
REVENUES
Ad Valorem Property Taxes
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
TOTAL
EXPENDITURES
Mayor and Commission
City Manager
City Attorney
Children and Families Affairs
City Clerk
Management and Budget
Community Relations/Pia
Finance
Human Resources
Devel, Design and Hist Presv
General Services
Public Works
Recreation, Culture and Parks
Bass Museum of Art
Police
Fire
Building Services
City-wide Accounts
TOTAL
OMB .......16-Jan-96
Amended
FY 1994/95
$37,587,580 $36,350,539 ($1,237,041 )
15,957,574 15,271,248 (686,326)
6,960,800 6,048,058 (912,742)
9,622,000 9,637,446 15,446
1,321,500 1 ,443,427 121,927
3,207,000 3,160,349 (46,651 )
1,200,000 2,148,343 948,343
912,087 903,245 (8,842)
7,127,288 8,207,335 1,080,047
4,412,671 2,342,132 (2,070,539)
$88,308,500 $85,512,122 ($2,796,378)
$497,663 $538,432 $40,769
1,306,170 1,313,154 6,984
2,040,568 2,008,522 (32,046)
67,792 47,966 (19,826)
675,243 566,097 (109,146)
643,825 678,937 35,112
558,344 598,280 39,936
1,435,638 1,467,307 31,669
1,032,013 1,189,553 157,540
1,508,853 1,484,598 (24,255)
2,161,865 2,087,057 (74,808)
2,050,454 2,044,277 (6,177)
10,106,590 9,831,672 (274,918)
547,877 575,119 27,242
30,749,652 31,267,828 518,176
16,260,388 15,718,725 (541,663)
3,174,259 3,079,999 (94,260)
13,491,306 13,602,926 111,620
$88,308,500 $88100,449 ($208,051 )
$0
($2,588,327) I ($2,588,327) I
Amended
FY 1994/95
($1,237,041 ) $36,350,539
(686,326) 15,271,248
(912,742) 6,048,058
15,446 9,637,446
121,927 1,443,427
(46,651 ) 3,160,349
948,343 2,148,343
(8,842) 903,245
1,080,047 8,207,335
517,788 4,930 459
($208,051 ) $88,100,449
$40,769 $538,432
6,984 1,313,154
(32,046) 2,008,522
(19,826) 47,966
(109,146) 566,097
35,112 678,937
39,936 598,280
31,669 1,467,307
157,540 1,189,553
(24,255) 1,484,598
(74,808) 2,087,057
(6,177) 2,044,277
(274,918) 9,831,672
27,242 575,119
518,176 31,267,828
(541,663) 15,718,725
(94,260) 3,079,999
111,620 13,602,926
($208,051 ) $88 100.449
$0 I
$0 I
ATTACHMENT B
FY 1994/95 ENTERPRISE FUNDS BUDGET SUMMARY
CONVENTION CENTERlTOPA
REVENUES
CHARGES FOR SERVICES
Rents And Leases
Concessions
Telephones
Ancilliary Income
Services
Miscellaneous & Other
Subtotal
OTHER
Convention Development Tax
Interest
Retained Earnings
Subtotal
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Depreciation
Capital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$2,782,696 $2,964,667
724,716 763,128
77 ,443 74,460
412,797 377,790
165,032 313,744
334,471 446,665
$4,497,155 $4,940,454
$4,500,000 $5,489,742
383,935 718,590
4,543,160 0
$9,427,095 $6,208,332
$13,924,250 $11,148,786
$2,841,119 $2,921,827
3,747,773 4,955,342
2,792,198 2,920,867
4,543,160 0
$13,924,250 $10,798,036
$0
$350,750 I
$181,971
38,412
(2,983)
(35,007)
148,712
112,194
$443,299
$989,742
334,655
(4,543,160
($3,218,763
($2,775,464
$350,750 I
FY 1994/95 ENTERPRISE FUNDS BUDGET SUMMARY
PARKING
REVENUES
CHARGES FOR SERVICES
Meters
Permits
Rental Space
Preferred Parking
Valet
Attended Parking Ops
13th Street Garage
Subtotal
OTHER
Retained Earnings
Interest
Subtotal
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Debt Service
Capital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$3,103,897 $3,462,645
966,000 1,037,489
370,000 405,621
880,000 444,835
130,000 160,092
410,000 849,068
377,450 420,223
$6,237,347 $6,779,973
$392,937 $0
20,000 154,995
$412,937 $154,995
$6,650,284 $6,934,968
$2,388,751 $2,376,699
3,139,835 3,005,582
751,500 742,232
370,198 0
$6,650,284 $6,124,513
$0
$810,4551
$358,748
71,489
35,621
(435,165)
30,092
439,068
42,773
$542,626
($392,937)
134,995
($257,942)
$284,684
$810,455 I
FY 1994/95 ENTERPRISE FUNDS BUDGET SUMMARY
SANITATION
REVENUES
CHARGES FOR SERVICES
Sanitation Fees
Trash Removal
Roll Off
Violations/Fines
Subtotal
OTHER
Retained Earnings
Interest
Other
Storm Water Fund Contrib
Subtotal
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Caoital
TOTAL EXPENSES
OMB.......16-Jan-96
$1,200,884 $1,179,731
2,309,247 2,225,876
173,598 0
$3,683,729 $3,405,607
$0 $198,9771 $198,9771
Amended
FY 1994/95
$2,451,481 $2,539,438
35,000 106,558
18,000 24,545
150,000 39,838
$2,654,481 $2,710,379
$154,951 $0
11 ,000 12,974
5,000 22,934
858,297 858,297
$1,029,248 $894,205
$3,683,729 $3,604,584
FY 1994/95 ENTERPRISE FUNDS BUDGET SUMMARY
SEWER OPERATIONS
REVENUES
CHARGES FOR SERVICES
Sewer User Fees
Sewer Connection Fees
Sewer Fees - Cities
Subtotal
OTHER
Interest
Other
Retained Earnings
Subtotal
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Sewer Treatment
Debt Service
Capital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$13,929,323 $15,415,779
11,000 46,871
1,509,136 1,796,098
$15,449,459 $17,258,748
$35,000 $718,271
50,000 203,687
564,103 0
$649,103 $921,958
$16,098,562 $18,180,706
$1,123,895 $1,109,637
3,689,604 3,903,673
10,755,000 12,483,979
0 633,749
530,063 0
$16,098,562 $18,131,038
$0
$49,668 I
$1,486,456
35,871
286,962
$1,809,289
$683,271
153,687
(564,103)
$272,855
$2,082,144
($14,258)
214,069
1,728,979
633,749
(530,063)
$2,032,476
$49,668\
FY 1994/95 ENTERPRISE FUNDS BUDGET SUMMARY
STORM WATER
REVENUES
Storm Water Fees
Interest
Retained EarninQs
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Contribution Sanitation
Capital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$2,780,000
20,000
583,822
$3,383,822
$2,525,027
51,487
o
$2,576,514
$301,879 $225,110
1,105,970 1,042,347
858,297 858,297
1,117,676 0
$3,383,822 $2,125,754
$0
$450,760 I
$450,760 I
FY 1994/95 ENTERPRISE FUNDS BUDGET SUMMARY
WATER OPERATIONS
REVENUES
CHARGES FOR SERVICES
Water Sales
Firelines
Water Tapping
Subtotal
OTHER
Interest
Other
Retained Earnings
Subtotal
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Water purchase
Debt Service
Caoital
TOTAL EXPENSES
OMB...... .16-Jan-96
Amended
FY 1994/95
$10,512,650 $11,093,403
62,000 42,967
130,000 155,1 05
$10,704,650 $11,291,475
$35,000 $718,271
50,000 203,687
1,557,374 0
$1,642,374 $921,958
$12,347,024 $12,213,433
$1,240,217 $1,365,903
3,252,694 3,245,402
6,172,778 6,341,228
0 312,145
1,681,335 0
$12,347,024 $11,264,678
$0
$948,755 I
$580,753
(19,033)
25,105
$586,825
$683,271
153,687
(1,557,374
($720,416
{$133,591
$948,7551
ATTACHMENT C
FY 1994/95 INTERNAL SERVICE FUNDS BUDGET SUMMARY
CENTRAL SERVICES
REVENUES
Inter-departmental Charges
Interest
Retained Earninos
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Postage
Depreciation
Capital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$588,630
2,500
109,155
$700,285
$483,381
1,325
o
$484,706
$256,123 $248,575
257,133 245,928
142,074 143,794
8,500 8,663
36,455 0
$700,285 $646,960
$0
($162,254) I
($162,254) I
FY 1994/95 INTERNAL SERVICE FUNDS BUDGET SUMMARY
COMMUNICATIONS
REVENUES
Inter-departmental Charges
Interest
Retained Earninas
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Telephone
Depreciation
Caoital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$1,929,453
80,000
648,387
$2,657,840
$1,917,495
245,647
o
$2,163,142
$312,603 $344,614
417,850 547,322
465,000 460,575
929,000 899,182
533,387 0
$2,657,840 $2,251,693
$0
($88,551) I
($88,551) I
FY 1994/95 INTERNAL SERVICE FUNDS BUDGET SUMMARY
FLEET MANAGEMENT
REVENUES
Inter-departmental Charges
Sale of City Property
Other
Interest
Retained Earninas
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Fuel
Depreciation
Capital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$2,948,936 $2,775,827
50,000 42,444
70,000 25,688
105,000 192,302
1,546,016 0
$4,719,952 $3,036,261
$1,024,162 $1,005,789
984,774 1,258,371
370,000 451,887
895,000 1,083,967
1,446,016 0
$4,719,952 $3,800,014
$0
($763,753) I
($763,753) I
FY 1994/95 INTERNAL SERVICE FUNDS BUDGET SUMMARY
PROPERTY MANAGEMENT
REVENUES
Inter-departmental Charges
Interest
Other
Retained Eaminas
TOTAL REVENUES
EXPENSES
Payroll & Fringes
Operating
Depreciation
Caoital
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$2,069,539 $1,803,104
8,000 8,054
9,000 10,089
290,468 0
$2,377,007 $1,821,247
$1 ,058,882 $1,068,916
1,101,532 929,115
45,000 65,649
171,593 0
$2,377,007 $2,063,680
$0
($242,433) I
($242,433) I
FY 1994/95 INTERNAL SERVICE FUNDS BUDGET SUMMARY
RISK MANAGEMENT
REVENUES
Inter-departmental Charges
Interest
Other - Hurricane
Other - Conv Center Loss
Retained Earninas
TOTAL REVENUES
EXPENSES
Operating
Admin Fees
Other - Hurricane
Other - Conv Center Loss
Other - Old City Hall Loss
Premiums/Fees/Claims
TOTAL EXPENSES
OMB.......16-Jan-96
Amended
FY 1994/95
$4,774,246 $4,841,562
500,091 824,906
0 558,188
0 0
4,433,000 0
$9,707,337 $6,224,656
$229,089 $218,067
571,094 571,094
90,590 90,590
115,965 115,960
30,834 17,834
8,669,765 4,537,884
$9,707,337 $5,551,429
$0
$673,227 I
$673,2271