96-21900 RESO
RESOLUTION No. 96-21900
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING A REQUEST FOR
LETTERS OF INTEREST (RFLI) FROM LANDSCAPE
ARCHITECTURE/ENGINEERING FIRMS TO PROVIDE PROFESSIONAL
SERVICES IN PREPARING A MASTER PLAN AND CONSTRUCTION
AND BID DOCUMENTS FOR THE PERIMETER ROADS WITHIN
BELLE ISLE, RIVO ALTO, DI LIDO AND SAN MARINO ISLANDS AND
THE VENETIAN CAUSEWAY, WITHIN THE CITY OF MIAMI BEACH
MUNICIPAL BOUNDARIES ONLY.
WHEREAS, the Venetian Causeway Bridge Rehabilitation Project has commenced; and
WHEREAS, the overhead systems on the Venetian Causeway, consisting of Florida Power
and Light and Gold Coast Cable only, should be undergrounded in keeping with the improvements
of similar main entryways to the City, such as the MacArthur Causeway; and
WHEREAS, the Venetian Island Homeowners Association Inc. is requesting the
undergrounding of utilities and beautification of the Venetian Causeway and the Venetian Islands;
and
WHEREAS, the Metropolitan Planning Organization has allocated $650,000 for the
Venetian Causeway beautification for fiscal year 1998/ 99; and
WHEREAS, on September 26, 1994 and September 27, 1995 the Mayor and City
Commission approved funds for the Venetian Islands Landscaping and Utilities Undergrounding
studies.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CiTY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that a Request for Letters of
Interest from landscape architecture/engineering firms to provide professional services in
preparing a master plan and construction and bid documents for the perimeter roads within Belle
Isle, Rivo Alto, Di Lido and San Marino islands and the Venetian Causeway within the City of
Miami Beach municipal boundaries only, is hereby authorized.
PASSED AND ADOPTED THIS
FORM APPROVi:a
LEGA~T.
By/I ~~
Date --!1/.JS:j~_._.
ATTEST:
joW' ~
CITY CLERK
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO.
lotlJ.)lo
TO:
Mayor Seymour Gelber and
Members of the City Commission
DA TE: February 20, 1996
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
TTERS OF INTEREST (RFLI) 'S FROM LANDSCAPE
ARClDTEC /ENGINEERING FIRMS TO PROVIDE PROFESSIONAL
SERVICES IN PREPARING A MASTER PLAN AND CONSTRUCTION
AND BID DOCUMENTS FOR THE PERIMETER ROADS WITHIN
BELLE ISLE, RIVO ALTO, DI LIDO AND SAN MARINO ISLANDS AND
THE VENETIAN CAUSEWAY WITHIN THE CITY OF MIAMI BEACH
MUNICIPAL BOUNDARIES ONLY.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the Mayor and City Commission authorize the attached
Request for Letters of Interest (RFLI)' s from landscape architecture/engineering fInns to provide
professional services in preparing a master plan and construction and bid documents for the
perimeter roads within Belle Isle, Rivo Alto, Di Lido and San Marino islands and the Venetian
Causeway within the City of Miami Beach municipal boundaries only.
BACKGROUND
On September 26, 1994, the City Commission approved a $70,000 line item of the General
Fund, appropriated for the landscape/streetscape design and engineering studies to underground
the existing overhead utilities on Venetian Causeway and the perimeter roads within Belle Isle,
Rivo Alto, Di Lido, and San Marino Islands. On September 27, 1995, the City Commission
approved an additional $91,345.00 under Special Projects for the Venetian Landscape.
The City's Public Works Department, after obtaining preliminary estimates from Florida Power
and Light, BellSouth and Gold Coast Cable for the engineering studies and a binding estimate to
underground the overhead utilities, initiated the undergrounding studies by the respective utility
companies for Venetian Causeway, from the Toll Booth on the west end to Belle Isle, and for
Belle Isle, Rivo Alto, Di Lido, and San Marino Island perimeter roads.
AGENDA ITEM -R 1-H
DATE 2-20 -q b
COMMISSION MEMORANDUM
Page 2
February 20, 1996
On September 28, 1995, Urban Resource Group, a landscape architecture fIrm, was hired for an
estimated amount not to exceed $9,500.00, to prepare a preliminary improvement master plan.
This task included workshop meetings with the homeowners/neighborhood groups and preparation
of a landscape master plan and schematic designs based on input from the homeowners.
After several meetings with the neighborhood associations and homeowners, a Community
Enhancement Master Plan report was produced (see attached summary) which serves as the scope
of work for the services requested in the attached RFLI.
On January 31, 1996, the Capital Improvements/Finance Committee directed the Administration
to prepare an RFP for presentation to the City Commission. However, pursuant to Florida Statute
287.055, the selection process for professional architectural, engineering, landscape architectural
or land surveying services should be based on qualifIcations to perform the required services.
Therefore, an RFLI has been prepared. (See attached.)
ANALYSIS
Financing for the above project was provided as follows:
General Fund for Fiscal Year 94/95:
o Preliminary Landscape/Streetscape Design - $50,000.00
o Undergrounding Engineering Studies - $20,000.00
Special Projects for the Venetian Landscape in Fiscal Year 95/96
Total Approved:
$70,000.00
$91.345.00
$161,345.00
The cost incurred for engineering studies to underground the overhead utilities by Florida Power
and Light, BellSouth and Gold Coast Cable for the Venetian Causeway, from the Toll Booth on
the west end to Belle Isle, and for Belle Isle, Rivo Alto, Di Lido, and San Marino Island
perimeter roads is $58,359.00. This amount exceeds the initial appropriated fund by $38,359.00,
which were advanced from the approved Preliminary Landscape/Streetscape Design budget of
$50,000.00. Therefore, the available funds for the remainder of this project are as follows:
Total approved:
Undergrounding Engineering Studies
Preliminary Master Plan Report (not to exceed)
Available Funds:
$161,345.00
$58,359.00
$9.500.00
$93,486.00
The Master Plan effort will be coordinated through the Development Design and Historic
Preservation Department.
COMMISSION MEMORANDUM
Page 3
February 20, 1996
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the attached
Request for Letters of Interest (RFLI) , s from Landscape Architecture/Engineering fIrms to
provide professional services in preparing a master plan and construction and bid documents for
the perimeter roads within Belle Isle, Rivo Alto, Di Lido and San Marino Islands and the
Venetian Causeway within the City of Miami Beach municipal boundaries only, and appropriate
funds as necessary in the future for the completion of this phase.
Attachment
JGP/JP/vOA/DRlVGK
F:\ WORK\$MGR\ VENETIANlFEB20.CM
DRAFT
CITY OF MIAMI BEACH
REQUEST FOR LETTERS OF INTEREST NO. 40-95/96
PROFESSIONAL LANDSCAPE ARCHITECTURAL/ENGINEERING SERVICES
FOR MASTER PLANNING FOR THE VENETIAN CAUSEWAY
AND PERIMETER ROADS
Sealed Letters of Interest for this project, as per specifications and outline of scope of services, will
be received by the Purchasing Agent, City of Miami Beach, at the Purchasing Division office,
second floor, 1700 Convention Center Drive, Miami Beach, Florida, 33139 until 2:00 P.M. on _
, 1996. Proposers are to deliver one original and eight (8) copies.
At this time and place all Letters ofInterest shall be publicly opened and recorded. Late Letters of
Interest shall not be accepted or considered.
Specifications may be obtained upon request from the Purchasing Division, Telephone Number
(305) 673-7490, from the Bid Clerk.
The City of Miami Beach reserves the right to accept any proposal deemed to be in the best interest
of the City or to waive any informality in any proposal. The City may reject any or all proposals and
re-advertise.
CITY OF MIAMI BEACH
Judith M. Ford
Purchasing Agent
jf
RFLI NO:
DATE:
40-95/96
2/14/96
CITY OF MIAMI BEACH
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REQUEST FOR LETTERS OF INTEREST NO. 40-95/96
TABLE OF CONTENTS
Page
RFLI Invitation I
Table of Contents 2
Scope of Services 3
Submission Requirements 7
General Terms and Conditions 10
Insurance Requirements 13
Public Entity Crimes Form 14
Evaluation and Selection Procedure 15
Evaluation Procedure 16
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REQUEST FOR LETTERS OF INTEREST NO. 40-95/96
PROFESSIONAL LANDSCAPE ARCHITECTURAL/ENGINEERING SERVICES
FOR MASTER PLANNING FOR THE VENETIAN CAUSEWAY
AND PERIMETER ROADS
SCOPE OF SERVICES:
The City of Miami Beach is seeking the professional services of a Landscape Architectural firm to
prepare a Master Plan and construction and bid documents for the Venetian Causeway and perimeter
roads within Belle Island, Rivo Alto Island, Di Lido Island, and San Marino Island. The master plan
will extend to the east just beyond Purdy A venue to encompass traffic enhancements to the Dade
Boulevard intersection. This service will be based upon the preliminary feasibility study prepared
by Urban Resource Group and include a Study Phase and Master Plan Development, preparation
of design development documents, construction documents, assist the City in the bidding and
negotiation phase(s), construction observation and administration of the construction contract. The
project may be developed in two or more phases, depending on the final scope of services and
availability of funding.
The contract will include, but not necessarily be limited to, project elements and phases as listed
below:
Phase One: Master Plan Preparation
1.0 Public Involvement
1.1 Separate neighborhood workshop for each District
1.11 District 1- Belle
1.12 District 2 - Di Lido, Rivo Alto, San Marino
1.13 District 3 - San Marco, Biscayne
1.14 District 4 - Overall causeway
1.15 Additional Neighborhood meetings (if determined necessary) with
San Marco and Biscayne Island, which are located within the City
Miami.
1.2 Establishment of Assessment Districts Strategies
1.3 Identification of Funding and Implementation Strategies
2.0 Data Collection
2.1 Preliminary Survey
2.2 Initial Coordination with State and Local Agencies
2.21 FDOT
2.22 DERM
2.23 City of Miami Beach, City of Miami
2.24 Other permitting agencies
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2.3 Evaluation of Infrastructure
2.31 Utilities (FPL)
2.32 Storm Water/Drainage
2.33 Sanitary Sewer
2.34 Roadway
2.35 Other systems as identified
3.0 Functional Plan Preparation
3.1 On - street parking (inventory)
3.2 Intersection Flow/Traffic Circulation
3.3 Lane arrangementIRoadway and curb line geometry
3 .31 Venetian Way Causeway
3.32 Perimeter Roads
3.33 Dade Boulevard intersection
3.4 Bus Stop requirements
3.5 Sidewalk requirements (size, material, color)
3.51 Venetian Way Causeway
3.52 Perimeter Roads
3.6 Handicap Accessibility requirements
3.7 LandscapelUrban Design
3.8 Irrigation
3.9 Lighting
3.91 Roadway
3.92 Pedestrian
3.10 Traffic Signal requirements
3.11 Drainage requirements
3.12 Signage
3.13 Street Furnishings/fixtures
4.0 Design integration with County/DOT standards
4.1 Geometry
4.2 On street parking
4.3 Lane - use
4.4 Bus Stop
4.5 Traffic signal
4.6 Pavement marking and signing
4.7 Drainage
4.8 Illumination
4.9 Pedestrian cross-walk options
5.0 Opinions of Probable Cost
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5.1 Roadway
5.2 Utilities
5.3 Drainage
5.4 Landscape/ Urban Design
5.6 Lighting
6.0 Community Presentations
6.1 Computer Imaging
6.2 City staff and Neighborhood Workshops
Phase Two: Construction Documents
7.0 Roadway by District
7.1 Streetscape Plan
7.2 Permitting
7.3 Utility Coordination
7.4 LocaVState Coordination
7.5 Special Features
8.0 LandscapelUrban Design By District
8.1 Streetscape Plans
8.2 Lighting
8.3 Irrigation
8.4 Streetscape furnishings
8.5 Special Features
9.0 Specifications
9.1 Roadway
9.2 Landscape
9.3 Special project
The selected fIrm must exhibit design sensitivity to the area. The selected fIrm must have experience
in Streetscape master planning, creation of special assessment districts, public involvement and
landscape design. The selected fIrm will be responsible for reviewing existing City of Miami Beach
Zoning Ordinances and building codes. The fIrm will be responsible for incorporating the above
data into completed construction documents including fInal working drawings, and opinions of
probable cost necessary for the successful bidding and construction ofthe project as phased. The
selected fIrm should focus on plans and the use of materials that can be routinely maintained by City
staff. The selected fIrm should be aware that the City of Miami Beach is committed to the utilization
ofxeriscape landscaping principle throughout the project. The selected fIrm will also be responsible
for obtaining all Federal, State and local permits and approvals for the construction on the project
area.
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Civil Engineering is an associated discipline that will be required in addition to the master planning
and basic design services. The Civil engineer must have experience in the following areas:
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*
Past performance with the landscape architectural firm as a team.
Permitting
FDOT
City of Miami Beach
DEP
DERM
HRS
Understanding of city's water system master plan and experience in watermain
design in the city.
Familiarity with the City's citywide sanitary sewer inflow and infiltration study and
experience in sanitary sewer design within the city.
Familiarity with the City's stormwater master plan and experience in design of
drainage discharge wells within the city.
Experience with projects involving FDOT
Familiarity with city design standards.
Familiarity with FDOT design standards.
Familiarity with city street lighting ordinances.
*
*
*
*
*
*
*
*
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CITY OF MIAMI BEACH
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REQUEST FOR LETTERS OF INTEREST NO. 40-95/96
SUBMISSION REOUIREMENTS
Qualified firms interested in providing the services described are invited to submit a complete
proposal for consideration. The proposal shall address the items listed below. Non-compliance with
the list of requested items will be sufficient cause for non-acceptance of the proposal.
1. Bibliography of similar projects in which services were rendered under the same name as the
firm submitting the proposal (any deviation from this must be accompanied by evidence
which demonstrates that the principal members of the firm credited with the project in the
bibliography are substantially the same as those submitting the proposal; the City of Miami
Beach has the right to accept or reject such evidence). Each project listed in the bibliography
shall include the following information:
a. location
b. description
c. client
d. cost of project
e. specific service performed by the firm submitting the proposal and principal in
charge
f. whether or not the firm was the principal firm in charge of project; if not, the name
of the principal firm
g. date constructed or proposed completion date
h. references in the form of a contact person familiar with the project and the services
performed by the firm; list name, address, and phone number of contact person
In the case ofteam submittal or joint venture submittal, the bibliography shall clearly
specify which individual firm was responsible for the project listed
2. Identification of all staff members of the firms which comprise the team, tasks they will
perform on the proposed project, and their experience and qualifications.
3. Identification of all sub-consultants who are to participate in the project, including the
respective tasks they are to perform and evidence of their qualifications.
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4. A complete description of the firm's proposed method of carrying out the work, including
methods of coordination with City personnel and other governmental agencies. A time
schedule should also be provided to outline the period of time necessary for completion of
all contract services required for this project.
5. Standard Form 254 for the firms.
6. Supporting statements indicating the firm(s) has an Affirmative Action Program.
7. State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida
Statute on Public Entity Crimes.
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SUBMISSION REOUIREMENTS - PART II
The submitting proposer shall submit in a separate marked, sealed envelope attached to the inside
cover of his original proposal, the following:
1. Fee estimate for proj ect as stated in scope of services.
2. Detail rates including overhead and profit for hourly rate of personnel that could be used in
any project on this contract.
NOTE:
This requirement is only to be used as basis for negotiating a contract with
top ranked firm(s) by City of Miami Beach Commission. All other firms
shall receive their unopened fee envelope after award of contract has been
made and contract approved by City of Miami Beach.
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GENERAL TERMS AND CONDITIONS
PROPOSAL SUBMISSION
ORIGINAL AND EIGHT (8) COPIES OF LETTER OF INTEREST SHALL BE SUBMITTED to
the Purchasing Agent, properly signed in ink, and submitted in a sealed envelope on which shall be
shown the name ofthe proposer, proposal opening date, and name and number of the proposal.
FINANCIAL DISCLOSURE
SECTION 2.11.1(1)(4) OF THE DADE CODE PROVIDES THAT:
Consultants providing professional services within the scope of the practice of Architecture,
Professional Engineering, Landscape Architecture, or Registered Land Surveying, as defined
by the laws of the state, or those performed by any Architect, Professional Engineer,
Landscape Architect or Registered Land Surveyor in connection with his professional
employment or practice must file ONE of the following with the City Clerk of the City of
Miami Beach, Florida:
1. A "SOURCE OF INCOME" statement or
2. A "FINANCIAL STATEMENT" or
3. A copy of the person's or firm's current federal income tax return
Future consultants shall file within thirty (30) days after the execution of their contracts. Please
furnish us with list of applicable consultants.
OUALIFICA TION OF PROPOSERS
Each proposer may be required, before the award of any contract, to show to the complete
satisfaction of the City Manager that he has the necessary facilities, ability, and financial resources,
to furnish the service as specified herein in a satisfactory manner, and he may also be required to
show past history and reference which will enable the City Manager to satisfy himself as to his
qualifications. Failure to qualify according to the foregoing requirements will justify the City in
rejecting his bid.
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LAWS AND REGULATIONS
It shall be understood and agreed that any and all services shall comply fully with all local, state and
federal laws and regulations. Successful firm( s) must incorporate design elements in his work to
comply with standards mandated in the American with Disabilities Act of 1992.
The proposer must shall indemnify and hold harmless the City, the architects and all of its officers,
agents, and servants against any claims or liabilities arising from, or based on, the violation of any
such laws, by-laws, ordinances, regulations, orders, or decrees, whether by himself or his employees.
PUBLIC ENTITY CRIMES
Any person submitting a bid or proposal in response to this invitation must execute the enclosed
form PUR 7068, Sworn Statement under Section 287.133(3) (A), Florida Statutes on public entity
crimes, including proper check(s) in the space(s) provided, and enclose it with his bid or proposal.
If you are submitting a bid or proposal on behalf of dealers or suppliers who will ship commodities
and receive payment from the resulting contract, it is your responsibility to see that copies of the
form are executed by them and are included with your bid or proposal. Corrections to the form will
not be allowed after the bid or proposal opening time and date. Failure to complete this form in
every detail and submit it with your bid or proposal will result in immediate disqualification of your
bid or proposal.
FLORIDA STATUTES 1991- CHAPTER 287
The firm(s) receiving the award shall be required to execute a truth-in-negotiation certificate stating
that wage rates and other factual unit costs supporting the compensation are accurate, complete, and
current at the time of contracting. Any professional service contract under which such a certificate
is required shall contain a provision that the original contract price and any additions thereto shall
be adjusted to exclude any significant sums by which the agency determines the contract price was
increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All
such contract adjustments shall be made within 1 year following the end of the contract.
The professional architect/engineer warrants that he has not employed or retained any company or
person. Other than a bona fide employee working solely for the architect (or registered land surveyor
or professional engineer, as applicable) to solicit or secure this agreement and that he has not paid
or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for the architect (or registered land surveyor or professional engineer, as
applicable) any fee, commission, percentage, gift, or other consideration contingent upon or resulting
from the award or making of this agreement.
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ASSIGNMENT
The successful proposer(s) shall not assign, transfer, convey, sublet or otherwise dispose ofthis
contract, or of any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City.
ADDITIONAL INFORMATION
Questions regarding these specifications must be in writing and submitted to:
Office of the Purchasing Agent
1700 Convention Center Drive
Miami Beach, FL 33139
Telephone - (305) 673-7490
Should any questions or responses require revisions to the specifications as originally published,
such revisions will be by formal amendment only. Written questions must be received by the
Purchasing Agent ten (10) days prior to proposal opening date, and addendum shall not be issued
by City of Miami Beach later than five (5) days prior to proposal opening date.
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INSURANCE COSTS
Where the specifications include insurance requirements, it should be noted by the proposer that in
order to meet the City's requirements, there may be additional insurance costs to his firm. It is,
therefore, imperative that the proposer discuss these requirements with his agent so that he may
allow for any additional costs in his basic estimated fee.
INSURANCE REOUIREMENTS
The architect/engineer must carry in full force throughout the duration of this project:
1. The contracting firm shall provide a certificate of insurance of professional liability (errors
and omissions) for a minimum of $500,000 per occurrence.
2. General liability in the amount of $1 ,000,000 per occurrence for bodily injury and property
damage (to include contractual products and completed operations). The City of Miami
Beach must be named as an additional insured on this policy.
3. Workers compensation & employers liability as required per Florida Statutes.
4. Thirty (30) days written notice of cancellation or substantial modification in insurance
coverage must be given to the City by the architect/engineer and his insurance company.
5. The insurance must be furnished by insurance companies authorized to do business in the
state of Florida and approved by the City's Risk Manager.
6. Original certificates of insurance for the above coverage must be submitted to the City's Risk
Manager for approval prior to any work commencing. These certificates will be kept on fiJe
in the office of the Risk Manager, 3rd floor, City Hall.
7. The architect/engineering firm is responsible for obtaining and submitting all insurance
certificates for their consultants.
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO
ADMINISTER OATHS.
1. This sworn statement is submitted to
by
(print individual's name and title)
for
(print name of entity submitting sworn statement)
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
2. I understand that aa "publ ic entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes.
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any other
state or of the United States, including, but not limited to, any bid or contract for goods or services
to be provided to any public entity or an agency or political subdivision of any other state or of the
United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or
material misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes.
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guilt, in any federal or state trial court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of
guilty or nolo contendere.
4. understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes. means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those
officer, directors, executives, partners, shareholders, employees, members, and agents who are
active in the management of an affiliate. The ownership by one person of shares constituting
a controlling interest in another person, or a pooling of equipment or income among persons
when not for fair market value under an arm's length agreement, shall be a prima facie case
that one person controls another person. A person who knowingly enters into a joint venture
with a person who has been convicted of a public entity crime in Florida during the preceding
36 months shall be considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes. means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding contract and which bids or applies to bid on contracts for the provision of goods
or services let by a public entity, or which otherwise transacts or applies to transact business with
a public entity. the term "person" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked is true in relation to the entity
submitting this sworn statement. (indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, nor any affiliate of the entity have been charged with and convicted
of a public entity crime subsequent to July 1, 1989.
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The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted
of a public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted
of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent
proceeding before a Hearing Officer of the State of Florida, Division of Administrative
Hearings and the Final Order entered by the Hearing Officer determined that it was not in the
public interest to place the entity submitting this sworn statement on the convicted vendor
list. (attach a copy of the final order)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED
IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY
PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
(Signature)
(date)
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
, who, after first being sworn by me, affixed his/her signature
day of , 19_
in the space provided above on this
NOTARY PUBLIC
My Commission Expires:
FORM PUR 7068 (Rev. 06/05/91)
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EVALUATION AND SELECTION PROCEDURE:
The City of Miami Beach will evaluate and select Architectura1/Engineering Services in accordance
with Florida Statute 287.055, Competitive Negotiation Act (1983) and Amended (1988):
The City of Miami Beach procedure for selection is as follows:
1. Request for Letters of Interest issued.
2. Receipt of Letters of Interest.
3. Opening and listing of all Letters of Interest received.
4. The City Manager shall appoint a Selection Committee to review all letters submitted
and to conduct interviews.
5. The Committee shall score each submitting firm based on criteria stated in
specifications, and interview three or more firms before recommending the top-
ranked firm to the City Manager for the project.
6. The City Manager shall submit final list in rank order to the City Commission for
contract negotiations.
7. The City Manager shall appoint a negotiation team to complete the contract terms
and conditions.
8. The City Manager shall submit the contract(s) for approval of the City Commission
and signature of the Mayor.
NOTE: FROM FLORIDA STATUTE 287.55
The Agency shall select, in order of preference, no fewer than three firms deemed to be the most
highly qualified to perform the required services. In determining whether a firm is qualified, the
agency shall consider such factors as the ability of professional personnel, whether a firm is a
certified minority business enterprise; past performance; willingness to meet time and budget
requirements; location; recent, current and projected workloads of the firms; and the volume of work
previously awarded to each firm the agency, with the object of effecting an equitable distribution of
contracts among qualified firms, provided such distribution does not violate the principle of selection
of the most highly qualified firms.
RFLI NO:
DATE:
40-95/96
2/14/96
CITY OF MIAMI BEACH
-16-
CITY OF MIAMI BEACH
ARCHITECTURAL/ENGINEERING SELECTION AND EVALUATION FORM
PROPOSAL EVALUATION PROCEDURE:
1. Prepare a complete list of proposals received (names of firms, joint ventures and telephone
number of people to contact). This list will be used by the evaluators.
2. Establish members of evaluation team as appointed by the City Manager.
3. Narrow down number of proposals to at least three (3), who will be invited for presentations
before the selection committee. Use the following criteria to eliminate proposers.
a) Limits of experience as it pertains to scope of services.
b) Incomplete proposal - not answering required questions on submitted requirements.
c) Use of irrelevant submittals.
4. Perform ranking analysis on remaining groups of firms. Analysis procedure is as follows:
a) A list of criteria has been developed which directly relates to the submission
requirements.
b) For each criteria, rank each firm relative to all others. In order to properly perform
the ranking, each firm's proposal will have to be reviewed prior to ranking. Be sure
to take notes on the form while reviewing the proposals prior to ranking.
c) The highest scorer will be the top ranked firm.
RFLI NO:
DATE:
40-95/96
2/14/96
CITY OF MIAMI BEACH
-17-