96-21892 RESO
RESOLUTION NO. 96-21892
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE
SUBMISSION OF AN APPLICATION TO THE STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS FOR FINANCIAL
ASSISTANCE TO THE CITY OF MIAMI BEACH FOR THE LOG CABIN
TRAINING CENTER, AND APPROPRIATING SUCH FUNDS IF
AWARDED.
WHEREAS, the State Department of Community Affairs provides annual grants under the
Community Services Act of 1981; and
WHEREAS, the City has effectively provided services through this and other programs; and
WHEREAS, the continued provision of these services is essential to the developmentally
disabled adults at the Log Cabin Training Center of Miami Beach.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
1. That the Mayor and City Commission be authorized and directed to make
application to the State of Florida, Department of Community Affairs for a grant in
the amount available to the City of Miami Beach, under applicable law and rules, for
the April 1, 1996 to September 30, 1996 program period, and appropriating such
funds, if awarded, to Special Revenue Fund 199.8000.334401.
2. That all funds necessary to meet the obligations of the City and its agencies with the
Department have been appropriated, and such funds are unexpended and
unencumbered and are available for payment as prescribed in the Grant
Agreement. The City shall be responsible for the funds for the local share
notwithstanding the fact that all, or part of the local share is to be met or contributed
by other sources, such as contributions, funds from other agencies or organization
funds.
3. That the Mayor and the City Clerk are hereby authorized and directed to execute,
for and on behalf of the City of Miami Beach, any requir Agreement with the
Department of Community Affairs, setting forth the City's mmitment to meet and
comply with all the terms of the provisions of the grant, w n and if made available.
PASSED and ADOPTED this 20th
FORM APPRO~j ,I)
LEGAL DEPT.
By /jI; ~~
Date :2:/-!6/tj,f__ .
ATTEST:
J\ouj~
CITY CLERK
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. ca 1- q ta
TO:
Mayor Seymour ~Iber and
Members of the City Commission
DATE:
February 20, 1996
FROM:
Jose Garcia-Pedrosa d!
City Manager
A RESOLUTION A HORIZING AND DIRECTING THE SUBMISSION OF AN
APPLICATION TO THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS FOR FINANCIAL ASSISTANCE TO THE CITY OF MIAMI BEACH FOR
THE LOG CABIN TRAINING CENTER, AND APPROPRIATING SUCH FUNDS IF
AWARDED.
SUBJECT:
ADMINISTRATION RECOMMENDATION:
To adopt the attached Resolution authorizing the Mayor and City Clerk to submit an application to
the State of Florida Department of Community Affairs through the Community Services Block
Grant (CSBG) in the amount of $14,862, to be implemented by the City's Housing and Community
Development Division of the Development, Design and Historic Preservation Department, and
appropriating such funds, if awarded, to Special Revenue Fund 199.8000.334401.
BACKGROUND:
For the past seven (7) years, the City has applied for and received financial assistance from the
State of Florida Department of Community Affairs for City programs designed to benefit
developmentally disabled adults at the Log Cabin Training Center located at 8128 Collins Avenue.
These programs encompass "independent living skills" and "supported employment." Independent
living skills teaches clients the skills necessary to become self-reliant, such as cooking, personal
hygiene, housekeeping and the like. Supported employment trains clients to assume jobs based
on their knowledge and abilities.
This application will continue to supplement the operating funds necessary for the programs
designed to benefit developmentally disabled adults. The primary funding source for the operating
funds are State Health and Rehabilitative Services (HRS) Grants. The CSBG funds assist with the
purchase of transportation vouchers necessary for client transportation.
ANALYSIS:
There are currently 42 developmentally disabled adults enrolled at the City's Log Cabin Training
Center located at 8128 Collins Avenue, and has the capacity to serve up to 52 clients. The monies
from the CSBG program will be used to supplement the existing services.
AGENDA ITEM
C-1F
A-20-9~
DATE
COMMISSION MEMO
FEBRUARY 20, 1996
PAGE TWO
The required cash match from the City will be derived from actual services and the salaries of City
employees working at the Log Cabin Training Center. (The CSBG counts salaries as a cash-
match.)
CONCLUSION:
To adopt the attached Resolution authorizing the Mayor and City Clerk to submit an application to
the State of Florida Department of Community Affairs Community Services Block Grant (CSBG)
in the amount of $14,862 to be implemented by the City's Housing and Community Development
Division of the Development, Design and Historic Preservation Department and appropriating such
funds, if awarded, to Special Revenue Fund 199.8000.334401.
JGP/HS~~~lk~
CSBG 5%
FY 1996
Contract Number: 96SB-5H-ll":'23-02-037
CFDA Number: ~
COMMUNITY SERVICES BLOCK GRANT AG.REEMENT
THIS agreement is entered into by and between the State of Florida, Department
of Community Affairs, with headquarters in Tallahassee, Florida (hereinafter referred to
as the "department"), and CITY OF MIAMI BEACH
hereinafter referred to as the "grantee").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING
FACTS:
A. WHEREAS, the grantee represents that it is fully qualified, possesses the
requisite skills, knowledge, qualifications and experience to provide the services
identified herein, and does offer to perform such services, and
B. WHEREAS, the department has a need for such services and does
hereby accept the offer of the grantee upon the terms and conditions hereinafter set
forth.
C. WHEREAS the department has authority pursuant to Public Law 97-35 to
disburse the grant funds under this agreement.
NOW, THEREFORE, the department and the grantee do mutually agree
as follows:
(1) SCOPE OF WPRK
The grantee shall fully perform the obligations in accordance with the
Budget and Scope of Work, Attachment A of this agreement.
(2) INCORPORA"(ION OF LAWS RULES REGULATIONS AND POLICIES
Both the grantae and the department shall be governed by applicable
State and Federal laws, rules and regulations, including but not limited to those
program provisions identified in Attachment B and the terms and conditions relating to
client eligibility as set forth in Attachment C. '.
(3) PERIOD OF AGREEMENT
This agreement shall begin upon execution by both parties or April 1,
1996, whichever is later and shall eild ~lber 30.1996, unless terminated earlier
in accordance with the provisions of paragraph (9) of this agreement.
(4) . MODIFICATIOtJ OF CONTRACT
Either party may request modification of the provisions of this agreement.
Changes which are mutuallv agreed upon shall be valid only when reduced to writing,
duly signed by each of the parties hereto, and attached to the original of this
agreement. Any additional terms and conditions pertaining to modification of this
contract are set forth in Attachment B.
(5) RECORD KEEpiNG
(a) If applicable, grantee's performance under this agreement shall be
subject to OMB Circular No. A-102, "Uniform Administrative Requirements for State and
Local Governments" or OMB Circular No. A-110, "Grants and agreements with
Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations," and
either OMB Circular No. A-87, "Cost Principles for State and Local Governments," OMB
Circular No. A-21 , "Cost Principles for Educational Institutions," or OMB Circular No. A-
122, "Cost Principles for Nonprofit Organizations." If this agreement is made with a
commercial (for-profit) organization on a cost-reimbursement basis, the grantee shall be
subjectto Federal Acquisition Regulations 31.2 and 931.2.
(b) All original records pertinent to this agreement shall be retained by
the grantee for three years following the date of termination of this agreement or of
submission of the final close-out report. whichever is later, with the following
exceptions:
1. If any litigation, claim or audit is started before the expiration of
the three year period and extends beyond the three year period, the records will be
maintained until all litigation, claims or audit findings involving the records have been
resolved.
2. Records for the disposition of non-expendable personal
property valued at $1,000 or more at the time of acquisition shall be retained for three
years after final disposition.
3. Records relating to real property acquisition shall be retained
for three years after closing of title.
(c) All records, including supporting documentation of all program
costs, shall be sufficient to determine compliance with the requirements and objectives
of the Budget and Scope of Work - Attachment A - and all other applicable laws and
regulations.
(d) The grantee, its employees or agents, including all subgrantees or
consultants to be paid from funds provided under this agreement, shall allow access to
its records at reasonable times to the department. its employees, and agents.
"Reasonable" shall be constr~ed according to the circumstances but ordinarily shall
mean during normal business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday
through Friday. "Agents" shall include, but not be limited to, auditors retained by the
department.
(e) Any additional terms and conditions pertaining to property
management and procurement under this agreement are set forth in Attachment C.
(6) REPORTS
(a) At a minimum, the grantee shall provide the department with
monthly financial status repo~s and quarterly program reports and a close-out report.
(b) Monthly financial status reports are due to be received by the
department no later than 21 days after the end of each month of the program year and
shall continue to be submitted each month until submission of the administrative close-
out report. Quarterly reports are due to be received by the department 'no later than 21
days after the end of each qu,rter of the program year and shall continue to be
submitted each quarter until submission of the administrative close-out report. The
ending dates for each quarter of the program year are June 30 and September 30.
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(c) The close-out report is due 45 days after termination of this
agreement or upon completion of the activities contained in this agreement.
(d) If all required reports and copies, prescribed above, are not sent to
the department and/or are not completed in a manner acceptable to the department,
the department may withhold further payments until they are completed and/or may
take such other action as set forth in paragraph (9). The department may terminate the
agreement with a grantee if reports are not received within 21 days after written notice
by the department. "Acceptable to the department" means that the work productwas
completed in accordance with generally accepted principles and is consistent with the
Budget and Scope of Work.
(e) Upon reasonable notice, the grantee shall provide such additional
program updates or information as may be required by the department, including
supporting or source documentation for required reports identified above.
(7) MONITORING
(a) The grantee shall constantly monitor its performance under this
agreement to ensure that time schedules are being met, the Budget and Scope of Work
is being accomplished within specified time periods, and other performance goals are
being achieved. Such review shall be made for each function, or activity set forth in
Attachment A to this agreement.
(b) Training Imd technical assistance shall be provided by the
department, within limits of staff time and budget, upon request by the grantee and/or
upon a determination by the department of grantee need.
(c) The grantee shall allow the department to carry out monitoring,
evaluation and technical assistance and shall ensure the cooperation of its employees,
and of any subgrantees with whom the grantee contracts to carry out program activities.
'.
(8)
LIABILITY
(a) Except as otherwise provided in subparagraph (b) below, the
grantee shall be solely responiible to parties with whom it shall deal in carrying out the
terms of this agreement, and shall save the department harmless against all claims of
whatever nature by third parties arising out of the performance of work under this
agreement. For purposes of this agreement, grantee agrees that it is not an employee
or agent of the department, but is an independent contractor.
(b) Any grantee who is a state agency or subdivision, as defined in
Section 768.28, Fla Stat., agrees to be fully responsible for its negligent acts or
omissions or tortious acts which result in claims or suits against the department, and
agrees to be liable for any damages proximately caused by said acts or omissions.
Nothing herein is intended to serve as a waiver of sovereign immunity by any grantee to
which sovereign immunity applies. Nothing herein shall be construed as consent by a
state agency or subdivision of the State of Florida to be sued by third parties in any
matter arising out of any contract.
~
(9) DEFAULT. REM~DIES' TERMINATION
(a) If any of the following events occur ("Events of Default"), all obligations
on the part of the department to make any further payment of funds hereunder shall, if the
department so elects, terminate ind, the department may at its option exercise any of its
remedies set forth herein, but the department may make any payments or parts of payments
after the happening of any Eventll of Default without thereby waiving the right to exercise
such remedies, and without bepoming liable to make any further payment:
1. If any warranty or representation made by the grantee in this
agreement or any previous agreement with the department shall at any time be false or
I
,
3
misleading in any respect, or if the grantee shall fail to keep, observe or perform any of
the terms or covenants contained in this agreement or any previous agreement with the
department and has not cured such in timely fashion, or is unable or unwilling to meet
its obligations thereunder; .
2. If any material adverse change shall occur in the financial
condition of the grantee at any time during the term of this agreement from the financial
condition revealed in any reports filed or to be filed with the department, and the
grantee fails to cure said material adverse change within thirty (30) days from the time
the date written notice is sent by the department;
3. If any reports required by this agreement have not been
submitted to the department or have been submitted with incorrect. incomplete or
insufficient information;
4. If the grantee has failed to perform and complete in timely
fashion any of the services required under the Budget and Scope of Work attached
hereto as Attachment A.
5. If the necessary funds are not available to fund this agreement
as a result of action by the Legislature, the Office of the Comptroller or the Office of
Management and Budgeting.
(b) Upon thtt happening of an Event of Default, then the department
may, at its option, upon written notice to the grantee and upon the grantee's failure to
timely cure, exercise anyone or more of the following remedies, either concurrently or
consecutively, and the pursuit of anyone of the following remedies shall not preclude
the department from pursuing any other remedies contained herein or otherwise
provided at law or in equity:
1. Terminate this agreement, provided that the grantee is given at
least thirty (30) days prior written notice of such termination. The notice shall be
effective when placed in the United States mail, first class mail, postage prepaid, by
registered or certified mail-return receipt requested, to the address set forth in
paragraph (10) herein;
2. Commence an appropriate legal or equitable action to enforce
performance of this agreement:
3. Withhold or suspend payment of all or any part of a request for
payment;
4. Exercise any corrective or remedial actions, to include but not
be limited to, requesting additional information from the grantee to determine the
reasons for or the extent of non-compliance or lack of performance, issuing a written
. warning to advise that more Sttrious measures may be taken if the situation is not
corrected, advising the grante, to suspend, discontinue or refrain from incurring costs
for any activities in question or requiring the grantee to reimburse the department for
the amount of costs incurred f~r any items determined to be ineligible;
5. Exercise any other rights or remedies which may be otherwise
available under law;
(c) The department may terminate this agreement for cause upon such
written notice as is reasonable under the circumstances. Cause shall include, but not
be limited to, misuse of funds; fraud; lack of compliance with applicable rules, laws and
regulations; failure to perform in a timely manner; and refusal by the grantee to permit
public access to any document, paper, letter, or other material subject to disclosure
under Chapter 119, Fla. Stat., as amended.
4
(d) Suspension or termination constitutes final agency action under
Chapter 120, Fla Stat., as amended. Notification of suspension or termination shall
include notice of administrative hearing rights and ti~e frames.
(e) The grantee shall return funds to the department if found in non-
compliance with laws, rules, regulations governing the use of the funds or this
agreement.
(f) This agreement may be terminated by the written mutual consent of
the parties.
(g) Notwithstanding the above, the grantee shall not be relieved of
liability to the department by virtue of any breach of agreement by the grantee. The
department may, to the extent authorized by law, withhold any payments to the grantee
for purpose of set-off until such time as the exact amount of damages due the
department from the grantee is determined.
(10) . NOTICE AND CONTACT
(a) All notices provided under or pursuant to this agreement shall be in
writing and delivered either by hand delivery, or first class, certified mail, return receipt
requested, to the representative at the address identified below and said notification
attached to the orig!nal of this agreement.
(b) The name and address of the department contract manager for this
agreement is:
Mr. Robert Lakin
Plpnning Manager
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
T "lIahassee, Florida 32399-2100
(c) The name and address of the representative of the grantee
responsible for the administration of this agreement is:
MAYOR SEYMOUR GELBER
CliY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
(11) OTHER PROVISIONS
a) The validity of this agreement is subject to the truth and accuracy of
all the information, representations, and materials submitted or provided by the grantee,
in this agreement I in any subsequent submission or response to department request,
or in any submission or response to fulfill the requirements of this agreement, and such
information, representations, Ilnd materials are incorporated by reference. The lack of
accuracy thereof or any material changes shall, at the option of the department and
with thirty (30) days written notice to the grantee, cause the termination of this
agreement and the release of the department from all its obligations to the grantee.
(b) This agreement shall be construed under the laws of the State of
Florida, and venue for any actions arising out of this agreement shall lie in Leon
County. If any provision herepf is in conflict with any applicable statute or rule, or is
otherwise unenforceable, the~ such provision shall be deemed null and void to the
extent of such conflict, and snail be deemed severable, but shall not invalidate any
other provision of this agreement.
.
5
(c) No waiver by the department of any right or remedy granted
hereunder or failure to insist on strict performance by the grantee shall affect or extend
or act as a waiver of any other right or remedy of the department hereunder, or affect
the subsequent exercise of the same right or remedy by the department for any further
or subsequent default by the grantee. Any power of approval or disapproval granted to
the department under the terms of this agreement shall survive the terms and life of this
agreement as a whole.
(d) The provider agrees to comply with the Americans with Disabilities
Act Public Law 101-336. 42 U.S.C. 12101 et sea., if applicable. which prohibits
discrimination by public and private entities on the basis of disability in employment,
public accommodations, transportation. State and local govemment services, and in
telecommunications.
(e) The agreement may be executed in any number of counterparts, any
one of which may be taken as an original.
. (f) If applicable, the grantee shall provide the department with a
signed Public Entity Crime Statement, Form PUR 7068, pursuant to the requirements of
Section 287.133(3) (a), Ela. ~., and enclose it with the agreement documents. If
subgrantees will receive payment from this contract, it is the grantee's responsibility to
ensure that a copy of the form is executed by each for whom it is applicable, and is
included with the agreement documents.
(g) The provider agrees to comply with Public Law 103-227. Part C.
Environmental Tobacco Smo~e, also known as the Pro-Children Act of 1994 (Act),
which requires that smoking not be permitted in any portion of any indoor facility owned
or leased or contracted for by an entity and use9 routinely or regularly for the provision
of health, day care, education, or library services to children under the age of 18 if the
services are funded by Federal programs either directly or through States or local
govemmental by Federal grant. contract, loan or loan agreement.
(12)
AUDIT REQUI~EMENTS
(a) The grantee agrees to maintain financial procedures and support
documents, in accordance with generally accepted accounting principles, to account for
the receipt and expenditure of funds under this agreement.
(b) These records shall be available at all reasonable times for inspection,
review, or audit by state personnel and other personnel duly authorized by the department.
"Reasonable" shall. be construed according to circumstances, but ordinarily shall mean
normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday. -
(c) The grantee shall also provide the department with the records,
reports or financial statements upon request for the purposes of auditing and monitoring
the funds awarded under this agreement.
(d) The grantee shall provide the department with an annual financial
audit report which meets the requirements of Sections 11.45 and 216.349, Fla. Stat..
and Chapter 10.550. and 10.600. Rules of the Auditor General, and, to the extent
applicable, the Single Audit Act of 1984.31 U.S.C. ss. 7501-7507, OMB Circulars A-
128 or A-133 for the purposes of auditing and monitoring the funds awarded under this
agreement. The funding for this agreement was received by the department as a
grant and aid appropriation.
1. The annual financial audit report shall include all management
letters and the grantee's response to all findings, including corrective actions to be
taken.
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i The allnuai financial audit report shall include a schedule of
financial assistance specifically identifying all agreements and grant revenue by
sponsoring agency and agreement number.
3. The complete financial audit report, including all items
specified in (12)(d) 1 and 2 above, shall be sent directly to:
Department of Community Affairs
Office of Inspector General
2740 Centerview Drive
Tallahassee, Florida 32399-2100
(e) In the event the audit shows that the entire funds, or any portion
thereof, were not spent in accordance with the conditions of this agreement, the
grantee shall be held liable for reimbursement to the department of all funds not spent
in accordance with these applicable regulations and agreement provisions within thirty
(30) days after the department has notified the grantee of such non-compliance.
(f) The grantee shall retain all financial records, supporting documents,
statistical records, and any other documents pertinent to this contract for a period of
three years after the date of submission of the final expenditures report. However, if
litigation or an audit has been initiated prior to the expiration of the three-year period,
the records shall be retained until the litigation or audit findings have been resolved.
(9) The grantee shall have all audits completed by an independent
certified public accountant (IPA) who shall either be a certified public accountant or a
public accountant licensed under Chapter 473, Fla Stat. The IPA shall state that the
audit complied with the applical:>le provisions noted above.
(h) The audit is due seven (7) months after the end of the fiscal year of
grantee or by the date the audil report is issued by the state Auditor General, whichever
is later.
(I) An audit performed by the State Auditor General shall be deemed to
satisfy the above audit requirements.
(13) SUBGRANTEES
If the grantee sul:>grants any or all of the work required unper this
agreement, a copy of the exeQuted subgrant must be forwarded to the department
within thirty (30) days after execution of this agreement. The grantee agrees to include
in the subcontract that (I) the s~bgrantee is bound by all applicable state and federal
laws and regulations, and (ii) tile subgrantee shall hold the department and grantee
harmless against all claims of whatever nature arising out of the subgrantees
performance of work under this agreement, to the extent allowed and required by law.
(14) TERMS AND CpNDITIONS
The agreement contains all the terms and conditions agreed upon by the
parties.
(15) ATTACHMENTS
(a) All attachments to this agreement are incorporated as if set out fully
herein.
(b) In the event of any inconsistencies or conflict between the
language of this agreement alld the attachments hereto, the language of such
attachments shall be controllif1g, but only to the extent of such conflict or inconsistency.
7
(c) This agreement has the following attachments:
A. Budget and Scope of Work (Contract Proposal Package)
B. Incorporation of Laws, Rules, Regulations and Policies;
Program Income; csaa Modifications, Match
Requirements, CSBG Client Eligibility, Other Provisions
C . Property Management and Procurement and Recordkeeping
O. Federal Lobbying Certification
E. Copyright Patent and Trademark
F. Advance Justification
G. CSBG Statement of Assurances
I. Special Conditions
(16) r-UNDING/CO"lSIDERATION
(a) This is a cost-reimbursement agreement. The grantee shall be
reimbursed for costs incurred in the satisfactory performance of work hereunder in an
amount not to exceed $ 111,862.00 subject to the availability of funds.
(b) Any advance payment under this agreement is subject to
s. 216.181(14), Fla Stats. The amount which may be advanced may not exceed the
expected cash needs of the grantee within the first three (3) months, based upon the
funds being equally disbursed throughout the contract term. For a federally funded
contract, any advance paymtnt is also subject to federal OMS Circulars A-102, A-110,
A-122 and the Cash Management Improvement Act of 1990. If an advance payment is
requested, the budget data on which the request is based and a justification statement
shall be included in this agreement as Attachment F. Attachment F will specify the
amount of advance payment needed. Attachment F ~ be completed if an advance
is requested.
1.
2.
X No advance payment is requested.
An advance payment of $
is requested.
(c) After the initial advance, if any, payment shall be made on a
monthly reimbursement basis as needed. The grantee agrees to expend funds in
accordance with the Budget and Scope of Work, Attachment A of this agreement.
(17) STANDARD GONDITIONS
The grantee agrees to be bound by the following standard conditions:
(a) The State of Florida's performance and obligation to pay under this
agreement is contingent upOI) an annual appropriation by the Legislature, and subject
to any modification in accordance with Chapter 216, Fla Stat., or the Florida
Constitution.
(b) If otherwise allowed under this agreement, extension of an
agreement for contractual services shall be in writing for a period not to exceed six (6)
months and shall be subject to the same terms and conditions set forth in the initial
agreement. There shall be o61y one extension of the agreement unless the failure to
meet the cr,iteria set forth in agreement the for completion of the agreement is due to
events beyond the control of the grantee.
(c) All bills f9r fees or other compensation for services or expenses
shall be submitted in detail sufficient for a proper preaudit and postdated thereof.
(d) If otherwise allowed under this agreement, all bills for any travel
expenses shall be submitted In accordance with s. 112.061, Fla Stat.
(e) The Department of Community Affairs reserves the right to
unilaterally cancel this agree~ent for refusal by the grantee to allow public access to all
documents, papers, letters or other material subject to the provisions of Chapter 119,
Fla Stat., and made or received by the grantee in conjunction with the agreement.
8
(18) STATE LOBBYING PROHIBITION
No funds or other resources received from the department in connection
with this agreement may be used directly or indirectly to influence legislation or any
other official action by the Florida Legislature or any'state agency.
Refer to Attachment D for additional terms and provisions relating to
lobbying.
(19) COPYRIGHT. PATENT AND TRADEMARK
If applicable to this agreement, refer to Attachment E for terms and
conditions relating to copyrights. patents and trademarks.
(20) t-EGAL AUTHORIZATION
The grantee certifies with respect to this agreement that it possesses
the legal authority to receive the funds to be provided under this agreement and that, if
applicable, its goveming body has authorized. by resolution or otherwise, the execution
and acceptance of this agreement with all covenants and assurances contained herein.
The grantee also certifies that the undersigned possesses the authority to legally
execute and bind grantee to the terms of this agreement.
(21) ASSURANCES
The grantee shall comply with any Statement of Assurances incorporated
as Attachment G.
(22) VENDOR PAYMENTS
Pursuant to Section 215.422, Florida Statutes, the department shall
issue payments to vendors within 40 days after receipt of an acceptable invoice and
receipt. inspection. and acceptance of goods and/or services provided in accordance
with the terms and conditions of the agreement. Failure to issue the warrant within 40
days shall result in the department paying interest at a rate as established pursuant to
Section 55.03(1) Fla. Stat.. The interest penalty shall be paid within 15 days after
issuing the warrant.
Vendors experiencing problems obtaining timely payment(s) from a state
agency may receive assistanQe by contacting the Vendor Ombudsman at
(904) 488-2924 or by calling the State Comptroller's Hotline at 1-800-848-3792.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be
executed by their undersigned officials as duly authorized. .
SEYMOUR GELBER
Rosa M. Morgan. Chief
Bureau of Community Assistance
MA YOR OF MIAMI BEACH
(Type Name and Title)
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Date: d [N-U<-k4.-<-/ ~~?' 1/ r
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Federal Identification Number:
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FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
COMMUNITY SERVICES BLOCK GRANT
5% LOCAL GOVERNMENT SHARE
ATTACHMENT A
BUDGET AND SCOPE OF WORK
FFY 1996
SUBMITTED BY:
CITY OF MIAMI BEACH
Grantee
Application is hereby made for funding through the Community Services Block Grant under the
Community Services Block Grant Act of 1981 (pL 97-35), as amended, and the Community
Services Block Grant Program Rule Chapter 9B-22, Florida Administrative Code.
mE APPLICANT CERTIFIES THAT mE DATA IN TInS APPLICATION AND ITS
VARIOUS SECTIONS, INCLUDING BUDGET DATA, ARE TRUE AND CORRECT TO
TIm BEST OF ITS KNOWLEDGE AND THAT THE FILING OF THIS APPLICATION HAS
BEEN DULY AUTHORIZED AND UNDERSTANDS THAT IT WILL BECOME PART OF
TIm AGREEMENT BETWEEN TIm DEPARTMENT AND TIiE APPLICANT,
CITY CLERK
SEYMOUR GELBER
(Type Name)
Witness: ROBERT PARCHER
~Ou.u~ p(M~
MAYOR
(fitIe)
,J~d 7--?- J I q 'L1 ?o
. (Date) .
PROPOSALS MUST BE RECEIVED AT TIiE DESIGNATED ADDRESS BEFORE CLOSE
. OF BUSINESS OF MARCH 1, 1996,
, Jr;.
,.
lFG"L [1:
[" dI/~
)...-- k -J (,
Anachment A
Page 2 of i
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
COMMUNITY SERVICES BLOCK GRANT SO/..LOCAL GOVERNMENT SHARE
PROPOSAL
FEDERAL FISCAL YEAR: ~ CONTRACf PERIOD: April}, 1996 TO September 30.1996
FOR DCA USE ONLY
DATE RECEIVED: 3- (/ /1't CONTRACI' NO: ~bSI? -5)1-//-);3 -o..2-CJ:?7
REVlSION(S) RCVD: ~ \ _ GRANT TYPE: S% Local Gove ment hare
DATE SIGNED: DCA CONSULTANT:
L GRANTEE CATEGORX; {} Eligible Entity { ~ Local Government
( } Migrant/Seasonal Farmworker Organization
ll.
COUNTIES TO BE SERVED WITH THESE FUNDS:
DADE COUNTY
ID. GENERAL ADMlNISTIy\TIVE INFORMATION
a.
Name of Grantee::
CITY OF MIAMI BEACH
b.
Street Address:
1700 CONVENTION CENTER DRIVE
City: MIAMI BFACH ,FL Zip Code: 33139
Telephone: G05 673-7260 County: DADE
Fax: (30J 613-7772
c. Mailing Address (if different from above):
N/A
,FL Zip Code:
d. Chief Elected Official (For local governments) or President! Chainnan of Board
(for corporations):
Name: SEYMOUR GELBER
Title: MA YOR
e. Official to Receive State Warrant:
Name: DIANE ALEXANDER
Title: COMMUNJTY DEVELOPMENT COORDINATOR
Mailing Address: 1700 CONVENTION CENTER DRIVE
MIAMI BEACH ,FL Zip Code: 33139
f.
Contact Person:
Name:
Title:
AGI LONG
PROGRAM ADMINISTRATOR
Telephone: {3~
Fax: (30Ji
8128 COLLINS AVENUE
MIAMI BEACH. FL Zip Code:
993-2008
993-2012
331111
Mailing Address:
g. Person(s) authorized to sign fiscal reports: AGI LONG
PROGRAM ADMINISTRATOR
b.. Federalldentificaticm Number: 59-6000372
IlL SUBGRANTEE INFOR~A TION
j
;
These funds will be transferred to: {>> No Subgrantees
{ } _ SUBGRANTEE(s) as follows:
Name and address of subgrantee(s) Contact person and Telephone Number:
I
. " .-'" ..._.
..
fal002
---- .-""""..~-
03/07/96
15'54
AttaChment A
Page~of~
FIVE PERCENT LOCAL GOVERNMENT SHARE
BUDGET SUMMARY
I . csaG Grant Funds
Cash Adv8D&:e:S
GRANTEE:C1TY OF MIAMI BEACH
RBVENUE SOURCES
TOTAl.
AMOUNT
N S:
.. Round all fi&1llC3 up to
tbo llUWIl doll..
2. Cash Match
3. In-Kind MllU:h
4. TOTAL MATCH (Lin$2 -;- 1,.in~ 3)
5. TOTAL FUNDS (Line: I + l,.ine 4)
14,862.00
2,973.00
.. provide. mini1ll\llll of
~ - CII&l1 MaIc;b
20% . TOIaI Malcll
2,973.00
_ Do nol uncl" match
1.99% Cun Mateh ,.
una<:~p~ble.
11,835.00
CSBG FUNDED PROGRAMS ONLY
EXPENSE CATEGORY
GRANTEE ADMINISTRATIVE EXPENSES:
6. Salaries includlna fringe
7. Rent and Utilities
8. Travel
(I) CSBO (l) CASH (j) IN.KIND
FUNDS MATCH MATCH
(4) TOIAl..
\I. Other
10. SUB'l'OT AL (Lines 6 thrDugh 9)
S\JBCRANTEE ADMINISTRATIVE ~;XPENSES
11. Salaries including fringe
12. Rent Ilnd Utilities
13. Travel
14. Other
15. SUBTOTAL (Lines II1lirougb 14)
16. TOTAL ADMlNlSTRATJVJ: EXPENSE
(J.,ine 10 J..ine 1 S)
o
o
o
o
17. ADMINISTRATIVE EXPENSE PERCENT
(Line 16 divided by Line I) 0 o/v
GRANTEE PROGRAM EXPENSE:
18. Saleriell including fringe.
19. Rent and Utilities
20. Travel
21. Other
22. SUBTOr At. ( Lines 18 through 21)
sUBGRANn~ PROGRAM EXPENSE:
23. Salaries includina fringe
24. Rent and Utilities
25. Travel
11l,862.00
2,973.00
2,973.00
o
o
17,635.00
17,835.00
lU162.00
26. Other
27. SUBTOTAL (Line 23 thro\l&~ 26)
28. TOTAL PROGRAM EXPENSfi
(Line 22 + Line ~7)
29. SEC.ONDARY ADM1N1ST~"T;IVE EXPENSE
30. GRAND TOTAL !)CPENSE:
{Line 16 ... Line 28 + Line ZPl
111,862.00
2,973.00
o
17,835.00
NAME OF ORANTEf::
CITY OF MIAMI BEP,ell
LINE
ITEM
NO.
EXPRNDITURE DETAIL
RO\lnd up line item totals to dollars,
Do not use ecnU and decimals in totals.
~ INSTRUCTIONS FOR R11DGF.T OETAIL FORMAT\
CSBG
FUI'DS
~SBG FUNDS DOCUMENTATION
6.240 X $2,3817 '" $14J862
$14,862
UNIT'" 1 DAY OF SERViCe
COST PER UNIT = $2.3817
6240 UNITS NEEDED
21 120 SERVICE DAYS X 52 CLIENTS PER DAY""
6240 UNITS OF SERVICE PER YEAR.
<-,
6240 UNITS OF SERVICE AT 23817 PER HOUR ·
$14.862..
INSTRUCTION, SUPPORTIVE SERVICES AND
tRANSPORTATION FOR 52 CLIENTS @120
SERVICE DAYSIYEAR.
MONTH ~ERVICE DAYS
APR 20
MAY 22
JUN 20
JUL 20
AUG 18
$EP .2.Q
TOTAL 120
CASH MATCH DOCUMENTATION
21 PRO-RATA FRINGE BENEFITS FOR INSTRUCToR!
EMPLOYMENT SPECIALIST AND PROGRAM
ADMINISTRATOR.
120 SERVICE DAYS x 10.4 HOURS PER DAY =
1248 HOURS PER YEAR.
(:
.~~.
1248 ANNUAL HOURS @2.38 PER HOUR
$ 2,Q73
THE' CITY DECLARES AS ITS CASH MATCH A
PRO-RATA PORTION OF FRINGE BENEFitS PA
TO EMPLOYEES. THE MATCH IS CALCULATED ,BY
TAKING ANNUAL SERVICE DAYS AND HOURS FJ;:R
DAY TO COMPUTE AN ANNUAL NUMBER OF SI: RVleE
HOURS. THESE ANNUAL HOURS ARE THEN
MULTIPLIE.D BY A PRO-RATA HOURLY RATE Te
ARRIVE AT THE 20% CASH MATCH REQUIRED.
If ~ . ~
~ . ..J\. l :. II;'; ~.' :",
Page ~ of ~
DOLLARS ClL\RGED 1'0 CSBG
CASH""
MATCH
II'HOND'.
MATCH
$2,973
uEXrUJN SOlmCES Of CASH AND [N.KIJIID MATCH
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Anachmenl :\
Page -1 of .!.
SUBGRANTEE BUDG~T SUMMARY
(Each subgrantee must complete this page. Omit this page if there is no subgrantee)
NAME OF GRANTEE:
NAME OF SUBGRANTEE:
MAll.lNG ADDRESS OF SUBGRANTEE:
,FL ZIP CODE
CONTACT PERSON:
TITLE:
TELEPHONE: (
NOTE: The following line items (11-15 and 23-27) must correspond to the BUDGET
SUMMARY of the APPlJCt.NT. If there is more than one subgrantee, it is the
applicant's responsibilil)' tl en:. ce that the toti:1 of all subgrantee budgets add
correctly. THIS FORM REQUIRES ORIGINAL SIGNATURES.
CSBG FUNDED PROGRAMS ONLY
EXPENSE CATEGORY
(4) TOTAL
12.' Rent and Utilities
13. Travel
14. Other
24. Rent and Utilities
25. Travel.
26. Other
27 . SUBTOTAL (Lines 23 through 26)
TOTAL EXPENSE (Lines IS i 27)
The subgrantee cenifies that the d~a included in the Suby,rantee Budgel and the Subgrantee Work Plan are true
and correct. The subgrantee agr~(. :to comply with all rules and regulation: relating to the Community Services
Block Grant with respect to this b:Jdiet and workplan. an:! understands that t?lis budget and work plan will
become a pan of the Agreement between the Grantee and the Depanment of Community Affairs..
Approved by:
(President of the Board)
Signature
Date
Attested by:
Name
Signature
Date
csaG
A IT ACHMENT a
(Page I of 3)
INCORPORATION OF LA WS RULES AND REGULATIONS AND POLICIES
PROGRAM fNCOME
MODIFICATIONS
MATCH REQUIREMENTS
CsaG CLIENT ELIGIBILITY AND CLIENT RECORDS
OTHER PROVISIONS
(1) INCORPORATIQN OF LAWS RULES AND REGULATIONS AND POLICIES
Both the grantee and the department shall be governed by applicable laws and local rules,
including, but not limited to: The Omnibus Budget Reconciliation Act of 1981 (pL. 97-35, as
amended), Rule Chapter 98-22, Florida Administrative Code. and 45 C.F. R. Part 96.
(2) PROGRAM INCOME
(a) Except as provided for advance payments in paragraph (16) c above, the
grantee may temporarily invest grant funds, but any interest income shall either be returned to the
department or be applied against the department's obligation to pay the contract amount. Any
interest income earned by the terpporary investment of these grant funds that are not applied
against the department's obligation to pay shall be returned to the department at the time of
submission of the final close-out report.
(b) Grantee may apply program income, excluding interest income, to meet
matching requirements, or may reprogram it for eligible program activities in accordance with
Rule Chapter 98-22, Florida Administrative Code. The amount of program income and its
diSposition must be reported to the department at the time of submission of the final close-out
report.
(3) MODIFICATIONS
(a) As provided in Rule 9B-22.009, Fla. Admin. Code the department or the
grantee may request modifications to this agreement. Changes in the approved work plan may be
made by a grantee only after fonnal modification to the contract is approved in writing by the
department
(b) The department shall not be obligated to reimburse a grantee for outlays in
excess of the funded amount of the grant agreement unless and until the department officially
approves such expenditures by executing a written modification to the original contractual
. agreement
(c) All requests for modifications in excess often percent (10%) of the line item
or the total budget must be submitted to the department for approval thirty (30) days prior to the
anticipated implementation date. The grantee must include a description of the proposed changes
and their effect upon the approved work plan. Failure to meet this time frame may result in
reimbW'Sement delays.
(d) Changes within individual budget line items may be made at the discretion
of the grantee, without departmeqt approval, if the cumulative effect of such changes does not
exceed ten percent (10%) of the line item total, and if the cumulative effect of the number of
such changes does not exceed teJl percent (10%) of the total approved grant amount, provided
lhm: .
10
ATTACHMENT B
(Page:2 of3)
1. only unobligated funds are transferred from one line item to another line
item;
2. the grantee notifies the depanment in writing prior to effecting a budget
change within the limitations set forth in this section and Rule 9B-2~, Fla. Admin Code and
3. budget changes do not result in overexpenditure of the total approved budget
change within the limitations in excess of the administrative expense limits.
(4) MATCH REOUIREMENTS
1. The grantee shall match the CSBG funds identified in (16) (a) by an
amount ofat least twenty percent (20%) of the funds received. Not less than ten percent (10%)
of the match shall be in cash. That is, the grantee shall supply a cash match equal to at least two
percent (2%) of the CSBG fund!S received. In-kind match sources shall absorb the balance of the
overall minimum twenty percent (20%) requirement.
2. The gran~ shall provide as matching funds for selVices under this
agreement the following amount: $ 2,973 Cash $ -0- In-Kind
3. List the source(s) where the cash and in-kind match will be obtained:
Cash: City of Miami Beach General Revenue
In-Kind: N/ Pi
4. Sources of matching funds and expenditures for all fuuds under this
agreement shall be governed by the CSBG application in Attachment A of this agreement.
CSBG funds may not be used in part or in whole to meet the (2%) cash match requirement.
(5) CSBG CLIENT ELIGIBILITY AND CLIENT RECORDS
I. The grantee shall certify each client receiving CSBG funded services as
income eligible at 125% or less of the current Office of Management and Budget Poverty
Guidelines as required by CSaG law and rule. In order to certify each client, the grantee shall
be required to maintain current (less than one year old) source documentation of income
eligibility. In the event that the client cannot provide income documentation. the grantee shall
require the client to provide a signed certification of eligibility to attest to the client's verbal
declaration. This certification must specify the reasons that no current documentation could bt
provided by the client.
2. The grantee will maintain a separate record for each CSBG client which
. includes at least the following data: client name, address, sex, race, age, income amount and
.. method of verification. date cliept was intelViewed, selVices performed for the client and
documentation of any denial of ~lient selVices.
3. Grantees ate required to have written client appeal procedures for any client
denied selVices using CSBG funds.
4. Client reciords and all CSBG related documentation are to be made
available for pubic inspection during normal business hours upon request.
(6) OrnER PROVISIONS
,.
All records, corr~spondence, employee time sheets, board minutes. board
meeting notices and other docUlllents related to CSBG funded activities shall be available for
public inspection during nonna). pusiness hours.
.\
I
i
11
CSBG
A IT ACHMENT C
Propertv Manicement and Procurement and Recordkeepine
Grantee shaH comply with property management standards for non-expendable property
equivalent, at a minimum, to OMB Circular A-I02, Attachment N, or OMB Circular A-IIO,
Attachment N and the awarding federal agency's "Common Rule." .
12
CSBG
ATTACHMENT 0
FEDERAL LOBBYING CERTIFICATION
(I) No F c:deraJ appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any state or federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of apy Federal grant, the making of any Federal loan, the entering
into of any cooperative, and the extension, continuation, renewal, amendment or modification of
any Federal contract, grant, loan or cooperative
agreement.
(2) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, ~ officer or employee of Congress, or an employee of a
Member of Congress in connectiQn with this Federal contract, grant, loab or cooperative
agreement, the undersigned shall complete and submit Standard Fonn-LLL, "Disclosure Fonn to
Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included
in the award documents for nil sul>awards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify
and disclose accordingly.
(4) This certification is a material representative of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 13.52, Title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil penalty of
not less than S) 0,000 and not more than S 1.00,000 for each such failure.
_.........~.~....~. ."'A'~''''~-''._.
....i.'.
APR IS \996
"omm ~flce
~JI
13
csaG
A IT ACHME~T E
COPYRIGHT PATENT AND TRADEMARK
(I) If the grantee brings to the performance of this agreement a pre-existing patent
or copyright, the grantee shall retain all rights and entitlements to that pre-existing patent or
copyright unless the agreement provides otherwise. .
(2) If any discovery or invention arises or is developed in the course of or as a: result
of work or services performed under this agreement , or in any way cormected herewith, the
grantee shall refer the discovery or invention to the department for a detennination whether
patent protection will be sought in the name of the State of Florida. Any and all patent rights
accruing under or in connection with the performance of this agreement are hereby reserved to
the State of Florida. In the event that any books, manuals, films, or other copyrightable material
are produced, the grantee shall notify the department. Any and all copyrights accruing or in
connection with the performance \lnder this agreement are hereby reserved to the State of
Florida.
(3) Within thirty (30) days of execution of this agreement, the grantee shall
disclose all intellectual properties relevant to the performance of this agreement which he or she
knows or should know could give rise to a patent or copyright. The grantee shall retain all rights
and entitlements to any pre-existing intellectual propeny which is so disclosed. Failure to
disclose will indicate that no such propeny exists. The department shall then, under Paragraph
(b). have the right to all patents and copyrights which occur during performance of the
agreement.
14
ArlV"'''Cr. .I1'STJ FICA TIOi'\
[ ] Advance ju~tifjcation #1: If the granlee is basically providing the same services at the same
cost as last year's contract. use the actual expenditures from last year as the basis for the
projected expense. No advance can exceed 50% of the 5% Share allocation. If the workplan.
sub grantee or funding amount has changed. complete Advance Justification #2.
Prior History of Prior I Sl Month Prior 2nd Month Prior 3rd Month
Expenditures
[ ) Advance Justification #2: If the grantee is a new applicant. or if the funding amount,
workplan, or subgrantee has changed, complete the following three-month projection for the
grant funds portion of the budget only. The advance cannot exceed 50% of the contract amount.
[Xl NO ADVANCE REOUIF-ED
EXPENSE CATEGORY
PROJECTED EXPENSES
1st Month 2nd Month 3rd Month Total
GRANTEE ADMINISTRATIVE EXPENSES:
6. Salaries including fringe................................
7. Rent and Utilities...........................................
8. TraveL......... ........................... ......................
9 . Other............... ................ ........ .......................
10. SUBTOTAL (Lines 6 through 9)..............
SUBGRANTEE ADMlNlSTRA nVE EXPENSES:
I 1. Salaries including fringe........~.................
12. Rent and Utilities........................................
13. . TraveL.......................................................
14. Other............................................................
15. SUBTOTAL (Lines II through 14)...............
16. TOTAL ADMINISTRATIVE EXPENSE
(Line 10 + Line 15)..............,......................
17 . ADMINISTRATIVE EXPENSE PERCENT
GRANTEE PROGRAM EXPENSE:
18. Salaries including fringe........,....................
19. Rent and Utilities............................................
20. TraveL...... .... .................................................
21. Other..............................................................
22. SUBTOTAL ( Lines 18 through 21).............
SUB GRANTEE PROGRAM EXP.ENSE:
23. Salaries including fringe........-:-.....................
24. Rent and Utilities..........................................
25 . Travel.. ....... .............. .....................................
26. Other.......................................... .............. ...
27. SUBTOTAL (Line 23 throuflP 26)...............
28. TOTAL PROGRAM EXPENSE (Lipe 22 + 27).........
29. SECONDARY ADMINISTRATIVl! EXPENSES
~ .
30. GRAND TOTAL EXPENSE: (Lin(16 + 28 + 29)
15
CSBG
ATTACHMENT G
STATEMENT OF ASSURANCES
{Pag.e I of2}
1. Interest of Cel1ain Federal Officials. No member of or delegate to the Congress of
the United States, and no Resident Commissioner, shall be admitted to any share or pan of this
agreement or to any benefit to arise from the same. .
2. Interest of Members. Officers. or Employees of Recipient Members of Local .
Governine Body. or Other Publi~ Officials. No member, officer, or employee of the grantee, or
its delegates or agents, no member of the governing body of the locality in which the program is
situated, and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the program during !;lis tenure or for one year thereafter, shall
have any interest direct or indire~t, in any contract or subcontract, or the proceeds thereof, for
work to be perfonned in connection with the program assisted under this agreement The grantee
shall incorporate or cause to be incorporated in all such agreements, a provision prohibiting
such interest pursuant to the purposes of this subsection. No board member, officer or employee
will be pennitted to receive any remuneration or gift in any amount. Board members may
receive travel expenses in accordance with s. 112.9061, Fla. Stat.
3. Nepotism. The graI\tee agrees to abide by the provisions of s. 122.3125, Ell. ~.,
pertaining to nepotism in their porfonnance under this agreement.
. 4. CSSG Assurances. The grantee hereby assures and cel1ifies as a condition of receipt
of Community Services Block Grant funds, that it and its sub grantees will comply with the
applicable requirements of Fedellll and State laws, rules, regulations, and guidelines. As part of
its acceptance and use of CSBG funds, the grantee assures and certifies that:
(a) The grantee possesses the legal authority to apply for the grant, and that the
contract proposal has been approved by the grantee's governing body, including all assurances
contained herein.
'. (b) The grantee will use all CSaG funds to provide a range of services and
activities having measurable and potentially major impact on causes of poverty in the
community ,,'here poverty is a p~icularly acute problem. Funds not used during the contract
period will be ;eturned to the Del'artment of Community Affairs with the closeout report on or
before the due date. Reprogramming of deobligated funds will be at the discret.ion of the
department.
(c) The grantee will provide for coordination among antipoverty programs in each
community and, where appropriate, with emergency energy crisis intervention programs under--
Title XXVI of the Low-Income Home Energy Assistance Act conducted in each community.
(d) The grantee possesses the sound fiscal controls and fund accounting
. procedures necessary to adequately safeguard the assets of the agency, check the accuracy and
. reliability of accounting data, promote operating efficiency and maintain compliance with
prescribed m~agement policies of the agenc)'.
(e) The grantee will pennit and cooperate with Federal and State investigations
designed to evaluate compliance:With the law.
(t) The grantee 'rill give the department, the Auditor General or any authorized
representatives, complete access 10 examine all records, books, papers or documents related to all
fiscal and program operations oHhe grant. including those of any subgrantee.
(g) The grantee will comply with non-discrimination provisions, in accordance
with Florida Statutes; section 671 of P.L. 97-35; Titles VI and VB of the Civil Rights Act of
) 964; and 45 C.F.R. Parts 84, 86;and 90.
I
(h) The grantoe will comply with the match requirements of this agreement
and maintain verification of typeiand source.
16
CSBG
A IT ACHMENT H
S1:A TEMENT OF ASSURANCES
(Page 2 of 2)
(i) The grantee will comply with section 680 ofP,ublic Law 97-35 (42 D.S.C.
1$. 9909). As amended, which prohibits use of CSBG funds for purchase or improvement of
land, or the purchase, construction, or permanent improvement (other than low-cost residential
weatherization or other energy related home repairs) of any building or other facility.
(j) The grantee will comply with Rule Chapter 9B-22, fu. Admin.~, which
provides that CSBG administrative expenses shall not exceed fifteen percent (15%) of the total
final CSBO expenditures (match excluded) at close-out. Any amount in excess of this limit shall
be refunded to the department at time of contract closeout.
(k) If the grantee administers a transportation program, it will comply with Chapter
427, Ell. S1A1.; so that it will coordinate with the appropriate transportation providers(s).
(1) If requesting Secondary Administrative Expenses, the grantee will provide
substantial documentation that these expenses are justified and support eligible CSBO activities.
(m) The grantee will purchase a blanket fidelity bond covering all employees,
officers or other persons holding a position of trust Individual bonds apart from the blanket
bond are not acceptable. The amPunt of the bond must be no less than one-half of the total
CSBO grant.
(n) The CSBO application and all its anachments, includin~~g budget data, are
true and correct.
(0) The grantee will prohibit any political activities in accordance with subsection
(e) of Section 675 (c) (6) of Public Law 97-35 [42 U.S. 5S. 9909 (c)(6)].
. (P) lbis agreement has been approved by the grantee's governing body by official
action. and the officer who signs it is duly authorized to sign this agreement.
17
CSBG
AITACHMENTl
SPECIAL CONDITIONS
(a) The grantee and its subgrantees shall comply with the following special conditions:
(b) F~lure of the grant~ or its subgrantccs to comply with the special conditions under
this agreement shall be cause for the immediate suspension of payments, and may be cause for
the immediate termination of this agreement.
18
1996 POVERTY INCOME GUIDELI~~S
Community Services Block Grant programs in Florida
are required to follow these poverty guidelines.
Federal Register I Vol. 61, No. 43- r Monday, March 4, 1996 I Notices
8286
. Dated: February 27~.1996::.':' ',,;: the effectiv.e d~te of this u??~te of the .
Donna E. shaWa" ."';-: :.-' .'>~. poverty guIdelines for facilities . '.
Secret""';o~HealUt" .:.., '..;,' ~ .7';": ..,. obligated under the Hill-Burton
._; ~ ~d Human SelVJ~es; '., .: Uncompensated Services Program is
(FR Doc. 96-4915 Filed 2-:;29-96; 10:52 am] sixty days from the date of this
BlUJHQ~DE41~,'. . ....;.. ~'. '..:. publication. - .., . .'. ','
.' ... '. ..: _. ." . Under an amendmentto the Older
DEPARTMENT OF HEALTH AND' Americans Act, the figures in..this notice
HUMAN SERVICES' are the firoras that state and area
. agencies en. aging should use to .. .
detemiine "greatest economic need" for
. . Administration on Aging programs. For .
information about Administration on . -
Aging programs; contact Donald Fowles,
Administration on Aging, lffi~
telephone: (202) 619-0011..' .
For information about the Department
of Labor's Lower Living Standard '.
Income Level (an alternative~ eligibility .
criterion with t}le poverty ~delines for .
certain Job Training Partnership Act .
programs), contact Josephine Nieves,
Associate Assistant Secretary for .
Employment and Training, U.S.
Department of Labor-telephone: (202)
219-6236. .
For information about the number of .
persons in poverty or about the Census'
Bureau. (statistical) poverty thresholds.
contact Income, Poverty, and Labor
Force Information Staff. U.S. Bureau of
the Censu~telephone: (301) 763~578.
1996 POVERTY GiJlDEUNES FOR THE.
48 CONTIGUOUS' STATES' AND THE
DISTRICT OF COLUMBIA
Office of the Secretary . . .
Annual Update of the HHS Poverty ,... ..'
Guidelines ' .. .' .
. .
AGENCY: Department ,?f Health and
Human Services. . .
ACTION: Notice..- :
SUMMARY: This uotice provides an ., ..
update of the HHS poverty guidelines to
account for last (calendar) year's. : "', .
increase in prices as measured by the' ;
Consumer Price Index. ,. . . . .
EFFECTIVE DATE: These guidelines go into
effect on the day they are published
(unless an office administering a ..'
program using the guidelines specifies a
different effective date for that' .
particular program).'
. ADDRESSES: Office of the Assistant' '.
Secretary for planning and Evaluation,
Room. 438F, Humphrey Building, .
Department of Health and Human
Services (HHS), Washington, D.C.
20201.
FOR FURTHER INFORMATION CONTACT: For
information about how the poverty .
guidelines are used in a particular
program, contact the Federal (or other)
office which is responsible for that
program. .
For general information about the
poverty guidelines (but not for
information about how they. are. used in
a particular program), contact Gordon
Fisher, Office of the Assistant Secretary
for Planning and Evaluation, Room
438F, Humphrey Building, Department
of Health and Human Services, .'.
Washington, D.C. 2020i-telephone;
(202) 690-6141. - .
For information about the Hill-Burton
Uncompensated Services Program (no-
fee or reduced-fee health care services at'
certain hospitals and other health care
facilities for certain persons unaQle t~
pay for such care), contact the Office of
the Director, Division of Facilities
Compliance and Recovery, HRSA, HHS,
Room 7-31, Parklawn Building, 5600.
Fishers Larle, Rockville, Maryland
20857-telephone: (301) 443-5656 or 1-
800-638-0742 (for callers outside.
Maryland) or 1-800-492-0359 (for
callers in Maryland). The Division of
Facilities Compliance and Recovery
notes that as set by 42 CFR 124.505(b),
Size of family unit
Pove~
guideline
1 ...;...~.. ...... ...... ....;........ ....;.. ..........
2 ... ..... ...........:...... ..... .;..... ...... ........
3 ......................................~..;.;........
4 ....... ..... ............. .....:.. ......... ..........
5 ........... ........... ..........: ........... ........
6 .......................... ............ ........ ......
, 7 ........................................:........:..
8 .... .............. ..... .......... .... ..... .::. ......
$7,740
10,360
12,980
15.600
18,220
20,840
23,460
26,080
For faIDily Units with more than 8
members, add 52,620 for each'
additional member. (The same
increment applies to smaller family
sizes also, as'can be seeri. in the figures
above.) .- ..
1996 Poverty Guidelines - 125%
Poverty
guideline
9,675
12,950
16,225
19,500
22,775
26,050
29,325
32,600
Size of family unit
1....................................
2....................................
3....................................
4....................................
5....................................
6....................................
7....................................
8....................................
For family units with more than 8
members, add $3,275 for each
additional member. (The same
increment applies to smaller family
sizes also, as can be seen in the
figures above.)
. . The preceding figur;s are the 1996.
. up~te of the poverty guidelines '. .
. requn-ed by sectionS 652 and 673(2) of
the Omnibus Budget Reconciliation Act
(OBRA) of1981 (Pub.L. 97-35). As.
requU9dby~w,tlrlsupdareren~l~
year's change in the Consumer Price .
Index (CPI-U); it was done using the
same procedure used in previous years.
Section 673(2) ofOBRA-1981 (42 .
U.S.c. 9902(2)) requires the uSe of the
poverty guidelines as an eligibility
criterion for the Community Services
Block Grant program. while section 652
. (42 U.S.C. 9847) requires the use of the
poverty guidelines as'an eligibility
criterion for the Head Start program.
The poverty guidelines are'also used as
an eligibility criterion by Ii number of .
other Federal programs (both HHS and
non-lffiS). When such programs give an
OBRA-:-1981 citation for the povertY .
guidelines, they ~te section 673(2). Due
'to confusing legislative language dating
back to 1972, the poverty guidelines
have sometimes been mistakenly
referred to as the "OMB" (Office of
. Management and Budget) poverty
guidelines or poverty. line. In fact, OMB
has never issued.the guidelines; the
guidelines are issued each year by the
Department of Health and Human
Services (formerly by the Office of
Economic OpportUnity/Community
Services Administration). The poverty
guidelines may be formally referenced
as "the poverty guidelines updated
annually fu the Federal Register by the
U.S. Department of Health and Human
Services under authority of section
673(2) of the Omnibus Budget
Reconciliation Act .of 1981." .
The povertY guidelines are a
simplified version of the Fedetal.
Government's statisti.cal poverty
thresh~lds used by the Bureau of the .
Ce~ 1:0 prepm:e.,its statistical . .
esti.mat~ of the numbe~ of ~rsons and
families ~ poverty. The povertY
. guidelines issued.bythe nep~ent of.
Health and Human Services are'Used for
administrative purpose~for instanCe,:'
fo~ deteimining whether a person or' .
faIiilly is ~cially. eligible for - ....
assistance or se.rvices unde~ a particul8r
; Federal program. The poverty , .
I tJm:sh.olds are used p~arily for' .
statistical purposes. Smce the poverty'
guideliries in this notic&-the1996 .
gui~elines--:-renect price changes'
through calendar year 1995, they are
CO.\I.\tC~ITY SER\'ICES BLOCh GRAST PROGRA.\l
DC.... 9B-22
-::. 0":-
- / '--
TABLE OF CONTENTS
Section
Title
~
2
4
6
7
9B-22.002
9B-22.004
9B-22.006
9B-22.007
9B-22.008
9B-22.011
Defmitions.
Community Services BJock Grant Advisory Committee.
Match Requirements.
Funds Distribution.
Contracting Procedures.
Agency Board Requirements.
7
8
9
REGfile'system@ EDITOR'5 NOTES
LISTING OF AME1\TDMENTS
10
\
j
-'
Copyright 1996 REGfiles, inc.. Tallahassee. Florida
1
CO\l\llSITY SER\'ICES BLOCr\: GR.,\ST PROGRA\l
DC..; 9B-:2.00:
:"96
9B-22.002 Definitions. As used in these rules. except where the context clearly indicates
a different meaning:
(1) "Administrative Ex pense" means those costs incurred developing and administering
programs such as planning. evaluating. monitoring. adminisrrative supervision. fiscal man-
agement including audit costs. personnel. bonding. legal fees. insurance for administrative
staff and custodial services for administrative offices.
(2) "Secondary Administrative Expense" means an adminisrrative expense to suppon pro-
gram activities eligible under Subsection (11) of this rule. but whose program activities
are directly funded or governed by a source other than the Community Services Block
Gran 1.
(3) "Advisory Committee" means the Community Services Block Grant Advisory Commit-
tee.
(4) "Grantee" means the qualified applicant that receives funding for an approved program
and operating budget for delivery of eligible services.
(5) "Federal Law" means. unless otherwise specified. the Community Services Block Grant
Act of 1981. Public Law 97-35. as amended and 45 C.ER. Pans 16. 74 and 96.
(6) "Depanment" means the Depanment of Community Affairs.
(7) "Program Expense" means those costs incurred in direct service delivery, including
program salaries.
(8) "Qualified Grantees" include eligible entities. migrant and seasonal fannworker orga-
nizations. and local governments as defined in the following Paragraphs (a)-(c). provided
such applicant is in good standing or has not been determined ineligible in accordance
with Rule 1 9B-22.009(1 0). EA.C.
(a) "Eligible Entity" means any organization officially designated as a community
action agency or a community action program under the federal legislative provisions
of Section 210 of the Economic Opponunity Act of 1964. for fiscal year 1981 or
established after 1981 in compliance with federal law to serve areas not served by
an existing eligible entity. If such community action agency or community action
program lost its designation under Section 21'0 of such Act as a result of a failure
to comply with the provisions of said Act or who has been determined ineligible
in accordance with Rule ] 9B-22.009(10). EA.C.. a replacement community action
agency will be designated in accordance with provisions of federal law.
(b) "Migrant and Seasonal Farmworker Organization" means an organization funded
to provide direct services to a target population of migrant and seasonal farm workers
under the Community Services Block Grant Program and having a Board of Directors
composed of at least 51 percent representatives of migrant and seasonal farm workers.
Copyright 1996 REGfiles, ine.. Tallahassee. Florida
2
CO!\I\1l'~ITY SER\'ICES BLOCK GRAST PROGRA\l
DCA 9B-22.002(S)(c}
3'96
(c) "Local Government" or "Local Governing Authority" means the governmg body
of a county or municipality.
(9) "Community Services Block Grant. CSBG" means federal funds appropriated pursuant
to the Federal Communit)' Services Block Grant Act of 1981. Public Law 97-35.
(10) "Secretary" means the Secretary of the Department of Community Affairs.
(11) "Eligib1e Activities" include the following:
(a) Provide a range of services and activities having a measurable and potentially
major impact on causes of poveny in the community or those areas of the community
where poveny is a panicularly acute problem:
(b) Provide activities designed to assist low-income participants including the elderly
poor to:
1. Secure and retain meaningful employment:
2. Attain an adequate education:
3, Make better use of available income;
4, Obtain and maintain adequate housing and a suitable living environment:
5. Obtain emergency assistance through loans or grants to meet immediate and
urgent individual and family needs, including the need for health related assistance:
6. Remove obstacles and solve problems that block the achievement of self-
sufficiency:
7. Achieve greater panicipation in the affairs of the community: and
8. Make more effective use of other programs related to the purposes of the Com-
munity Services Block Grant Act.
(c) Provide. on an emergency basis, for the provision of such supplies and services.
nutritious foodstuffs. and related services, as may be necessary to counteract conditions
of starvation and malnutrition among the poor;
(d) Coordinate and establish linkages between governmental and other social services
programs to assure the effective delivery of such services to 10\,v-income individuals:
and
(e) Encourage the use of entities in the private sectOr of the communit)' in effons
to ameliorate poven)' in the community.
)
(12) "Fund" means the Community Services Block Grant Fund.
Copyright 1996 REGfiles. inc.. Tallahassee. Florida
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CO\1\IlSIT'l SER\'jCES BLOCh CRA'\T F'ROGRA\l
DC.~ 9B-::.O():> 1 ~.
:;96
(3) "Poverry Line" means the official poverry line established by the Director of the
Office of Management and Budget of the federal government.
(14) "Match" means those resources. cash or in-kind. required from the gramee In order
to receive a grant.
OS) "Population" means total number of residems for each county. excluding inmates
of institutions. as extrapolated from the latest official state estimate of population by the
L niversity of Florida Bureau of Economic Research and Development. For limited purpose
agencies as designated under Title II of the Economic Opponunity Act of 1964 for fiscal
year 1981 which served the general purposes of a community action agency under Title
II of such Act. "Population" means the total estimated number of residems for each county
or service area meeting the definition of that limited program.
(16) "SF)'" means State Fiscal Year.
(17) "FFY" means Federal Fiscal Year.
(18) "Public Emity Representatives" means individuals representing units of state. county
or municipal government. including state agencies.
(19) "Consumers of Services" means any person eligible to receive services under the
Community Services Block Grant Program. or any person whose income is at or below
the federal poveny line, including persons who are elderly. persons with disabilities or
children.
(20) "Advocates" means those persons or groups whose mission is to advance the rights
of persons defined in Subparagraph (19) above. including advocates for the elderly. children,
consumers of services and persons with disabilities.
Specific Authority: 120.S.3. 16.3.0.3(3), ES.
IJaw Implemented: 120.53. 163.03(,3). ES.
,~''- ''';ew 1 ] -8-82. Amended 2-29-84. Former]" 9B-22.02. Amended] 0-2.3-89. 7-1.3-94.
lL.u17-Y5. -
9B-22.004 Community Services Block Grant Advisory Committee.
(l) Purpose.
(a) To advise the Secretary in administering the program.
(b! To assist the Depanment in statewide public hearings held to solicit local input
pnor to formulating recommendations for the distribution and administration of funds.
(2) Composition. The Advisory Committee shall be composed of three members who
are currently executive directors of communit\' action a~encies. one member who shall
be the president of the Florida Association for Community Action. four members who
Copyright 1996 REGfiles. inc.. Tallahassee. Florida
4
CO\l\IC'ITY SERYICES BLOCh GRAST PROGRA\l
DCA 9B-22.004(2)
.3 /96
are desi!!nated representatives of public entities. and four members who are consumers
of services andior their advocates (of which one shall represent the elderly. one shall
represent the interests of Florida's children. and one shall represent migrant and seasonal
fannworker organizations).
(a) Appointment. The Secretary shall appoint twelve voting members.
(b) Tenn. Members shall serve for a term of two years and may be reappointed without
limitation.
(c) Compensation. Members shall receive no compensation for services. but may be
paid for travel in accordance with Rule 9B-22.004(4). F.A.C.
(d) Replacement. A committee member may be replaced when. in the judgment of
the chairperson. continued absences or conduct impair the perfonnance of the Advisory
Committee. or when the member no longer acts in the capacity for which he or she
was originally appointed.
(e) Chairperson. The Advisory Committee shall be chaired by the Secretary. or in
his or her absence by his or her designee. as a nonvoting member. except when required
to break a tie vote of the committee.
.
:"
,
(0 Other officers. Other officers shall be elected bv the members of the committee
as necessary and shall serve for the remainder of their term from date of election.
(3) Sub-Committees. May be formed as necessary.
(4) Travel. Subject to availability of funds. members shall be reimbursed for travel to
attend meetings. hearings. or other legal purposes as authorized by the Advisory Committee
and approved by the chairperson according to Section 112.061. F.S.
(5) Meetings. The Advisory Committee will hold at least one meeting annually.
(a) Additional meetings may be called as needed by the chairperson.
(b) Prior to each meeting. an agenda will be prepared by the Depanment and distributed
to each Advisory Committee member. The Depanment will notify the committee of
meetings at least 2l days in advance. Twenty-one days prior to each meeting. a proposed
agenda will be prepared by the Depanment and distributed to each Advisory Committee
member. Requests for consideration and inclusion of agenda items must be received
by the Depanment no later than two weeks prior to the meeting date.
(c) All meetings will be open to the public. and will be noticed as required by Chapter
1 :'0. F.S.
(d) Minutes of all meetings will be maintained by the Depanmem in \\'linen or taped
fOnTI.
'~
'"
,_,.J
(e) A quorum will consist of seven voting members present after due notice. The
committee will act upon having a quorum.
Copyright 1996 REGfiles. inc., Tallahassee. Florida
5
CO.\l.\jlO"IT) SER\'ICES BLOCh GRA:'';T J'ROGRA\l
DC~.~. 9B-::.0:)-+:~ )(f~
:- 9(~
(f) The> chairperson shall not vote. but every other member shall have one vote, There
will be no VOles by proxy.
(g) Robens Rules of Order wil] be used 10 govern meetmgs,
(h) If there is an immediate danger 10 the public health. safety or welfare reqUlrmg
emergency action. the chairperson may schedule a CSBG Advisory Committee meeting
by any procedure that is fair under the circumstances and necessary to protect the
public interest.
Specific Authority: 120.53. 163.03(3). ES.
Law Implemented: ]63.03(3)(d), FS,
History: New 1 I -8-82. Amended 2-29-84. Formerly 9B-22.04. Amended 10-23-89. 7-13-94.
12-17-95.
9B-22.006 Match Requirements.
(1) State law requires that CSBG funds shall be matched by an amount equal to 20
percent of the funds received by the grantee. Not less than 10 percent of the match shall
be in cash. The grantee must supply a cash match equal 10 at least 2 percent of the
CSBG funds received.
(2) Funds from any other source may be used as match. provided this is permitted by
the other fundinsr source and conditions for use of the funds do not conflict with the
laws and rules 2ovemin~ CSBG funds, The source and amount of funds must be clearly
identified in the proposed contract. .
(3) Match resources and uses cannot be duplicated for more than one state or federal grant.
(4) CSBG fund:. received may never be used to fulfill the minimum 2 percent CSBG
cash-match requirement.
(5) In-kind match sources must absorb the balance of the overall minimum 20 percent
match requirement after the minimum 2 percent cash-match requirement is met. Valuation
of in-kind match must be made in accordance with 45 C.ER. 74.52-74.57.
(6) All cash or in-kind match must be directly related to the approved CSBG program
or CSBG administrative expense. .
(7) Cash or in-kind match may not be applied to secondary administrative expenses.
Specific Authority: 120.53. 163.03(3). ES.
Law Implemented: ] 63.0.30 led). ES.
History: New] 1-8-82. Amended 2-29-84. Formerlv 9B-22.06. Amended 10-23-89.7-] 3-94.
12-17=-95, -
Copyright 1996 REGfiles. inc.. Taliahassee. Florida
6
CO\1.\ll'?\'IT\ SER\'lCES BLOCK GRAST PROGRA\l
DCA 9B-22.007
3!96
9B-22.007 Funds Distribution.
0) Until September 30. 1997. up to 5 percent of the funds will be available for distribution
to previously qualified grantees throughout the state in accordance with the CSBG state
plan required by the federal government. Allocations of funds will be determined fQj
each county area based on the county's 1995 state CSBG allocation.
(2) Counties whose local governments share CSBG grant funds are administered by a
community action agency will receive their allocations through modification of the commu-
nity action agency's CSBG allocation as provided for in Rule 19B-22.005, EA.C.
(3) At least 90 percent of the funds will be available for distribution in accordance \\lith
the CSBG state plan required by the federal government to qualified grantees as defined
in Rule 9B-22.002(8)(a) and (b). EA.C.
.'.
(4) Up to 5 percent of these funds may be used by the Depanment for state administration
of the CSBG program.
(5) If funds remain after all grants have been processed. they may be distributed by
the Depanment for demonstration and research programs or carried over to the next fiscal
year.
(6) Subject to a public hearing held in accordance with 42 use Section 9904(c)(l1),
beginning in October 1. 1996. funding of the community action agencies shall be awarded
based on an allocation plan designed to facilitate statewide expansion of the community
action network and a gradual equalization of funding based in pan on the percentage
of the poveny population for the service area.
Sp-"vCiiic Authority: 120.53. 163.03(3). ES.
Law Implemented: ] 63.03(3)(d), FS.
History: New 11-8-82. Amended 2-29-84. Former]\, 9B-22.07. Amended 10-23-89. 7-13-94.
12-17~95. -
9B-22.008 Contracting Procedures.
(1) Until September 30. 1997. the Depanment will distribute up to 5 percent of the available
CSBG funds as follows:
"\
;
,.s'
(a) The Depanment will forward 2. contract proposal to entities that receivedCSBG
program funds in 1995 and that are in good standing.
(b) Grantees shall return three copies of the completed COntract proposal with original
signatures to the Depanment no less than 45 days prior to the beginning date of
the new grant funding period. Notice of projec:ed funding will be provided by the
Depanment 45 days prior to the date contract proposals are due.
(c) The Depanment shall review all contract proposals and will reject any not meeting
the requirements of these nJles and applic3bJe federal and stete laws.
Copyright J 996 REGfiJes. inc.. Tallahassee. Florida
7
CO.\1\1L\ITY SER\'ICES BLOCK GRA:\T PROGR.-\\1
DC.:.. 9B-22.00Si2 \
~ '96
(2) Effective October 1. ] 997. no funher 5 percent local government share CSBG contracts
will be issued by the State of Florida.
Specific Authority: 120.53. 163.03(3). ES.
Law Implemented: 163.03(3)(d). ES.
Historv: New 11-8-82. Amended 2-29-84. Formerh' 9B-22.08. Amended 1 ~23-89. 7-] 3-94.
12-17=-95. .
9B-22.011 Agency Board Requirements.
(1) In the case of 2 community action agency or rJon-profit private organization receiving
CSBG 90 percent funds. each board will be selected by the community action agency
or non-profit private organization and constituted so as to assure that:
(a) One-third of the members of the board are elected municipal or county government
officials, currently holding office, or their representatives. Letters reaffirming the del-
egation, signed by the elected officials, shall be required each year regardless of the
number of years the terms run. Agencies providing services in multi-county areas
are required to submit to the Depanment a plan to assure representation of every
county served. When an entity expands to include a new county into its service
area. the new county must be represented on the board by an elected municipal or
county government official for the fIrst two years.
(b) At least one-third of the members are persons chosen in accordance with democratic
selection procedures adequate to assure that they are representatives of the poor in
the area served.
(c) The remainder of the members are officials or members of business. industry.
labor. religious. welfare. education, or other major groups and interests in the commun"i-
ty. Interest groups are organizations with non-profit status. incorporated and registered
with the office of the Floriilll Secretary of State. Agency bylaws shall specify categories
or interest groups represented by each member. In no case shall bylav,'s be acceptable
that do not specify membership categories as indicated.
(2) In case of a public organization receiving 90 percent CSBG funds. such organization
shall establish a board meeting the requirements of 42 D.S.C. 9901. Section 675(c)(3).
(3) A board quorum shall consist of one-half the total number of members of the ae.enc"
board of directors plus one for any official action to occur. - .
Specific Authority: 120.53. 163.03(3). ES.
Law Implemented: 163.03(3 led). FS.
History: New 12-17-95.
Copyright 1996 REGfiles, inc.. Tallahassee. F]oriilll
8
nct.. 9B-::
CO\1.\iC\ITY SER\'ICES BLOCh GR.-\:\T PROGRA\1
-:'/OA
- ~ '-
REGfiIe-system~ EDITOR'S :SOTES
] REGfile'systemG! Editor's Note: This section was repealed effective February 20. 1996.
~
Copyright 1996 REGfiles. inc.. Tallahassee. Florida
9
CO\l\lL',ITY SER\'ICES BLOCI-: GRA:"T PROGRA.\1
DCA 9B-2:2
:. '96
LISTI!\G OF AME!\D~1E~TS
Chapter/Section
Change
Effective Date
Description of Change
UPDATE: 1/96
9B-22.001
Amendment December 17. 1995
Repromulgating the rule section that describes the pur-
pose of the Community Services Block Grant Program
rule. and revising a citation under the "Law Implement-
ed" ponion of the rule history.
9B-22.002
Amendment December 17. 199~
Amending several definitions that are used in conjunc-
tion with the Community Services Block Grant Program
rule and revising a citation under the "Law Implement-
ed" ponion of the rule history.
9B-22.003(1 )
Amendment December 17. 1995
Chan5linfZ the title of Subsection 9B-22.003(1). F.A.C..
to "Contract Proposals." and making related changes
within the rule text: revising a citation under the "Law
Implemented" ponion of the rule history.
9B-22.004
Amendment December 17. 1995
Chan5linfZ the terms of Communi tv Services Block Grant
Advisol)7 Committee members from one (1) to two (2)
years: reducing the number of committee meetings to
one annual meeting: revising a citation under the "Law
Implemented" portion of the rule hislO)'Y,
9B-22.005
Amendment December 17. 1995
Repromulgating the rule section that addresses funds
availability and revising a citation under the "La\\' Im-
plemented" ponion of the rule history.
9B-22.006
Amendment December 17. 1995
Clarifying rule language under the section addressing
match requirements for CSBG funds. and revIsmg a
citation under the "Law Implemented" ponion of the
rule history.
9B-22.007
Amendment December 17. 1995
Making major revisions in the funds distribution process
and adding requirements: revising a citation under the
"Law Implemented" ponion of the rule history.
Copyright 1996 REGfiles. ine.. Tallahassee. Florida
10
. .
D~'A 98--::
CO\l\fl'\'JTl SER\ICES BLOCh GR.-\.\'T PI~OGRA.\l
.3 '96
LISTI~G OF A:\IE~1)1\'IE~TS
Chapter/Section
Change Effective Date
Descri ption of Change
9B-22.008
Amendment December 17. 1995
Changing the section title to "Contracting Procedures":
makin~ substantial revisions in the text to reflect the
section title change: revising a citation under the "Law
Implemented" ponion of the rule history.
9B-22.009
Amendment December 17. 1995
Revising this section to: address what will happen to
unexpended funds: expand the language regarding sec-
ondary administrative expenses; revise a citation under
the "Law Implemented" ponion of the rule history.
Amendment December 17. 1995
Modifying the provisions under which a grant is re-
ceived throu~h the Communitv Services Block Grant
Program and~revising a citation under the "Law Imple-
mented" ponion of the rule history for the "Contracts
for Grants" section.
9B-22.0l 0
,',
9B-22.011
Addition
UPDATE: 3/96
9B-22.00 1
Deletion
9B-22.003
Deletion
9B-22.005
Deletion
9B-22.009
Deletion
"\
J
~
December 17. 1995
Creating a rule section entitled "Agency Board Require-
ments," which establishes the composition and rules of
the board presiding over entities who are eligible to re-
ceive CSBG funds.
Februarv 20, 1996
Repealmg the rule section entitled "Purpose."
February 20. 1996
Repealing the rule section entitled "Policy."
Februarv 20. 1996
Repealmg the rule section entitled "Funds Availability."
Februarv 20, 1996
Repeal~g the rule section entitled "Grant Conditions,"
Copyright 1996 REGfiles. inc.. Tallahassee. Florida
11
. .
CO\l\!LSITY SER\'lCES BLOCK GRA:'\T PROGRA\1
DCA 9B-22
.:; 96
LISTING OF AME:'\DME!\TS
Chapter/Section
Change
Effective Date
Description of Change
9B-22.01O
Deletion
February 20. 1996
Repealmg the rule section entitled "Contracts for
Grams. ,.
Copyright 1996 REGfiJes. inc.. Tallahassee. Florida
12
GRANTEE
CONTRACT
NUMBER
REPORTING
PERIOD
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
COMMUNITY SERVICES BLOCK GRANT
MONTHLY FINANCIAL REPORT
FOR DCA USE ONLY
Payment No
by
Date
Approved
YTD
RFP' S
BALANCE
THIS
RFP $
AFTER THIS PAYMENT S
===============================================================================================-
REPORTING CATEGORY
(1)
BUDGET
ALLOCATION
EXPENDITURES
(3)
YEAR-TO-DATE
( 4)
UNEXPENDED
BALANCE
TOTAL
(2)
CURRENT MONTH
--------------
--------------
=============
-------------
-------------
=====================================
1. Total Grant Funds................
--------------
--------------
-------------
-------------
=============
-------------
-------------
=====================================
2. Total Cash Match.................
Total In-Kind Match..............
--------------------------------- -------------- ------------- ------------- -------------
~. TOTAL MATCH (Line 2 + Line 3)....
===================================== ============== ==c===:=:===: ============= cc====c=c===:
5. TOTAL FUNDS (Line 1 + Line 4)....
c=====:,==========:===============================================:===========:=:===============
REPORT GRANT FUNDS ONLY (DO NOT INCLUDE MATCH) BELOW THIS LINE
===============================::::=====:======================c===============================
....
w '"' w
W '" <Jl
.... .... :z
:z <Jl W
< Cl.
'" :z x
'-' W
W
>
6. Salaries including fringe..
7. Rent and Utilities.........
8. TraveL....................
9. Other......................
-------------- ------------- ------------- -------------
:E
~ 10. SUBTOTAL {Lines 6-9).......
==========c==========================
W
>
salaries including fringe..
Rent and Utilities.........
Travel. . . . . . . . . . . . . . . . . . . . .
Other. . . . . . . . . . . . . . . . . . . . . .
-------------- ------------- ------------- -------------
------------------------------------- -------------- ------------- ------------- -------------
------------------------------------- -------------- ------------- ------------- -------------
15. SUBTOTAL (Lines 11-14).....
16. TOTAL ADMINISTRATIVE EXPENSE
(Line 10 + Line 15)..............
------------------------------------- -------------- ------------- ------------- -------------
IIIII1111
11111111
(CANNOT EXCEED 15.0%
OF THE GRANT AMOUNT)
17. ADMINISTRATIVE EXPENSE PERCENT
(Line 16 / Line 1)...............
--------------
--------------
============= ============= =============
=====================================
W
<Jl
:z
W
W Cl.
W x
... W
Z
< :I:
'" <
'-' '"
'-'
o
'"
"
18. Salaries including fringe..
19. Rent and Utilities.........
20. Travel.....................
21. Other......................
------------------------------- -------------- ------------- ------------- -------------
22. SUBTOTAL (Lines 18-21).....
=====================================
-------------
-------------
l)l
W :z
W W
... Cl.
:z X
< W
'"
'-' :I:
'" <
:J '"
<Jl '-'
o
'"
Cl.
23. Salaries including fringe"
24. Rent and utilities... ......
25. TraveL....................
26. Other......................
------------------------------- -------------- ------------- ------------- -------------
27. SUBTOTAL (Lines 23-26).....
------------.
-------------
==~:==================================
--------------
--------------
-------------
-------------
28. TC fAL PROGRAM EXPENSE
(Line 22 + Line 27)..............
------------- -------------
------------- -------------
=====================================
29. SECONDARY ADMINISTRATIVE EXPENSE I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I
==============_====================== ============== ============= ==c:========= =============
30. GRAND TOTAL ALL EXPENSE
(Line 16 + Line 28 + Line 29)....
===============================:==============================================================:
SUMMARY OF INCOME
============~=================================================================================:
I-;~~~;;~~;~;;;~~~~~;;:~~;;~~-~;:~;:;;;:::::::::::::::::~;~;;;;:::::::i-----------_.
----------------------------------------------------------------------------------------------
--------------.--------------------------------------------------------------------------------
I certify that I am authorized to sign financial reports and the information provided herein
is true and accurate to the best of my knowledge.
.. .,.,_ _y,,'" ""~.j...l.-. ',..."l......':"\~~ +\.-onp\
)\t1tho':ized Siqnature
Date
CSBG MONTHLY FINANCIAL REPORT INSTRUCTIONS
1. The report must be typewritten and contain no "white-out" corrections.
2. The report must be accurate. Round amounts to the nearest whole dollars.
3. Submit one copy with an ORIGINAL signature. Use black ink.
4. A report must be submitted for each month, or pare of a mor,=h, the contract
is in force, includina inactive months.
5. A grantee with one or more subgrantees will sub~it one consolidated report
combining all subgrantee(s) expenditures.
6. The "Grantee" must be the same as the Grantee name IN THE APPROVED CONTRACT.
7. Include the DCA contract number AS IT APPEARS IN THB APPROVED CONTRACT.
8. The form must be signed by a properly authorized representative of the grantee
as designated in Attachment B of the approved contract. A TYPEWRITTEN NAME
ALONE IS NOT SUFFICIENT, include title and date signed.
COLUMN (1) = Budaet Allocation Column 1 of the Budget Summary page in the
approved application or as modified.
COLUMN (2) '= Total Expenditures/Current Month Expenditures for the period
(month) being reported only.
COLUMN (3) = Total Expenditures/Year-To-Date ALL expenditures from inception of
the grant to date.
On each line item budgeted, including subtotals and t~tals, add the
expenditure from Column (2) of this month's report to the Year-To-
Date Expenditure in Column (3) of last month's report.
COLUMN (4) = Unexpended Balance The remainder of the initial allocation after
deducting all expenditures to date.
A negative balance (use brackets or parentheses) may indicate the
need for modification. See Paragraph 15 in the approved award
agreement. (ALL modifications must be submitted to the Department
PRIOR to implementation. Formal modifications must have depart-
mental approval PRIOR TO IMPLEMENTATION.l
LINE 1:, Total Grant funds only.
LINE 2: Total Cash Match funds only.
LINE 3: Total In-Kind Match only.
LINE 4: Total Match amount (Line 2 + Line 3).
LINE 5: Total all funds (Line 1 + Line 4).
NOTE I DO NOT INCLUDE MATCH IN ANY AMOUN'1' BELOW LINE 5.
LINES 6 thru 15: In each column enter the appropriate amount as described above
on each budgeted line item, including subtotals and totals.
LINE 16: Total Administration amounts (Line 10 + Line 15).
LINE 17: In column (1) indicate the percent of administrative expense to total
grant funds (Line 16 / line 1). Omit this line in other columns.
LINES 18 thru 27: In each column enter the appropriate amount as described above on
each budgeted line item, including subtotals and totals.
LINE 28: Total Program amounts (Line 22 + Line 27).
LINE 29: Total Secondary Administration (Not applicable to 6-month grants).
LINE 30: Total grant funds (Line 16 + Line 28 + Line 29).
GRANT FUNDS: Indicate the total amount of arant funds you have received to date.
PROGRAM INCOME:
"Program Income" is NOT the same as grant funds.
received as a result of the grant funds, such as
limited to) interest received on a bank account.
blank enter the calendar quarter within which the
period falls (JAN-MAR, APR-JUN, etc.). In Column
total amount of Program Income I'eceived to date.
This is income
(but not
In the first
reporting
(4) list the
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