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99-23138 RESO RESOLUTION NO. 99-23138 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY AND BELLSOUTH, DATED DECEMBER 17,1996, TO PROVIDE AN EXTENSION OF THE BELLSOUTH SERVICE AGREEMENT FOR THE FRAME RELAY CIRCUIT USED BY THE CITY OF MIAMI BEACH POLICE DEPARTMENT, 1100 WASHINGTON A VENUE, TO ACCESS METRO-DADE'S FINGERPRINT SERVICE (PRINTTRAC), IN AN AMOUNT NOT TO EXCEED $11,327.76, FOR A TWO (2) YEAR TERM, COMMENCING ON DECEMBER 18, 1998, AND ENDING ON DECEMBER 17, 2000. WHEREAS, the City's Agreement with BellSouth for provision of the Frame Relay Service expired as of December 17, 1998; and WHEREAS, the City, in order to maintain current service, and obtain reduced pricing has to extend the Agreement for another two year (2) term; and WHEREAS, BellSouth has agreed to extend the Agreement at the sixty (60) month reduced rate of $471.99 per month, at a savings of $57.15 per month; and WHEREAS, the attached Agreement, in an amount not to exceed $11,327.76, for a two (2) year term, commencing on December 18, 1998, and ending on December 17, 2000, was agreed upon by BellSouth and the City; and NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk are authorized to execute the attached Agreement with BellSouth for Frame Relay Circuit Service for the Police Department, 1100 Washington Avenue, in an amount not to exceed $11,327.76, for a two (2) year term, commencing on December 18, 1998, and ending on December 17, 2000. PASSED and ADOPTED this 28th day of April, 1999. MAy:(I ATTEST: Jtht,!~ APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION MKR:AR ~ MOA~ y ;:~/~9 My Attorney Date APR. -IS' 99(THU) 09:25 BELLSOUTH MIAMI TEL:30S 569 7339 (ltll'lClAL API'KOVno V1i11.910N, lUILIl.\.SUl BY D.n1tQ PRIV A ~ LINE SERVICE TAlUFF First Revl&ed Page 10.2 COUlcels OriSinal PAgC 10,2 EffECTIVE; February 1. 1995 BELLSOlITH TEJ..ECOMMUNICATIONS, INC," FLOlUPA ISSUED: Pccembcr 1. 1994 BY: Joseph P. f..aeher, Proildcnt - FL Miami. AooolI B2, REGULATIONS 82.4 Payment Arrangements and Credit Allowances (Cant'd) :82.4.9 Optional Payment Plan (Collt'd) A. ChllMel Services PaymcnL PIsn (Com'd) 6. RcquclILs for CblU1gos in L.ength of Optionlll Pllyment Period a. Sub~eqllenL Itl the cstablillhmcllt of a COnltllct with Ii CSPP period. OUld prior to the completion of that period, the existing payment period rllllY De replflcc4 Py: (1) A currently offered payment period ilL the cUlTent t1lte$, with a length equal to or longer than the time remaining in the existing ~CIVicc llgrecmcnL, subject to the following conditions: _ No credit will be: given for pl1YlI1cm~ mllde during !he formerly ~clectcd period. _ llH~ new pflymel1t perioll be~in& with me nBW CS/'f f'Uet.:rlve date, m _ No lenninatiCln chllrge llppliell for the remaininc ponion of!h~ former payment period. . Nonrecurring charges will not be reapplied. - A service ordef chlU'gc will notllpply. (2) A currenuy offered (laymenl period lit me CUlTcnt raleS, wilh 11 lengm shorter tluLn the time rcrn:1i.ning in me existing service agreement. sUbjecl to the following ccnditioru;: - No crediL will be given for pliyrru:nts made durin!:: the fonncrly selccted period. . The ncw payment period ~gins with the ""w eSPf eJf6Ctiv. ~. _ A 1t:rrnination chllrge llppli~ for the remaining portion of fanner payment period. - NOlU'CCurring eh;u-ges will nOt be reapplied. - A service crUCT charge will not apply, Rcnewll1 Options a. Thc c:usltlmcr hal: lhe !ollowinB renewal options: (1) Prior I.u completion of !he current pllymellt pc:riac1, any' period av:1i.lable under tIle CSPP may be selected Ilt Ihe ruLes In effect for neW customea at the time of the renewlLl. The customer will be chllrgcd the cum:nL PIle fOf the newly llelcCLCd pllymeT1L period, commencing the day following compleLlon of me prior pllymcnt period. (2) Service may be CClntinu~ on n monlh-llI-month basis at the current rate for the one-month payment period. unleS5 o!herwiic speclfie4 in Utis TIlrifC. The custolIuu luss no additionw. ic:rvicc commitmCl\t lU'Id. conscquetlllY, when service ill lc:nnina~ wiU nOt be subject to any rerminntion chllI'gc. The one month IICrvice will bc subjecL 10 Company-injtillr.cd nue adjUSlfficn~ when approved by the tlpprop~ regulatory aulhority. (3) If !he cu~tomer docs nOr. eleCt on Qdditiomll pllyment period or does C1C~ reqllest discontinuance of Gervicc, service ',11m be continued lit the monthly rate cumntly in effect for Lhe mimth-to-nlOlllll paymenl Tate, under the lCTTTlli ~pcciflCd in (2) ~ceding b. Service ccnnccLlon charges MC not I\ppliCllble for services renewed under the CSPP. Any new c:harmel equipment and/or faciJitUll lidded In II custorner'f nllwork Ilt the time of renewal will be subjcct w all llppraprilltc service connection charges and oilier nonrecurring charges. c. The Company may discontinue Or change ll7lY or all renewlll options with Approval of the Rpprapriate regul:ltory authority. d. When l\ cusUlmcr rcncw& 11 CSPP a.rrnnscmcnt., the rnteG :md ch:u-ges in effect on the first day af service of Ule rencwRI will iLpply. ~ 7, ;/1 'dlblll SOUl'HERN llal- TELEPHONE AND TEJ,.gGRAPH COMPANY sacr: a:1 vmCllION: -'(M 1U!P1l.0 PA'1'I!: 0212119' 1U!l'Rf) T11\CF~ II ;j\:lll P. 002 (l") m (C) eN) ~PR, -IS' qqlTHUl 09:25 BELLSOlJTH MI~M! TEL:30S 569 7339 P 00:\ OI'T'TCALAJ'I'I\OWD VlDISION. Jl~llXI pY D.S'I11Q BELLSOUTH TELl!COMMUNlCATIONS. INC.' FLORIDA ISSUED: December 1, 1994 BY: Joseph P.l..4cher, President - FL Miami. Honda (IRfVATE UNESERVlCE TARIFF Origin:l1 Page 10.2.1 EFFECTIVE; February 1. 1995 82. REGULATIONS 132.4 Payment Arrangements and CredIt Allowances (Cont'd) B2.4.9 Optional Paynw:at Plan (Cont"d) A. ChllMel Services Pnyment PIlll1 (Col1L'd) 7. Renewal Options (Cent'd) e. Recognition of prcviaUR scl"Jice will be given to customers who r:new an exisllng CSPP <UTaJlgement, for (1'1) the sl1Ille ar hlrller system(s) llfld nil llSSOCI ated rAte elements lit the Silme loclltion(s), provided thllC thc Icnl;U1 of the new CSPP ll.tTlll1gement is It minimum 24 monch sr;tvice pericxt or eqllil1sl=eds the relTUlini.ng service period of the original CSPP An'lll1l.lement. whichever is gre8ter. An example of a larger system is the renew!\! of a LightGl\~oil 1 SyslGm scrvice wlLh II LillhcGllLCriI 2 SYSlelll service. f. Recosnition of previous service will be Biven to month-to-month cuslDmen with a service dlltc of Jlll\uOU')' CNJ I, ) !l!l4 Or later who COnvert fD a CSPP llt'rnnsement. provided Ute minimum service period has been meL Far custDmers whose service daw is JanulU)' I. HI94 or culicr. n:cognilion will be given Cor tne previous service back tI) January I. 1994. For CU!ilOmer~ whose service dale is later lillln January I, 1994. recollnition for the preViOllS ~cTVicc will be given bllCk to the: acnllll service da~. S. To determine the llpprQ?ri~ cspr Pilymem Plan for the renewed ananscTllcnt., recognition of service will eN) L:OnS1SL of the ~um of months in scrvic.: of the: completed service arrnngemem lUld Lhe sum of the monlhs of ll1e proposecl service pe:iocl of the CSPP ammgemenL Far eumple, :1 CSPP IUr.UIgcmcnt for :1 36 month service period under the 36 month Term PIlynu;nl PIlln is renewed far 24 months with no changeS IlL the end of me 36.month period. TIle sum oC montll:a COl' the completed and proposed service periods would equal 60 months nnd would be billed under \he tiO ml)nlh Tenn Payment PIIln. Another eumple ili 11 MQnth~lO-Month customer, in service for IS months. who wishes to coavCft to II 6O-monch CSPP BITllIlgement with no changes. The combined service pcrltXI of the Month-tn-Month l1t'r.l11gement :md the CSPP AmU1sement is equllllO 7S months, which would be billed under the 84 monch Tenn PlytnCnL Plan. IilResjr;tCf"~ S~icc MIll1' of Pl;I1SDIlIh Corpom~ion ~ dJ~o. SOUTItERN BEU.'T'EI..EPHONE AND TIll.~ORArH COMPANY SIlC1': Pl V1lll.srON: MM llm'kO PA're av. IJV~ IUil'I1C 1'tMJ': l1:.U:OJ @ BELLSOUTH BellSouth Business Systems, Inc. Suite 600 7650 N. W. 19th Street Miami, Florida 33126 305 569-7200 October 29, 1998 Ms. Julia Chensee Telecommunications Manager City of Miami Beach 1100 Washington Avenue Miami Beach, FL 33139 Dear Julia: It was a pleasure to spend time with you on Monday at our Enterprise Seminar. I hope that your time spent with us was meaningful. I want to take this opportunity to bring to our attention a contract for service which expires in January. It is the Frame Relay Circuit that the Police Department uses to access the Metro-Dade County's Fingerprint service (PrintTrac). The billing number for this account is W81-5037. The original contract was for 24 months. You presently pay $529.14 a month for the service. Under the Florida Tariff, I can offer you what is called "recognition of prior service." In essence what this means is that I can offer you 60-month rates for extending the service for another 24-36 months. The new rate is $471.99 per month, or a saving to the City of $57.15 per month. I am enclosing a copy of the original contract, as well as a new contract. Since I don't know how long it will take you to process this, I am giving you ample lead time. Please feel free to call me if you have any questions. nL ~ Account Manager Enc. City of Miami Beach Description Quantity Frame Relay (FL) Speed: 1.536 Mbps Payment Term: 37 to 60 Months Option: Connection to Customer Premises Customer Connection to Frame Relay Service DLCI DLCI - Additional Committed Information Rate (CIR) o Kbps Broadband Exchange Line - FPO - 1.536 Mbps End User Common Line (EUCL) Telecommunications Relay Service Presubscribed Interexchange Carrier Charge (PICe) Circuit Location #1 Termination: (305) 673- Central Office: MIAMFLBRDSO - BELLSOUTH TELECOMM INC-FL RJ48S 1 Line Total Installation $ 1,074.00 I [ - -~~ ~""'''''~---'- - _ .. _.=:....___ _ c.tl Installation Monthly I $525.00 $319.00 1 $0.00 $0.00 3 $75.00 $6.00 4 $0.00 $0.00 I $465.00 $136.00 1 $0.00 $8.14 1 $0.00 $0.10 I $0.00 $2.75 $9.00 $0.00 Total Monthly$47 1.99 Frame Relav (FL) CKL# 1 City of Miami Beach 2100 Washington Avenue Miami Beach, FL 33139 Prepared By Ana Maria Sacallao (305) 569-7283 Quote Number 885961203104650 BELLSOUTH This Quote is valid 30 days from today. 10/28/1998 The information contained in this proposal is proprietary to BellSouth and is offered solely for the purpose @ Business Systems of evaluation. It maynot be disclosed to third parties without prior written permission from BellSouth. This quote is subject to the availability of the services set forth above. Page: 1 :ITY OF MIAMI BEACH :ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139 ,1Ip:\\ci.miami-beach. fl. us COMMISSION MEMORANDUM NO. ~ TO: Mayor Neisen O. Kasdin and Members of the City Co ission DATE: April 28, 1999 FROM: Sergio Rodriguez City Manager SUB.JECT: A Resoluti 0 the Mayor and City Commission of the City of Miami Beach, Florida, Approving and Authorizing the Mayor and the City Clerk to execute an Amendment to the Agreement, dated December 17, 1996, to provide an extension of the BellSouth Service Agreement for the Frame Relay Circuit used by the City of Miami Beach Police Department, 1100 Washington Avenue, to access Miami-Dade County's Fingerprint Service (PrintTrac), for twenty-four (24) months for an amount not to exceed $471.99 per month or $11,327.76 for twenty-four (24) months, commencing on December 17, 1998, and ending on December 16,2000. ADMINISTRATION RECOMMENDATION Adopt the Resolution. CONTRACT AMOUNT AND FUNDING The total for the twenty-four (24) month contract is $11,327.76 with a monthly rate of$471.99. Funding is available from the Information Technology Internal Services Fund 550.1750.000316. BACKGROUND The Frame Relay Circuit Service required by the Police Department, 11 00 Washington Avenue, for access to the Miami-Dade County's Fingerprint Service (PrintTrac) is a local service between the City of Miami Beach and Miami-Dade County. As such, the local service provider is BellSouth Business Systems, Inc., as a sole source under the Florida General Subscriber Services Tariff (GSST). The BellSouth Business Systems, Inc., and the City of Miami Beach negotiated a two (2) year agreement on December 17, 1996. This agreement expired on December 16, 1998. BellSouth has offered to extend the service for an additional two (2) years under the Florida General Subscriber Services Tariff (GSST) "recognition of prior service" provision. This permits BellSouth to provide their service to the City on a reduced sixty (60) month basis. In order to maintain our current level of service and take advantage of the reduced pricing, the extension of this agreement has to be approved. AGENDA ITEM ~ t.{-28~15 DATE ANALYSIS In recognition of prior service with Bell South, the City of Miami Beach is being allowed to recast their prior two (2) year contract for another twenty-four (24) months based on the sixty (60) month rate. The City's present cost of $529.14 per month will be significantly reduced to $471.99 per month utilizing the sixty (60) month rate. The new contract extension will therefore result in a savings of $57.15 per month to the City during the term of the contract. CONCLUSION The Mayor and City Commission should adopt the attached resolution allowing for the provision of Frame Relay Service by BellSouth for another two (2) years, commencing on December 17, 1998, and ending on December l,~, 2000, at the Police Department, 1100 Washington Avenue location. f) .",,:\ SR:~:l'vfKR l\\ ~j~/ .4- Attachment BELLSOUTH FRAME RELAY SERVICE AGREEMENT The undersigned Subscriber requests BellSouth Telecommunications, Inc, ("Company") to provide Frame Relay Service and Broadband Exchange Line Service at the following subscriber's location(s): 1100 Washington Avenue, Miami Beach. Important tariff provisions relating to Frame Relay Service and Broadband Exchange Line Service are set forth herein: 1. The Company will furnish, install, maintain and provide maintenance for Frame Relay service (" Service") and Broadband Exchange Line Service ( "Service" ) in accordance wi th the Company's lawfully filed tariffs. The tariffs provide the basis for this Agreement with the Subscriber. The Agreement period shall begin the day Frame Relay Service is installed, 2. The Subscriber agrees to pay the Company for the. provision of the Frame Relay Service ("Service") and Broadband Exchange Line Service (" Service") The Service shall be offered for variable rate periods of 12 months to 60 months. This monthly rate will continue for the elected service period and will not be subject to Company initiated change during such period. The monthly rates for Frame Relay Service and Broadband Exchange Line Service in effect at the time the Service is installed and/or as of the service order application date will be in effect until the expiration of the service period chosen by the Subscriber, Other rates applicable to other services provided by the Company, including but not limited to, feature charges and private line channel services, that are connected to Frame Relay Service, may be increased during this period. 3. The service period for this Agreement shall be 24/36 months. The rates and charges, per month, for items under this Agreement are: Nonrecurrinq Recurrinq Broadband Exchange Line FPO N/A $136.00 Broadband Exchange Line Ext. N/A N/A_ Customer Connection N/A $319.00 4. In the event that any item of the Service is terminated prior to the expiration of the service period, the Subscriber shall pay a Termination Liability Charge as specified in the tariff. The Termination Liability Charge is determined by multiplying the number of months remaining in the contract paYment period by the contracted monthly rate by 90 percent. 5. At the expiration of the service period, the continue the Service according to renewal options the tariff. If the Subscriber does not elect Subscriber may provided under an additional service period, or does not request discontinuance of service, then the above Service will be continued at the monthly rate then currently in effect for month-to-month rates. Service periods may also be renewed prior to expiration in accordance with regulations and rates then in effect. 6. Suspension of service is not permitted for Frame Relay Service or Broadband Exchange Line Service. 7. The Subscriber agrees to pay any added costs incurred by the Company due to a Subscriber initiated change in the location of the Frame Relay Service prior to the time it is placed in service. 8. In the event the Service requested by the Subscriber is canceled prior to the establishment of Service, but after the date or ordering reflected herein, the Subscriber is required to reimburse the Company for all expenses incurred in handling the request before the notice of cancellation is received. Such charge however, is not to exceed the sum of all charges which would apply if the work involved in complying with the request had been completed. 9. Subj ect to the current provisions of applicable tariffs, the Subscriber may arrange to have existing Service under this Agreement moved within the same premises. Subscriber agrees to pay a non-recurring charge based upon the estimated cost of such rearrangement without interruption or change in the monthly rates. 10. Service may be transferred to another Subscriber at the same location upon prior written concurrence of the Company. The new Subscriber to whom the Service is transferred will be subject to all tariff provisions and equipment configurations currentl~ in effect for the present Subscriber. This Agreement is effective when executed by the Subscriber and accepted by the Company, and is subj ect to and controlled by the provisions of the Company I s lawfully filed tariffs, including any changes therein as may be made from time to time. ADDRESS: CITY OF MIAMI BEACH 1100 WASHINGTON AVENUE MIAMI BEACH, FL 33139 BY: ATTEST: TITLE: 5.ll - 1991 I _, ~ BY: ' . . TITLE: " ACCEPTED: APPROVED AS TO FORri! & LANGUAGE & FOR EXECUTION 1J;~ City I~ornay Y/5t:1 )9 tJ Do~ BELLSOUTH FRAME RELAY SERVICE AGREEI\1ENT The undersigned Subscriber requests BellSouth Telecommunications, Inc. ("Company") to provide Frame Relay Service and Broadband Exchange Line Service at the following subscriber's location (s) : - City of Miami Beach, 1100 Washington Avenue, Miami Beach, FL Important tariff provisions relating to Frame Relay Service and Broadband Exchange Line Service are set forth herein: 1. The Company will furnish, install maintain and provide maintenance for Frame Relay service ("Service") and Broadband Exchange Line Sm,ice ("Service") in accordance with the Company's lawfully filed tariffs. The tariffs prOVide the basis for this Agreement with the Subscriber. The Agreemem period shull hegin the day Frame Relay Service is installed. ? The S1.lhscriber agrees to pay thc Company for the provision of the Frame Rcby Service ("Service") and BLUadband Exchange Line Sen;ce ("Sen-;ce"). The Scn;cc shall be 0ffcrcG for vuriable rule periods of l2 months to 60 mouths. This 1l1onthly rate will continue for the elected sen-ice period and -",111 not t., subject to Company initiated I:hange dUling sUi:.h peliod. The momhiy rates for Frame Relay Service and Broadband Exc;hallge Line Seni~t;: iu effect at tht;: time the Service IS installed and/or as oi the service order application date wiIi be in effect until the expiration of tile service periud chosen by the Subscriber. Other rates applicable to other services provided by the Company, including but not limited to, feature charges and private line channel services, tha!~e cODfAected to Frame Relay Service. may be increased during this period. L} (!IJ-' loI11fi,,~.Y 3. The ~I:rvice period for this Agreem~nt shall he k months. Tt:tes and charges, per month, for itcms under this Agreement are: Broadband Exchange Line FPO Broadband Exchange Line Ext Nonrecurring T anff Rates per attached priceout Recurring Tariff Rates per attached priceout Customer Connection 4. The terms and conciitioils for this Agreement can be found in the General Subscriber Servi ce Tariff (GSST) Sections A40.1, A40.5, and A40.10 which are attached to this document. This Agreement is effective when executed by the Subscriber and accepted by the Company, and is subject to and controlled by the provisions of the Company's lawfully filed tariffs, including any changes therein as may be made from time to time. Address: 1100 Washington Avenue MiamiB~~ ~O~AM1 BEACH - U /Oft1/fl;rLE -reltUommwJJclj77cNS. MIw/le?<. Acceptoo + 199]., BY: TITLE: -.: ..:; . ~ '" :..; d: s - ~ Q:; ~ ::: :::l ~ ""~ ;:: ... ~ - "" ~ "" "" ~ ;:: .... "" :::t ~ ..:::: - :::t ~ :;" ...; - ~ Q:l - = :::: 6 u ~ << ~ - = Q ~ :; u ~ = ~ 'C ~ ~ ~ ~ f;I;, o ;;.. C ~ u< 0\ ;,:, "" ~ ..!l " g 0 Qlo .... M .,., .,., o M o'W :n> ~<1" ;2. :3aG: :.;..E- _1" .. ~~G ~~~:E --~CIl'":T ~ \:;~ ;:; = EOS;"'; ~ <~O.o: ':E 0 ~ ~ =.-lH aoq- U~u.. - U ..... Z .~ ... .. 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'" <no 1<1) :;. -c:; '~ " 0000000 0000000 010"'000 .... .... lfl l' .. .... 10 <no <I) ~~~~o~ gac:~~~B ...... ...xu o o o '" '" <I) o o .... ... <I) -0 d) (:5 "'3 u ;; u "C> ;; = @ S d) ,J; -e ., .=. = i: 0.. o o o '" '" <I) '-0 0-. -.. '-0 ...... v-; - 'V ;;. ~ g o '" '" <I) - .~ '" Il) OJ) ... ~ .c:: u = ~ - .S u ~ r: 0... o o .... l' 10 <I) d)^ u 'E Il) '" OJ) .g v.l '~ d) :r. d) '0 ..:! u .S d) '0 ::l C" .... - ~ I'll +J o ~ "Cl s:: I'll I-l ~ ;.:, -= o d) u 'E d) '" a: ~ ... <2 d) la '" d) u '1: Q, d) .. '" 13 d) 0"::: ZE-o 4th FLOOR - 1100 WASHINGTON AVENUE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH COMPUTERS AND COMMUNICATIONS TELEPHONE 673-7040 October 18, 1996 Ms. Ana Maria Bacallao Systems Designer II BellSouth Business Systems, Inc. 7740 N.W. 50th Street, Room B-2 Miami, FL 33166 RE: Frame Relay Service Agreement Dear Ana Maria: Enclosed please find two signed original agreements for the Frame Relay Service to be installed for Crime Scene. Please return one executed copy to my attention. Call me if you any questions at 673-7776, Ext. 5775. Sincerely, /,jl/~Jd~~W~ ~h~.G:;~Chik-JUlian V --- Telecommunications Manager Computers & Communications CLG/ar Enclosures (2)