274-2001 LTCCITY OF MIAMI BEACH
Office of the City Ma a e
Letter to Commission No.
To:
From:
Subject:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez
City Manager
NORTH SHORE PARK AND YOUTH CENTER
Date: December 21, 2001
The Parks and Recreation Department and the Capital Improvement Projects Office have been receiving
telephone calls concerning the North Shore Park and Youth Center project.
At the Commission Meeting of December 19, 2001, the City Commission considered an item to reallocate
CDBG funds to the North Shore Park and Youth Center to offset shortfalls in funding (Item C7G - Amend FY
2001/02 1-Yr Action Plan for Federal Funds/Reallocate to Appropriate Uses). The amount is $164,209 and
the Commission approved the reallocation to the Park and Youth Center project. However, in the next 30
days, the Commission will need to decide the specific items for which the funds will be utilized.
As you may be aware, bids were received on the North Shore Park and Youth Center project in October 2001
and the lowest, responsive bid exceeded funding by about $680,000 on the base bid amount. The remaining
additive alternates that include the concession stand/restrooms, outdoor basketball courts, tot lot, pavilions,
and baseball dugouts are in addition to this base bid amount and remain unfunded. The City Commission
awarded the bid to Collage Companies and authorized the Administration to value engineer and negotiate
scope on the base bid project to bring it within the funded amount.
The Administration has concluded its Value Engineering and negotiations with the contractor. The project
remains short of funds in the amount of about $160,000. The Administration is recommending that the
Commission consider the following two scenarios for the CDBG reallocation:
1. $160,000 is the approximate cost of 4 tennis courts and related contingency. As part of the Value
Engineering/negotiation process, the Administration is proposing to authorize the contractor to build only 8 of
the proposed 12 courts. Since the total project will take 18 months to complete (tennis courts scheduled for
12 month completion), the 4 tennis courts can be added at any time during the project's construction period.
As an alternative, the CDBG funds could be utilized to offset existing funds for the Youth Center as Value
Engineered, which allows funds to be reallocated to fund and build all 12 tennis courts.
2. During the Value Engineering process, approximately $130,000 was Value Engineered out of the North
Shore Youth Center and $30,000 was taken out of the project contingency, for atotal of $160,000. The North
Shore Youth Center Oversight Committee has recommended against the Value Engineering items for the
Youth Center and prefers the CDBG allocation to be spent to offset the Value Engineered items. The items do
not affect building programming or uses and are generally associated with building systems and finishes.
I anticipate that you may receive resident communication supporting one of these options. It is important to
note, however, that no funding has been deleted from this project, nor has any funding been taken from any
other project for this one. Should you have any questions about this item, please feel free to contact either
Assistant Manager Bob Middaugh, or Interim Capital Improvements Director, Tim Hemstreet,
c: Robert C. Middaugh, Assistant ?~prMova:mea~Dir~c
Tim Hemstreet, Interim Capital tor
Kevin Smith, Parks and Recreation Director
F:\CMGR\$ALL\TIMHEMS'P. LTC - North Shore Park and Youth Center.doc