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86-18677 ResoRESOLUTION NO. 86-18677 A RESOLUTION ESTABLISHING A SCHEDULE OF FEES FOR RENTAL AND/OR USE OF CITY OF MIAMI BEACH PARKS AND RECREATION DEPARTMENT FACILITIES; RESCINDING RESOLUTIONS NO. 82-17124; 86-18452; AND 86-18463. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that effective November 19, 1986, there is hereby established a new fee schedule for the rental and/or use of City of Miami Beach Parks and Recreation Department facilities in accordance with said schedules as are hereby attached and made part thereof. Be it further resolved that Resolutions No. 82-17124; 86-18452; and 86-18463 be and the same is hereby rescinded. PASSED AND ADOPTED this 19th DAY OF November , 1986 ATTEST: CITY CLERK FORM APPROVED OFFICE OF THE CITY MANAGER ROB W. FAFIKIN~ CITY MANAGER FLORIDA 33139 "VACA TIONLAND U. S. A." CITY HALL 1?iX) CONVINTION CENTER DRIVE TELEIq'IONE: eT~-7010 TO: FROM: SUBJECT: COMMISSION MEMORANDUM NO. ~ November 19, 1986 DATE: Rob W. Parkim~ City Manager eq// · Revision of Resolutions No. 82-17124, 86-18452, and 86-18463; Establishment of Rental rates for Use of Parks and Recreation Department Facilities. The Parks and Recreation Department rents various types of facilities (when available) to outside groups and/or individuals for single events such as athletic evehts, concerts, shows, political rallies, etc. Rental rates have been established to cover costs of electric, water, and normal repair an4 replacement. Personnel costs are in addition to the rental rates. The rental rates in Resolution No. 82-17124 have been in effect Since September 15, 1982, and do not meet expenses. In addition, new recreation facilities, and existing facilities that have been upgraded since 1982 are included in the proposed new rental rate schedule. The proposed new rental rates will provide the City with the necessary operational costs of renting while still providing these facilities at minimal costs to outside organizations or individuals. Resolutions No. 86-18452 (South Pointe Park) and 86-18463 (South Pointe Park Picnic Pavilions) have been incorporated into this one resolution for continuity and clarity. Additionally, the percentage of picnic pavilions rental received by the concessionaire for assuming total responsibility for the rental operation has been increased from 10% to 25%. This agreed upon increase also increases the concessionaire's responsibility. The concessionaire now assumes the total responsibility for the rental operation and daily cleanup of the picnic pavilions and picnic area. It is further requested that a Special Revenue Account be established within the Parks and Recreation Department Special Revenue Fund for the purpose of depositing all rental receipts received from the rental of South Pointe Park. These funds will be utilized to off-set operational costs associated with this facility which are not otherwise provided for within the General Fund. ADMINISTRATION RECOMMENDATION The Administration recommends the adoption of resolution establishing rental rates for Parks and Recreation Department facilities and the establishment of a Special Revenue Account within the Parks and Recreation Department Special Revenue Fund for South Pointe Park rental receipts. 9 AGENDA ITEM DATE , I/- /?- ~& ..- RENTAL RATES FOR PARKS AND RECREATION FACILITIES (WHEN AVAILABLE) The following schedule is on an "as available" basis, subject to the approval of the Director of Parks and Recreation. NEIGHBORHOOD PARK AREAS: (Only if reserved) $100.00 Single Event plus Tax (Daylight Only) The above rental rate does not include any maintenance personnel required by lessee. A fee of $20.00 per hour per employee assigned to the event or for clean-up after the event will be paid to the City of Miami Beach. The number of employees required will be determined by the Parks and Recreation Department. STADIUMS i FIELDS.' FLAMINGO PARK BASEBALL STADIUM (Lighting available) 1~35 Michigan Avenue MEMORIAL FOOTBALL FIELD (Lighting Available) 11th Street and Alton Road $250.00 plus Tax No Admission Charge, Daytime Event $§00.00 plus Tax No Admission Charge, Evening Event $500.00 plus Tax Paid Admission, Daytime Event $750.00 plus Tax Paid Admission, Evening Event PRACTICE FIELD (Lighting Available) l#th Street and Meridian Avenue $75.00 plus Tax (Daytime Event) $150.00 plus Tax (Evening Event) The above rental rates include field marking (except weekends and holidays). An additional fee of 5160.00 will be charged for any events taking place on weekends or holidays requiring field marking. Events lasting over four (~) hours will be charged an additional $50.00 per hour. SOFTBALL FIELDS: FLAMINGO PARK (Lightin8 available) I3th Street and Meridian Avenue EITHER FACILITY $75.00 plus Tax (Daytime Event) $100.00 plus Tax (Evening Event) NORTH SHORE PARK (Lighting available) 73rd Street and Dickens Avenue The above rental rates include field marking (except weekends and holidays). An additional fee of $80.00 will be charged for any events taking place on weekends or holidays requiring field markings. Events lasting over four (a) hours will be charged an additional $2~.00 l~r hour. lO10916~ PAiI~S (~ISON OF REC~ION FACILITY PagNTJ~ ]~S WI~ ~I~RI~G ~IClPEITIES ~~E ~ ~S M~I SP~S NO~ M~ B~ ~ M~I ~ G~S P~ ~ [ ~t R~t~ ~ ~ ~ O~Y ~ No Es~blished Fees [ S~ll ~elter [ ~e Pavilion [ $50.~ - ~ Ho~s[ $75 - ~y ~ly [ $1~ - ~ ~y ~belters Only $55.00 $100.00 DAY NIGH~ tSOOl~rs $[2ool~='s NIGHT $9 ITemm $121Te~m Field ~ Additional Cost DA¥/NI~ $~$.0o for 3 hours $101Additional Hour hours SIS/Additional Hour For Niami S~ores Recreation Pro,rams For Miami Shores $25.00 - ~ Hours DAY/NIGHT $150.00 - 4 Hours DAY NIGHT $251ahrs S3513hrs $100.00 - t, Hours 5100.00 - 4 ltours Not Available for I $20.00 - Day { $450.00 - PerDay ~ 2,000-5,000 People $7OO.00 - ~ Hours I I800 Day/Nght~ 5500 or I Not Available $1200.00 up to 8hrs.{ or 10~o£ gross{ 10~ of gross { for rental Weekends end Holidayl { Daytime Only additional cost. I I Lighting additional{ I I $100.00 per hour Not Rented I Available for ~ $500.00 - Day ~ Not Available ~ Recreation ~ Staff additional ~ for rental [ Progr_~m_s Only [ at direct cost $100 wkdy/$200 wknd I Not Available I Avg. $10-511 Hour { $70.00 - 2 Hours{ Free Admission I for rental ~ I Not Available $200wkdy/$300 wknd [ ~ [ on Sundays Paid Admission { [ No Established Fees [ Not Available ~ Pa~ties/3 hr rental~ Not Available [ for rental ~ $20 - 75 people [ for rental ~ ~ $30 - 150 people ,' I $~0 - 225 people ,' [ $50 - 300 people ', $100 wkdy/$200 wknd ~ Day/Night ~ Air-conditioned ~ Not Available Free Admission I Small LarEe[ 1~000 I for rental ' ' day/ ight $200 wkdy/$300 wknd [ $50 $630 wkd[ Outdoor Paid Admission [ daily $682 wkn{ $2~00 ', ~ ~ day/night 5990 + $~ Gross 8: O0~m tO Nidnight 5701hr after aidnight~ $150 Day/Free $3,oo ~ght/rr~ $300 Day/Pd Admis $500 Nght/Pd Ad.is: $25 aa hr over 4 Field ~terkins $120 wknd/hol $50 - Day $75 - Night $15 per hr over Field Herkings $60 vknd/hoX $100-~hrs day/night $25 aa hr over $100-4hrs day/night $25 emhr over 4 Air-condition~d $250-khrs day/night Bandshells $150-4 hfs day/night $25 aa hr over $250 daylFr, s S5oo ~ightll~e~ $5OO daylPd &dm~S $750 ~btlPd Adm~ 550 aa hr ~ 4 Field Harki~ 5160 v~d/hol RENTAL RATES FOR PARKS AND RECREATION FACILITIES (WHEN AVAILABLE) SOUTH POINTE PARK I Washington Avenue ENTIRE PARK RENTAL (Includes Sound System and Sound Technicians) -3- $1,600.00 Single Event plus Tax ENTIRE PARK RENTAL (Without Sound System and Sound Technicians) $1,000.00 Single Event plus Tax AMPHITHEATER AND FIELD (Includes Sound System and Sound Technicians) $l,000.00 Single Event plus Tax AMPHITHEATER AND FIELD (Without Sound System and Sound Technicians) $400.00 Single Event plus Tax AMPHITHEATER FIELD (Field use only) $100.00 Single Event plus Tax SPECIAL EVENTS AREA (Contains Electrical Outlets) $250.00 Single Event plus Tax The above rental rates are for a minimum of four (4) event hours (maximum of 2 hours set-up and 2 hours break-down are included in the rental fees above). Events lasting over four (4) hours will be charged an additional fee (per hour) as follows: ENTIRE PARK RENTAL (Includes Sound System and Sound Technicians) $200.00 Each Additional Hour ENTIRE PARK RENTAL (Without Sound System and Sound Technicians) $125.00 Each Additional Hour AMPHITHEATER (Includes Sound System and Sound Technicians) $125.00 Each Additional Hour AMPHITHEATER (Without Sound System and Sound Technicians) $I00.00 Each Additional Hour AMPHITHEATER FIELD (Field Use only) $25.00 Each Additiona] Hour SPECIAL EVENTS AREA (Contains Electrical Outlets) $100.00 Each Additional Hour Personnel Requirements (Ail Facilities) The rental rates listed above do not include any electricians, program ~ stagehands~ ~Rieguaxls., or nnlntenance persennel required by lessee. A fee of $25.00/hour for electricians and ~20.O0/hour for pro. am persmme~ sta~~ ilfesuardt,, or maintenance personnel-(4 hour minimum) per employee assigned to the event or for dean-up a~ter the event will be paid to the City of Mland Beach. The number of employees required wltl be determined by the Parks and RENTAL RATES FOR PARKS AND RECREATION FACILITIES (WHEN AVAILABLE) -2- Recreation Center~ FLAMINGO TEEN/ADULT CENTER 12th Street and Michigan Avenue (Air - conditioned) EITHER FACILITY $125.00 Single EVent plus Tax (Day or Night) NORTH SHORE TEEN/ADULT CENTER 501 - 72nd Street (Air - conditioned) Events lasting over (~) hours will be charged an additional $35.00 per hour. FLAMINGO PARK 1 lth Street and 3efferson Avenue NORMANDY ISLE 7030 Trouville Esplanade EITHER FACILITY SI 25.00 Single Event plus Tax Events lasting over (~) hours will be charged an additional $35.00 per hour. YOUTH CENTER 2700 Sheridan Avenue BOWLING LANES GYMNASIUM SWIMMING POOL GAME ROOM ICE RINK MEETING ROOMS $250.00 plus Tax for Entire Facility (2 hours maximum - Closed to Members) Each additional hour - $100.00 $35.00 per area plus Tax per each (2) hours. EACH additional hour - $20.00 Facility is open to Members. CULTURAL AFFAIRS SECTION: OCEAN FRONT AUDITORIUM lOOi Ocean Drive (Air Conditioned) $350.00 Single Event plus Tax 21st STREET RECREATION CENTER 2100 Washington Avenue AUDITORIUM - ENTIRE FACILITY $500.00 No Admission Charge $750.00 Paid Admission or 10% of Gross $125.00 each - MEETING AREAS $200.00 BANDSHELL $125.00 SOCIAL HALL (Air - conditioned) Single Event plus Tax SOUTH SHORE COMMUNITY CENTER g33 - 6th Street (Auditorium = Air Conditioned) $3:i0.00 Single Event plus Tax NORTH SHORE COMMUNITY CENTER $200.00 - BANDSHELL 7275 Collins Avenue $12;~.00 - ACTIVITY CENTER BUILDING Eye, ts la,tin&over houri an Single Event plu~ Tax RENTAL RATES FOR PARKS AND RECREATION FACILITIES (WHEN AVAILABLE) SOUTH POINTE PARK - PICNIC PAVILLIONS I Washington Avenue SMALL PAVILIONS (t~0 persons) LARGE PAVILIONS (60 persons) INDIVIDUAL BARBECUE $50.00 per day $75.00 per day no charge The concessionaire will receive twenty-five (25%) percent of the above rental schedule for assuming the ~ total responsibility for the rental operation and daily clean - up of the picnic pavilions and picnic area. There will be a Fifty ($50.00) Dollar refundable deposit to cover clean - up that will be charged at the time of the rental of the pavilion. PAYMENT FOR RENTAL OF PICNIC PAVILLIONS TO BE MADE TO THE CITY CONCESSIONAIRE (PENRODS INC.). ALL OTHER CHECKS ARE TO BE MADE IN THE PROPER AMOUNT FOR THE FACILITIES AND PERSONNEL OF THE PARKS AND RECREATION DEPARTMENT REQUESTED MUST BE MADE PAYABLE TO THE CITY OF MIAMI BEACH AND MUST BE PAID DIRECTLY TO THE OFFICE OF THE PARKS AND RECREATION DEPARTMENT (5 DAYS) PRIOR TO THE EVENT. NO REFUNDS WILL BE MADE WITHOUT q8 HOURS NOTICE. EVENING EVENTS MUST BE CONCLUDED BY 11:30 P.M. INSURANCE REQUIREMENTS (ALL FACILITIES) Lessees are required to provide an Owners, Landloards, and Tenants' Liability policy (premises address must be stated on the policy), or, a General Comprehensive Liability Policy. The Minimum coverage to be provided is $l,000,000 Single Limit for both Bodily Injury and Property Damage per Occurence on either of the above, plus Workers Compensation. The following statement must appear on the certificate and must also be stated on an endorsement and made a part of each policy of insurance: "The City of Miami Beach is an additional insured and this shall be primary coverage to all other coverage the City has for this rental agreement only." When special requirements are necessitated, lessee may be required to provide additional insurance such as, but not limited to products and completed operations. The Parks and Recreation Department must receive the insurance policy and certificate with endorsement, minimum one week prior to the requested date. NOTE: Insurance not required for rental of Picnic Pavilions, or Small Meeting Rooms (maximum 50 persons). SPECIAL NOTE~ Rental by City of Miami Beach Employees, employee organizations, (i.e. unions, departments~ boards and/or committees~ etc.) will be at fiity percent (50%) of rental rate. Any direct costs incurred must be paid by user.