2002-24746 Reso
RESOLUTION NO.
2002-24746
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO SUBMIT THREE GRANT
APPLICATIONS TO THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS EMERGENCY MANAGEMENT PREPAREDNESS AND
ASSISTANCE TRUST FUND GRANT PROGRAM, THE FUNDS WILL
ENHANCE THE GOALS OF THE CITY LOCAL MITIGATION
STRATEGIES, WHILE LEVERAGING EXISTING GENERAL OBLIGATION
BOND DOLLARS AND UTILIZING DEPARTMENTAL REVENUES AS
MATCHING FUNDS; AND TO APPROPRIATE THE FUNDS, IF
AWARDED.
WHEREAS, the Department of Community Affairs (DCA) was created by the
Florida Legislature to address many the needs associated with the growth of the
states population, while adequately managing the States resources and preserving
the quality of life of all Floridian; and
WHEREAS, the Division of Emergency Management within the Department
of Community Affairs is responsible for maintaining a comprehensive statewide
program of emergency management, and is responsible for coordination with efforts
of the Federal Government, with other departments and agencies of the state
government, with county and municipal governments and schools boards, and with
private agencies that have a role in emergency management, and is further
responsible for administering the Emergency Management Preparedness and
Assistance Trust Fund; and
WHEREAS, the Emergency Management Preparedness and Assistance
Trust Fund was established by the Florida Legislature (State Statue 252.372) in
order to provide funds for emergency management, preparedness, and assistance in
an effort to mitigate the potential hazards as a result of a disastrous event; and
WHEREAS, the Department of Community Affairs, Division of Emergency
Management has issued a Notice of Funding Availability (NOFA), seeking proposals
for the released funds from the Emergency Management Preparedness and
Assistance Fund in fiscal year 2002-2003; and
WHEREAS, the NOFA releases funds for grant awards, as follows:
Emergency Management Competitive Grant fiscal year 2002-2003 $3,475,030, and
Municipal Competitive Grant Program fiscal year 2002-2003 $1,251,010; and
WHEREAS, the rules governing the release of the funds allow each applicant
to apply for a total of two grant applications per fiscal year for the Emergency
Management Competitive Grant and one grant application per fiscal year for the
Municipal Competitive Grant; and
WHEREAS, the City of Miami Beach has identified three proposed projects
that would further the City's Local Mitigation Strategy; and
WHEREAS, the City will be using matching funds from select departmental
budgets as matches and utilizing existing General Obligation Project funds,
leveraging these appropriated funds in an effort to maximize funding to mitigate
potential hazards to the well being of its residents; and
WHEREAS, a grant in the amount of $300,000 dollars would be applied for,
using $2,277,000 dollars from General Obligation Bond as a match, the grant will
allow the City to construct an Emergency Operation Center; and
WHEREAS, the City of Miami Beach Fire Department with cooperation with
the City Police Department have identified $50,000 dollars to leverage a request for
$150,000 dollars to purchase a back-up communication system; and
WHEREAS, an additional grant in the amount of $50,000 dollars would be
applied for to implement a reverse 911 communication system, that will be utilized to
inform residents of current projects, events, threats and other valuable information.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager,
or his designee, is authorized, to submit three grant applications to the Florida
Department of Community Affairs Emergency Management Preparedness and
Assistance Trust Fund Grant Program, the funds will enhance the goals of the City
Local Mitigation Strategies, while leveraging existing General Obligation Bond
Dollars and utilizing Departmental revenues as matching funds; and to appropriate
the funds, if awarded.
PASSED AND ADOPTED THIS 20th day, of F
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CITY CLERK
T:\AGENDA\2002\FEB2002\CONSENT\DCAGRANTRESO.doc
APPROVED AS TO.
FORM & LANGUAGE
A FOR EXECUTION
AI/MAulL 2-i/-~
.~ Date
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
Submittal of three grant applications to the Florida Department of Community Affairs Emergency
Management Preparedness and Assistance Trust Fund Grant Program.
Issue:
The City of Miami Beach has identified three projects that would enhance the City's Local Mitigation
Strategy while expanding the City's emergency management capabilities. To this end, the Administration
has prepared three applications for submittal to the Emergency Management Preparedness and
Assistance Trust Fund Grant Program.
Item Summary/Recommendation:
In adopting this item, the City will seek grant funds for the following projects:
1.) $300,000 for an Emergency Operation Center
2.) $150,000 for a Communication Backup System
3.) $50,000 for a Reverse 911 Communication System
If awarded, these funds would further the City's Local Mitigation Strategies while leveraging existing
funding. The City will leverage existing funds as follows:
1.) Emergency Operation Center to be matched with $4,686,449 of G.O. Bond funds,
appropriated for the construction of the new Fire Station # 2.
2.) Communication Backup System to be matched with $50,000 of departmental funds;
$25,000 from the City Police Department budget and $25,000 from the City Fire
Department budget.
3.) Reverse 911 Communication System to be matched with $30,000 of departmental funds
identified in the Operating Contingency.
Adopt the resolution authorizing the City Manager or his designee to submit a grant application to the
Florida Department of Community Affairs; and appropriate the funds, if awarded.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
~
Finance Dept.
Source of
Funds:
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T:\AGENDA\2002\FEB2002\CONSENnSummaryDCA0220.doc
AGENDA ITEM
DATE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: February 20, 2002
From:
Jorge M. Gonzalez J~
City Manager- 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO SUBMIT THREE GRANT APPLICATIONS TO THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS EMERGENCY
MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND
GRANT PROGRAM, THE FUNDS WILL ENHANCE THE GOALS OF THE
CITY LOCAL MITIGATION STRATEGIES, WHILE LEVERAGING
EXISTING GENERAL OBLIGATION BOND DOLLARS AND UTILIZING
DEPARTMENTAL REVENUES AS MATCHING FUNDS; AND TO
APPROPRIATE THE FUNDS, IF AWARDED.
Subject:
I
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Following the destruction of Hurricane Andrew in 1992, Governor Chiles empanelled the
Lewis Commission to study the emergency preparedness capabilities of the State. After an
extensive review of the State's emergency management procedures, the Lewis
Commission made over one hundred and thirty-four recommendations to the State
Legislature. One of these recommendations called for the Legislature to establish an
Emergency Management Preparedness and Assistance Trust Fund. In its original form,
the Lewis Commission's express purpose for the fund was: "Monies from the trust fund
should be used to improve state and county emergency preparedness and recovery
programs and facilities. They should supplement, not replace, existing federal, state, and
local funds used for emergency management."
In 1994, the Legislature acted on many of the recommendations made by the Lewis
Commission. One of the bills passed by the Florida Legislature, and later signed by the
Governor, called for an annual $2.00 per policy assessment on homeowners insurance
policy and an annual $4.00 per policy assessment on business/commercial insurance
policies. This bill created the Emergency Management Preparedness and Assistance
Trust Fund and declared the Department of Community Affairs as the administrator of the
fund.
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In its first three years, the fund accumulated resources to build a reserve prior to the first
set of expenditures. Once the fund balance reached a significant level, funding was
distributed into five budget categories of which two were directly related to grant
opportunities.
In its first year of appropriation, $850,000 was released for grants in which municipalities
were only allowed to apply and $2.3 million dollars was allocated for an open competitive
grant program. Since that time, two permanent grant programs were established. The first
program, "Municipal Competitive Grant Program" provides competitive grants to
municipalities in the State to apply for one grant per fiscal year, not to exceed $50,000.
The second program: "Emergency Management Competitive Grant," provides competitive
grants to state or regional agencies, local agencies and private non-profit organizations, to
request up to $300,000 per project for no more than 2 projects for any given fiscal year.
In mid-December, the Department of Community Affairs released a Notice of Funding
Availability. The notice encouraged all eligible parties with projects that enhance the
emergency management capabilities within the State of Florida to apply for awards.
The City of Miami Beach has identified three projects that would enhance the City's Local
Mitigation Strategy while expanding the City's emergency management capabilities. To
this end, the Administration has prepared three applications for submittal to the Emergency
Preparedness and Assistance Grant Program. In providing the necessary match required
by the funding agency, the City of Miami Beach will provide proper documentation of
expenditures exceeding $249,200. These funds are associated with costs of equipment
that was previously purchased as recommended in the approved 1999 General Obligation
Bond Program. In addition, the City of Miami Beach will use identified Administrative
budget resources as potential matches.
The projects identified by the Administration are listed below:
Note: In the Open Competitive Grant Program each city may apply for two grants.
However, a total award of $300,000 is maximum award a city may receive. In the Municipal
Grant Category, each city may apply for one grant. This program has a maximum award
amount of $50,000.
Open Competitive Grant:
Project One:
Project Costs:
City Request:
Maximum Grant Award:
Creation of an Emergency Operation Center
$600,000 (approximate)
$300,000
$300,000
The allocation of General Obligation Bond dollars has afforded the City with a unique
opportunity of creating a true Emergency Operation Center for the City of Miami Beach.
The City has approved approximately $5,000,000 from the GO Bond program for the
construction of a new Fire Station to replace Fire Station # 2. This facility could potentially
be designed to serve as an Emergency Operation Center during emergencies. However,
additional resources are needed reinforce the facility and to add additional square footage
to accommodate an Emergency Operation Center. A grant in the amount of $300,000 will
be requested to assist the City as we move forward with the project.
Open Competitive Grant:
Project Two:
Project Costs:
City Request:
Maximum Grant Award:
Radio Tower: Communication Backup System
$200,000 (approximate)
$150,000 (additional points awarded for matching funds)
$300,000
The City of Miami Beach Police and Fire Departments use a communication system that
can become unreliable in the event of lost power or loss of radio frequency. The City
seeks $150,000 to purchase a portable communication relay system. The system will
serve as a backup in the event the main communication system fails. Currently, in case of
a citywide communication failure, the City is 100% dependent on the County's
communication system. This dependency reduces the City's response capabilities to only
critical emergency calls.
Municipal Grant:
Project Three:
Project Costs:
City Request:
Maximum Grant Award:
Reverse 911 Communication Systems
$80,000 (approximate)
$50,000
$50,000
The City Administration is exploring the feasibility of contracting with reverse 911 providers
to service the City of Miami Beach in the event of an emergency or for citywide notices.
The reverse 911 system places calls to residents with a scripted pre-recorded message
when activated. The system can be used in the event of an emergency, to provide updates
with city projects, to advise neighborhoods of potential dangers, to assist in locating a
missing person, and for many other factors.
The above listed projects are part of the City Local Mitigation Plan, and require additional
funding for implementation and completion. The City will submit three applications to the
Emergency Management Preparedness and Assistance Trust Fund Grants program.
JM~ciMo/GC~
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