2002-24765 Reso
RESOLUTION NO. 2002-24765
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ESTABLISHING
A PUBLIC SAFETY COMMITTEE AND DEFINING ITS
PURPOSE.
WHEREAS, On June 6, 2001 Commissioner Luis R. Garcia, Jr. introduced the
concept of a Public Safety Committee and the Mayor and Commission engaged in a
discussion regarding the creation of such Committee, and referred the item to the
Commission's Community Affairs Committee; and
WHEREAS, The Community Affairs Committee voted unanimously for the
Administration and Commissioner Garcia to convene a Public Safety Task Force
meeting with other cities, counties and public safety experts to find out what steps to
take in order to have a comprehensive approach to an emergency or disaster; and
subsequently for the Administration to submit a proposal for a citizen-based Public
Safety Committee; and
WHEREAS, The purpose of the Public Safety Committee is to address public
safety issues within our community and engage the appropriate public safety experts
and representatives from the community to focus on issues such as the establishment
of community emergency response teams to assist the City with emergency
preparedness and other associated broad policy issues pertaining to public safety;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that there is hereby
established a Public Safety Committee ("Committee") which shall be responsible to
provide the Mayor, Commissioners and the Administration with advice on policies
related to public safety in the community as follows:
1. The Committee shall be comprised of seven (7) members with one (1)
appointment to be made directly by the Mayor and each member of the
Commission. Each appointee shall be a resident or a representative or member
of the business community. The Committee will act as policy advisers in the area
of community and public safety for both the City Commission and the
Administration;
2. The Committee shall be constituted for a period of one (1) year with the
Commission opting to extend this period at the conclusion of the one (1) year in
which the Committee has met;
3. The appointed members of the Committee shall nominate and elect a Chair who
shall head the Committee and with whom the Administrative Staff Liaison may
coordinate meetings, agendas and other appropriate matters associated with the
work of the Committee. The Committee will follow Roberts Rules of Order;
4. The Committee shall be responsible to provide the Mayor, Commissioners and
the Administration with advice on policies related to public safety in the
community. The charge of the committee is intended to be broad enough to
encompass all aspects of community safety. Illustrative examples of issues the
committee may chose to embrace include, but are not limited to, policy regarding
infrastructure safety (streets, walkways, bike-paths), community level review of
the City disaster response plan, participation in the Community Emergency
Response Team and policy review of community risk assessment issues;
5. While the Committee's charge is intended to be broad in scope, it specifically
excludes issues related to budget, operational policies and practices of the Police
and Fire Departments and issues that are or might be the subject of collective
bargaining with any of the City's bargaining units. The City Manager or his
designee shall have the sole discretion to make determinations on the subject
matter excluded from the committee's purview.
PASSED and ADOPTED this 20th day of
February
,2002.
ATTEST:
MAYOR
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CITY CLERK
APPROVED AS TO FORM & LANGUAGE
& FOR EXECUTION:
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2--1 1- oJ--
DATE
T:\AGENDA\2002\FEB2002\REGULAR\Public Safetyreso.DOC
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution establishing a Public Safety Advisory Committee and defining its purpose.
Issue:
Shall the Commission create a Public Safety Advisory Committee to advise on broad policy related to
community safety.
Item Summary/Recommendation:
Late in 2001, the Community Affairs Committee endorsed the pursuit of a community based Ad Hoc Task
Force to discuss community safety, as well as, a longer term standing committee of the City Commission
that would include citizens to discuss public safety concerns. The Ad Hoc Task Force Meeting has been
conducted and the Administration is pursuing several different public safety issues as a result of the Task
Force meeting. This Resolution will establish the standing Public Safety Advisory Committee that was
endorsed by the Community Affairs Committee. The Resolution creates the Public Safety Advisory
Committee and establishes its purpose. The purpose of the Public Safety Advisory Committee is
specifically designated to be broad public policy advice only and it specifically excludes budgetary,
operational or bargaining issue related discussions. The Commission can choose to adopt the Resolution
in the form presented or may choose to refer the item to the Community Affairs Committee to discuss if
other Commission committees might be candidates for consolidation into a new Public Safety Advisory
Committee.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
D
Finance Dept.
Source of
Funds:
F:\CMGR\$ALL \80B\publicsafetySUM.doc
I
AGENDA ITEM R7 F
DATE ~-~O-O';)
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: February 20, 2002
Members of the City Commission
Jorge M. Gonzalez \ ~ ~
City Manager ()~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ESTABLISHING A PUBLIC SAFETY
ADVISORY COMMITTEE AND DEFINING ITS PURPOSE.
To:
Subject:
~
ii
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Several months ago, Commissioner Luis R. Garcia, Jr. introduced the concept of a Public
Safety Advisory Committee, which was subsequently endorsed by the Community Affairs
Committee. The recommendation of the Community Affairs Committee was that a Task
Force be convened of individuals interested or participating in community safety and that
subsequently the Administration submit a proposal for a citizen based Public Safety
Advisory Committee.
Since the Community Affairs Committee recommendation, the Task Force meeting of
concerned individuals in the community was convened. At this meeting, a wide variety of
organizations and a wide variety of technical expertise associated with community safety
were in attendance. Attached is a list of meeting attendees. The meeting was helpful in
establishing some future direction and also in raising awareness on the overall subject of
community safety.
One action that emanated from the Task Force meeting was a risk assessment for the
community and the development of certain plans and responses for said risks. The
assessment is nearly completed. The City is also undertaking a review and revision of the
All Hazard Response Plan (The Hurricane Plan) to incorporate the risk assessment and to
better reflect this new knowledge of hazards and risks within the community.
One very specific issue that became clear during the discussion at the Task Force meeting
was that there was a need for two different groups within our community to focus on the
issues attendant to public safety. One group should be a technical working group of
community safety professionals that would be able to share information, interact with each
other and to assure coordination of planning and resource utilization. This group would
include those professionals in the community who are involved in the delivery of public
safety services at their respective institution/agency/business. Further, it was clear that
there was also a need for a different and separate citizen based group to focus on policy
and very broad level concerns associated with public safety within our community.
The need for a working technical committee that is not as public as a Commission
Committee became very apparent as we further explored risk and security issues within
our community. Many of the discussions and much of the information which might be
developed in this context is such that it is not appropriate to share in public venues without
compromising the information and further jeopardizing the security or safety of the
particular institution in question. For example, ifthe Miami Beach City Hall is regarded as a
potential site for an incident, full public disclosure and discussion of our plans to counteract
actions or protect the facility would in essence give individuals desirous of creating an
incident insight to allow an incident to successfully be pursued.
The working technical group will be pursued and facilitated as needed and appropriate by
administrative staff.
The resolution addresses the need for a community or citizen based committee to address
public safety issues within our community. As the Commission will note, this particular
committee is suggested to be comprised of commission appointments of community
representatives and their charge is broad and policy oriented. The committee is suggested
to fill the role of policy advisers in the area of community and public safety for both the
Administration and the City Commission.
The role or duties of the Commission appointed Committee are outlined in the Resolution
and includes policy advice on community public safety. The Committee would be involved
in issues such as the establishment of community emergency response teams to assist the
City with emergency preparedness, discussion and comment on the City's plans for
disaster preparedness and other associated broad public policy issues. Also at a broad
level the nearly completed risk assessment would be appropriate as a subject for the
Committee.
The attached Resolution also specifically identifies issues which are not within the purview
of the suggested Public Safety Advisory Committee so that there is clarity and to help
ensure the success of the Committee. Issues identified as inappropriate for the
involvement of the Public Safety Advisory Committee include operating practices and
procedures ofthe different public safety functions ofthe City, budgetary issues and issues
which are or might be the subject of bargaining with any of the City's collective bargaining
organizations. The issues that are not deemed appropriate for the Public Safety Advisory
Committee are specified, as there are already organizations or avenues for those particular
subjects to be reviewed and discussed. Having these particular issues or concepts
discussed in a Public Safety Advisory Committee would be duplicative and would also alter
the appropriate focus of the Committee from the desired public policy role.
In the formation of the Public Safety Advisory Committee, the Commission may wish to
consider the possibility of folding two existing committees into the new Public Safety
Advisory Committee. The current Police Citizens Relations Committee and Safety
Committee may be candidates for consolidation into a new Public Safety Advisory
Committee.
In this manner, the Commission might streamline our committee structure, avoid
duplication and also be able to draw from current experienced and interested committee
members to start the new Public Safety Advisory Committee.
In the event the Commission would like to consider consolidating other existing
committees, it would be recommended that this item be referred to the Community Affairs
Committee for discussion prior to enactment.
JMG/RCM/sam
publicsafetymem2.doc