2002-24777 Reso
RESOLUTION NO. 2002-24777
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE USE OF
THE FORTRESS-MIAMI CORP., IN A NOT TO EXCEED AMOUNT OF
$70,245, FOR THE STORAGE OF THE BASS MUSEUM'S PERMANENT
COLLECTION, ON A MONTH- TO-MONTH BASIS, UNTIL SUCH TIME
THAT THE BASS MUSEUM EXPANSION AND RENOVATION PROJECT IS
COMPLETE.
WHEREAS, The Fortress-Miami Corp., which was the sole bidder pursuant to Invitation
to Bid No. 7-96/97, has been providing storage for the Bass Museum's permanent collection, until
the expiration of its contract with the City on December 3,1998, and has thereafter been on a month-
to-month agreement; and
WHEREAS, the Bass Museum has been using The Fortress for the last fifteen (15) years and
has been satisfied with the storage facility's climate controlled environment and the level of security;
and
WHEREAS, there are no other museum quality storage facilities in the local area that meet
the stringent museum requirements/specifications storage of these fine works of art from the
Museum's collection; and
WHEREAS, The Fortress is also the sole source provider for storage of items for Miami-
Dade County's Vizcaya museum collection; and
WHEREAS, based on the projected completion date on the Bass Museum Renovation and
Expansion Project of April 30, 2002, contingent on all repairs to the Museum's climate control
system and other necessary repairs, and the projected moving of the collection date of July 30, 2002,
storage may be required for the remainder of the fiscal year, through September 30,2002; and
WHEREAS, at the current cost of $7,805 per month, for nine (9) months, it is recommended
that the Mayor and City Commission herein waive by 5/7ths vote, the competitive bidding
requirement, and that a Standing Order be issued, in the amount of $70,245.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein waive by 5/7ths vote, the formal competitive bidding requirement and approve
the use of The Fortress-Miami Corp., in a not to exceed amount of $70,245, for the storage of the
Bass Museum's permanent collection, on a month-to-month b ., until such time that the Bass
Museum Expansion and Renovation Project is complete.
A~ rtWk-
CITY CLERK
F:\PURC\$ALL\J0HN\C0MM\39
PASSED and ADOPTED this 2Dtlhday of
"'flAOVIO AI 10
FORM a LANGUAGI
AFORIXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
Approving the use of The Fortress-Miami Corp., in a not to exceed amount of $70,245, for the storage of
the Bass Museum's Permanent Collection on a month-to-month basis until such time, that the Bass
Museum expansion and renovation is complete.
Issue:
Waiving by 517ths vote, the formal competitive bidding requirements and approving the use of The
Fortress-Miami Corp.
Item Summary/Recommendation:
The Bass Museum has been using The Fortress for the last fifteen-(15) years and has been satisfied
with the storage facility's climate controlled environment and the level of Security. There is no other
museum quality storage facilities in the local area that meet the stringent museum requirementsl
specifications of these fine works of Art from the Museum's collection.
The City's collection has occupied the entire sixth floor of The Fortress since the Museum closed in 1999
for renovation and expansion. The current cost of the storage Is $7,805 per month. The move of the
collection is projected to be completed by July 30, 2002 if all necessary repairs to the Museum climate
control system and other necessary repairs are completed by April 30, 2002.
Regardless of the above projected Bass Museum completion dates, it is recommended that a Standing
Order be issued for the required storage, from January 1, 2002 through September 30, 2002, (FY02) in
the amount of $70,245.
THE ADMINISTRATION'S RECOMMENDATION IS TO ISSUE A STANDING ORDER TO THE
FORTRESS-MIAMI CORP., IN A NOT TO EXCEED AMOUNT OF $70,245.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
Source of
Funds:
I~D1
AGENDA ITEM e, 7 E
DATE 3-~-O,;L
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
.WWW.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
Mayor David Dermer and Date: March 20, 2002
Members of the City Commission
Jorge M. Gonzalez \.~
City Manager 0- u
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING BY SnTHS VOTE, THE
FORMAL COMPETITIVE BIDDING REQUIREMENTS AND APPROVING
THE USE OF THE FORTRESS - MIAMI CORP., IN A NOT TO EXCEED
AMOUNT OF $70,24S, FOR THE STORAGE OF THE BASS MUSEUM'S
PERMANENT COLLECTION ON A MONTH- TO-MONTH BASIS UNTIL
SUCH TIME THAT THE BASS MUSEUM EXPANSION AND RENOVATION
IS COMPLETE.
ADMINISTRATION RECOMMENDATION:
To:
From:
Subject:
Adopt the Resolution.
FUNDING:
$70,245 Funding is available from the Bass Museum Account No. 011.0930.000323.
ANALYSIS:
Since the expiration of their contract, which was awarded as a result of a competitive bid
process, The Fortress Corp., who was the sole bidder pursuant to Invitation to Bid No.7-
96/97, has been providing storage for the Bass Museum's permanent collection until the
expiration of its contract with the City on December 3,1998, and thereafter on a month-to-
month basis.
The Bass Museum has been using The Fortress for the last fifteen (15) years and has
been satisfied with the storage facility's climate controlled environment and the level of
security. There is no other museum quality storage facilities in the local area that meet
the stringent museum requirements/specifications of these fine works of art from the
Museum's collection. The Fortress is also the sole source provider for Miami-Dade
County's Vizcaya museum collection.
The City's collection has occupied the entire sixth floor of The Fortress since the
Museum closed in 1999 for renovation and expansion. The current cost of the storage
is $7,805 per month. The move of the collection is projected to be completed by July 30,
2002 if all necessary repairs to the Museum climate control system and other necessary
repairs are completed by April 30, 2002.
Commission Memo
The Fortress Corp.
March 20,2002
Page 2 of 2
ANALYSIS:
Regardless of the above projected Bass Museum completion dates, it is recommended
that a Standing Order be issued for the required storage, from January 1, 2002 through
September 30, 2002, (FY02) in the amount of $70,245.
At the completion of the expansion project the majority of the collection will be moved
Into the Bass Museum art storage area. The Museum will continue to utilize a smaller
area at the Fortress, which will cost approximately $2,000 per month.
It is therefore the recommendation of the Administration that the Mayor and City
Commission waive by 517ths vote, the formal competitive bidding requirements and
approve the use of The Fortress-Miami Corp., in a not to exceed amount of $70,245,
for the storage of the Bass Museum's permanent collection on a month-to-month basis
until such time that the Bass Museum's expansion and renovation is complete.
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