2002-24852 Reso
RESOLUTION NO. 2002-24852
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, AUTHORIZING A SECOND AMENDMENT TO
THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY
AND ZYSCOVICH, INC., DATED APRIL 18, 2001, TO CONDUCT
PHASE II OF THE SITE UTILIZATION ANALYSIS AND
DEVELOPMENT OF A CONCEPT PLAN FOR THE 17TH STREET AND
WASHINGTON AVENUE SURFACE PARKING LOTS, AS PROVIDED
FOR IN THE AGREEMENT; AND APPROVED PURSUANT TO
RESOLUTION NO. 2001-24328, AND AS DEFINED HEREIN; SAID
AMENDMENT IN THE AMOUNT OF $75,000, (COMPRISING $25,000
IN BASE FEES, AND REIMBURSABLES NOT TO EXCEED $50,000),
SUBJECT TO PRIOR APPROVAL BY THE CITY MANAGER; AND
FURTHER APPROPRIATING SAID FUNDING FROM CITY CENTER
TAX INCREMENT FUNDS.
WHEREAS, on April 18, 2001, the City Commission authorized the Administration
to enter into contract with Zyscovich, Inc., (Consultant), the top ranked firm selected
pursuant to Resolution No. 2001-24328, to undertake a site utilization analysis, to
develop a concept plan for the 1 ih Street and Washington Avenue surface parking lots;
and
WHEREAS, on April 10, 2002, the City Commission authorized a First
Amendment to the Consultant's Agreement in the amount of $45,000, pursuant to a
request by CIP. for the Consultant to develop a Site and Sequencing Analysis for
capital development activities in the Bayshore Civic Area, adjacent to the 1 in Street
Master Plan study area; and
WHEREAS, due to the significance of this site and the impact of future
development alternatives contemplated thereon, the Consultant's scope was expanded
to evaluate the site in the context of its importance to the surrounding core area of the
City, and to develop an updated Master Plan for City Center/Historic Convention Village
Redevelopment Area in the process; and
WHEREAS; due to the extent of the scope contemplated, it was divided into two
phases, the first of which was completed in October 2001, upon delivery and
acceptance of the Preliminary Proposed Master Plan for the 1 ih Street Site; and
WHEREAS, the Mayor and City Commission accepted the proposed Master Plan
in concept at the City Commission Meeting on October 17. 2001, and directed the
Administration to finalize and refine the proposed Master Plan as Phase II of the Study,
for presentation to the Planning Board and for subsequent final adoption by the Mayor
and City Commission; and
WHEREAS, the First Phase of Consultant's Agreement provided for a fee
structure not to exceed $195,000, comprising $100,000 in base fees and $95,000 for
additional services and reimbursable expenses, as defined in the Agreement; and
WHEREAS, the Consultant was able to complete the Phase I scope for $156,000
(rounded) and has, pursuant to the City Commission's direction of October 17, 2001,
proceeded in good faith to initiate the second phase of the project, drawing against the
balance of the fees for Phase I to cover its expenses; and
WHEREAS, pursuant to the Agreement, the fees to undertake the second
phase of the project should have been negotiated upon conclusion of the first phase
assignment and upon the authorization of the City Commission; and
WHEREAS, in order finalize the Master Plan, a number of critical issues remain
to be addressed, including the location and phasing of an intermodal garage (charging
station) on the surface parking lot behind City Hall; the development of the preferred lots
to address specialized meeting/exhibition space and parking requirements for the
Convention Center; the short and long term plans for the location and development of
the Garden Center; site development analyses relative to the New World Symphony
expansion plans; concept plan development for Pennsylvania Avenue garage fa(fade
retail; resolution of Drexel Avenue closing; Lincoln Road streetscape issues and bus
route change streetscape design; and
WHEREAS, completion of the Master Plan is critical to the City's efforts to amend
the City Center Redevelopment Plan; and
WHEREAS, the Consultant is proposing a total of $25,000 in base fees to
complete the scope of work delineated in Phase II, and $50,000 in reimbursable
expenses (not to exceed $75,000), which the Administration believes to be reasonable.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission
hereby authorize a Second Amendment to the Professional Services Agreement
between the City and Zyscovich, Inc., dated April 18, 2001, to conduct Phase II of the
Site Utilization Analysis and Development of a Concept Plan for the 17TH Street and
Washington Avenue surface parking lots, as provided for in the Agreement and
approved pursuant to Resolution No. 2001-24328, and as defined herein; and said
amendment in the amount of $75,000, (comprising of $25,000 in base fees, and
reimbursables not to exceed $50,000); and appropriating said funding from available
City Center Tax Increment funds.
PASSED and ADOPTED
~r fcu~
APPROVED AS TO
FORM & LANGUAGe
&
CITY CLERK
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...
T:\CMGR\Agenda\2002\Apr10\RDA\planamendreso.doc
CllY OF MIAMI BEACH
roENDA ITEM SUMMARY
m
Condensed Title:
A Resolution approving an amendment in the amount of $75,000, (comprised of $25,000 in base fees and
reimbursable expenses not to exceed $50,000), to the Professional Services Agreement between the City
and Zyscovich, Inc., dated April 18, 2001, to proceed with Phase II of the Site Utilization Analysis and
Development of a Concept Plan for the 1 th Street and Washington Avenue Surface Parking Lots, as
provided for in the AQreement and as defined in the body of the attached Commission Memorandum.
Issue:
At the City Commission Meeting on October 17, 2001 , the Mayor and City Commission, accepted in concept,
a proposed preliminary Master Plan for the 17th Street and Washington Avenue Surface Parking Lots, and
directed the Administration to finalize and refine the proposed Plan as Phase II ofthe Study, for presentation
to the Planning Board for subsequent final adoption by the Mayor and City Commission.
The scope of work under Phase II has been significantly streamlined to focus only on those elements that
are essential to the proposed expansion of the NWS and the development of the expansion parking lot
behind City Hall, a critical component to address displaced parking in the area. It should be noted that
completion of the Master Plan is also critical to the City's efforts to amend the City Center Redevelopment
Plan. The Consultant is proposing a total of $25,000 in base fees to complete the scope of work delineated
in Phase II, and $50,000 in reimbursable expenses (not to exceed $75,000). Collectively, Phase I and
Phase II fees will total $270,000, which compared to the estimated $60 Million cost to develop these
improvements, is a reasonable and justifiable expenditure. It should be noted that the Consultant has and
continues to personally dedicate extensive resources and manpower to undertake this Proiect.
Item Summa /Recommendation:
Due to the complexity of the issues remaining to be resolved, the Administration recommends approving the
proposed Amendment to the Agreement with Zyscovich, Inc., to proceed with the second phase of the study
to address the issues described herein and finalize the Master Plan in a timely manner, for a fee not to
exceed $75,000. Passage of the Resolution by the RDA shall serve as the Consultant's notice to proceed
with the second hase of the ro'ect as described herein. Ado t the Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
Source of
Funds:
Amount
$ 75,000
Account
Approved
RDA - TIF
1
2
3
4
Total
C:1:'T'i (..E~""i:'i'~ "T-=-T'
$ 75,000
Si n-Offs:
Department Director
Assistant City Manager
City Manager
AGENDA ITEM
R7D
5"-1(-02-.
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Members of
The City Commission
Jorge M. Gonzalez \#/
City Manager U' [)
Date: May 8, 2002
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH AUTHORIZING AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND ZYSCOVICH, INC., DATED APRIL 18, 2001, TO
CONDUCT PHASE II OF THE SITE UTILIZATION ANALYSIS AND
DEVELOPMENT OF A CONCEPT PLAN FOR THE 17TH STREET AND
WASHINGTON AVENUE SURFACE PARKING LOTS, AS PROVIDED FOR
IN THE AGREEMENT, APPROVED PURSUANT TO RESOLUTION NO.
2001-24328 AND AS DEFINED HEREIN; FOR FEES NOT TO EXCEED
$75,000, (COMPRISING $25,000 IN BASE FEES AND REIMBURSABLES
NOT TO EXCEED $50,000), SUBJECT TO PRIOR APPROVAL BY THE
CITY MANAGER AND APPROPRIATING SAID FUNDING FROM CITY
CENTER TAX INCREMENT FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 18, 2001, the City Commission authorized the Administration to enter into contract
with Zyscovich, Inc., (Consultant), the top ranked firm selected to undertake a site
utilization analysis, to develop a concept plan for the 1 ylh Street and Washington Avenue
surface parking lots. Due to the significance of this site and the impact of future
development alternatives contemplated thereon, the Consultant's scope was expanded to
evaluate the site in the context of its importance to the surrounding core area of the City
and to develop an updated Master Plan for City Center/Historic Convention Village
Redevelopment Area in the process. Due to the extent of the scope contemplated, it was
divided into two phases, the first of which was completed in October 2001, upon delivery
and acceptance of the Preliminary Proposed Master Plan for the 1 ylh Street Site. The
Mayor and City Commission, accepted the proposed Master Plan in concept at the
Commission Meeting on October 17,2001, and directed the Administration to finalize and
refine the proposed Master Plan as Phase II of the Study, for presentation to the Planning
Board for subsequent final adoption by the Mayor and City Commission.
The First Phase of Consultant's Agreement provided for a fee structure not to exceed
$195,000, comprising $100,000 in base fees and $95,000 for additional services and
reimbursable expenses as defined in the Agreement. The Consultant was able to complete
the Phase I scope for $156,000 (rounded) and has, pursuant to the Commission's direction
of October 17, 2001, proceeded in good faith to initiate the second phase of the project,
drawing against the balance of the fees for Phase I to cover its expenses. Pursuant to the
Agreement, the fees to undertake the second phase of the project should be negotiated
upon conclusion of the first phase assignment and upon the authorization of the City
Commission.
At a Special City Commission Workshop on September 21,2001, and at the October 17,
2001, City Commission Meeting, the Consultant presented certain utilization options for
consideration, including but not limited to phasing of parking, street closures, green space
planning, traffic circulation, and sources and phasing of funding. More specifically, there
were a number of critical elements which needed to be addressed in order to finalize the
Master Plan, including the location and phasing of an intermodal garage (charging station)
on the surface parking lot behind City Hall, the development of the preferred lots to
address specialized meeting/exhibition space and parking requirements for the Convention
Center, the short and long term plans for the location and development of the Garden
Center, site development analyses relative to the New World Symphony expansion plans,
concept plan development for Pennsylvania Avenue garage fayade retail, resolution of
Drexel Avenue closing, Lincoln Road streetscape issues and bus route change streetscape
design.
In order to begin addressing these issues, the Consultant has already conducted that
portion of the Phase II scope, involving extensive public outreach and consensus building
initiatives, in the form of community meetings and one-on-one planning sessions with
individual citizens, community leaders, government officials and members of the
Administration. Based on the input received to date, the Consultant has developed
additional alternatives and has made revisions to the original Master Plan. Beyond the
scope requirements, the Consultant has also participated in ongoing negotiations with the
New World Symphony (NWS) and has presented design alternatives for a parking facility
and electric shuttle charging station behind City Hall, which he had prepared under a
separate private contract. As negotiations proceed with the NWS, the importance of
reaching closure on certain "key elements" of the Master Plan is critical. These elements
generally include the development and phasing of the NWS components, (SoundSpace,
park and parking facility), the development ofthe expansion Parking lot and Electric Shuttle
charging facility behind City Hall, determining whether the traffic pattern for Drexel Avenue
should be modified or if realignment is required and developing a plan for improvements
along Pennsylvania Avenue between Lincoln Lane and 17th Street. Phase II of the
Consultant's scope will address these issues. To this end, the Consultant has taken into
account the work already performed under Phase II and has revised the scope as follows:
1. ITEMS A & B - COMPLETED SCOPE FOR COMMUNITY CONSENSUS & URBAN DESIGN UPDATE
From September 21 , 2001 through March 15, 2002, Zyscovich Inc. completed the following
Phase II work:
· Developed additional alternatives
· Conducted meetings to build consensus
· Attended meetings with City of Miami Beach Commissioners and staff
· Developed additional plans for phasing and scheduling
· Prepared revisions to plans
· Made additional presentations
2. ITEM C - ADDITIONAL CONSULTANTS
ZVSCOVICH INC., is in the process of coordinating the services of Plumber and Associates,
which is conducting a preliminary traffic analysis, to determine the impact of the proposed
Project and the potential closure of Drexel Avenue.
· The City is in the process of engaging a Civil Engineer to begin evaluating potential
utility relocations and any other site-related issues affected by the Project.
Zyscovich will analyze the results of this study as it relates to the timing and
implementation of the Project.
3. ITEM 0 -IMPLEMENTATION
For each of the following listed "key elements"
~ NWS plan development
~ City Hall expansion Garage & Electric Shuttle charging facility
~ Pennsylvania Avenue plan
~ Drexel Avenue plan
Zyscovich, Inc., will conduct the following tasks:
· Determine phasing and development plan
· Define development options for each of the components (A&E, Design Build, etc.)
· Preliminary cost estimates
· Compile strategy based on the City's funding sources
· Prepare recommendation for development process (RFP/RFQ/Public-Private)
· Identify and articulate regulatory process
4. ADDITIONAL SCOPE ITEMS TO BE PERFORMED
· Presentation to the Planning Board
· Final Presentation of Master Plan to Commission and the RDA Board
· Participate on an as-needed basis in the on-going negotiations between the City of
Miami Beach and the New World Symphony
5. FINAL DELlVERABLES
· Preparation and implementation of text and graphics for final Master Plan report
· Final Report
PROPOSED FEES
The Consultant is proposing a total of $25,000 in base fees to complete the scope of work
delineated in Phase II, and $50,000 in reimbursable expenses (not to exceed $75,000). It
should be noted, that the scope of work under Phase II has been significantly streamlined
to focus only on those elements that are essential to the proposed expansion of the NWS
and the development of the expansion parking lot behind City Hall, a critical component to
address displaced parking. It should be noted that completion of the Master Plan is also
critical to the City's efforts to amend the City Center Redevelopment Plan. Collectively,
Phase I and Phase II fees will total $270,000, which compared to the estimated $60 Million
cost to develop these improvements, is a reasonable and justifiable expenditure. It should
be noted that the Consultant has and continues to personally dedicate extensive resources
and manpower to undertake this Project. Furthermore, while most consulting firms assign
project managers to direct a project, Bernard Zyscovich, the firm's founder and lead
principal, has spearheaded the project since its inception, providing valuable insight,
historic perspective and sound recommendations.
This Amendment would be the second one to the Consultant's Agreement. On April 1 0,
2002, the City Commission authorized an Amendment in the amount of $45,000, pursuant
to a request by CIP, for the Consultant to develop a Site and Sequencing Analysis for
capital development activities in the Bayshore Civic Area, adjacent to the 17tJ1 Street Master
Plan study area. The Analysis is focusing on the Public Works Yard, Fire Station #2, the
Par-3 Golf Course, the Scott Rakow Youth Center and the 23rd Street Bridge. The funding
for this portion of the study was authorized from the 1999 G.O. Bond Funds.
Due to the complexity of the issues remaining to be resolved, the Administration
recommends approving the proposed Amendment to the Agreement with Zyscovich, Inc.,
to proceed with the second phase of the study to address the issues described herein and
finalize the Master Plan in a timely manner, for a fee not to exceed $75,000. Passage of
the Resolution by the RDA shall serve as the Consultant's notice to proceed with the
second phase of the project as described herein.
JMG/CMC/KOB
T:IAGENDA\2002\MA Y0802\RDA IZYSCOVICHPhasell.doc