LTC 564-2017 Report on Emergency Purchases and Unauthorized PurcMIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
LTC #
564-2017
To: Mayor Dan Gelber and Members o the City Co
From: Jimmy L. Morales, City Manager T
-+
Date: November 21, 2017
LETTER TO COMMISSION
ission
Subject: Report on Emergency Purchases end Unauthorized Purchases
EMERGENCY PURCHASES. Miami Beach City Code Section 2-396 provides for the City Manager
to waive the requirements for competitive bidding for emergency purchases as defined in the Code.
Pursuant to this provision, emergency purchases exceeding $50,000.00 are to be reported to the
City Commission at its meeting following the emergency. The emergency purchase request process
outlined in Code allows the City to respond expeditiously to unexpected needs. The Emergency
Purchase Request form for each emergency reported is attached.
Emergency Purchases
Form No. Nature of Emergency Requestor Contractor Value
Nothing to Report
UNAUTHORIZED PURCHASES. Miami Beach City Code Section 2-393(a) prohibits the purchase of
goods or services unauthorized by the Procurement Division (typically through the issuance of a
Purchase Order with stated purchase authority prior to the receipt of goods or services). In its due
diligence, the Department of Procurement Management (DPM) has identified those purchases that
have been transacted in violation of the stated Code requirement. In those cases, the DPM has
required documentation and justification be provided to the City Manager, through the Unauthorized
Purchase form, who may then, pursuant to Code, consider and authorize the purchase. Unauthorized
purchases exceeding $50,000 are reported to the City Commission at its meeting following the
approval of the Unauthorized Purchase form.
Unauthorized Purchases
Form No.
Nature of Unauthorized
Purchase
Requestor
Contractor Value
2018-051
Repair of drainage
systems at Council Tower,
533 Collins Avenue and
North Council Tower,
1040 Collins Ave
tv
JLM/MT/AD/ E/MG
Public Works
Southern
Underground
Industries, Inc.
$ 94,700
F:\PURC\$ALL\REPORTS\Monthly Reports\FY 2017\Emergency & Unauthorized Purchase Report\Novemberl5 ,2017.docx