2016-29525 Reso RESOLUTION NO. 2016-29525
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA RECOGNIZING AND
APPROVING EARLY VOTING FOR THE NOVEMBER 8, 2016 CITY
OF MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, November 8, 2016 in conjunction with the General Election for the purpose of
presenting ballot questions to the City's electorate; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
November 8, 2016 City of Miami Beach Special Election; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1)(d) governing "Early Voting," the City Commission hereby acknowledges that each
County's Supervisor of Elections is required to provide for early voting to begin on the 10th day
before an election that contains State or Federal races and end on the 3rd day before the
election; and providing early voting for no less than 8 hours and no more than 12 hours per day
at each site during the applicable period; in addition, early voting may be offered at the
discretion of the Supervisor of Elections on the 15th, 14th, 13t , 12th, 11th, or 2nd day before an
election that contains State or Federal races for at least 8 hours per day, but not more than 12
hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
November 8, 2016 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the following early voting schedule for the November 8, 2016 City of Miami Beach Special
Election, and has tentatively designated Miami Beach City Hall, 1700 Convention Center Drive
and the North Shore Branch Library, 7501 Collins Avenue, as the early voting locations within the
City of Miami Beach:
WEEK 1:
DATE TIME
Monday, October 24, 2016 To Be Determined by Supervisor of Elections
Tuesday, October 25, 2016 To Be Determined by Supervisor of Elections
Wednesday, October 26, 2016 To Be Determined by Supervisor of Elections
Thursday, October 27, 2016 To Be Determined by Supervisor of Elections
Friday, October 28, 2016 To Be Determined by Supervisor of Elections
Saturday, October 29, 2016 To Be Determined by Supervisor of Elections
Sunday, October 30, 2016 To Be Determined by Supervisor of Elections
WEEK 2:
DATE TIME
Monday, October 31, 2016 To Be Determined by Supervisor of Elections
Tuesday, November 1, 2016 To Be Determined by Supervisor of Elections
Wednesday, November 2, 2016 To Be Determined by Supervisor of Elections
Thursday, November 3, 2016 To Be Determined by Supervisor of Elections
Friday, November 4, 2016 To Be Determined by Supervisor of Elections
Saturday, November 5, 2016 To Be Determined by Supervisor of Elections
Sunday, November 6, 2016 To Be Determined by Supervisor of Elections
WHEREAS, the Miami-Dade County Elections Department has provided the City Clerk
with an estimate of $31,000 for the City's November 8, 2016 Special Election, which includes
the costs of 14 early voting days; and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the final
early voting schedule and locations for the anticipated November 8, 2016 Special Election, the
City Clerk will report this information to the Mayor and Commissioners via Letter to Commission
(LTC), and will further post the information on the City's website.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby recognize and approve early voting for the November 8, 2016 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this 14th day September, 2016. Z//
Philip .= -, Mayor
ATTEST: /
APPROVED AS TO
/
FORM & LANGUAGE
9 .Z� �� i &Fir E CUTION
Rafael E. ranad , City Clerk
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Granado, Rafael
From: Barbou, Regis
Sent: Thursday, September 22, 2016 2:31 PM
To: Bello, Alejandro; Bernstein, Lynn; Berthier, Melissa; Bridges, Sonia; Casanova, Cynthia;
City Attorney's Office; City Clerk's Office; City Manager's Office; De Pinedo, Naima;
Department Directors; Executive Staff; Feldman, Steven; Ferreiro,Ines; Frances, Francis;
Jenkins, Robert; Del Risco,Jose; Management Team; Mayor's Office; McFadden, Millie;
Monserrat, Marcia; Nicholson, Natasha; Peacock, Althea; Perez, Febe; Pineda, Yanira;
Plotkin, Andrew; Sam, Yarily; Vargas, Ellen;Walters, Pauline;Wong, Claudia; Gueimunde,
Jorge; Miranda, Fidel;Abarca, Nestor; Gonzalez, Allan; Perez, Febe; Hernandez, Leonor;
Saba, Daphne; Garcia, Adonis; Peron-Sellan, Vianca; Mejia, Valeria; Bada, Kristy
Subject: Early Voting Sites and Schedule for the November 8, 2016 Elections
Attachments: LTC 393-2016 Early Voting Sites and Schedule for the November 8, 2016 Elections.pdf
Honorable Mayor Levine, Commissioners and Executive Staff:
Please see attached LTC 393-2016 dated September 22, 2016. If you have any questions, please contact this
office at any time.
Respectfully submitted,
MIAMI BEACH
Regis Barbou, Office Associate V
OFFICE OF THE CITY CLERK
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant,tropical,historic community.
1
MIAMI BEACH
OFFICE OF THE CITY CLERK
No. 393-2016 LETTER TO COMMISSION
TO: Mayor Philip Levine and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: September 22, 2016
SUBJECT: Early Voting Sites and Schedule for the November 8, 2016 General Election
and City of Miami Beach Special Election
Early Voting for the November 8, 2016 General Election and the City of Miami Beach Special
Election has been scheduled on the dates, times and locations shown below.
DATES EXTENDED HOURS
Monday, October 24, 2016 7:00 a.m. to 7:00 p.m.
Tuesday, October 25, 2016 7:00 a.m. to 7:00 p.m.
Wednesday, October 26, 2016 7:00 a.m. to 7:00 p.m.
Thursday, October 27, 2016 7:00 a.m. to 7:00 p.m.
Friday, October 28, 2016 7:00 a.m. to 7:00 p.m.
Saturday, October 29, 2016 7:00 a.m. to 7:00 p.m.
Sunday, October 30, 2016 7:00 a.m. to 7:00 p.m.
Monday, October 31, 2016 7:00 a.m. to 7:00 p.m.
Tuesday, November 1, 2016 7:00 a.m. to 7:00 p.m.
Wednesday, November 2, 2016 7:00 a.m. to 7:00 p.m.
Thursday, November 3, 2016 7:00 a.m. to 7:00 p.m.
Friday, November 4, 2016 7:00 a.m. to 7:00 p.m.
Saturday, November 5, 2016 7:00 a.m. to 7:00 p.m.
Sunday, November 6, 2016 7:00 a.m. to 7:00 p.m.
During Early Voting, Miami Beach voters may vote at any of the Countywide Early Voting sites. A
list of Countywide Early Voting locations is attached hereto.
The City of Miami Beach Early Voting sites are located at:
Miami Beach City Hall* North Shore Branch Library
First Floor Conference Room Program Room
1700 Convention Center Drive 7501 Collins Avenue
Miami Beach, FL 33139 Miami Beach, FL 33141
Registered voters who choose to vote on Election Day must vote at their assigned polling place.
For more information, please contact the City of Miami Beach Office of the City Clerk at
305.673.7411 or via email at CityClerk @miamibeachfl.gov.
F:\CLER\CLER\000 ELECTION\000 2016 NOV SPECIAL ELECTION\LTC1EarIy Voting.docx
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Resolutions -C7 A
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: September 14, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, RECOGNIZING AND APPROVING EARLY VOTING FOR THE
NOVEMBER 8, 2016 CITY OF MIAMI BEACH SPECIAL ELECTION.
RECOMMENDATION
Approve a resolution recognizing and approving early voting for a City of Miami Beach Special Election
to be held on Tuesday, November 8, 2016, in conjunction with the General Election.
ANALYSIS
During the July 13, 2016 and July 20, 2016 City Commission meetings, the City Commission
called for a Special Election to be held on Tuesday, November 8, 2016, in conjunction with the
General Election, submitting to the electorate of the City of Miami Beach the following three ballot
questions:
1. A question asking whether City Code Section 2-485 should be amended to delete the
requirement that lobbyists file an annual statement disclosing compensation and expenditures
related to lobbying activities when they have not received compensation or incurred expenditures
during the reporting period.
2. A question asking whether City Code Section 2-459 (which prohibits City Board Members and
their associates from lobbying City personnel) should be amended to include an exception
allowing Land Use Board (Board of Adjustment, Design Review Board, Historic Preservation
Board, Panel of Architects, and Planning Board) members who are architects or landscape
architects to lobby City personnel and agencies on land development applications, except for
applications before the board on which they serve.
3. An advisory, non-binding straw ballot question asking whether the Mayor and City Commission
should adopt an Ordinance stopping the sale and consumption of alcoholic beverages at 2:00
a.m., instead of 5:00 a.m., for alcoholic beverage establishments located on Ocean Drive between
5th and 15th Streets, except for indoor portions of alcoholic beverage establishments that are
completely enclosed and located entirely within hotels.
Section 101.657(1)(d) of the Florida Statutes (the "Early Voting" Statute), requires that each
County's Supervisor of Elections commence early voting on the 10th day before an election that
contains State or Federal races and end on the 3rd day before the election; providing early voting
for no less than 8 hours and no more than 12 hours per day at each site during the applicable
Page 360 of 2277
period. In addition, early voting may be offered at the discretion of the Supervisor of Elections on
the 15th, 14th, 13th, 12th, 11th, or 2nd day before an election that contains State or Federal races
for at least 8 hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with County or State elections, the County will
be responsible for conducting the early voting activities related to the City's Special Election on
November 8, 2016. Accordingly, the Miami-Dade County Supervisor of Elections has tentatively
designated the following early voting schedule for the November 8,. 2016 City Special Election,
and has tentatively designated Miami Beach City Hall, 1700 Convention Center Drive and the North
Shore Branch Library, 7501 Collins Avenue, as the early voting locations within the City of Miami
Beach:
Week 1 Dates Week 1 Times
Monday, October 24, 2016 To Be Determined by the Supervisor of Elections
Tuesday, October 25, 2016 To Be Determined by the Supervisor of Elections
Wednesday, October 26, 2016 To Be Determined by the Supervisor of Elections
Thursday, October 27, 2016 To Be Determined by the Supervisor of Elections
Friday, October 28, 2016 To Be Determined by the Supervisor of Elections
Saturday, October 29, 2016 To Be Determined by the Supervisor of Elections
Sunday, October 30, 2016 To Be Determined by the Supervisor of Elections
Week 2 Dates Week 2 Times
Monday, October 31, 2016 To Be Determined by the Supervisor of Elections
Tuesday, November 1, 2016 To Be Determined by the Supervisor of Elections
Wednesday, November 2, 2016 To Be Determined by the Supervisor of Elections
Thursday, November 3, 2016 To Be Determined by the Supervisor of Elections
Friday, November 4, 2016 To Be Determined by the Supervisor of Elections
Saturday, November 5, 2016 To Be Determined by the Supervisor of Elections
Sunday, November 6, 2016 To Be Determined by the Supervisor of Elections
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule
and locations for the November 8, 2016 Special Election, the City Clerk will report this information
to the Mayor and Commissioners via Letter to Commission (LTC), and will further post the
information on the City's website.
CONCLUSION
I recommend that the Mayor and City Commission recognize and approve early voting for the
November 8, 2016 City of Miami Beach Special Election, said early voting to be conducted in
accordance with the provisions of the attached Resolution and Section 101.657, Florida Statutes.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$31,000 to conduct the November 8, 2016 Special Election, which includes the costs of 14 early
Page 361 of 2277 •
voting days. (See Department of Election Estimate.) Additionally, the City will incur approximately
$40,000 in legally mandated advertisements, required by the Florida Statutes and the City Code, to
notice this Special Election.
Amount 1 $31,000 Account 1 011-9322-000312-90-400-592-00-00-00
Amount 2 $40,000 Account 2 011-9322-000312-90-400-592-00-00-00
Total $71,000
Legislative Tracking
Office of the City Clerk
ATTACHMENTS:
Description
❑ Department of Election Estimate
❑ Resolution - Early Voting
Page 362 of 2277
Elections
2700 NW 87th Avenue
I.DADE Miami, Florida 33172
l 305-499-VOTE F 305-499-8547
� i TTY: 305-499-8480
miamidade.gov
ESTIMATE
Miami Beach Election - Piggyback on to Presidential Election- November 8, 2016
Rafael E. Granado, City Clerk Estimate N°: MB-PB-110816
City of Miami Beach Estimate Date: August 12,2016
1700 Convention Center Drive#200
Miami Beach, FL 33139
Registered Voters: 51,345 Early Voting Days: 14
Precincts: 24 Early Voting Sites: 30
Polling Places: 22
Permanent Absentee Ballots: 7,239
Personnel $ -
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places -
Security,Polling Place Rentals
Supplies and Services -
Absentee Ballots Set Up
Trucks and Vehicles
-
Truck Rentals,GSA Vehicles
Printing and Advertising (Based on 1 page ballot) 25,672.50
Absentee,Early Voting&Precinct Ballots
Postage -
Absentee Ballots Sent and Business Reply
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-.Based on one question
Administrative Overhead 2,808.25
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 30,890.76.
Page 363 of 2277
" Please note these.costs are estimates and are subject to:change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot pace, the cost will be adjusted accordingly.
For more information,you may contact:
Rena A.Salter
Assistant Deputy;SOE-Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8424 E-mail:ras @miamidade.gov