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2014-28633 ResoRESOLUTION NO. 2014 -28633 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN EXPENDITURE OF BUDGETED FUNDS UP TO $10,000.00 FOR THE PUBLIC PURPOSE OF INFORMING AND EDUCATING THE VOTERS OF THE CITY OF MIAMI BEACH REGARDING THE BALLOT QUESTIONS ON THE CITY'S AUGUST 26, 2014 SPECIAL ELECTION BALLOT IN ORDER TO ACHIEVE A MORE INFORMED ELECTORATE VOTE. WHEREAS, the voters of the City of Miami Beach will be presented with four (4) City ballot questions on its August 26, 2014 Special Election ballot; and WHEREAS, the subject matters of three of the City ballot questions relate to amending the City Charter on issues concerning the term limits for the Mayor and City Commission, the selection of a Vice -Mayor by the City Commission, and the supplemental qualifying ending date for filling a vacancy in candidacy; the fourth ballot question concerns an amendment to the Related Special Acts concerning the issue of the Board of Adjustment's jurisdiction regarding variances -- all of which issues affect and involve the interests of the City of Miami Beach and its citizens; and WHEREAS, the Miami Beach City Commission believes that educating the voters on these matters is in the public interest and serves a public purpose; and WHEREAS, in an effort to explain, and educate the voters on each of these questions through various methods which may include video presentation on the City's cable channel, a voter's guide, and other means, the Administration is requesting approval to spend up to $10,000.00 in budgeted amounts for video production, printing, graphics, translation services, layout, mailing, advertising, and other miscellaneous costs as needed; and WHEREAS, these expenditures will further serve the public purpose given the City's reasonable expectation that these efforts at explaining the ballot questions and educating the voters thereon will result in a more informed electorate vote, benefiting the public good. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein state the public purpose of explaining to and educating the City's voters on the four (4) City ballot questions which will appear on its August 26, 2014 Special Election ballot, and thus approve the expenditure of budgeted funds up to $10,000.00 in furtherance of the aforementioned public policy which is intended to benefit the public good and serve a public purpose. PASSED and ADOPTED this I-Tt4-day of June, 2014. ATTEST: RAFAEL,/E. GRANADO,'CITY F:\ATTO \TURN \RESOS \Voters Education APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION beri—City Attorney --err Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving funding and an expenditure in an amount not to exceed $10,000 for the public purpose of informing and educating the voters of the City of Miami Beach regarding the ballot questions on the City's August 26, 2014 Special Election in order to achieve a more informed electorate vote. Key Intended Outcome Supported: Increase community satisfaction with City government. Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates 58% of residents rated Miami Beach City government as "good" or "excellent" in meeting their expectations. Item Summary /Recommendation: The voters of the City of Miami Beach will be presented with four (4) City ballot questions on its August 26, 2014 Special Election. The subject of the City ballots questions are: 1. City Charter Section 2.02: Amending Mayor and City Commissioner Term Limit Provisions 2. City Charter Section 2.04: City Commission's Selection of Vice -Mayor 3. City Charter Section 6.04: Supplemental Qualifying Ending Date for Filling of Vacancy in Candidacy 4. Amending Board of Adjustment Jurisdiction Regarding Variances The City Administration believes that educating the voters on these matters is in the public interest and serves a public purpose. In an effort to explain and educate the voters on each of these questions, the Administration will be preparing public education information through various methods, which may include video presentation on the City's cable channel, a voter's guide and other means. Funding in an amount not to exceed $10,000 is necessary to produce a direct mailer and video, including printing, graphics, translation services, layout, mailing and other miscellaneous costs as needed to disseminate the information. These expenditures will further serve the public purpose given the City's reasonable expectation that these efforts at explaining the ballot questions and educating the voters will result in a more informed electorate vote, benefiting the public good. Advisory Board Recommendation: N/A Financial Information: Source of Funds. 4,$10, OOPI Assistant City Manager Amount Account 1 Not to exceed 000 011 - 9322 - 000312 Total Not to exceed $10,000 Financial Impact Summary: See above. City Clerk's Office Legislative Tracking: Office of Communications Sian -Offs: Department Director Assistant City Manager City Mana r, NR MM JLM T:\AGENDA\2014\June\ELECTIONS \Voters Education allot Questions - 2014 SUMMARY MEMO.doc MIAMIBEACH AGENDA ITEM Ri DATE L-11-1(1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachH.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members o;' the City Commission FROM: Jimmy L. Morales, City Manager CC: Raul J. Aguila, City Attorney Rafael E. Granado, City Clerk DATE: June 11, 2014 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING FUNDING AND AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED $10,000 FOR THE PUBLIC PURPOSE OF INFORMING AND EDUCATING THE VOTERS OF THE CITY OF MIAMI BEACH REGARDING THE BALLOT QUESTIONS ON THE CITY'S AUGUST 26, 2014 SPECIAL ELECTION BALLOTS IN ORDER TO ACHIEVE A MORE INFORMED ELECTORATE VOTE. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Increase community satisfaction with City government. ANALYSIS The voters of the City of Miami Beach will be presented with four (4) City ballot questions on the August .26, 2014 Special Election. The ballot questions are: City Charter Section 2.02: Amending Mayor and City Commissioner Term Limit Provisions Charter Section 2.02 establishes Mayor's term limit of three consecutive two -year terms (six consecutive years) and Commissioner's term limit of two consecutive four -year terms (eight consecutive Shall this Section be amended to: • Delete "consecutive," limits, establish instead Mayor's three two -year term limit and Commissioner's two four -year term limit; • Establish that service by a Commission member (including filling vacancy) in excess of 50% of a term shall constitute a full "term "? Yes No Voter Education Ballot Questions June 11, 2014 City Commission Meeting Page 2 of 2 City Charter Section 2.04: City Commission's Selection of Vice -Manor Charter Section 2.04 provides that the City Commission shall choose from its membership a Vice - Mayor, said selection to occur at the Commission's first meeting within 3 days after each General Election or if Runoff Election is held, within 30 days thereafter. Shall these dates be changed to provide that the Commission's initial selection of Vice -Mayor shall occur at its first Commission meeting occurring after the General Election or after Runoff Election, if held? Yes No City Charter Section 6.04: Supplemental Qualifying Ending Date for Filling of Vacancy in Candidacy Shall City Charter Section 6.04 governing "Vacancy in Candidacy" be amended to provide that the ending date for supplemental qualifying due to fewer than two candidates remaining on City ballot due to death, withdrawal or removal of a qualified candidate after the qualifying period has ended be changed from 26 days to 45 days prior to the election date? Yes No Amending Board of Adiustment Jurisdiction Regarding Variances Shall the City of Miami Beach's Related Special Acts Section 2 regarding the City's Board of Adjustment be amended to except from the Board's jurisdiction those variance requests specified as part of applications for development approval within the jurisdiction of the Design Review Board or Historic Preservation Board? Yes No The City Administration believes that educating the voters on these matters is in the public interest and serves a public purpose. In an effort to explain, and educate the voters on each of these questions, the Administration will be preparing public education information through various methods, which may include video presentation on the City's cable channel, a voter's guide and other means. Funding in an amount not to exceed $10,000 is necessary to produce a direct mailer and video, including printing, graphics, translation services, layout, mailing and other miscellaneous costs as needed to disseminate the information. These expenditures will further serve the public purpose given the City's reasonable expectation that these efforts at explaining the ballot questions and educating the voters will result in a more informed electorate vote, benefiting the public good. Voter Education Ballot Questions June 11, 2014 City Commission Meeting Page 3 of 2 CONCLUSION The Administration recommends that the Mayor and City commission adopt the Resolution approving funding and an expenditure in an amount not to exceed $10,000 for the public purpose of informing and educating the voters of the City of Miami Beach regarding the ballot questions on the City's August 26, 2014 Special Election in order to achieve a more informed electorate vote. J LM /M M/N R T:WGENDA\2014Wune\ELECTIONS \Voters Education Ballot Questions - 2014memo.doc