2002-24938 Reso
RESOLUTION NO. 2002-24938
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING AN AMENDMENT, UP TO THE
AMOUNT OF $422,300, TO THE CONTRACT WITH METCALF & EDDY, INC., FOR
THE ENVIRONMENTAL RESTORATION OF THE HAZARDOUS WASTE
CONTAMINATION AT BAYSHORE GOLF COURSE MAINTENANCE FACILITY;
SAID AMENDMENT FOR THE CONSTRUCTION OF A STORMWATER DRAINAGE
SYSTEM, WATER AND SANITARY SEWER SERVICES AND BUILDING
FOUNDATION PREPARATION FOR THE BAY SHORE GOLF COURSE
MAINTENANCE FACILITY.
WHEREAS, the soil and groundwater beneath the Bayshore Golf Course maintenance yard is
contaminated with hazardous levels of arsenic, which is the result of the improper discharge of
waste agricultural chemicals at the facility; and
WHEREAS, the City initiated a series of investigations to determine the full extent of the
contamination beneath the maintenance yard and adjacent fairway areas, an assessment of the
degree of risk to human health posed by the contaminants, and the development of remedial
action plans; and
WHEREAS, those investigations were carried out over the past seven years and the results were
compiled into a Contamination Assessment Report, a Risk Assessment Report, and a Remedial
Action Plan, which were submitted to the Miami-Dade County Department of Environmental
Resources Management (DERM) for their review and approval; and
WHEREAS, the DERM completed its review of the submitted documents and approved the
Remedial Action Plan (RAP) in March 2000; and
WHEREAS, the cost for implementation of the RAP was estimated at approximately $185,000,
and the Mayor and City Commission appropriated the necessary funds and authorized the award
of a contract to Metcalf & Eddy, Inc. on May 10,2000; and
WHEREAS, concurrent with the on-going environmental assessment and remediation work, the
City initiated plans for the complete renovation of the golf course; and
WHEREAS, those renovation plans include the construction of a new golf course maintenance
facility within the existing maintenance yard area; and
WHEREAS, the soil and groundwater beneath the existing maintenance yard is contaminated
with arsenic, which will be "managed in-place" beneath an impervious "cap"; and
WHEREAS, those elements of the construction of the new maintenance building, which will
involve excavation, could potentially expose the construction workers to hazardous materials, the
contractor hired to perform the work will be required to utilize special protective equipment and
specially trained employees; and
WHEREAS, the City has already contracted with Metcalf & Eddy, Inc. to remediate hazardous
wastes within the maintenance yard area; and
WHEREAS, significant time and cost savings could be realized by consolidating all of the
hazardous material work at the site under one contract, it has been determined to be in the City's
best interest to have them complete those elements of the construction of the new maintenance
building which will involve excavation, in conjunction with the previously authorized hazardous
waste remediation work within the maintenance yard; and
WHEREAS, the necessary funds are available from the Gulf Breeze Loan proceeds, previously
appropriated for the renovation and environmental remediation of the Bayshore Golf Course.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, approve a contract amendment in the amount
of $422,300 to the contract with Metcalf & Eddy, Inc., for the environmental restoration of the
hazardous waste contamination at Bayshore Golf Course Maintenance Facility; said amendment
for the construction of a stormwater drainage system, water and sanitary sewer services and
building foundation preparation for the Bayshore Golf Course maintenance facility.
PASSED and ADOPTED this 3151 day of July 2002.
ATTEST:
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JUbrf~
CITY CLERK
APPROVED AS TO
FORM. LANGUAGE
. FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution approving a contract amendment in the amount of $422,300, to Metcalf & Eddy, Inc., for the construction of
a stormwater drainage system, water and sanitary sewer services and building foundation preparation for the Bayshore
Golf Course Maintenance Facilitv.
Issue:
I Shall the City approve a contract amendment for Metcalf & Eddy, Inc. in the amount of $422,300
Item Summa IRecommendatlon:
The soil and groundwater beneath the Bayshore Golf Course maintenance yard is contaminated with hazardous levels of
arsenic, which is the result of the improper discharge of waste agricultural chemicals at the facility. A series of
investigations were conducted over the past seven years and the results were compiled into a Contamination Assessment
Report, a Risk Assessment Report, and a Remedial Action Plan, which were submitted to the Miami-Dade County
Department of Environmental Resources Management (DERM) for their review and approval.
The DERM subsequently approved the Remedial Action Plan, which requires the excavation and removal of the most
severely contaminated soil from the former chemical storage and mix/load areas within the maintenance yard at the golf
course and the installation of a "cap" over the entire maintenance yard to prevent percolating rainwater from spreading
contamination from the moderately contaminated soils that will remain in-place beneath the maintenance yard.
Concurrent with the on-going environmental assessment and remediation work, the City initiated plans for the complete
renovation of the golf course. Those renovation plans include the construction of a new golf course maintenance facility
within the existing maintenance yard area.
Those elements of the construction of the new maintenance building, which will involve excavation, will require that the
contractor hired to perform the work, utilize special protective equipment and specially trained employees. Since the City
has already contracted with Metcalf & Eddy, Inc. to remediate hazardous wastes within the maintenance yard area and
because significant time and cost savings could be realized by consolidating all of the hazardous material work at the site
under one contract, it has been determined to be in the City's best interest to have them complete those elements of the
construction of the new maintenance building which will involve excavation, in conjunction with the previously authorized
hazardous waste remediation work within the maintenance yard.
The City's Program Manager for Parks and Facilities Construction, URS Corporation, has reviewed the contract amendment
and agreed to the appropriateness of the proposed scope of work and the associated costs.
The necessary funds are available from the Gulf Breeze Loan proceeds, previously appropriated for the renovation and
environmental remediation of the Bayshore Golf Course.
Therefore, the Administration recommends the City Commission approve a contract amendment up to the amount of
$422,300 to Metcalf & Eddy, Inc., for the construction of a stormwater drainage system, water and sanitary sewer services
and build in foundation re aration for the Ba hore Golf Course Maintenance Facili .
Financial Information:
Amount to be expended:
Source of
Funds:
Finance Dept.
.1 n-offs:
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AGENDA ITEM
DATE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager 0
Date: July 31, 2002
To:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING A CONTRACT
AMENDMENT, UP TO THE AMOUNT OF $422,300, TO THE CONTRACT
WITH METCALF & EDDY, INC., FOR THE ENVIRONMENTAL
RESTORATION OF THE HAZARDOUS WASTE CONTAMINATION AT
BAYSHORE GOLF COURSE MAINTENANCE FACILITY; SAID
AMENDMENT FOR THE CONSTRUCTION OF A STORMWA TER
DRAINAGE SYSTEM, WATER AND SANITARY SEWER SERVICES AND
BUILDING FOUNDATION PREPARATION FOR THE BA YSHORE GOLF
COURSE MAINTENANCE FACILITY.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The soil and groundwater beneath the Bayshore Golf Course maintenance yard is
contaminated with hazardous levels of arsenic, which is the result of the improper
discharge of waste agricultural chemicals at the facility.
Upon learning of the situation, the City initiated a series of investigations to determine the
full extent ofthe contamination beneath the maintenance yard and adjacent fairway areas,
an assessment of the degree of risk to human health posed by the contaminants, and the
development of remedial action plans. Those investigations were carried out over the past
seven years and the results were compiled into a Contamination Assessment Report, a
Risk Assessment Report, and a Remedial Action Plan, which were submitted to the Miami-
Dade County Department of Environmental Resources Management (DERM) for their
review and approval.
In March 2000, the DERM completed its review of the submitted documents and approved
the Remedial Action Plan (RAP). The approved RAP requires the excavation and removal
of the most severely contaminated soil from the former chemical storage and mix/load
areas within the maintenance yard at the golf course. Once the severely contaminated
soils have been replaced with clean fill material, the City is required to "cap" the entire
surface of the maintenance yard with a layer of asphalt. The purpose of the asphalt is to
prevent rain water from percolating through the moderately contaminated soils that will
\
remain in-place beneath the maintenance yard. (Percolating rainwater could "'each"
arsenic from the soil and transport it into the groundwater beneath the site, thereby causing
the contamination to spread.) After the asphalt cap has been installed, the City will be
required to conduct a Groundwater Monitoring Program to demonstrate that the capping
and "in-place management" is working effectively and preventing contaminant migration.
The cost for implementation of the RAP was estimated at approximately $185,000 and the
necessary funds were appropriated and the Mayor and City Commission authorized the
award of a contract on May 10, 2000.
Concurrent with the on-going environmental assessment and remediation work, the City
initiated plans for the complete renovation of the golf course. Those renovation plans
include the construction of a new golf course maintenance facility within the existing
maintenance yard area.
Those elements of the construction of the new maintenance building, which will involve
excavation, will require the contractor hired to perform the work, utilize special protective
equipment and specially trained employees.
Since the City has already contracted with Metcalf & Eddy, Inc. (M&E) to remediate
hazardous wastes within the maintenance yard area and because significant time and cost
savings could be realized by consolidating all of the hazardous material work at the site
under one contract, it has been determined to be in the City's best interest to have them
complete those elements of the construction of the new maintenance building which will
involve excavation, in conjunction with the previously authorized hazardous waste
remediation work within the maintenance yard.
The estimated cost for the "excavation related" elements of the maintenance facility
construction plans are outlined below:
1. Building foundation and site preparation, including de-mucking,
back-filling and compaction:
2. Analysis and disposal of additional contaminated soil:
3. Installation of the new water, sewer and stormwater utility services:
4. Permitting and construction oversight:
$155,000
$170,000
$66,300
$31,000
Total Estimated Additional Cost: $422.300
The City's Program Manager for Parks and Facilities Construction, URS Corporation, has
reviewed the contract amendment and agreed to the appropriateness of the proposed
costs based on the defined scope of work. However, M & E will be performing additional
soil testing as part of their scope of work to determine if the volume of soil to be excavated
can be reduced. If the volume can be reduced, the associated costs for excavation,
disposal, backfilling and compaction will also be reduced on a unit cost basis.
The necessary funds for the renovation and environmental remediation of the Bayshore
Golf Course are available from the $10,000,000 Gulf Breeze Loan proceeds, previously
appropriated by the Mayor and City Commission for those purposes.
Approximately $163,300 of the required funding for the additional scope of work in the
M&E contract amendment was previously allocated for installation of new utility services,
excavation and backfilling, paving, and contingency allowances associated with the
construction of the Bayshore Golf Course Maintenance Yard. The difference,
approximately $259,000, will be funded from the unallocated Gulf Breeze Loan proceeds.
Therefore, the Administration recommends the City Commission approve a contract
amendment, up to the amount of $422,300, to the contract with Metcalf & Eddy, Inc., for
the environmental restoration of the hazardous waste contamination at Bayshore Golf
Course Maintenance Facility; said amendment for the construction of a stormwater
drainage system water and sanitary sewer services and building foundation preparation for
the:ta hor f Course maintenance facility.
JM 1
T:\AGEN L31