2002-24948 Reso
RESOLUTION NO. 2002-24948:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR
FEDERAL FUNDS FOR FISCAL YEAR 2002/2003, WHICH INCLUDES THE BUDGETS
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM;
HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM; AND EMERGENCY
SHELTER GRANTS (ESG) PROGRAM; AUTHORIZING THE CITY MANAGER TO
MAKE MINOR, NON-SUBSTANTIVE ADJUSTMENTS TO THE ONE-YEAR ACTION
PLAN WHICH MAYBE IDENTIFIED DURING THE FINALIZATION AND/OR
REVIEW PROCESS, AND WHICH DO NOT AFFECT THE PURPOSE, SCOPE,
APPROVED BUDGET AND/OR INTENT OF THE PLAN; AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL APPLICABLE DOCUMENTS AND SUBMIT THE ONE-
YEAR ACTION PLAN TO THE U. S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE CONTRACTS WITH THE PROVIDERS OF ACTIVITIES AS OUTLINED
IN THE PLAN; AND AUTHORIZING THE APPROPRIATION OF ALL FEDERAL
FUNDS WHEN RECEIVED.
WHEREAS, the City of Miami Beach is an entitlement recipient of federal formula grant programs,
as follows: Community Development Block Orant (CDBO), HOME Investment Partnerships (HOME), and
Emergency Shelter Orants (ESO), and the City expects to continue to receive entitlement funds from these
grant programs to operate the City's housing and community development programs; and
WHEREAS, a condition of continued eligibility for receipt of these federal funds is that an
entitlement community must submit to the U,S, Department of Housing and Urban Development (HUD), a
one-year annual action plan, outlining its housing and non-housing community development needs, priorities
and objectives, and proposed uses of funds for the ensuing program year; and
WHEREAS, consistent with its annual practice, detailed in its Citizen Participation Plan, as approved
by the City Commission and amended in February 21, 2001, the City Administration determines the annual
funding necessary to meet the required housing and community development needs and goals in accordance
with the criteria established by HUD; and
WHEREAS, the City anticipates it will receive a total of $4,503,000 in federal grants from HUD, as
follows: $2,777,000 in CDBO funds, $1,628,000 in HOME funds; and $98,000 in ESO funds, in addition to
these funds, the City anticipates that funded activities will generate approximately $400,000 in CDBO
Program Income, to be retained by sub-recipients and $100,000 in HOME Program Income, to be
reprogrammed to activities, and finally, the City will reprogram $34,853 in CDBO funds and $14,826 in ESO
funds for Fiscal Year 2002/2003 activities; and
WHEREAS, the City has received federal funds from HUD for the past 28 years, and has
successfully used these funds to revitalize its neighborhoods, create jobs, improve public facilities, rehabilitate
and preserve the housing stock, create affordable homeownership opportunities and provide public services
through city departments and through partnerships with local service providers; and
WHEREAS, in the preparation of the One-Year Action Plan for Federal Funds for Fiscal Year
2002/2003, the Administration consulted with its government partners, residents, organizations, and other
interested parties and staff worked with the Community Development Advisory Committee (CDAC) and the
community at large to prepare the One-Year Action Plan and on February 1, 2002, the Administration issued a
Request for Proposals with a deadline date of March 4, 2002 and a pre-development public hearing was held
on February 26, 2002; and
WHEREAS, the City received 45 proposals for the CDBO program, totaling $3,44,630 and as in
previous years, the total amount requested exceeded the amount of funds available for the CDBG program; and
WHEREAS, as directed by the City Commission during its workshop of January 17, 2002, the City
Administration set-aside $200,000 of non-public services funding and $70,000 of public services funding for
homeless projects and additionally, the City set aside its sixty-five percent (65%) of its FY 2002/2003 ESG
allocation for the funding of emergency/transitional housing for the homeless in the amount of $73,076; and
WHEREAS, as approved by Resolution No, 2002- 24840 on May 8, 2002, the Administration issued
a new Request for Proposals for Emergencyffransitional Housing utilizing funding from the CDBG program,
the ESG program, and other City funds, the City received four proposals, totaling $344,739; and
WHEREAS, on June 17, 2002, after the review process for both Requests for Proposals ended, the
Administration, together with the CDAC, approved a series of joint funding recommendations for the proposed
activities, as outlined in the Plan (See Exhibit I) with a draft of this Plan made available to the public for a 30-
day comment period commencing June 21, 2002 and ending July 21, 2002; and
WHEREAS, to further encourage public participation, a public hearing was held on July 16, 2002
with members of the Community Development Advisory Committee to provide residents and other interested
parties with an opportunity to make public comments; and
WHEREAS, a summary ofthe comments made at the public hearing and received during the 30-day
comment period has been incorporated into the final Plan and the One-Year Action Plan, is consistent with the
City's adopted Consolidated Plan, approved by the City Commission in 1998; and
WHEREAS, the annual One-Year Action Plan and the Five Year Consolidated Plan are the products
of an on-going collaborative process whereby the City of Miami Beach has established a strategic vision for
low- and moderate-income housing and non-housing community development actions, through the leadership
ofthe City Administration, in collaboration with local non-profit agencies and organizations, Miami-Dade
County and the private sector.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, THAT the Mayor and City Commission adopt the City's One-
Year Action Plan for Federal Funds for Fiscal Year 2002/2003, which includes the budgets for the Community
Development Block Grant (CDBG) Program; HOME Investment Partnerships (HOME) Program; and
Emergency Shelter Grants (ESG) Program; authorize the City Manager to make minor, non-substantive
adjustments to the One-Year Action Plan which may be identified during the finalization and/or review
process, and which do not affect the purpose, scope, approved Budget and/or intent of the Plan; authorize the
City Manager to execute all applicable documents and submit the One-Year Action Plan to the U, S.
Department of Housing and Urban Development (HUD); further Authorize the Mayor and City Clerk to
execute contracts with the providers of activities as outlined in the Plan; and authorize the Appropriation of all
Federal Funds when received,
PASSED AND ADOPTED THIS 31ST DAY OF
ATTEST:
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CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution adopting the One-Year Action Plan for Federal Funds for Fiscal Year 2002103 for the Community
Development Block Grant Program (CDBG); the HOME Investment Partnerships Program (HOME); the
Emeraencv Shelter Grants Proaram (ESG),
Issue:
Shall the City of Miami Beach adopt the One-Year Action Plan and submit to HUD for approval, as required,
to receive entitlement funds; execute the contracts with providers as outlined in the Plan; and authorize the
appropriation of funds when received,
Item Summary/Recommendation:
Adopt the One Year Action Plan for Federal Funds for 2002/03 - Community Development Block Grant (CDBG)
Funds, HOME Investment Partnerships Program (HOME), and the Emergency Shelter Grants (ESG) Funds;
authorize the execution of the contracts with the providers of activities as outlined in the Plan; and authorize
the appropriation of funds when received from the U,S. Department of Housing and Urban Development
The attached Action Plan is the culmination of a citizen participation process that included residents,
community-based organizations, staff, the 'Community Development Advisory Committee members and the
Administration, Staff worked with the Community Development Advisory Committee (CDAC) and the community
at-large to prepare the One-Year Action Plan. CDAC met for approximately 36 evening hours in twelve public
meetings during the months of April, May and June to listen to presentations, review and deliberate on the
proposals, and make the funding recommendations. The funding recommendations of the One-Year Action
Plan were unanimously approved by the CDAC during their meeting with the City Manager on June 18, 2002,
to approve as consensus fundinq recommendations.
Advisory Board Recommendation:
The Community Development Advisory Committee unanimously approved the consensus funding
recommendations as stated in the One Year Action Plan on June 17, 2002, during their meeting with the City
Manager.
A Letter to Commission (L TC# 154-2002) was sent on June 28, 2002 advising that the Planning Phase had
been completed and that the finalized consensus recommendations for the One-Year Action Plan would be
discussed at the Public Hearinq on Julv 16, 2002.
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept Total
City Clerk's Office Legislative Tracking:
Community Development Division: Joanna Revelo
Assistant City Manager
City Manager
AGENDA ITEM
DATE
1?1I
7;t-02-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miaml-beach.fl.us
Mayor David Dermer and Date: July 31, 2002
Members of the City Commission
Jorge M, Gonzalez \...../'
City Manager _0 rtN' 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR
ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2002/2003,
WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM; HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM; AND EMERGENCY
SHELTER GRANTS (ESG) PROGRAM; AUTHORIZING THE CITY
MANAGER TO MAKE MINOR, NON-SUBSTANTIVE ADJUSTMENTS TO
THE ONE-YEAR ACTION PLAN WHICH MAY BE IDENTIFIED DURING
THE FINALIZATION AND/OR REVIEW PROCESS, AND WHICH DO NOT
AFFECT THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT
OF THE PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
APPLICABLE DOCUMENTS AND SUBMIT THE ONE-YEAR ACTION
PLAN TO THE U. S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE CONTRACTS WITH THE PROVIDERS OF
ACTIVITIES AS OUTLINED IN THE PLAN; AND AUTHORIZING THE
APPROPRIATION OF ALL FEDERAL FUNDS WHEN RECEIVED.
ADMINISTRATION RECOMMENDATION
To:
From:
Subject:
COMMISSION MEMORANDUM
Adopt the Resolution.
ANALYSIS
The City of Miami Beach is an entitlement recipient of federal formula grant programs, as
follows: Community Development Block Grant (CDBG), HOME Investment Partnerships
(HOME), and Emergency Shelter Grants (ESG). The City expects to continue to receive
entitlement funds from these grant programs to operate the City's housing and community
development programs.
A condition of continued eligibility for receipt of these federal funds is that an entitlement
community must submit to the U,S. Department of Housing and Urban Development
(HUD), a one-year annual action plan, outlining its housing and non-housing community
development needs, priorities and objectives, and proposed uses of funds for the ensuing
program year.
July 31, 2002
Commission Memorandum
Page two
Consistent with its annual practice, detailed in its Citizen Participation Plan, as approved by
the City Commission and amended in February 21, 2001, the City Administration
determines the annual funding necessary to meet the required housing and community
development needs and goals in accordance with the criteria established by HUD.
The City anticipates it will receive a total of $4,503,000 in federal grants from HUD for
Fiscal Year 2002/03, as follows: $2,777,000 in CDBG funds, $1,628,000 in HOME funds;
and $98,000 in ESG funds. In addition to these funds, the City anticipates that funded
activities will generate approximately $400,000 in CDBG Program Income, to be retained
by sub-recipients and $100,000 in HOME Program Income, to be reprogrammed to
activities. Finally, the City will reprogram $34,853 in CDBG funds and $14,826 in ESG
funds from prior year unexpended funds for Fiscal Year 2002/2003 activities.
The City has received federal funds from HUD for the past 28 years, and has successfully
used these funds to revitalize its neighborhoods, create jobs, improve public facilities,
rehabilitate and preserve the housing stock, create affordable homeownership
opportunities and provide public services through city departments and through
partnerships with local service providers.
In the preparation for the One-Year Action Plan for Federal Funds for Fiscal Year
2002/2003, the Administration consulted with its government partners, residents,
organizations, and other interested parties. On February 1, 2002, the Administration
issued a Request for Proposals with a deadline date of March 4, 2002. A pre-development
public hearing was held on February 26, 2002. The City received 45 proposals for the
CDBG program totaling $3,447,630. As in previous years, the total amounts requested far
exceeded the amount of funds available. In CDBG funding there is $2,176,453 available
for eligible activities, a difference of $1,271,177 between funds available and grant
requests.
The attached Action Plan is the culmination of a citizen participation process that included
residents, community-based organizations, staff, the Community Development Advisory
Committee members and the Administration. Staff worked with the Community
Development Advisory Committee (CDAC) and the community-at-Iarge to prepare the One-
Year Action Plan. The CDAC met for approximately 36 evening hours in twelve public
meetings during the months of April, May and June to listen to applicant presentations,
review and deliberate on the proposals, and make the funding recommendations that have
been incorporated in the One-Year Action Plan for Federal Funds for FY 2002/03.
On June 17, 2002, the Administration, together with the CDAC, approved a series of
consensus funding recommendations for the proposed CDBG-funded activities as outlined
in the Plan, and for HOME-funded activities to foster affordable housing. The consensus
recommendations are consistent with the priority needs areas as identified by the
Commission and community. The three key service areas include youth/child care, service
and programs for the elderly, and services for the homeless.
July 31,2002
Commission Memorandum
Page Three
To that end, specific funding commitments are as follows: children/youth ($12,500 in non-
public services funds and $163,178 in public services funds); elder services ($100,000 in
non-public services funds and $98,750 in public services funds); and homelessness
($200,000 non-public services funds and $128,343 in public services funds). These funding
recommendations include partial funding for a playground at the Miami Beach Methodist
Church, funding for a proposed senior center in North Beach, and increased funding for the
North Beach Youth Corps.
A draft of the One-Year Plan was made available to the public for a 30-day comment
period commencing June 21, 2002, and ending July 21, 2002. A Letter to Commission
was issued on June 28, 2002, advising the Commission of the conclusion of the Planning
Phase of the One-Year Action Plan that also detailed the proposed agencies to be funded
and at what dollar amount. Furthermore, to encourage greater public participation, a public
hearing was held on July 16, 2002, with members of the Community Development Advisory
Committee. The written comments received during the public comment period, and a
summary of the comments made at the public hearing has been incorporated into the final
Plan.
As directed by the City Commission during its workshop of January 17, 2002, the City
Administration set-aside funds for homelessness. A combined total of $270,000 of COBG
funding was set aside. Additionally, the City set aside its allowable sixty-five percent (65%)
of its FY 2002/2003 Emergency Shelter Grants (ESG) allocation for the funding of
emergency/transitional housing for the homeless in the amount of $73,076. As approved
by Resolution No. 2002 - 24840 on May 8, 2002, the Administration issued a new Request
for Proposals for EmergencylTransitional Housing utilizing funding from the CDBG
program, the ESG program, and other City funds. A selection committee will review and
evaluate these proposals for funding consideration,
The final One-Year Action Plan, as presented, is consistent with the City's adopted
Consolidated Plan, approved by the City Commission in 1998. The annual One-Year
Action Plan and the Five Year Consolidated Plan are the products of an on-going
collaborative process whereby the City of Miami Beach has established a strategic vision
for low- and moderate-income housing and non-housing community development actions,
through the leadership of the City Administration, in collaboration with local non-profit
agencies and organizations, Miami-Dade County, and the private sector.
As a point of information, the geographic breakdown of FY 2002/03 allocation of CDBG
funds is as follows: 26% are directed for North Beach community development target
areas; 10% are directed for South Beach community development target areas; and the
remaining 65% are considered to have citywide benefits/beneficiaries. Last year
(2001/02), the distribution was similar in that 26% went to North Beach community
development target areas; 12% were directed for South Beach target areas; and the
remaining 62% were considered to have citywide benefits/beneficiaries. [See Attachment,
Letter to Commission dated 6/28/2002].
July 31,2002
Commission Memorandum
Page Three
CONCLUSION/RECOMMENDATION
The Administration recommends approval of the Plan. Upon Commission approval, the
Plan will be sent to HUD prior to the August 16th, 2002 deadline for HUD's review and
approval. Also, upon Commission approval of the Plan, the City Manager will execute
contractual agreements as necessary to implement the activities described in the Plan.
According to HUD guidelines, the City Manager is the designated agent for all formula
grants and executes the grant applications, the grant agreements, and other applicable
HUD documents. The Neighborhood Services Department coordinates the planning,
preparation, submission and monitoring of the activities as described in the One-Year
Action Plan. Finally, upon Commission approval, the City Manager will execute
amendments to extend the expiration dates of certain agreements, as described in the
Plan, to continue to provide the previous funding allocations for housing rehabilitation,
capital/physical infrastructure improvements for public facilities.
Attachments
1. List of Awardees
2, Lette to Commission, June 28,2002
3, Res onse Letters to Barry University and to Fifty-five Years and Up
U~~~E~~~ Year Action ~.n Coom MenD,doc
CITY OF MIAMI BEACH
ONE-YEAR ACTION PLAN FOR FEDERAL FUNDS FISCAL YEAR 2002-2003
LIST OF ACTIVITIES
I. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - This list of activities includes entitlement
funds of $2,777,000, reprogrammed funds of $34,853 and estimated program income of
$400,000,
. ArtCenter South Florida - Artist Micro-Enterprise Services - $60,000 - An
incubator for local arts micro-enterprises for low to moderate-income artists to create
and retain a significant number of jobs in the arts, provide vocational development
and affordable subsidized studio, teaching and showroom space to low- and
moderate-income artists. This activity will retain approximately $120,000 in
anticipated program income.
. Boys and Girls Clubs of Miami - Miami Beach Juvenile Program - $52,000 - To
provide a "no charge" after-school program to youth ranging in ages from 5 to 16.
The programs include components such as homework assistance, educational field
trips, athletic field trips, sports, league activities, and recreational activities both
indoor and outdoor,
. City of Miami Beach Housing Division - City of Miami Beach Housing Programs
- $249,682 - To provide decent, safe and sanitary housing through matching grants
or other financial inducements to rehabilitate multi-unit buildings, upgrade the
existing housing stock, and provide affordable housing opportunities,
. City of Miami Beach Code Compliance Division - North Beach District $42,000 -
To provide a full time Code Compliance Officer to assist in the implementation of the
North Beach Economic Development Strategic Plan and the proposed North Beach
Neighborhood Revitalization Strategy,
. City of Miami Beach Office of Homeless Coordination - City of Miami Beach
Homeless Programs - $70,000 - To provide outreach, case management and
placement services to Miami Beach homeless people.
. City of Miami Beach Community Development Division - Planned Repayment
of Section 108 Principal - $340,000 - To repay the principal balance of a HUD
Section 108 loan in the amount of $4,000,000, The loan was acquired to implement a
comprehensive streetscape improvement program in the North Beach area, including
Normandy Isle; and to complete construction of the North Shore Youth Center as
part of a neighborhood revitalization strategy for North Beach.
. City of Miami Beach Community Development Division - CDBG Administration
- $627,900 - To continue to provide the necessary funding to manage, oversee,
coordinate, monitor, audit and evaluate the CDBG program and sub-recipients in
accordance with federal regulations, Funding includes activities to ensure
compliance with federal fair housing/EEO requirements, environmental review, fiscal
management, citizen participation, public information and planning and management
activities,
. Food for Life Network, Inc. - Home-Delivered Meals - $15,000 - To provide
weekly, home-delivered prepared meals to income-eligible homebound AIDS
patients in Miami Beach,
. Food for Life Network, Inc. - Food Bank Delivery - $15,000 - To provide home-
delivered groceries to income-eligible homebound AIDS patients in Miami Beach.
. Homeless Projects - $200,000 - To provide funding for multi-unit residential building
rehabilitation to provide emergency shelter and/or transitional housing to the
homeless population of the City of Miami Beach,
. Housing Opportunities Project for Excellence, Inc. (H.O.P.E., Inc.) - Fair
Housing Education Program - $7,500 - To fund a set-aside for H.O.P.E., Inc, to
provide a Fair Housing Education Program, This activity will be funded through a line
item in the CDBG Administration budget and will be supplemented with a $7,500 set-
aside of HOME Program Administration funds,
. Jewish Community Services - Homeless Outreach, Prevention and
Employment - $20,000 - To provide employment and job training services to
promote client and family self-sufficiency for low to moderate income, situational and
economically homeless individuals, homeless persons in families with children, and
those in danger of becoming homeless,
. Jewish Community Services of South Florida - Miami Beach Senior Center
Improvements - $25,000 - To make repairs to the Miami Beach Senior Center,
which provides services to low- and moderate-income seniors,
. Jewish Community Services - Miami Beach Senior Center Adult Day Care
Services - $14,250 - To provide an aide to supervise day care services to frail
elderly senior citizens in a structured supportive setting with daily activities,
nutritionally balanced meals and therapies that provide or prolong the need for
institutionalization,
. Jewish Community Services - Senior Meals on Wheels Program- $19,000 - To
partially fund drivers to deliver meals to homebound elderly participants residing in
eligible target areas, and to fund a shopper to purchase necessary items for frail
elders unable to shop for themselves.
. Little Havana Activities and Nutrition Centers of Dade County, Inc. - Miami
Beach Elderly Meals Program - $45,500 - To provide nutritionally balanced meals
daily to Miami Beach elderly clients in a familiar surrounding where they can have
access to other services provided by Little Havana Activities and Nutrition Centers of
Dade County, The meals program will be provided at two congregate meal sites:
533 Collins Avenue and 8638 Harding Avenue,
. Little Havana Activities and Nutrition Centers of Dade County, Inc. - Rainbow
Intergenerational Child Care - $56,500 - To provide affordable preschool day care
for Miami Beach children who are income-eligible, Miami Beach senior citizens will
be trained to be day care workers at the day care facility,
. Log Cabin Enterprises, Inc. - Log Cabin Plant Nursery - $60,000 - To provide
funding for a nursery business program that creates and/or retains jobs for
developmentally disabled adults, In addition, this activity will retain approximately
$120,000 in anticipated program income.
. Miami Beach Community Development Corporation - Housing Counseling -
$40,000 - To provide housing counseling to participants in the HOME-funded
homebuyer assistance program,
. Miami Beach Community Development Corporation - Multi-Family Housing
Program - $125,000 -To provide operational funds to acquire, rehabilitate and
manage rental units targeted to income-eligible persons.
. Miami Beach Community Development Corporation - Preservation and
Rehabilitation Program - $120,000 - To provide matching grants to property and
business owners in the designated CDBG target areas in order to rehabilitate
commercial buildings and encourage economic revitalization,
. Miami Beach Community Development Corporation - Scattered Site Home
Buyer Assistance Program - Acquisition - $80,000 - To provide scattered site
home ownership opportunities to eligible first-time homebuyers in Miami Beach. The
activity is expected to generate an additional $80,000 in program income,
. Miami Beach Community Development Corporation - Scattered Site Home
Buyer Assistance Program - Disposition - $80,000 - To provide scattered site
home ownership opportunities to eligible first-time homebuyers in Miami Beach, The
activity is expected to generate an additional $80,000 in program income,
. Miami Beach Community Development Corporation - Tenants Service
Coordinator - $20,000 - To fund a coordinator that brings together existing program
services for mostly low and very low income elderly and special needs tenants,
. Miami Beach Community Health Center - Beverly Press Satellite Center -
$40,000 - To offer a full range of preventive, diagnostic and treatment services to
persons of all ages, races, ethnicity and genders at the North Beach satellite,
. Miami Beach Community Health Center - Children of the World School-Based
Health Care - $20,000 - To provide health care services to children at Fienberg-
Fisher Elementary School.
. Miami Beach Methodist Child Care Center, Inc. - St. John's Child Care Center -
$15,000 - To provide reduced-fee child care scholarships to children of income-
eligible families.
. Miami Beach Methodist Child Care - Playground Improvements - $12,500 - To
provide improvements to the playground in a facility that provides affordable child
care to low- and moderate income families,
. North Beach Development Corporation - North Beach Youth Corps - $19,678-
To employ and train eligible Miami Beach youth attending Miami Beach Senior High
School to serve the North Beach community up to 10 hours per week,
. North Beach Development Corporation - North Beach Facade Renovation
Program - $150,000 - To provide matching grants to property and business owners
in the designated CDBG target areas in order to rehabilitate commercial buildings
and encourage economic revitalization,
. R.A.I.N. Parents, Inc. - Family Network Services: Emergency Housing
Assistance - $38,343 - To provide vouchers for emergency food, medical, child
care, and housing assistance, for families with children residing in Miami Beach who
have received eviction notices or who are already homeless, with peer counseling for
assisting parents in making positive life changes towards self-sufficiency.
. The Shelbourne Apartment Building - Shelbourne House - $22,000 - To provide
supportive services in a secure and healthy environment to individuals living with
AIDS who choose to live independently,
. South Beach AIDS Project - Positive Support - $15,000 - To provide up-to-date
HIV/AIDS information about HIV prevention, use of services, medical treatment and
assistance with re-entering the work force,
. UNIDAD of Miami Beach - Senior Center - $75,000 - To provide funding for the
acquisition of a facility to be rehabilitated as a senior center to serve the low- and
moderate income population,
. UNIDAD of Miami Beach, Inc. - Project Link - $20,000 - To provide information
and referral services, employment activities and bilingual assistance to income-
eligible Miami Beach residents at the Miami Beach Hispanic Community Center,
PRIOR YEARS' CDBG ACTIVITIES - This list of activities includes prior year COBG funds
of $2,835,282,
. City of Miami Beach Capital Improvements Office - Capital Improvements to
North Shore Park and Youth Center - $164,209 - To provide capital improvements
to the North Shore Park and Youth Center,
. City of Miami Beach Community Development Division - Planned Repayment
of Section 108 Loan - $400,000 - To repay the principal of the Section 108 Loan,
. City of Miami Beach Fire Department - Fire Station Number 4 Rehabilitation -
$501,221 - To rehabilitate Fire Station Number 4,
. City of Miami Beach Housing Division - City of Miami Beach Housing Programs
- $454,668 - To provide decent, safe and sanitary housing through matching grants
or other financial inducements to rehabilitate multi-unit buildings, upgrade the
existing housing stock, and provide affordable housing opportunities,
. Miami Beach Community Development Corporation - Owner-Occupied Housing
Rehabilitation Program - $300,000 - To provide funding for hard costs only to
program to rehabilitate owner-occupied housing of income-eligible homeowners,
. Miami Beach Community Development Corporation - Preservation and
Rehabilitation Program - $156,627 - To provide funding for hard costs only to
program providing grants for falfade improvements,
. Miami Beach Community Development Corporation - Residential
Neighborhood Public Space Improvements Program - $502,500 - To complete
Phase 2 of a two-phase project that includes street and public space improvements
on Espanola Way.
. North Beach Development Corporation - North Beach Fa!;ade Renovation
Program - $356,057 - To provide funding for hard costs only to program providing
direct grants to commercial property owners for eligible fa9ade improvements and
the correction of code violations,
II. EMERGENCY SHELTER GRANTS (ESG) PROGRAM - This list of activities includes
entitlement funds of $98,000 and reprogrammed prior year funds of $45,244,
. City of Miami Beach Office of Homeless Coordination - Homeless Assistance
Program - $33,418 - To provide vouchers for emergency housing assistance for
individuals or families who are homeless or are at risk of becoming homeless,
Assistance will also include information resource and referral.
. Emergency ShelterlTransitional Housing Projects - $104,926 - To fund
emergency shelter and transitional housing beds, outreach activities for the
homeless on Miami Beach,
. City of Miami Beach Community Development Division - ESG Administration -
$4,900 - To administer and monitor the City's ESG activities.
III. HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM - This list of activities includes
entitlement funds of $1,628,000 and program income of $100,000,
. City of Miami Beach - HOME Program Administration - $172,800 - For
management, oversight, coordination, monitoring, evaluation, staff and overhead,
public information, fair housing education activities, indirect costs and planning
activities, This line item includes $7,500 set-aside for Housing Opportunities Project
for Excellence, Inc, (H,O,P.E., Inc,) for a Fair Housing Education Program, which is
matched by an equal amount of CDBG funds,
. Community Housing Development Organization (CHDO) Project Set-Aside -
MBCDC - $800,000 - Acquisition and/or rehabilitation, multi-unit residential. To
provide rental and/or homeownership opportunities,
. Community Housing Development Organization (CHDO) Expenses (5%) -
MBCDC - $81,400 - Funds to pay salaries, wages, and other employee
compensation and benefits, rent, utilities, employee education, travel, training,
communication costs, taxes, insurance, equipment, materials, and supplies.
. HOME Projects - $673,800 - To provide funding for rehabilitation initiatives to
upgrade the housing stock in the City of Miami Beach. May also include acquisition,
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CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No. J.5<J -:;;oO?--
m
To:
Mayor David Dermer and
Members of the City Commission
Date: June 28, 2002
irom;
Jorge ;,i. -:.onzaiez t ~
City Manager 0 ' U
FY 2002/03 COSG FUNDING RECOMMENDATIONS
Subject:
The purpose of this LTC is to apprise you of the consensus reached between the
Community Development Advisory Committee (CDAC) and the Administration regarding
the Community Development Block Grant (CDBG) program for FY 2002-2003. On June
17, 2002, I met with CDAC to discuss and reach consensus on the final funding
recommendations for the Community Development Block Grant (CDBG) program for FY
2002/03. The meeting was the conclusion of the six-week Planning Phase for the
development of the One-Year Action Plan for Federal Funds. During the Planning Phase,
CDAC met for approximately 36 evening hours in twelve public meetings during April and
May to review applicant presentations and discuss funding levels for all applications
received. In addition, staff spent countless hours reviewing, analyzing and researching
material in developing programmatic recommendations.
This year, the City saw a reduction in its CDBG entitlement amount from $2,867,000 in
2001/2002 to $2,777,000 in 2002/2003. An additional $34,853 were reprogrammed from
prior years' unspent and unobligated funds, to make a total of $2,811,853 available in
CDBG funds for distribution to primarily benefrt the low and moderate-income residents of
Miami Beach, during 2002/2003. In developing the Administration targets and final
consensus, we focused on key priOrity areas that the Commission and the community have
outlined. Specifically, my efforts attempted to focus attention and resources on three key
service areas: homelessness, children/youth, and seniors. To that end, specific funding
commitments break down as follows: Homelessness ($200,000 non-public service funds
and $128,343 in public services funds); Children/youth ($12,500 non-public service funds
and $163,178 in public services funds); and elder services ($100,000 non-public service
funds and $98,750 in public services funds). These recommendations include partial
funding for a playground at the Miami Beach Methodist Church, funding for a proposed
Senior Center in North Beach, and increased funding for the North Beach Youth Corps.
Attached, for your review are the final ledger sheets, which list the agencies that are
recommended for funding, together with the City programs eligible for CDBG funding
consideration. In addition, attached is a list ofthose agencies submitting applications, but
unfortunately not funded. Of 45 applications received, 29 activities were awarded CDBG
funds; and of the 29, five are for new activities not previously recipients of CDBG funds.
CDAC voted unanimously to endorse the funding levels as listed in the "consensus
column" of the attached ledger. (See Attachment I).
Letter To Commission
June 26, 2002
Page 20(2
In the category of non-Public Services, our discussions centered on streamlining current
activities with seemingly duplicative administrative costs; encouraging positive
enhancements of the North Beach ;evitalization area through effective code compliance.
and continuing to meet the scheduled repayment of the Section 108 loan, which also
benefits the North Beach target areas. Additionally, the city set aside $200,000 to help
address the ongoing issues and concerns related to homelessness. The $200,000 in
CDBG funds were added to a separate RFP for homelessness that included the
Emergency Shelter Grants program and other City funds previously identified for homeless
beds and outreach.
The geographic breakdown of the new year's allocation of CDBG funds is as follows: 26%
are directed for North Beach community development target areas; 10% are directed for
South Beach community development target areas; and the remaining 65% are considered
to have citywide benefits/beneficiaries. Last year, 26% were directed to the North Beach
community development target areas; 12% were directed for South Beach community
development target areas; and the remaining 62% were considered to have citywide
benefrts/beneficiaries. (See attachment II).
The proposed activities, with their respective funding levels, are available for a thirty-day
public review and comment period ending on July 21, 2002. The draft of the One-Year
Action Plan is available online at the City's Website [on the Community Development
Division page], the City Clerk's office, the three Miami Beach branch libraries, and in the
office of Community Development. In addition to the public comment period, a Public
Hearing will be held at the July 16, 2002, Community Development Advisory Committee
meeting in the First Floor Conference Room of City Hall. The One-Year Action Plan will
then be placed on the July 31, 2002 agenda for City Commission approval. The final
approved Action Plan will be sent to the U.S. Department of Housing and Urban
'Development (HUD) prior to the August 16, 2002 deadline.
Attachm:~s
JMG\RCM\~\JR
c: Robert C. Middaugh, Assistant City Manager
Vivian Guzman, Neighborhood Services Direc'.or
Joanna Revelo, Community Development Division Director
F:\NEIG\Development\JOANNA\L TCs\2002-03\FY 2002-03 Acllon Plan LTC Rev.doc
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COMMUNITY DEVELOPMENT BLOCK GRANT - NON FUNDED ACTIVITIES
. Art at St. Johns's, Inc.
ADA Improvements for Mid-Beach Neighborhood Facility Center
. Miami Beach Community Development Corporation
Home Repair Program
Homeless Outreach Program
. Miami Beach Police Athletic League
PAL Secure Safety Lockers
. Greater Miami LISClLocal Initiatives Support Corporation
CDC Capacity-Building/Housing Financing Support
. Community AIDS Resource, Inc. CARE RESOURCE
Health Intervention Program
Y outhnet
. South Beach AIDS Project
Wark In Progress
. South Shore Hospital & Medical Center
Community AIDS Program HIV Testing and Counseling Project
. FU'ty-Five Years and Up, Inc.
Feed the Elderly
. Miami Beach Latin Chamber of Commerce
The Employment Bureau
. American Veteran Newspaper, Inc.
Homeless Agency
. Douglas Gardens Community Mental Health Center of Miami Beach, Inc.
Homeless Outreach
. Academy for Better Communities-Barry University-Scbool of Social Work
Miami Beach Social Service Unit
. ASPIRA of Florida, Inc.
ASPIRA Youth Leadership Development Outreach Project
. Drug-Free Youth in Town
DFYIT
. Non-Violence Project
Talk It Out! Ambassadors, Girls' Voice, and Project L.G.V.E.
. City of Miami Beach Capital Improvements Program
Capital Improvements
. City of Miami Beach Fa~ade Program
Neighborhood Services
.
One..Year Actjcr: ?!ari 2CC~ -2002
26% of the CDBG funds are directed to the northem target areas, as follows:
$ 37,000 City of Miami Beach - Code Compliance North Beach District
$ 200,000 City of Miami Beach - Repayment of Section 108 Loan
$ 120,000 Log Cabin Enterprises - Log Cabin Plant Nursery
$ 10,000 North Beach Development Corp, - North Beach Youth Corps
$ 325,000 North Beach Development Corp. - North Beach Fac;ade Renovation Program
$ 45,000 Stanley C, Myers Beverly Press Satellite Center
$ 737,000 Total CDBG funds for northem target areas
12% of the CDBG funds are directed to the southem target areas, as follows:
$ 30,000 ArtCenter South Florida - ADA Compliance
$ 52,000 Boys and Girls Club - Miami Beach Juvenile Programs
$ 22,600 MBCDC Tenant Service Coordinator
$ 175,000 MBCDC Preservation and Rehabilitation
$ 25,000 The Shelboume Apartment Building - Shelboume House
$ 25,000 South Beach AIDS Project - South Beach Wellness Center
$ 25,000 Stanley C. Myers Health Center - Children of the World Program
$ 354,600 Total CDBG funds for southem target areas
62% of the CDBG funds are considered to have citywide benefitslbeneficiaries:
$ 15,000 Barry University School of Social Work Academy for Better Communities
$ 125,000 ArtCenter South Florida - Micro-Enterprises Artists Services
$ 300,000 City of Miami Beach - City of Miami Beach Housing Programs
$ 5,000 City of Miami Beach Neighborhood Services - Homeless Assistance Program
$ 30,000 City of Miami Beach Police - Homeless/Mental Health Pilot Program
$ 22,500 Fienberg/Fisher Adult & Community Education Center-Child Care Vouchers
$ 15,000 Food for Life Network - Home Delivered Meals
$ 7,500 H.O.P.E., Inc. - Fair Housing Education
$ 15,000 Jewish Community Services - Miami Beach Senior Center
$ 20,000 Jewish Community Services - Senior Meals on Wheels Program
$ 24,000 Jewish Community Services - Homeless Outreach Prevention & Employment
$ 48.000 Little Havana Activities and Nutrition Centers -Elderly Meals Program
$ 56,500 Little Havana Activities and Nutrition Centers - Rainbow Child Care
$ 40,000 MBCDC - Housing Counseling
$ 160,000 MBCDC - Scattered Site Home Buyers Assistance Program Acq.lDisposition
$ 125.000 MBCDC - Multi-Family Rehabilitation Program
$ 15,000 Miami Beach Child Care Center - St. John's Child Care Center
$ 49.000 RAIN Parents, Inc. - Family Services Network
$ 17,000 South Shore Hospital - Community AIDS Program
$ 40,000 UNIDAD - Project Link
$ 625,900 CDBG Planning. Administration and Monitoring
$1,755,400 Total Citywide Distribution of CDBG Funds
With regard to the HOME, the funds are considered to have a citywide benefit:
$ 163,000 HOME Planning, Administration and Monitoring
$ 800,000 CHDO Project Set-aside - Miami Beach Community Development Corp.
$ 81,500 CHDO Operating Expenses (5%)
$ 585,500 HOME Projects
$ 1,630.000 Total HOME allocation
The City's 2001/2002 ESG funds are directed to facilities that provide priority placement for Miami
Beach's homeless and are considered to have a citywide benefit:
$ 9,800 RA.I.N. Parents, Inc. - Emergency Assistance Program
$ 9,800 City of Miami Beach Neighborhood Services - Homeless Assistance Program
$ 9,800 City of Miami Beach Office of Children's Affairs - Neighborhoods First
$ 31,850 Douglas Gardens Community Health Center - Homeless Outreach Program
$ 31,850 City of Miami Beach Police Department - Homeless Assistance Pilot Project
$ 4,900 ESG Administration
$ 98,000 Total ESG Allocation
.
Geographic Distribution of Funds
One-Year Action Plan 2002-2003
26% of the CDBG funds are directed to the north em target areas, as follows:
$ 42,000 City of Miami Beach - Code Compliance North Beach District
$ 340,000 City of Miami Beach - Repayment of Section 108 Loan
$ 60,000 Log Cabin Enterprises - Log Cabin Plant Nursery
$ 19,678 North Beach Development Corp. - North Beach Youth Corps
$ 150,000 North oeach ueveiopmem Corp, - North Beacn Fal1'3de Renovation Program
$ 75,000 UNIDAD of Miami Beach Inc. - Senior Center
$ 40,000 Miami Beach Community Health Center - Beverly Press Satellite Center
$ 726,678 Total CDBG funds for northem target areas
10% of the CDBG funds are directed to the south em target areas, as follows:
$ 52,000 Boys and Girls Club - Miami Beach Juvenile Programs
$ 14,250 Jewish Community Services - Miami Beach Senior Center Adult Day Care
$ 25,000 Jewish Community Services - Miami Beach Senior Center Improvements
$ 120,000 Miami Beach Community Development Corp. - Preservation and Rehab
$ 22.000 The Shelboume Apartment Building - Shelboume House
$ 15,000 South Beach AIDS Project - Positive Support
$ 20,000 Miami Beach Community Health Center - Children of the World Program
$ 268,250 Total CDBG funds for southem target areas
65% of the CDBG funds are considered to have citywide benefitsJbeneficiaries:
$ 60.000 ArtCenter South Florida - Micro-Enterprises Artists Services
$ 249,682 City of Miami Beach - City of Miami Beach Housing Programs
$ 200,000 City of Miami Beach - Emergency Shelter and/or Transitional Housing
$ 70,000 Cit~of Miami Beach - Homeless Assistance Program
$ 15,000 Food for Life Network - Food Bank Delivery
$ 15,000 FocKl for Life Network - Home Delivered Meals
$ 7,500 H.O.P.E.. Inc. - Fair Housing Education
$ 19,000 Jewish Community Services - Senior Meals on Wheels Program
$ 20,000 Jewish Community Services - Homeless Outreach Prevention & Employment
$ 45,500 Little Havana Activities and Nutrition Centers -Elderly Meals Program
$ 60,322 Little Havana Activities and Nutrition Centers - Rainbow Child Care
$ 12,500 Miami Beach Child Care Center - Playground Improvements
$ 15,000 Miami Beach Child Care Center - St. John's Child Care Center
,$ 20;000 Miami Beach Community Development Corp, - Tenant Service Coordinator
$ 40,000 Miami Beach Community Development Corp. - Housing Counseling
$ 160,000 Miami Beach Community Development Corp. - Scattered Site Home Buyers
Assistance Program Acquisition/Disposition
$ 125,000 Miami Beach Community Development Corp. - Multi-Family Rehab Program
$ 34,521 RAIN Parents, Inc. - Family Services Network
$ 20,000 UNlOAD - Project Link
$ 627,900 CDBG Planning, Administration and Monitoring
$ 1,816,925 Total Citywide Distribution ofCDBG Funds
With regard to the HOME Program, funds are considered to have a citywide benefit:
$ 172,800 HOME Planning, Administration and Monitoring
$ 800,000 CHOOproject Set-aside - Miami Beach Community DevelopmenfCorp.
$ 81,400 CHDO Operating Expenses (5%) ',.
$ 673,800 HOME Projects
$ 1,728,000 Total Distribution of HOME funds
The City's ESG funds are directed to facilitieS that provide. priority placement for Miami Beach's
homeless and are considered to have a citywide benefit:
$ 33,418 City of Miami Beach - Homeless Assistance Program
$ 106,378 City of Miami Beach - Emergency Shelter and/or Transitional Housing
$ 4,900 ESG Administration
$ 144,696 Total Distribution ofESG funds
ATTACHMENT!
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
Neighborhood Services Department
Housing & Community Development
Telephone 3051673-7260
Facsimile 3051673-7772
July 11, 2002
Ms, Michelle Rodriguez, MSW
Program Coordinator
Faculty Field Instructor
Academy for Better Communities
Barry University
11300 NE 2nd Avenue
Miami Shores, FL 33161-6695
Dear Ms, Rodriguez:
I received your letter dated July 10, 2002 wherein you express your disappointment with the
recent Planning Phase of the development of the One-Year Action Plan for Federal Funds for
FY 2002/03. It is always a very difficult process for both staff and the advisory committee to
make funding recommendations that will provide grants at an award level where the activity is
still feasible vis a vis the paperwork required for HUD's reporting purposes and performance
evaluation; and/or to fund new activities that have never received CDBG funds for programs that
will provide much needed public services for the low and moderate income residents of Miami
Beach, Please be assured that a tremendous amount of staff review and advisory committee
review occurred for deliberation and discussion, and then again in separate meetings with the
City Manager.
These decisions are always difficult especially knowing that not all applicants can receive funds
nor receive funds in the amount requested given the amount available for distribution, The "pie
simply is not large enough". Unfortunately, this year, the Academy for Better Communities of
Barry University was one of sixteen agencies that did not receive CDBG funds for their
programs/activities, The draft of the One-Year Action Plan, however, has activities that will help
address the needs of the low and moderate income residents and families of Miami Beach,
I appreciate your having taken the time to address your concerns as stated in your
correspondence, I would also like to commend you and the Academy for your positive efforts -
supported in part with CDBG funds - in the north beach target areas of Miami Beach,
Sincerel~
~ Revele ~
Director, Community Development Division
Cc: Vivian Guzman, Director, Neighborhood Services
F:'t.EIG\DeWIopment\JOANNA\CDBG\8an'y Response Urre A.ctIon PIIn.doc
"
II
:1
ATTACHMENT I'
CITY OF
MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA33139
OFFICE OF THE CITY MANAGER
TELEPHONE: (305) 873-7010
FAX: (305) 873-7782
July 15, 2002
Mr, Jose Marmol, Vice President
Fifty-Five Years & Up, Inc,
701 SW 27th Avenue, Suite 901
Miami, FL 33135
Dear Mr, Marmol:
I received your letter dated July 9, 2002 wherein you express your disappointment with the
finalization of the Planning Phase of the development of the One-Year Action Plan for Federal
Funds for FY 2002/03. Your letter states that the Community Development Advisory Committee
did not consider your agency to receive CDBG funds for FY 2002/03, However, I have been
informed that your agency made a presentation to the Community Development Advisory
Committee (CDAC) on Tuesday evening of April 16, 2002,
As a part of the annual Planning Phase for the use of federal funds, CDAC listens to the
presentations for all proposals received and provides the agency with the opportunity to answer
questions that the Committee may have, Additionally, the CDAC deliberates at other
subsequent meetings discussing the community needs and priorities while making its funding
recommendations, It is always a very difficult process for the Administration and the advisory
committee to make funding recommendations that will provide grants at an award level where
the activity is feasible, Please be assured that a tremendous amount of staff review and
advisory committee review occur prior to a consensus set of funding recommendations is
reached.
These decisions are always difficult especially knowing that not all applicants can receive funds
nor receive funds in the amount requested given the amount available for distribution. The "pie
simply is not large enough", Unfortunately, this year, Fifty-Five Years & Up was one of sixteen
agencies that did not receive CDBG funds for their programs/activities, The draft of the One-
Year Action Plan, however, has activities that will help address the needs of the low and
moderate income residents and families of Miami Beach, including those of the elderly and/or
handicapped,
I appreciate your having taken the time to address your concerns as stated in your
correspondence,
SincerelS
FILE
Jorge M. ez
City Manager
Cc: Mayor and Commissioners of Miami Beach
Vivian Guzman, Director, Neighborhood Services Department
Joanna Revelo, Director, Community Development Division
F:\NElG\Developmenl\JOANNA\COBG\Barry Response Ur rlI AcUon PI8n.doc