2002-24970 Reso
RESOLUTION NO. 2002-24970
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, REJECTING ALL PROPOSALS
RECEIVED, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 56-
00/01, TO CONDUCT PRE-EMPLOYMENT BACKGROUND
INVESTIGATIONS FOR NEW HIRES AND CURRENT EMPLOYEES WHO
ARE TRANSFERRING OR PROMOTING TO NEW CLASSIFICATIONS TO
DETERMINE THEIR ELIGIBILITY.
,WHEREAS, the City had a desire to explore other methods to conduct background
investigations for new hires and current employees who are transferring to new classifications to
determine their eligibility; and
WHEREAS, currently, the Police Department and the Human Resources Department
conduct background checks for the City; and
WHEREAS, three (3) responsive proposals from the firms of Rolle and Roberts
Investigations, Inc., Rachlin, Cohen and Holtz, and Larrieu and Associates were received; and
WHEREAS, an Evaluation Committee recommended by the City Manager met on May 14,
2002, to review, discuss and rank the proposals; and
WHEREAS, all proposals were carefully evaluated, and based upon the final rankings by
the Committee, Rolle and Roberts Investigations, Inc. received the highest score; and
WHEREAS, the City's Human Resources and Police Department determined that the
outside vendor will cost the City approximately, $794,102 more on an annual basis, and found the
current process to be just as timely; and
WHEREAS, based on this analysis, it is recommended that the current system is the
most cost effective and timely method to conduct background investigations.
WHEREAS, the Administration concurs with the findings of the City's Human Resources
and Police Department.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA THAT THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, reject all proposals
received, pursuant to request for proposals (RFP) no. 56-00/01, to conduct pre-employment
background investigations for new hires and current employees who are transferring or promoting
to new classifications to determine their eligibility.
PASSED AND ADOPTED this..!.!.. day of September, 2002.
ATTEST:
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CITY CLERK
MAYOR
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution rejecting all proposals to conduct pre-employment background investigations for new or
current employees.
Issue:
Shall the City reject all proposals to conduct pre-employment background investigations for new or current
employees?
Item Summary/Recommendation:
On October 17, 2001, after authorization from the Mayor and Commission, the Administration proceeded to
issue a Request for Proposals to further explore the possibilities of using an outside vendor as opposed to
the current in-house method for conducting background investigations on new or current employees. After
receiving three (3) proposals, evaluating and ranking them, the Administration has determined that the use
of the outside vendor would cost the City more annually. It is recommended that the Mayor and City
Commission reject all proposals and continue using the current method of in-house background
investigations conducted by the City's Human Resources Department and Police Department. It is the
recommendation of the Administration that the Mayor and City Commission adopt this resolution rejecting
all proposals.
Advisory Board Recommendation:
The Evaluation Committee reviewed, discussed and ranked the proposals. Rolle and Roberts
Investigations, Inc. received the highest score.
Financial Information:
Source of
Funds:
Finance Dept.
D
Ci Clerk's Office Le islative Trackin
T. C. Adderly, Human Resources Director
Si n-Ofts:
Department Director
T.C. Adderly
Mary Greenwood
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Mayra Diaz-Buttacavoli Jorge M. Gonzalez
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AGENDA ITEM
DATE
C- 7/1
9-(/-() ,...
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: September 11, 2002
From:
Jorge M. Gonzalez
City Manager
Subject:
A RESOLUTI OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, REJECTING ALL PROPOSALS RECEIVED,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 56-00101, TO
CONDUCT PRE-EMPLOYMENT BACKGROUND INVESTIGATIONS FOR
NEW HIRES AND CURRENT EMPLOYEES WHO ARE TRANSFERRING
OR PROMOTING TO NEW CLASSIFICATIONS TO DETERMINE THEIR
ELIGIBILITY.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On October 17,2001, the Mayor and Commission authorized the Administration to issue a
Request for Proposals (RFP) to explore other methods to conduct background
investigations to ensure that the current system being utilized was the most timely and cost
efficient possible. Currently, the City's Police Department and Human Resources
Department perform background checks.
The City received three (3) receipts of proposals from the following firms:
Rolle and Roberts Investigations, Inc.
Rachlin, Cohen and Holtz
Larrieu and Associates
An Evaluation Committee consisting of the following persons met on May 14, 2002, to
review, discuss and rank the proposals:
T.C. Adderly, Human Resources Director
Raymond Martinez, Assistant Chief of Police
Eric Wardle, Assistant Director - Code Compliance
Amy Agnoli, Criminal Attorney
September 11, 2002
RFP NO. 56-00/01
Page 2 of 2
All proposals were carefully evaluated, and based upon the final rankings by the
Committee, Rolle and Roberts Investigations, Inc. received the highest score. The
Administration then proceeded to compare costs and timelines for background completion
between the current system used by the Administration and the top ranked proposer.
After comparing cost and time frames, it was determined that the use of the outside vendor
would cost the City more annually. Many of the costs that would be incurred by an outside
company would not be a cost to the City. (I.e. the review of previous employment, personal
references, court searches, National Crime Information Center searches, etc.) Many other
types of reports are available to the City at a reduced price versus the cost for a private
company. The current system also retains the expertise available by the Police and
Human Resources Departments. Based on this analysis, it is recommended that the
current system is the most cost effective and timely method to conduct background
investigations.
It is recommended that the Mayor and City Commission adopt this resolution rejecting all
proposals received.
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