2002-25003 Reso
RESOLUTION NO. 2002-25003
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINA.L BUDGETS FOR
THE GENERAL, ENTERPRISE, AND INTERNAL
SERVICE FUNDS FOR FISCA.L YEAR 2002103.
WHEREAS, on September 11, 2002, the Mayor and City Commission tentatively
adopted the operating and debt service budgets for FY 2002/03; and
WHEREAS, Section 200.065 of the Florida Statute specifies the manner in which
budgets are adopted. Following a second public hearing, the final millage rate for both
general operating and debt service is adopted, and immediately thereafter, final budgets
by fund are adopted.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of
Miami Beach hereby adopts final budgets for the General, Enterprise, and Internal
Service Funds for Fiscal Year 2002/03 as summarized and listed below.
REVENUES
GENERAL
ENTERPRISE
INTERNAL
SERVICE
CATEGORY
TOTALS
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem Taxes-RDA SO.Pointe
Ad Valorem Taxes-RDA City Center
Ad Valorem Taxes-Normandy Shores
Other Taxes
Licenses and Permits
Intergovemmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other-Resort Tax contribution
Other-Non Operating revenues
Subtotal
$61,050,914
5,948,507
7,380,783
78,000
19,464,517
9,636,980
11 ,424,000
4,749,650
1,573,000
4,662,500
1,964,582
6,228,625
16,318,450
6,839,896
$157,320,404
$61,050,914
5,948,507
7,380,783
78,000
19,464,517
9,636,980
11,424,000
4,749,650
1,573,Oqa
4,662,500
1,964,582
6,228,625
16,318,450
6,839,896
$157,320,404
DEBT SERVICE
Ad Valorem Taxes
Subtotal
$10,424,846
$10,424,846
$10,424,846
$10,424,846
$167,745,250
$167,745,250
FUND TOTAL
REVENUES (cant.)
ENTERPRISE FUNDS
Convention CenterlTOPA
Parking
Sanitation
Sewer
Stormwater
Water
FUND TOTAL
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
Information Technology
Property Management
Risk Management
FUND TOTAL
TOTAL - ALL FUNDS
APPROPRIATIONS
DEPARTMENT/FUNCTION
MAYOR & COMMISSION
ADMINISTRATIVE SUPPORT SERVICES
CITY MANAGER
Media Relations
CITY CLERK
Central Services
FINANCE
Information Technology
Management & Budget
FLEET MANAGEMENT
HUMAN RESOURCES
Risk Management
INTERNAL AUDIT
PROCUREMENT
Grants Management
CITY ATTORNEY
ECONOMIC DEV. & CULTURAL ARTS
Economic Development
ECONOMIC DEVELOPMENT
BUILDING
GENERAL
ENTERPRISE
CATEGORY
TOTALS
INTERNAL
SERVICE
$13,422,716
19,586,828
6,639,049
28,271,930
7,220,000
19,329,810
$94,470,333
$13,422,716
19,586,828
6,639,049
28,271,930
7,220,000
19,329,810
$94,470,333
$733,834
5,448,031
10,502,542
6,735,213
14,010,148
$37,429,768
$733,834
5,448,031
10,502,542
6,735,213
14,010,148
$37,429,768
$167,745,250
$94,470,333
$37,429,768
$299,645,351
GENERAL ENTERPRISE INTERNAL CATEGORY
SERVICE TOTALS
$1,084,947 $1,084,947
1,714,296 1,714,296
254,770 254,770
1,249,064 1,249,064
$733,834 733,834
3,247,214 3,247,214
10,502,542 10,502,542
579,521 579,521
5,448,031 5,448,031
1,708,121 1,708,121
14,010,148 14,010,148
379,368 379,368
733,902 733,902
150,685 150,685
2,969,646 2,969,646
1,118,268
4,255,249
1,118,268
4,255,249
APPROPRIATIONS (cant.)
DEPARTMENT/FUNCTION
PLANNING
Cultural Arts
ARTS, CULTURE & ENTERTAIN.
BASS MUSEUM
Tourism & Conventions
CONVENTION CENTERlTOPA
OPERATIONS
NEIGHBORHOOD SERVICES
PARKING
PARKS & RECREATION
PUBLIC WORKS
Property Management
Sanitation
Sewer
Stormwater
Water
CAPITAL IMPROVEMENT PROGRAM
PUBLIC SAFETY
FIRE
POLICE
CITYWIDE ACCTS-RDA So. Pointe
CITYWIDE ACCTS-RDA City Center
CITYWIDE ACCTS-Normandy Shores
CITYWIDE ACCTS-Operating Contingency
CITYWIDE ACCTS-Other
Subtotal
DEBT SERVICE
Debt Service
Subtotal
TOTAL - ALL FUNDS
GENERAL
2,255,752
519,046
1,114,049
3,008,413
21,752,477
5,457,520
2,160,358
27,048,464
53,789,261
5,948,507
7,380,783
78,000
983,777
6,378,946
$157,320,404
$10,424,846
$10,424,846
$167,745,250
ENTERPRISE
INTERNAL
SERVICE
13,422,716
19,586,828
6,735,213
6,639,049
28,271,930
7,220,000
19,329,810
$94,470,333
$37,429,768
$94,470,333
$37,429,768
PASSED and ADOPTED this 26th day of Se
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CITY CLERK
N'MCMDM1O
FORM&LANCIUAGI
apQRlDCICUTION
MAYOR
DIdI
CATEGORY
TOTALS
2,255,752
519,046
1,114,049
13,422,716
3,008,413
19,586,828
21,752,477
5,457,520
6,735,213
6,639,049
28,271,930
7,220,000
19,329,810
2,160,358
27,048,464
53,789,261
5,948,507
7,380,783
78,000
983,777
6,378,946
$289,220,505
$10,424,846
$10,424,846
$299,645,351
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.CITY OF MIAMI BEACH
NOTICE OF A SpeCIAL CITY COMMISSION MEETING
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NOTICE IS HEREBY given that a Special Commission Meeting will be held by the City "
Commission of the City of. Miami Beach. on Thursday, September 26. 2002,
commencing at 5:01 p.m., in the Commission Chambers, 31d floor, City Hall, 1700
Convention Center Drive. Miami Beach, florida.
AN ORDINANCE AMENDING MlAM18EACH CI1Y CODE, cHAPTER 90 ENim.ED
"SCUD WASTE, " BY AMENDING SECTlON 9O-137(A), ENTITLED "APPENDIX A-
FEE SCHEDULE," BY RAISING THE FEE SCHEDULE FOR CI1Y COLLECTION AND
DISPOSAL OF GARBAGE AND TRASH AT A RATE EQUAL. WITH .THE RATE
INCREASE ASSUMED BY THE CI1Y PURSUANT TO' SECTION 12.5 (CONSUMER
PRICE INDEX) OF THE AGREEMENT BETWEEN THE CI1Y OF MIAMI BEACH AND i
BA WASTE SYSTEMS OF NORTH AMERICA; PROVIDING FOR COMPENSATION
PAID FROM THE CI1Y TO THE CONTRACTOR BASED ON THE INCREASE OR
DECREASE OF THE CONSUMER PRICE INDEX. EFFECTIVE OCTOBER 1, 2002.
Inquiries may be directed to the Public Wor\(S Department at (a05) 673-7880.
A public hearing adoPting the final millage rate and Budget for F'1SC8I Year 2002103
for the City of Miami Beach.
Inquiries may be directed to the Officeq Management and Budget at (305) 673-7510.
In addition, the City Commission may disCUSS other City buSiness at this meeting.
Robert E. parcher. City Clerk
City of Miami Beach
Pursuant to Section 286.0105, Eta. Stat., the City hereby ~ the public that If a p8rs0n
decides to appeal any. decision made bY the City Commission with respect to any matter
considered at its meeting or its hearing. such person must ensure that a verbatim record of
the proceedings is made. which record includes the testimoily and evidence upon which the
appeal is to be. basec!. This notice .does .l!Ot constitute consent. by the City for the
introduction or admission of otherwise inadmisSible or irrelevant evidence, nor does it
authorize challenges or appeals not ~ anowad by law.
IN ACCORDANCE W1lll THE AMERIcANs WITH OISA8IU'nES 1m OF 1990. PERSONS NEEDING-SPECIAL
ACCQMMOIlAllON TO PARflClPAlE.IN THIS PRQCEEDING~ CONTIm THE crrv Q.ERK'S OFRCE NO
tAlER THAN FOUR DAYS PRIOR TO THE PROCEEDING. TELEPHONE (305) 673-7411 FOR ASSISTANCE; IF
HEARING IMPAIRED, TB.EPHONE THE FLORIDA RElAY SERVlCE NUMBERS. (800) 955-3771 (lllD) OR (800) 955-
8770 \VOICE!, FOR ASSlSWlCE.
J Vtd' 0129)
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution adopting the final budgets for the General, Enterprise, and Internal Service Funds for Fiscal
Year 2002/03.
Issue:
Shall the City Commission approve the final budgets for the General, Enterprise, and Internal Service
Funds for Fiscal Year 2002/03?
Item Summary/Recommendation:
The Administration recommends adopting the final budgets for the General, Enterprise, and Internal
Service Funds for Fiscal Year 2002/03.
Advisory Board Recommendation:
I
Financial Information:
Source of
Funds:
IFi~ eeJ
$157,320,404
10,424,846
94,470,333
37,429,768
$299,645,351
General Fund Operating
Debt Service
Enterprise Funds
Internal Service Funds
Approved
City Clerk's Office Legislative Tracking:
I Jose Cruz
Sign-Ofts:
Department Director
sistant City 'Manager
AGENDA ITEM f? 74~
DATE 9-J6-~;2.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: September 26, 2002
From:
Jorge M. Gonzalez, c..r-
City Manager 0 ooVV 0
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE
GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR
FISCAL YEAR 2002/03.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, Enterprise, and Internal Service Funds for
Fiscal Year (FY) 2002/03.
PROCEDURE
As outlined in the companion Agenda Item R7A1, Section 200.265, Florida Statutes,
specifies the manner in which budgets are adopted. Following a second public hearing, the
final millage rate for both general operating and debt service is adopted, then immediately
thereafter, final budgets by fund are adopted. The attached Resolution is therefore
presented to you at this time for adoption.
ANALYSIS
The Mayor and City Commission adopted the tentative millage rate for general and debt
service, and the tentative operating budgets, by fund at the first public hearing on
September 11,2002. However, during the public hearing, there was discussion regarding
the Administration proposal to move 5 of the 11 fully trained firefighters from the Fire
Prevention Division to the Fire Suppression Division and to staff the resulting vacant
positions with state certified fire inspectors at a first year cost savings of $115,822. The
Mayor and City Commission referred this matter to the Finance and Citywide Projects
Committee for further review.
Final Operating and Debt Service Budgets - FY 2002/03
September 26, 2002
Page 2
The Finance and Citywide Projects Committee met on September 19, 2002 to discuss the
proposal of moving 5 firefighters from the Prevention Division to the Suppression Division
and staffing the resulting vacant positions with state certified fire inspectors. After a long
discussion, the Committee recommended that the City delay implementation of the
minimum staffing ordinance from November 1st to February 1st for a savings of $73,909,
and instructed the Administration to look for additional cost cutting measures to achieve
the remaining $41,913 of the $115,822 needed to leave the 5 firefighters positions in the
Fire Prevention Division. The Administration has proposed reducing the increase to the
annual operating contingency by $41,913 to achieve this reduction. This amount still
provides an increase of $33,777 to the annual operating contingency in the FY 2002/03
budget.
The attached Exhibit A provides a comparison by Fund and Department of the following
items: 1) July 31st FY 2002/03 Proposed Budget at 7.299 mills including increases to both
current and enhanced service levels; 2) The impact of the reduction; 3) The Revised FY
2002/03 budget at 7.299 mills; and 4) The current FY 2001/02 Adopted Budget.
BACKGROUND
On July 31, 2002, the Administration released a Proposed Budget totaling $158,558,414
for the General Fund balanced with 7.299 mills, exclusive of debt service. This millage
maintained current basic service levels, funded operational costs for projects expected to
be completed during FY 2003, and funded enhanced service levels. The process to
balance this budget was an extremely challenging one. A significant effort was made to
balance the needs of the community with those operational costs for decisions made in
previous years. Growth in revenues was not as robust as expected prior to September 11,
2001 and although continued revenue growth is anticipated, it has not fully regained
momentum. As part of the annual budget process, the Administration looked carefully for
efficiencies and savings within the current and proposed operations of all Departments and
was able to achieve savings of approximately $7.8 million. Additionally, it was necessary
to explore other areas where increases could be made and as a result, a number of fees
that are paid to the City were reviewed. In doing so, the budget included a series of
increases which brought the fees charged for certain services closer to their actual costs
as well as closer to the levels other municipalities in South Florida charge for those
services. (A number of the fee increases originally proposed were subsequently removed
following discussions at the July 31st Commission meeting.)
The proposed budget included new or increased services in the net amount of $1.2 million.
In the Police Department, three sworn Police Officer positions will be moved from
administrative functions to patrol duty in order to enhance the police presence in our
community. Additionally, funding has been provided for an additional info tech position to
support the CAD/RMS system.
.'
Final Operating and Debt Service Budgets - FY 2002/03
September 26, 2002
Page 3
In the Fire Department, funding is being provided to implement the minimum staffing
ordinance passed by the Commission on March 20, 2002 to take effect on November 1,
2002. (This date was subsequently modified to February 1,2003 at the September 19,
2002 Finance and Citywide Projects Committee meeting.) This enhancement will provide
the required minimum staffing of four firefighters for each Ladder Truck, Pumper or Quint,
three staff for each Rescue Unit, and one officer for each EMS Supervisor Unit.
In the Parks Department, funding has been included for the programs, operations and
maintenance of the new Flamingo Park Pool which will be offset by a proposed increase
of user fees for both residents and non-residents. Additionally, the partial year operation
al cost of North Shore Park and Youth Center, which is currently under construction and
expected to open during the upcoming fiscal year, has been funded. The cost of
maintaining new community streetscape projects has also been provided, along with
additional bus drivers to assist with providing transportation for our children who participate
in parks programs. The Parks Department will also reallocate currently funded but vacant
positions, to provide for one position to manage contracts and one to develop opportunities
for program sponsorships and fundraising.
In the area of Neighborhood Services, an initiative to provide a passport application office
and increased personnel for an improved citizen response team has been funded, along
with an info tech position to assist with the creation of online newsletter publications
throughout the year.
An additional crew was provided to increase the frequency of sweeping in residential areas
in the North Beach area along with an additional crew for the South Beach Service Team
was funded by the Sanitation Enterprise Fund.
Funding for a new GIS and infrastructure management system has been provided by the
Water, Sewer and Stormwater Enterprise Funds. These enhancements will improve the
geographical mapping capabilities of the City and will be beneficial during the planning and
implementation of the City's Capital Improvement Program and will provide a system of
accurate utility and as-built information to be digitally incorporated into our database.
Additionally, funding has been provided for manhole restoration and expanded capacity
to provide ADA required curb cuts.
Finally, the City will hire a dedicated publicist to promote the City as an important
international tourist and business destination throughout the world which will be funded by
taxes from tourist events and activities.
At the July 31,2002 meeting, the Mayor and Commission requested that the Administration
return with adjustments to departmental budgets so that certain fees would not have to be
increased in order to achieve a balanced budget. Therefore, increases to the fees for
occupational licenses, certificates of use, fire inspections, sidewalk cafes and park user
fees have been eliminated. These reductions totaled approximately $1.3 million. Fee
.'
Final Operating and Debt Service Budgets - FY 2002/03
September 26, 2002
Page 4
increases that remained totaled approximately $300,000 and included: Police off-duty
administration, Police towing administration, lien letters and the newly established passport
office.
During August, the Administration met and reviewed each proposed departmental budget
with the goal of identifying possible savings and efficiencies which would have the least
impact on service delivery. Many items had previously been identified by departments as
possibilities for savings with their budget submission. The following changes are additional
savings or efficiencies that Administration proposed to reduce the operating costs of the
City:
General Fund
. The Mayor and Commission will save a total of $60,651 by deferring a vacant
position for 1 year ($51,651) and reducing operating costs ($9,000).
. The City Manager's Office achieved savings of $139,168 by deferring a vacant
position for 1 year ($131,168) and reducing operating costs ($8,000).
. The City Clerk's Office saved operating expenses by $6,552.
. The City Attorney's Office will save $78,000 in the area of professional services
provided by outside counsel and $59,643 by reducing operating costs.
. The Economic Development Department will save $2,000 in operating expenses.
. The Building Department will achieve $51,173 in savings by deferring a vacant
position for 1 year and another $12,100 by reducing operating costs.
. Savings of $48,575 in the Planning Department were achieved by deferring a
vacant position for 1 year ($35,475) and a reduction in operating costs of $13,100.
. The Arts, Culture & Entertainment Department reduced $8,800 in operating
expenses.
. The Bass Museum achieved savings of $65,869 by reducing operating expenses
and eliminating a vacant position.
. The Neighborhood Services Department has achieved a savings of $73,354 by
reducing operating expenses.
. The Parks & Recreation Department will achieve savings of $31,000 due to
reallocating pool guard positions while the Normandy Pool is closed for
construction.
. The Police Department will save $297,815 through a series of changes which
include: moving 5 sworn officers from the Police Building lobby to patrol functions
and replacing them with contracted security personnel; moving a sworn officer from
the AUI/DUI division to patrol and creating a non-sworn position; reducing two
civilian positions as they become vacant during FY 2002/03. An additional $162,000
of savings was achieved in the area of operating costs.
Final Operating and Debt Service Budgets - FY 2002/03
September 26, 2002
Page 5
. There will be a net reduction to Citywide accounts of $67,000. These savings are
generated as follows: $67,000 from the combination of the North and Middle Beach
pressure cleaning crews; $50,000 by eliminating the Lincoln Road Tram and
$25,690 from a reduction in the City's contribution to security services for the
Normandy Shores Special Taxing District. Some of these savings will be used to
increase the Operating Contingency by $75,690.
. Savings of $100,000 were achieved in various departments citywide due to a
reduction in the cost of the copier contract.
Internal Service Funds
. Information technology saved $79,954 by reducing operating expenses and
eliminating an enhanced position for newsletter.
. Risk Management saved $175,000 by reducing claims reserves for Police and
Public Official Liability.
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates
the revisions discussed above and establishes the final budgets for General, Enterprise,
and Internal Service Funds for Fiscal Year 2002/03.
~JC
Exh,b,'+ U A II
EXHIBIT A
CITY OF MIAMI BEACH
Proposed Fiscal Year 2002103 Expenditure Budget
Proposed Budget FY 2002103
Proposed
Adpted Budget Budget Revised Revised FY 03 Bud VB
Budget as of 7/31/02 Reductions Budget Adopted FY 02 Bud
FUND/DEPARTMENT FY 2001/02 FY 2002103 after 7/31/02 FY 2002103 Inc (Dee)
GENERAL FUND
MAYOR AND COMMISSION $1,112,334 $1,149,832 ($64,885) $1,084,947 ($27,387)
CITY MANAGER 1,588,107 1,866,511 (152,215) 1,714,296 126,189
FINANCE 2,962,943 3,255,342 (8,128) 3,247,214 284,271
MANAGEMENT & BUDGET 558,762 579,866 (345) 579,521 20,759
INTERNAL AUDIT 349,587 379,713 (345) 379,368 29,781
HUMAN RESOURCES 1,661,420 1,710,507 (2,386) 1,708,121 46,701
CITY CLERK 1 ,455,720 1,260,668 (11,604) 1,249,064 (206,656)
PROCUREMENT 663,067 733,902 733,902 70,835
GRANTS MANAGEMENT 183,431 150,685 150,685 (32,746)
CITY ATTORNEY 3,140,348 3,112,855 (143,209) 2,969,646 (170,702)
ECONOMIC DEVELOPMENT 993,171 1,122,774 (4,506) 1,118,268 125,097
BUILDING 3,753,214 4,324,702 (69,453) 4,255,249 502,035
PLANNING 2,203,866 2,312,857 (57,105) 2,255,752 51,886
ARTS, CULTURE & ENT. 534,420 528,180 (9,134) 519,046 (15,374)
BASS MUSEUM OF ART 1,100,869 1,182,812 (68,763) 1,114,049 13,180
MEDIA RELATIONS 368,759 310,624 (55,854) 254,770 (113,989)
NEIGHBORHOOD SERVICES 2,750,916 3,029,323 (20,910) 3,008,413 257,497
PARKS AND RECREATION 17,325,466 21,787,482 (35,005) 21,752,477 4,427,011
PUBLIC WORKS 5,021,467 5,460,416 (2,896) 5,457,520 436,053
CAPITAL IMPROVE. PROG. 1,807,257 2,160,358 2,160,358 353,101
POLICE 48,783,034 54,266,090 (476,829) 53,789,261 5,006,227
FIRE 23,772,675 27,019,679 28,785 27,048,464 3,275,789
CITYWIDE ACCTS-RDA SO.Pointe 5,416,030 5,948,507 5,948,507 532,477
CITYWIDE ACCTS-RDA City Ctr 6,418,507 7,380,783 7,380,783 962,276
CITYWIDE ACCTS-Normandy Sh. 54,494 52,310 25,690 78,000 23,506
CITYWIDE ACCTS-Operating Contg 950,000 950,000 33,777 983,777 33,777
CITYWIDE ACCTS-Other 6,468,319 6,521,636 (142,690) 6,378,946 (89,373)
SUBTOTAL OPERATING $141,398,183 $158,558,414 ($1,238,010) $157,320,404 $15,922,221
DEBT SERVICE 9,768,132 10,424,846 10,424,846 656,714
TOTAL GENERAL FUND $151,166,315 $168,983,260 ($1,238,010) $167,745,250 $16,578,935
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY $9,165,685 $10,582,496 ($79,954) $10,502,542 $1,336,857
RISK MANAGEMENT 13,045,839 14,185,148 (175,000) 14,010,148 964,309
CENTRAL SERVICES 690,003 733,834 733,834 43,831
PROPERTY MANAGEMENT 6,180,601 6,735,213 6,735,213 554,612
FLEET MANAGEMENT 5,516,431 5,448,031 5,448,031 (68,400)
TOTAL INTER SRVC FUNDS $34,598,559 $37,684,722 ($254,954) $37,429,768 $2,831,209
ENTERPRISE FUNDS
CONVENTION CENTERlTOPA $13,840,495 $13,422,716 $13,422,716 ($417,779)
WATER 18,519,500 19,329,810 19,329,810 810,310
SEWER 27,608,000 28,271,930 28,271,930 663,930
STORMWATER 5,446,150 7,220,000 7,220,000 1,773,850
SANITATION 5,660,865 6,639,049 6,639,049 978,184
PARKING 19,250,202 19,586,828 19,586,828 336,626
TOTAL ENTERPRISE FUNDS $90,325,212 $94,470,333 $0 $94,470,333 $4,145,121
TOTAL $276,090,086 $301,138,315 ($1,492,964) $299,645,351 $23,555,265