2002-25008 Reso
RESOLUTION NO.
2002-25008
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2002/2003 BUDGET IN THE AMOUNT OF
$1,080,000.
WHEREAS, the Miami Beach Cultural Arts Council (Council) was established by the
Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the Council is to develop, coordinate, and promote the
visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan
on June 3, 1998, identifying the following program areas for the Council: cultural arts
grants; marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the Council's budget for each fiscal
year shall be approved by the Mayor and City Commission; and
WHEREAS, accordingly, the Council recommends a $1,080,000 budget allocation
for the fiscal year 2002/2003 to continue implementation of its programs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the Miami Beach Cultural Arts Council's Fiscal Year 2002/2003
budget in the amount of $1,080,000.
PASSED AND ADOPTED THIS 26th
DAY OF September
, 2002.
ATTES~
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CITY CLERK
APPROVED NaTO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida,
approving the Miami Beach Cultural Arts Council's FY 2002/2003 budget in the amount
of $1,080,000.
Issue:
Shall the City Commission adopt the Miami Beach Cultural Arts Council's FY 2002/2003
budget in the amount of $1 ,080,OOO?
Item Summary/Recommendation:
I Approve the budget as indicated.
Advisory Board Recommendation:
I NIA
Financial Information:
Amount to be expended:
D
Finance Dept.
140 6080
Cultural Arts Council
Source of
Funds:
AGENDA ITEM
R7E.
9-,)6-02-
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM
Mayor David Dermer and Date: September 26, 2002
Members of the City Commission
Jorge M. Gonzalez ,_~
City Manager 0 v- U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE MIAMI BEACH
CULTURAL ARTS COUNCIL'S (COUNCIL) FY 2002/2003 BUDGET IN
THE AMOUNT OF $1,080,000.
ADMINISTRATION RECOMMENDATION
To:
From:
Subject:
Adopt the Resolution.
ANALYSIS
The Cultural Arts Council's mission is to develop, coordinate, and promote the visual and
performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of residents and visitors. In 1997, the nine-member volunteer board conducted town
meetings with arts groups to evaluate their needs. It then developed a cultural arts master
plan identifying programs to assist local arts groups: grants, marketing, facilities, revenue
development, and advocacy/planning. The Mayor and City Commission adopted the
master plan on June 3, 1998. Since that time the Council has awarded approximately $3
million in cultural arts grants, supporting thousands of performances, exhibits, and other
cultural activities in Miami Beach. The Council continually evaluates its programs and
effectiveness based on comments from its constituent arts groups, advisers, grants
panelists, community groups, elected officials, City administrators, and others. The positive
economic impact of the Council's work is evident throughout the community, as is its effect
on our quality of life.
Cultural arts grants
The Council is recommending grants to 53 not-for-profit organizations for cultural events
in Miami Beach between October 1, 2002 and September 30, 2003. The grants range from
$3,000 to $24,800. The Council strongly encourages community involvement and
collaborations, particularly through the City's free monthly arts night, ArtsBeach 2nd
Thursdays.
Twenty-four citizen volunteers were selected last March to review grant applications and
make funding recommendations at public meetings in June. The panelists collectively
volunteered thousands of hours of their time reviewing the proposals and materials,
working with the Council's staff and, where possible, attending events. The panelists were
Miami Beach Cultural Arts Council FY 2002/03 Budget
September 26, 2002
Page 2
informed, diverse, and dedicated. All panels were co-chaired by members of the Cultural
Arts Council.
$492,650, 46% of the Council's annual budget, is for grants. This includes a $47,750
matching grant to the VCA for cultural tourism grants that support cultural events with
documented tourism benefits. A total of $1 ,224,923 was requested by grant applicants this
year, under the guidelines of capped requests. Available funding for these grants was 40%
of that requested and 80% of the amount awarded last fiscal year prior to the 20% cut as
directed by the City Manager.
Marketing
With $91,500, 8% of its annual budget, the Council promotes the City worldwide as the
region's preeminent cultural destination and helps market the programs of its 53
constituent arts groups. It has two websites, ArtsBeach.com and 2ndThursdays.com, that
have global reach and response. The sites are being upgraded to better handle the high
volume of information and allow on-line purchases of tickets. With more than 60,000 hits
to date, they are valuable tools for the Council's mission of promoting the local arts industry
and our City as a cultural center of the Americas. The City's website is now using
ArtsBeach.com for its on-line calendar of events.
The City's free monthly arts night series, ArtsBeach 2'd Thursdays, was launched by the
Council in October 2000, as a way to market collectively the arts organizations supported
by the City's cultural arts grants. It has had tremendous success, expanding to include all
sectors of the City and all grantees. Thousands of participants are now involved in this
ongoing community festival. The series has generated positive media exposure for the City
every month since its inception. As the series continues to expand, the Council will be
seeking private support to augment funding provided by the City for ArtsBeach
2ndThursdays.
Endowment
Each year the Council has added $200,000 towards its endowment, 13% of its annual
budget. Due to the decrease in our funding sources, the Council will add $160,000, 15%
of its annual budget for 2002/2003.
Administration
$170,850, 16% of the Council's annual budget, is for administrative expenses. This
includes salaries and benefits for two full-time employees, professional services, operating
accounts supporting the Council's programs, capital, and City internal service charges.
Carry forward
$165,000, 18% of the Council's annual budget, is being carried forward from last fiscal
year. These are committed funds that have not yet been paid for the Colony Theater
renovations. lU1.L
JMG:TW:JC:CMC:GRM:RB
Exhibit A
Miami Beach Cultural Arts Council Budget FY 2002-2003
Revenues
FY 2001-2002 Adopted FY 2002-2003 Proposed % of total
$515,000 CAC interest $425,000 CAC interest 39%
$300,000 GMCVB $300,000 GMCVB 28%
$400,000 CMB resort taxes $160,000 CMB resort taxes 15%
$282,200 Carry forward $195,000 Carry forward 18%
$1,497,200 Total $1,080,000 Total 100%
Expenses
FY 2001-2002 Adopted
FY 2002-2003 Proposed
% of total
$617,000 Cultural arts grants.
$198,000 Marketing
$200,000 Endowment
$174,681 Administration..
$282,200 Carry forward
$25,319 Contingencies
$492,650 Cultural arts grants.
$91,500 Marketing
$160,000 Endowment
$170,850 Administration..
$165,000 Colony Theatre
46%
8%
15%
16%
15%
$1,497,200 Total
$1,080,000 Total
100%
*
$492,650 in cultural arts grant awards for FY 2002/2003 recommended for
Commission approval on September 26, 2002
**
Administration includes the salaries of the Director and Operations Manager,
City operating accounts supporting the Council's programs, professional services,
and City internal service charges
Salaries
Fringe benefits
Operating accounts
Internal service charges
$105,706
$18,354 (pension, health insurance, etc.)
$30,715 (supplies, mailings, consultants)
$16,075 (property management, computers, etc.)
Total
$170,850
9J20J02 2:42 PM
CAC Budget Memo-Resolution0203 Exhibit A.xls