2002-24983 Reso Incomplete
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RESOLUTION TO BE SUBMITTED
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution that waives by 517ths Vote, the Competitive Bidding Requirements, finding such waiver to be
in the best interest of the City, to purchase Golf Course Maintenance Equipment consisting of One (1)
Express Dual Rapid Facer Model 100 and Accessories, to Kilpatrick Turf Equipment in the amount of
$32.500.
Issue:
Whether to waive by 517ths Vote, the Competitive Bidding Requirements, for Golf Course Maintenance
Equipment consisting of One (1) Express Dual Rapid Facer Model 1 00 and Accessories, to Kilpatrick Turf
Eauioment in the amount of $32,500.
Item Summarv/Recommendatlon:
Due to the success of T.D.1. (Bayshore Golf Course Construction Contractor) completing and turning over
each hole to the City for maintenance at an unexpectedly accelerated rate, and as a result of the abundant
rain fall, the turf grew at an extremely fast rate resulting in an urgent need for necessary maintenance
equipment to maintain the turf cut clean, and to avoid risks of contamination, fungus, and other disease
that can effect Seashore Paspalum grass. The items recommended for purchase were anticipated to be
Durchase later in the vear and funds are available.
Advisory Board Recommendation:
I N/A
Flnanclallnfonnatlon:
Source of Amount Account Approved
Funds: 1 $32,500 011-9322-000674 Funds previously
appropriated in Resolution #2002-
24883.
[9[] 2
3
4
Finance Dept. Total $32,500
City Clerk's OffIce Legislative Tracking:
I Kevin Smith
SI n.()ffs:
Department Director
anager
City Manager
AGENDA ITEM C 7 E
DATE 9-.-7..)-:.02
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and Date: September 25, 2002
Members of the City Commission
Jorge M. Gonzalez ~ .'- ~
City Manager () ,.r-'.O
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO
BE IN THE BEST INTEREST OF THE CITY, TO PURCHASE GOLF
COURSE MAINTENANCE EQUIPMENT CONSISTING OF ONE (1)
EXPRESS DUAL RAPID FACER MODEL 100 AND ACCESSORIES TO
KILPATRICK TURF EQUIPMENT IN THE AMOUNT OF $32,500.
ADMINISTRATION RECOMMENDATION
From:
Subject:
Adopt the Resolution.
FU~DING
Funding is available from Budget Account No. 011-9322-000674 previously appropriated in
Resolution No. 2002-24883.
ANI\L YSIS
Based on the following facts, the requirement for the waiver of the competitive bidding
requirements exists:
1. Due to the success of the Bayshore Golf Course Construction Contractor, T.D.I.,
completing and turning over each hole to the City for maintenance at an unexpectedly
accelerated rate;
2. As a result of the abundant rainfall, the turf grew at an extremely fast rate resulting in
an urgent need for necessary maintenance equipment to maintain the turf cut clean,
and to avoid risks of contamination, fungus, and other disease that can effect Seashore
Paspalum grass; and
3. The City's Golf Course Consultant, Professional Course Management (PCM), has
compared the recommended grinder with similar equipment, and recommends the
Express Dual Grinder Model 3000.
PCM has determined that the Express Dual Grinders will provide the highest degree of
quality performance required to maintain the City's new and improved Bayshore Golf
Course. Additionally, 80 of the 100 top-rated golf courses in the world have purchased the
Express Dual Grinders, to maintain the highest standard of quality required to maintain
their professional golf courses/turf.
Commission Memorandum
PURCHASE GOLF COURSE MAINTENANCE EQUIPMENT
September 25, 2002
Page 2
The manufacturer of the maintenance equipment, Kilpatrick, provided the Bayshore Golf
Course with the Express Dual 3000 Reel Grinder, Hydraulic Lift Table, and the Express
Dual Rapid Facer Model 1000 Bed Knife Grinder, as "demos", at no cost to the City of
Miami Beach.
Kilpatrick also provided a four-hour training session to the City's support staff in order to
insure maximum proficiency and to demonstrate the additional benefits/advantages when
compared to other similar equipment.
Kilpatrick also provided a $2,326 discount from their published price list for the purchase of
the new Bedknife and Reel Grinders.
The Express Dual Model 3000, and Angle master Model 3000 were chosen based on the
following two reasons: 1) its safer and quicker setup time resulting in greater productivity
and less down time; and 2) its less wear and tear on the hydraulic pump, due to no metal-
to-metal contact (reel to bedknife), which will result in greater fuel efficiency during mowing.
Additionally, Kilpatrick, is the "sole source supplier" for all Express Dual Grinders
manufactured by Bernhard and Company, and is the only authorized State of Florida
distributor to sell, set-up, deliver, train and warranty all Express Dual Grinders.
The recommended equipment list is attached (see Attachment 1).
CONCLUSION
The Administration recommends that the City Commission waive, by 517ths vote, the
competitive bidding requirements, finding such waiver to be in the best interest of the City,
to purchase the golf course maintenance equipment as specified in Attachment 1, from
Kilpatrick Turf Equipment in the amount of $32,500.
JMG/RMIKSlGUmpJ
T:\A.GENDA\2002\SEP2502\CONSENnnew kilpatric comm memo.doc
ATTACHMENT 1
1) One new Express Dual 3000 Reel Grinder #A 1010, with a Variable Speed Drive,
a Dust Collection Tray, Fully Skirted, Integral tool Drawers, an Electric Clamping
System, a Digital Indication Feed Control, 110 Volt, 60HZ, Single Phase (20
Amp Start, 8 Amp Run Load).
2) One Hydraulic Safety Lift Table, Model #A 1060, for the Reel Grinder.
3) One Express Dual Angelmaster Model #3000, Bed Knife Grinder.
4) One Express Dual Rapid Facer Model #1000 Face Bed Knife Grinder#A1410
for the Bed Knife Grinder.
The above equipment comes with the following:
. One (1) Year Money Back Guarantee. (Complete satisfaction or a full refund)
. Lifetime Technical Support.
. Ten (10) Year Warranty for motors, parts and labor. (Less normal wear and tear)