2002-25023 Reso
RESOLUTION NO.
2002-25023
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE FORMAL BID
PROCESS, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY, AND AUTHORIZING THE ADMINISTRATION TO ISSUE A STANDING
ORDER TO MITCHELL HUMPHREY & CO., IN THE AMOUNT OF $51,860.00,
FOR FY2002-2003, RENEWABLE ANNUALLY, FOR PROVISION OF CITY-
WIDE MAINTENANCE OF THE CITY'S FMSII ACCOUNTING SOFTWARE.
WHEREAS, the standing order for Mitchell Humphrey & Co. to provide City-wide
maintenance of the City's FMSII accounting software expires on September 30, 2002;
and
WHEREAS, Mitchell Humphrey & Co. is a provider of City-wide maintenance
services for the City's FMSII accounting software; and
WHEREAS, Mitchell Humphrey & Co. has been providing this maintenance
service to the City for the past sixteen (16) years and the City will continue to use it
throughout FY2002-2003.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission waive, by 5/7ths vote, the formal bid process, finding such waiver to be in
the best interest of the City, and authorize the Administration to issue a standing order
to Mitchell Humphrey & Co., in the amount of $51,860.00, for FY2002-2003, renewable
annually, for provision of City-wide maintenance for the City's FMSII accounting
software.
PASSED and ADOPTED this 23 day of October, 2002.
ATTEST:
~K~~
CITY CLERK
i
II
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CllY OF MIAMI BEACH
CONMISSION ITEM SUMMARY
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Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, waiving, by 517ths vote,
the formal bid process, finding such waiver to be in the best interest of the City, and authorizing the
Administration to issue a standing order to Mitchell Humphrey & Co., in the amount of $51 ,860.00, for the
period of FY 2002-2003, renewable annually, for provision of city-wide maintenance for the City's FMSII
accountina software.
Issue:
Whether a new Standing Order for Mitchell Humphrey & Co. should be issued pursuant to sole source
requirements for maintenance of the City's FMSII software.
Item Summa IRecommendation:
Currently, Mitchell Humphrey & Co., provides city-wide maintenance for the City's FMSII accounting
software. The City has used this software for the past sixteen (16) years and will continue to use it in the
future thereby necessitating continuing maintenance. The Administration recommends approval of the
followin Standin Order for Mitchell Hum hre & Co.
Advisory Board Recommendation:
I N/A
Financiallnfonnation:
Source of Amount Account Approved
Funds: 1 $51,860.00 550.0630.000325 -Internal Service
Fund, FY2002-2003
D 2
3
4
Finance Dept. Total $51,860.00 550.0630.000325 -Internal Service
Fund, FY2002-2003
Ci Clerk's Office Le islative Trackin :
M. Kay Randall, Director, Information Technology
Si n-Offs:
Department Director
Assistant City Manager
AGENDA ITEM C 71/
DATE /tJY3 -02
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WoNW.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
Subject:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \ (~
City Manager () v 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5nTHS YOTE, THE FORMAL
BID PROCESS, FINDING SUCH WAIYER TO BE IN THE BEST INTEREST
OF THE CITY, AND AUTHORIZING THE ADMINISTRATION TO ISSUE A
STANDING ORDER FOR MITCHELL HUMPHREY & CO., IN THE
AMOUNT OF $51,860.00, FOR FY2002-2003, RENEWABLE ANNUALLY,
FOR PROVISION OF CITY-WIDE MAINTENANCE FOR THE CITY'S FMSII
ACCOUNTING SOFTWARE.
Date: October 23, 2002
To:
From:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BID AMOUNT AND FUNDING
$51,860.00
Funding is available from the Internal Service Fund for Information
Technology (Budget Account 550.0630.000325, FY2002-2003).
ANALYSIS
Currently, Mitchell Humphrey & Co., provides city-wide maintenance for the City's FMSII
accounting software. The City has used this software for the past sixteen (16) years and
will continue to use it throughout FY2002-2003.
CONCLUSION
The Administration recommends authorizing the Mayor and City Commission ofthe City of
Miami Beach, Florida, to waive, by 517ths vote, the formal bid process, finding such waiver
to be in the best interest of the City, and authorizing the Administration to issue a Standing
Order to Mitchell Humphrey & Co., in the amount of $51,860.00, for FY2002-2003,
renewable annually, for city-wide maintenance of the City's FMSII accounting software.
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