2002-25044 Reso
RESOLUTION NO, 2002-25044
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO, 35..Q1/02 FOR PROFESSIONAL
ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF CAMP
DRESSER AND MC KEE; AND SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF POST, BUCKLEY, SCHUH AND JERNIGAN,
INC,; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM,
FURTHER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
THE THIRD-RANKED FIRM OF METCALF AND EDDY,
WHEREAS, on December 19, 2001, the City awarded Bid No. 35-00/01 to Azurix
North America Underground Infrastructure, Inc, for the Rehabilitation of Sanitary Sewers;
and
WHEREAS, Request for Qualifications (RFQ) No. 35-01/02 for Professional
Engineering Services for Citywide Sanitary Sewer System Improvement Project, was
issued on May 3,2002, with an opening date of June 14, 2002; and
WHEREAS, on April 18, 2002 the Administration authorized the issuance of a
Request for Qualifications from Professional Engineering firms; and
WHEREAS, this RFQ selection will secure a Consultant to provide the professional
engineering services required for the Rehabilitation of Sanitary Sewers since the City's
design consultant for the Project, who was also tasked with the Construction Administration
of the Project, was removed from the Project; and
WHEREAS, the scope of services to be provided to the City through this RFQ would
be the following: construction inspection; project management; project coordination and
construction observation/contract administration; project scheduling and timeline
preparation; and
WHEREAS, ten (10) firm submitted proposals in response to the RFQ:
. Avart, Inc.
. Camp Dresser and Mc Kee (COM)
. Craig A. Smith and Associates, Inc.
. Earth Tech Consulting, Inc.
. Hazen and Sawyer
. Marlin Engineering
. Milian, Swain & Associates, Inc.
. Metcalf and Eddy
. Post, Buckley, Schuh and Jernigan, Inc.
. Schwebke-Shiskin & Associates, Inc,; and
WHEREAS, an Evaluation Committee was appointed by the City Manager
consisting of the following individuals:
. Ruth Antebi, Public Works Department
. Nathan Pope, Public Works Department
. Jim Schlobolm, Homeowner, Middle Beach
. Miguel Santibanez, Homeowner, Middle Beach
. John DePazos, CIP Office
. Leonardo Francis, Public Works Department (Alternate)
. Homero Dominguez, Homeowner, Middle Beach (Alternate); and
WHEREAS, the Evaluation Committee convened on September 4, 2002 and
shortlisted six (6) firms out of the ten (10) firms who submitted proposals to provide
presentations at a later date; and
WHEREAS, on September 19, 2002, the Committee convened and listened to a 15
minute presentation, and conducted question and answer sessions with each firm, and
afterwards ranked the firms as follows:
. First: Camp Dresser and Mc Kee (CDM)
. Second: Post, Buckley, Schuh and Jernigan, Inc.
. Third: Metcalf and Eddy; and
WHEREAS, the City Manager has reviewed the Evaluation Committee's
recommendation, and herein recommends that the Mayor and City Commission enter into
negotiations with the first-ranked firm of Camp Dresser and Mc Kee (CDM); and if
unsuccessful, negotiate with the second-ranked firm of Post, Buckley, Schuh and Jemigan;
Inc, and if unsuccessful, negotiate with the third-ranked firm of Metcalf and Eddy.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the recommendation of the City Manager pertaining to the
qualifications received pursuant to Request for Qualifications (RFQ) No. 35-01/02 for
Professional Engineering Services for Citywide Sanitary Sewer System Improvement
Projects; authorizing the Administration to enter into negotiations with the top -ranked firm
of Camp Dresser and Mc Kee (CDM); and should the Administration not be able to
negotiate an Agreement with the top-ranked firm, authorizing the Administration to
negotiate with the second-ranked firm of Post, Buckley, Schuh and Jernigan, Inc.; and,
should the Administration not be able to negotiate an Agreement with the second-ranked
firm, further authorizing the Administration to negotiate with the third-ranked firm of Metcalf
and Eddy.
PASSED and ADOPTED this 23rd d y 0
,2002.
A~e~
CITY CLERK
APPAOVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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~2- \ O.;J;-dJ-
CllY OF MIAMI BEACH
CONMISSION ITEM SUMMARY
m
...
Issue:
I Whether to approve the City Manager's recommendation relative to the ran kings of firms?
Item Summa IRecommendation:
On April 18, 2002, the Administration authorized the issuance of a Request for Qualifications from Professional
Engineering firms. The scope of service to be provided to the City through this RFQ would be the following:
construction inspection, project management, project coordination and construction observation/contract
administration, project scheduling and timeline preparation for various sanitary sewer improvement projects, as
assigned, commencing with the Infiltration and Inflow Reduction Improvements (Rehabilitation of Sanitary
Sewers Project).
An Evaluation Committee selected by the City Manager convened on September 4,2002 and shortlisted 6 firms
out of the ten (10) firms who submitted proposals to provide presentations at a later date. Procurement staff
coordinated and scheduled presentations for September 19, 2002. The Committee convened on September 19,
2002 and was provided with presentations by all six (6) short-listed firms.
During deliberations, the Committee members discussed their individual ranking of the six (6) firms and arrived
at the following Committee ranking:
. First: Camp Dresser and Mc Kee (CDM)
. Second: Post, Buckley, Schuh and Jemigan, Inc.
. Third: Metcalf and Eddy
The firm of Camp Dresser and Mc Kee (CDM)was deemed to be the first ranked firm based on the experience
and qualifications of their team.
otiations.
Advisory Board Recommendation:
I
Financiallnfonnation:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
I Gus Lopez
Si n-Ofts:
Department Director
Assistant City Manager
City Manager
GL
TH
RCM
T:\AGENDAI2002\OCT2302\CONSENTlRF035SanitarySewersSummary.doc
AGENDA ITEM
DATE
P7H
!o- ;).3-<J2-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.f1.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: October 23, 2002
Members of the City Commission
Jorge M. Gonzalez J'~
City Manager rr 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO, 35-01/02, FOR PROFESSIONAL
ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF CAMP
DRESSER AND MC KEE., AND SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM;
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF POST, BUCKLEY, SCHUH AND JERNIGAN,
INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM;
FURTHER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
THE THIRD-RANKED FIRM OF METCALF AND EDDY.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On December 19, 2001, the City of Miami Beach awarded Bid No. 35-00/01 to Azurix North
America Underground Infrastructure, Inc. for the Rehabilitation of Sanitary Sewers.
Subsequently, the City's design consultant for the project, who was also tasked with the
Construction Administration of the Project, was removed from the project. This RFQ
selection will secure a Consultant to provide the professional engineering services required
for the Rehabilitation of Sanitary Sewers. Additionally, the City's Capital Improvements
Program includes several other projects related to the upgrade and rehabilitation of the
sanitary sewer system.
On April 18, 2002, the Administration authorized the issuance of a Request for
Qualifications from Professional Engineering firms. The scope of service to be provided to
the City through this RFQ would be the following: construction inspection, project
management, project coordination and construction observation/contract administration,
project scheduling and timeline preparation.
Commission Memo
RFQ 35-01/02 - PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS
October 23, 2002
Page 2 of 6
Additionally, the City's Capital Improvements Program includes several other projects
related to the upgrade and rehabilitation of the sanitary sewer system. The work for this
project will encompass the following:
Phase 1
Infiltration and Inflow Reduction Improvements
This project has been in progress for several years and includes the design and renovation
of the sanitary sewers in the City. It has been developed and implemented in numerous
phases, including, but not limited to:
. Program Development
. Basin Prioritization
. Investigation (utilizing flow metering, smoke testing, TV inspections, and other
measures, as requi~ed.)
. Design (repairs, replacements, and other improvements determined to be required
during the investigation phases)
. Implementation
The City has completed the Program Development, Basin Prioritization, Investigation and
Design Phases and has completed the rehabilitation of a major portion of the City's
sanitary sewer collection system. The City is prepared to proceed with a contract for the
rehabilitation of sanitary sewers by the resin impregnated felt/cured in-place pipe lining,
joint grouting, spot repair methods and manhole rehabilitation, which includes the following:
1. Point Repairs (Excavated or Sectional Liners)
2. Complete Replacement
3. Chemical Grouting (with or without root removal)
4. Cured-in place Lining
5. Manhole Rehabilitation
. Cementitious Manhole Wall and Base Liners
. Replacement of Cast Iron Manhole Frames and Covers
Phase II
Additional to the above services the following tasks are associated with the continuation of
the city's sanitary sewer rehabilitation program:
Task 1 - Rehabilitation Program Management
Task 2 - Office Engineering Services
Task 3 - Resident Project Representation
Task 4 - Final Documents Reports
Task 5 - Additional Design and Inspection Services
Commission Memo
RFQ 35-01/02 - PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS
October 23, 2002
Page 3 of6
RFQ No. 35-01/02 was issued on May 3,2002 with an opening date of June 14, 2002. A
pre-proposal conference to provide information to firms considering submitting a response
was held on May 14, 2002. DemandStar by Onvia issued bid notices to one-thousand-six-
hundred-eighty-four (1,684) prospective proposers, resulting in fifty-four (54) proposers
requesting RFQ packages, which resulted in the receipt of ten (10) proposals, by the
following firms:
. Avart, Inc.
. Camp Dresser and Mc Kee (COM)
. Craig A. Smith and Associates, Inc.
. Earth Tech Consulting, Inc.
. Hazen and Sawyer
. Marlin Engineering
. Milian, Swain & Associates, Inc.
. Metcalf and Eddy
. Post, Buckley, Schuh and Jernigan, Inc.
. Schwebke-Shiskin & Associates, Inc.
On August 5, 2002 the City Manager via Letter to Commission (LTC) No. 188-2002,
appointed an Evaluation Committee ("the Committee") consisting of the following
individuals:
. Ruth Antebi, Public Works Department
. Nathan Pope, Public Works Department
. Jim Schlobolm, Homeowner, Middle Beach
. Miguel Santibanez, Homeowner, Middle Beach
. John DePazos, CIP Office
. Leonardo Francis, Public Works Department (Alternate)
. Homero Dominguez, Homeowner, Middle Beach (Alternate)
On September 4, 2002, the Committee convened, in attendance this day was Nathan
Pope, Homero Dominguez, Jim Schlobolm, Leonardo Francis and Miguel Santibanez.
Ruth Antebi, Committee Chair and John DePazos were unable to be at the meeting. The
Committee was provided with the project overview and background information by Mr.
Leonardo Francis from the Public Works Department. Additionally, the Committee
reviewed references and Dun and Bradstreet reports secured by the Procurement staff.
Furthermore, they discussed the following RFQ evaluation criteria for the selection of
Architectural and Engineering firms which is governed by Section 287.055, Florida
Statutes, known as the Consultants' Competitive Negotiation Act (CCNA). The following
are the CCNA RFQ Evaluation Criteria factors used to evaluate and rank the respondents:
. Ability of Professional Personnel - 30 Points
. Past Performance - 20 Points
Commission Memo
RFQ 35-01/02 - PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS
October 23, 2002
Page 4 of 6
. Ability to meet time and budget requirements - 20 Points
. Location - 10 Points
. Recent, current, and projected workloads of the firms - 10 Points
. The volume of work previously awarded to each firm by the agency, with the object
of effecting an equitable distribution of contracts among qualified firms, provided
such distribution does not violate the principle of selection of the most highly qualified
firms - 10 Points
Consensus at the end of the meeting was to shortlist six (6) Consultants of the 10 that
submitted proposals. The following firms were shortlisted to provide a 15 minute
presentation, followed by a 15 minute question and answer session:
. Camp Dresser and Mc Kee (CDM)
. Craig A. Smith and Associates, Inc.
. Hazen and Sawyer
. Marlin Engineering
. Metcalf and Eddy
. Post, Buckley, Schuh and Jernigan, Inc.
Procurement staff coordinated and scheduled presentations for September 19,2002. The
Committee convened on September 19, 2002 and was provided with presentations by all
six (6) short-listed firms. One Committee member, was not present, Mr. Miguel Santibanez,
Homeowner, Middle Beach but Mr. Homero Dominguez, Homeowner, Middle Beach
(Alternate) took his place.
During deliberations, the Committee members discussed their individual ranking ofthe six
firms and arrived at the following Committee ranking:
COM CRAIG HAZEN MARLIN METCALF PBS&J
Ruth Antebi 91 (1) 81 (3) 67 (6) 77 (4) 74 (5) 89 (2)
Nathan Pope 78(1) 68 (5) 73 (4) 42 (6) 75 (3) 76 (2)
Jim Schlobolm 91 (1) 84 (4) 79 (5) 89 (3) 90 (2) 84 (4)
John DePazos 63 (1) 56 (4) 60 (2) 55 (5) 58 (3) 55 (5)
Homero Dominguez 83 (1) 80 (3) 77 (6) 79 (4) 78 (5) 81 (2)
RANKINGS (1) (4) (5) (6) (3) (2)
LEGEND:
. First: Camp Dresser and Mc Kee (CDM)
. Second: Post, Buckley, Schuh and Jernigan, Inc.
. Third: Metcalf and Eddy
Commission Memo
RFQ 35-01/02 - PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS
October 23, 2002
Page 5 of6
The firm of Camp Dresser and Mc Kee (CDM) was deemed to be the first ranked firm
based on the experience and qualifications of their team. COM has extensive working
knowledge of the City of Miami Beach and its programs and has worked with City staff on
various Public Works and Capital Improvement Projects since 1992. COM has provided the
City with good client services for this Project. CDM will offer full construction services
including project management, scheduling analysis, cost control, contractor interface,
quality control, construction inspection, change order evaluation, progress meetings, and
project certifications to regulatory agencies. COM will commit their staff to administer the
construction activities that are already familiar with the City's procedures.
RELATED EXPERIENCE (Camp Dresser and Mc Kee (CDM)
PROJECT MANAGER
Andrew G, Lynn, PE
1 0 Years of Experience as Project Manager and Project Engineer in the areas of upgrading
and rehabilitating sanitary sewer collection systems including planning, design and
construction administration. Additionally he has provided the following:
. Construction Management and Inspection of Sanitary Sewer Collection Systems
. Rehabilitation improvements using trenchless technology
. Designed and coordinated the installation of several wastewater pump stations
. Provided waste water master planning for several municipalities
. Municipal/Agency Involvement
- Jacksonville Electric Authority
- Orange Park Holly Point West Sewer Construction
- St. Johns County Water and Wastewater Improvement Projects
- Green Cove Springs Water Main Replacement and Loop Feed Connection
As the Project Manager for Camp Dresser and Mc Kee (COM), Mr. Lynn has managed
several design projects such as:
Jacksonville Electric Authority San Souci East Design Evaluation. Provided project
management which included evaluation of 36,000 feet of sanitary sewer rehabilitation
improvements using trenchless technologies
Orange Park Holly Point West Sewer, Holly Leaf, and Furma Sewer Construction,
Provided project management which included construction management services
overseeing the installation of gravity sewer mains, two wastewater pump stations, and
replacing the potable water distribution systems.
St. Johns County Water and Wastewater Improvements Projects. Provided the
following services:
. Oesign and Construction oversight of two wastewater pump stations and 29,500
feet of 12-inch force main.
Commission Memo
RFQ 35-01/02 - PROFESSIONAL ENGINEERING SERVICES FOR CITYWIDE SANITARY SEWER SYSTEM
IMPROVEMENT PROJECTS
October 23, 2002
Page 6 of 6
. Design of a wastewater pump station and 9 miles of 12-inch and 8-inch reclaimed
water force main
. Water and wastewater master planning
. Design and construction oversight of 6 miles of water main and relocation and
replacement of two shallow potable water wells.
Green Cove Springs Water Main Replacement and Loop Feed Connection, Provided
grant application, construction plans and specifications and supporting documents to
secure $4 million in grant funding for 12,000 feet of 12-inch water main and 51,000 feet of
6-inch water main to replace 2-inch and smaller galvanized lines.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which accepts the City Manager's recommendation, and authorizes the
Administration to enter into negotiations with the top-ranked firm of Camp Dresser and Mc
Kee (CDM), and should the Administration not be able to negotiate an agreement with the
top ranked firm; authorizing the Administration to negotiate with second-ranked firm of Post
Buckley Schuh and Jernigan, Inc., and should the Administration not be able to negotiate
an agreement with the second-ranked firm; further authorizing the Administration to
negotiate with the third-ranked firm of Metcalf and Eddy.
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