2002-25047 Reso Incomplete
RESOLUTION NO.
2002-25047
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
THE ADMINISTRATION TO ISSUE A REQUEST FOR
QUALIFICATIONS (RFQ) FOR PLANNING, DESIGN, AND
CONSTRUCTION ADMINISTRATION SERVICES NEEDED
TO COMPLETE THE SOUTH POINTE PARK
IMPROVEMENT PROJECT WITH FUNDING PROVIDED BY
THE SERIES 2000 GENERAL OBLIGATION BOND, SOUTH
POINTE RDA FUNDING, AND THE 1995 PARKS BOND,
WHEREAS, on July 16, 1997, the Mayor and City Commission approved a
Resolution authorizing the City to enter into an agreement with Bermello and Ajamil, Inc.
(B&A) for the provision of professional AlE services related to the design and construction
of improvements to Group "A" Parks (North Shore Park, North Shore Open Space Park,
Pine Tree Park, the Parks Maintenance Facility, Lummus Park, and South Pointe Park);
and
WHEREAS, while the original timeline for the construction of improvements to
Group A Parks called for completion in December 1999, extensive delays have been
encountered as a result of the addition of G.O. Bond and other funding which dramatically
expanded the scopes of the projects as well as a result of changes in community input over
time which have necessitated significant design changes; and
WHEREAS, regarding South Pointe Park, B&A has completed a substantial
planning effort but has not begun the design and construction document phase; and
WHEREAS, at this time, City staff and B&A have mutually agreed to terminate the
firm's services in regard to South Pointe Park; and
WHEREAS, once B&A's services for South Pointe Park have been terminated,
there is a need to issue a Request for Qualifications for Professional Services including
architecture, landscape architecture, engineering, and construction administration
services to complete the planning, design, and construction administration of South
Pointe Park improvements; and
WHEREAS, the evaluation and selection of the most qualified architectural and
engineering firm will be conducted pursuant to Section 287,055, Florida Statutes, known as
the Consultants' Competitive Negotiation Act (CCNA);
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission approve
and authorize the Administration to issue a Request for Qualifications (RFQ) for planning,
design, and construction administration services needed to complete the South Pointe
Park Improvement Project with funding provided by the Series 2000 General Obligation
Bond, South Pointe RDA funding, and the 1995 Parks Bond.
PASSED and ADOPTED this 13th day of
November
,2002,
ATTEST:
/Lk. r ~dw,
CITY CLERK
JMG/RCMfTH/DPS
T:\AGENDA\2002\NOV1302\REGULAR\sparkcomreso.doc
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CllY OF MIAMI BEACH
CONMISSION ITEM SUMMARY
~
Condensed Title:
A resolution authorizing the Administration to issue an RFQ for design and construction administration
services necessary to complete the design of South Pointe Park improvements funded through the G.O.
Bond, Parks Imorovements Bond, and South Pointe RDA.
Issue:
Should the City issue a Request for Qualifications for professional services needed to complete the
planning, design, and construction of improvements $0 South Pointe Park?
Item Summa IRecommendation:
On July 16, 1997, the Mayor and City Commission approved a Resolution authorizing the City to enter into
an agreement with Bermello &Ajami! for the provision of professional services related to improvements to
Group "A" Parks (North Shore Park, North Shore Open Space Park, Pine Tree Park, the Parks
Maintenance Facility, Lummus Park, and South Pointe Park.) Because of the extraordinary number of and
complexity of changes to the budgets and designs for these parks since 1997, progress on several parks,
including South Pointe Park has been minimal. As part of a larger Commission action to streamline these
projects and expedite their completion, the City and Bermello and Ajamil have agreed to terminate the
firm's services with regard to South Pointe Park. Preliminary planning has been undertaken for South
Pointe Park improvements but the City needs to contract with a consultant to complete the planning and
design of the Park and provide construction administration services for the completion of the
im rovements. The Administration recommends a roval of the Resolution.
Advisory Board Recommendation:
I NA
Financiallnfonnation:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
I Donald P. Shockey
Si
City Manager
AGENDA ITEM
DATE
C7B
/1-/3-02-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miaml-beach.fl.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: November 13, 2002
Members of the City Commission
Jorge M. Gonzalez \., ~
City Manager 0 pv" ()
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR PLANNING,
DESIGN, AND CONSTRUCTION ADMINISTRATION SERVICES NEEDED
TO COMPLETE THE SOUTH POINTE PARK IMPROVEMENT PROJECT
WITH FUNDING PROVIDED BY THE SERIES 2000 GENERAL
OBLIGATION BOND, SOUTH POINTE RDA FUNDING, AND THE 1995
PARKS BOND,
To:
Subject:
ADMINISTRATIVE RECOMMENDATION:
Adopt the Resolution,
ANALYSIS:
On November 8, 1994, the citizens of the City of Miami Beach approved the issuance of
$15 million in general obligation bonds for park improvements (Parks Bond). Bermello,
Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of
twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways.
The Mayor and City Commission adopted the Master Plan on June 19, 1996.
On July 16, 1997, the Mayor and City Commission approved a Resolution authorizing the
City to enter into an agreement with B&A for the provision of professional services related
to the Group "A" Parks (North Shore Park, North Shore Open Space Park, Pine Tree Park,
the Parks Maintenance Facility, Lummus Park, and South Pointe Park).
The original timeline for the 6 parks under B&A's professional services agreement was to
have completion of construction in December 1999. Extensive delays beyond this date
have been generated primarily by the identification of additional funding, most significantly
the passage of the General Obligation Bond of 1999, which expanded the scopes of the
projects. In addition, changing community requests have resulted in major and repeated
design changes. To date, the first phase of North Shore Open Space Park, Pinetree Park
and the first phase of Lummus Park have been completed.
Regarding South Pointe Park, B&A has completed substantial planning efforts but work on
design and construction documents has not begun. At this time, City staff and B&A have
agreed to terminate the firm's services in regard to South Pointe Park. This action is being
undertaken through a separate Commission resolution which also provides a detailed
Commission Memorandum
South Pointe Park
Page 2
history of all the actions that have affected the work on this design contract and addresses
substantial additional changes to the B&A contract.
Once B&A's services have been terminated for South Pointe Park, there is a need to issue
a Request for Qualifications for Professional Services including architecture, landscape
architecture, engineering, and construction administration services to complete the
planning, construction design, and construction of improvements to South Pointe Park.
Approximately $5.2 million is allocated for the project.
A draft Scope of Services for the project is attached (Attachment A), as is a Qualifications
Statement, (Attachment B), and a summary of park improvements contemplated in the
original Parks Bond Master Plan (Attachment C). The evaluation and selection of the most
qualified architectural and engineering firm will be conducted pursuant to Section 287.055,
Florida Statutes, known as the Consultants' Competitive Negotiation Act (CCNA). Criteria
for Evaluation are listed in Attachment D,
South Pointe Park Community Design Workshops were held on May 17th and July 25th
2000 and extensive community input was received. In general, this input indicated that any
reduction of green space for additional parking was adamantly opposed and that residents
envisioned a fairly tranquil and passive use of the park. Once a new design firm is
selected to complete this process, two final planning meetings will be held to revalidate
previous input and gather new community input. A concept plan will then be adopted by
the City Commission to serve as the basis for the construction drawings, In this manner,
progress in actually finalizing the plans for and building the improvements can be more
strictly controlled. The construction document phase will then proceed, and once finalized,
the improvements will be put out to bid and constructed,
T:\AGENDA\2002\NOV1302\REGULAR\sppar1<memo.doc
ATTACHMENT A
SECTION n - SCOPE OF SERVICES
REQUEST FOR QUALIFICATIONS - DESIGN FIRM
SCOPE OF SERVICES:
Design criteria shall be based as deemed appropriate during the planning process on
Bermello, Ajamil & Partners' "City of Miami Beach Parks Master Plan" (portion on South
Pointe Park), and on Design Options A, B, and C prepared by Bermello and Ajamil.
Original planning and design analysis must also be undertaken by the chosen consultant,
taking into account concepts in the Master Plan and input from City staff and community
residents. The general design intent of the project is to create a premiere passive park that
takes full advantage of the Park's spectacular urban and maritime vistas which result from
its location at the waterfront gateway to the City. Improvements shall potentially include,
but not be limited to, the following:
. Conveyance of the history of the park and immediate area through design elements
and interpretive techniques.
. Evaluation of existing overhead and underground utilities (electrical, telephone,
plumbing, etc.) and provide recommendations to upgrade, repair or replace.
. Replace the existing irrigation system in its entirety. New system must be
compatible with the City's system-wide irrinet control systems, The new system
shall produce a single, unified irrigation system for the entire park, providing 100%
coverage in all areas to receive irrigation.
. Provide an area for pedestrian arrival and vehicular drop off.
. Evaluate existing lighting requirements throughout the park and provide
recommendations to improve lighting for security and general outdoor lighting
along walkways.
. Create shaded seating areas scattered throughout the park for reading and other
passive uses in the park.
. Provide new turf, trees and landscaping and removal of existing invasive species.
. Provide new sign age and site furnishings throughout the park.
. Evaluate existing walkways for repair, improvement and/or replacement. Provide
for development ofBaywalk section within the park,
. Enhance neighborhood linkages to and through the park
. Construction of miscellaneous support buildings, such as restrooms, shade
pavilions, etc. identified in the Park Master Plan as determined to be appropriate
during the planning process.
ATTACHMENT B
SECTION III - OUALIFICATIONS STATEMENT FORMAT
Submittals must contain the following documents, each fully completed, and signed
as required. Submittals which do not include all required documentation, are not
submitted in the required format, or do not have the appropriate signatures on each
document, may be deemed non-responsive. Non-responsive submittals will receive
no further consideration.
A, CONTENTS OF QUALIFICATIONS STATEMENT
1. Table of Contents
The Table of contents should outline in sequential order the major areas of
the submittal, including enclosures. Each submittal must contain the
Firm's general overall experience as described in paragraph B entitled,
Minimum Requirements/Qualifications. All pages must be consecutively
numbered and correspond to the table of contents.
2, Technical Proposal
Provide a narrative, which addresses the scope of work, the proposed
approach to the work, and any other information called for by the RFQ.
3. Price Proposal
None is required at this time. Fees are to be negotiated with the top-ranked
team(s), Note that it is the City's intent to enter into an Agreement based
on a Not-to-Exceed fee basis.
4, Oualifications
The minimum qualification requirements for this RFQ are described in
Section III-B. Respondents must provide documentation which
demonstrates their ability to satisfy all of the minimum qualification
requirements. Submittals which do not contain such documentation, may
be deemed non-responsive.
5, Documents to be completed and returned to the Citv (Acknowledeement of
Addenda and Respondent Information Forms) Section VI,
6, Anv other document required bv this RFO. such as a Ouestionnaire or
Response Guarantee,
B, MINIMUM REQUIREMENTS / QUALIFICATIONS
1. Design Team must have prior experience with Urban Parks projects
including both buildings and site improvements valued at a minimum
construction cost of$2,000,000. Design Team must provide at least 3
representative projects demonstrating this experience completed within the
past 10 years.
2. Design Team must include a registered Landscape Architect licensed in the
state of Florida either In-House or as a consulting team member.
ATTACHMENT C
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South Pointe Park, a 17
acre regional park at the
southern most point of
the island, is one of
Miami Beach's most
scenic parks and one
that has received a
great deal of attention
from the "South Pointe
Park Charrette" held in
1995. facilitated by the
urban' planning firm of
Duany, Plater-Zyberk. Echoing many goals set forth by
the Charrette, the Master Plan seeks to unlock the
beauty of the park, by allowing views, circulation and a
public presence to occur in the East-West axis of the
Park. The Master Plan opens up the Western edge of
the Park to face onto the future plaza at the terminus of
Washington Avenue. On the Eastern edge, both the
large artificial dune and the boardwalk will be removed
By opening the East-West axis through the Park, a more
scenic and inViting Park will be create, providing a
sweeping view from Washington Avenue Plaza through
the Park to Ocean Plaza and the Atlantic beyond. .
South Pointe Park
is the passive
park of South Beach
and the waterfront
gateway to the city,
offering panoramic
vistas of the Atlantic
Ocean and the Miami
skyline,
The pedestrian promenade, paralleling Government on
the Southern edge of the park, will be defined with
stately .palms, forming a grand ocean entrance to the
City. The promenade will wrap around the tip of Miami
Beach, connecting the Park to the Miami Beach Marina
via the future Bay Walk. The Northern edge of South
Pointe Park, formed by large scale condominium
development, will be buffered by plantings and, where
appropriate, will allow direct access from the
condominiums into the Park. in an effort to activate this
park edge.
'.
The passive nature of the Park, as set forth in the
Charrette, will be enhanced in the Master Plan to include
large areas of green lawn with canopy trees and shade
pavilions for picnicking and, for added green space, the
stables and amphitheater/storage building will be
removed. To support .the anticipated increase in Park
attendance, the Master Plan incorporates a park
managers office, a moderate increase in parking, a new
tot lot, and new restroom buildings_ The existing coastal
dune community. currently disturbed by the boardwalk,
will be reconstructed to tie into the hardy dunes located
just North of the Park, creating one cohesive dune
system.
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In
. . *SONDFUND SUDGET;. $1,004;740,00
... ... ... ... ,-'.' . .. .
.. .... .............{./=BondFunded 'ltemsrq q
MASTER PLAN ELEMENTS
Buildings
./ Redesign & Renovate Park, incl.,
Entrance, Traffic Flow, Exist.
Buildings, Ughting (partial)
./ New Restroom Building
New Restroom Bldg. wi Park Office
Fishing Pier Renovations
New Shade Pavilions
New Maintenance Building
Redesign & Renovate Park (full)
....n.._......................... ................................................................................................
Pedestrian
Paving
Gov'nt Cut Promenade Paving
Ocean Plaza
.......-.-.................- ...........-.......................-............--...........-.........................
Site Lighting Replace Site Lighting
.....-......---........-.... ...........--...............................................................n_..........
Playgrounds ./ New Playground Equipment
./ Accessible Playground Surfacing
....-......-.-..-......... ............-..-......................-......-.....--..-..-....--..........
SignagelFurn ./ Signage
./ Park Furnishings (partial)
Park Furnishings (full)
.....................-...... ...................-..............................................................-...........-...
Landscape ./ Landscaping (partial)
Landscape (full)
.-..-.-.-....-. ..................-............-.............--..........-................-.
Irrigation ./ Irrigation (partial)
Irrigation (full)
$ 900,658.80
$ 1,004,740.00
$104,081,20
................._....~,._~.._... ..........--....-...........................-.......-.............................
'g~rl<ihg!oiJjl
Additional Parking Areas
/MASiERPLAN.i ...........SONliJ:::iiN6%
.......... .... ... .... .............. ...... ........ ............
.--.---.-.-........
Notes:
All costs Include 10% for mobilization and general conditions and 10%
for unforeseen cond~ions.
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"The Bond Fund Budget has been adjusted to reflect Bond processing
fees, Master Plan fees and AlE fees for design and construction. A
bUdget for accessible playground surfacing has been added to each
park, where applicable.
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5AY WALK
WA5I-lIt>k>TON 5T
!<EHOY!; '&TABLE5'/OB&ERVATION TOlLeR
A"1P""li....EATEfelMAINTENANCE elJILDIN::;
AND RE&TROOMS
&IolAD &>-IELTER
LAIlN WIT~ 5I-lAOE TR:E5
HEW RE&TROCM
NEW MArNiENANCE ~ILDING
EXJ5TIt>k> !<E&T AURANT
._.cc:.oAefAL CG'NflI;tOL, LfE
'-'- --
HEW &TROOM AND PARK OF!'IC"
OPEN LAU.lo4
REl'1O\o1! E.ART~ MOU>OIPILOT'&
~&TROOMIOB&ERVATION
TaLER < &wADE _-1. TERS .
" I
eEAO<
ATLANTIC OCEAN
AOOfTICtUl. YI
. '5IGNAGE < 51TE FlR'llTURE
,llECUItlTY LIG>mN:i
'rRRIGAnON T~
,:MASTER PLAN
I^...~ OF ........ 8EACH MASTER PLANNING FOR PARKS. RECREATION 80ND PROGRAM SrYES
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BAy WALK
XTENSION (By OTHERS)
REMOVE 'ST A!3LES'
EXISTINc:>
SERvATlON TOll.l:R
LAllN WITI-l 51-lADE TREES
REMOYE AMF'I-lITI-lEATER
EXISTINc:> MAINTENANCE BUILDlt.l:;o
EX/STlt.l:;o RESTAURANT
EX1STlNC; F'ARKlNC;
OF'EN L.AUN
EXISTINao TREES
GOVERMENT CUT F'ROMENADE
._<:~TA.L CC1i'TPaL LIE
.-----
NEW RE TROOM AN F'ARK OF!'ICE
NEW F'LAY EQU/f'l"eNT
ACCE551BLE 5URFACINc:>
OF'EN LAllN
EXISTJN5 oeSERVATION TOUER
REMovE EARTI-l Mo..o.olPlLOTS
I-lOUSEIRESTROOMIoe5ERvATICN
TOlLEfiil: , SHADe: Sf..lE!..TERS
L.AUN WITI-l 5I-IADE
XISTINao
F'IER
BEACI-l
ATLANTIC OCEAN
ADDITIc:>NAlL y,
. &IGNAGE C &ITE .F1.1ii:N11'l.IR5
-IRRIGATION T~
BOND PLAN
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""RMEU.O~'l:" & '''1_'' .
CURT. . DUIIiII ~.
CITy OF MIAMI lEACH ....STER PLANNING FOR P"RKS & HECRE.. TION BONO PROGR.... SITES
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ATTACHMENT D
SECTION IV - EV ALUATION/SELECTION PROCESS: CRITERIA FOR EVALUATION
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations to
the Evaluation Committee.
5. The Evaluation Committee will recommend to the City Manager the response or responses,
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
THE EVALUATION COMMITIEE SHALL BASE ITS RECOMMENDATIONS ON
THE FOLLOWING FACTORS (As per Stature 287.055 CCNA):
. Ability of Professional Personnel- 20 points
. Firm's Past Performance on similar projects - 30 points
. Ability to meet time and budget requirements - 20 points
. Location -10 points
. Recent, current, and projected workloads of the firms -10 points
. The volume of work previously awarded to each firm by the agency, with the object of effecting
an equitable distribution of contracts among qualified firms, provided such distribution does not
violate the principle of selection of the most highly qualified firms - 10 points
6. The City may request, accept, and consider proposals for the compensation to be paid under
the contract only during competitive negotiations.
7. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses, acceptance of which the
City Manager deems to be in the best interest ofthe City.
8. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the recommendation(s) and select another response or responses. In any case, City
Commission shall select the response or responses, acceptance of which the City Commission
deems to be in the best interest of the City. The City Commission may also reject all
proposals.
9. Negotiations between the selected respondent and the City Manager will take place to arrive
at a contract. If the City Commission has so directed, the City Manager may proceed to
negotiate a contract with a respondent other than the top-ranked respondent if the negotiations
with the top-ranked respondent fail to produce a mutually acceptable contract within a
reasonable period of time.
10. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
/
11. If and when a contract or contracts acceptable to the respective parties is approved by the
City Commission, the Mayor and the City Clerk will sign the contract(s) after the selected
respondent(s) has (or have) done so.
Imoortant Note:
By submitting a response, all respondents shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the aforesaid
evaluation/selection process until and unless a contract has been agreed to and signed by both
parties,
Page I of I
Williams, Mercedia
From: Wiliams, Mercedia
Sent: Thursday, November 21, 2002 03:54 PM
To: Shockey, Donald
Cc: Hatfield, Liliam
Subject: Resolution No. 2002-25047
Donald,
Please note that Resolution No. 2002-25047, (C-7-B) was adopted at the November 13, 2002 Commission
Meeting, but no original resolution was received nor was a copy included in the agenda packet. Please draft and
forward to the City Attorneys office for Legal Form Approval and have them forward to me for execution by the
Mayor and City Clerk.
C7B A Resolution Authorizing The Administration To Issue A Request For Qualifications
(RFQ) For Planning, Design, And Construction Administration Services Needed To
Complete The South Pointe Park Improvement Project With Funding Provided By The
Series 2000 General Obligation Bond, South Pointe RDA Funding, And The 1995 Parks
Bond.
(Capital Improvement Projects)
ACTION: Resolution No, 2002-25047 adopted, Gus Lopez and Tim Hemstreet to
handle.
Thanks.
11/21/2002