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2018-30211 Resolution RESOLUTION NO. 2018-30211 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AND THE CITY'S PRODUCTION INDUSTRY COUNCIL, AND APPROVING THE CITY'S -FILM INCENTIVE GUIDELINES AND CRITERIA WITH RESPECT TO THE AWARD OF FILM INCENTIVE GRANTS FOR PRODUCTIONS TAKING PLACE WITHIN THE CITY OF MIAMI BEACH. WHEREAS, on April 26, 2017, the Mayor and City Commission discussed the need for revising the City's film and print production guidelines,to support a more film-friendly environment in the City of Miami Beach, and as part thereof, providing a cash incentive grant program through the City's Production Industry Council; and WHEREAS, as part of the FY17/18 Operating Budget, the Mayor and City Commission appropriated $100,000.00, for film incentive grants, to be used to support local film and print productions; and WHEREAS,the City's Production Industry Council,an advisory board of the City established pursuant to Section 2-71 of the City Code, has spent the past several months developing and refining the film incentive guidelines, benchmarking other local and national models, as well as partnering with Miami-Dade County with respect to recommended changes to the guidelines; and WHEREAS, on January 12, 2018, the Production Industry Council unanimously recommended that the City adopt the Film Incentives Guidelines, a copy of which is attached to the Commission Memorandum accompanying this Resolution; and WHEREAS, on February 14, 2018, the Mayor and City Commission referred the film incentive guidelines and criteria to the Finance and Citywide Projects Committee for further consideration; and WHEREAS, on February 23, 2018, the Finance and Citywide Projects Committee unanimously recommended adopting the Film Incentive Guidelines and criteria attached to the Commission Memorandum accompanying this Resolution; and WHEREAS, among other terms,the guidelines establish eligibility requirements with respect to the award of film incentive grants for productions taking place in Miami Beach, including the following: (i) a minimum spend by the producer of $25,000 in Miami Beach; (ii) at least 5 full production days in the City;(iii)majority of cast and crew must be Florida residents;(iv)production's primary hotel accommodations must be in the City; and (v) City must receive logo credit in production billing block and end credits, among other terms. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Citywide Projects Committee and the City's Production Industry Council, and approve the Film Incentive Guidelines and criteria with respect to the award of film incentive grants for productions taking place within the City of Miami Beach. PASSED and ADOPTED this, the 7 day of march, , 2018. ATTEST: mow' DAN GELBER, MAYOR ,---2- 1s. /I iii RAF L . N DO, CITY CLERK '/ .. :° „,,--:.,----:: :,,1 .-.;./:,-.—".. •••'-' APPROVED AS TO ' ,,,, FORM&LANGUAGE &FOR EXECUTI•N p ; <r<t;1 Lu: 14 ; ,-;;;;,•-... - k,*-, ...:7,;0/7 , _ i Olt AidF Aar:ZAK •- //// B j (--1 7 ” jf�; Resolutions - C7 G MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: March 7, 2018 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO APPROVE THE PROPOSED FILM INCENTIVE GUIDELINES AND CRITERIA AS RATIFIED BY THE PRODUCTION INDUSTRY COUNCIL. RECOMMENDATION Adopt the Resolution. ANALYSIS At the April 26, 2017 Commission Meeting, the Mayor and Commission approved amending the film and print production guidelines to support a more film-friendly landscape for the industry on a local level. In addition, the Commission approved through the budget process a $100,000 cash incentive fund to be used to support local film and print productions, in light of the cash incentive moonlighting from the State funding stream. The Production Industry Council (PIC) has spent the last several months developing and refining the attached guidelines (Exhibit A) and criteria for the incentive program. Using other local and national incentive programs as a guide, and in partnership with Miami-Dade County, the proposed criteria and guidelines represent industry-wide best practices and are designed to have an impactful imprint on enhancing and supporting local film and print work in our community. At the January 12, 2018 PIC board meeting, the members voted unanimously to approve the Film Incentive Guidelines as proposed. These guidelines are to be used when distributing the allocated funds to qualified applicants as a grant, with selection and auditing to be overseen by the PIC board. The Film Incentive Guidelines were also included in a Letter to Commission (025-2018) on January 18, 2018. Both the guidelines and LTC are attached herein. CONCLUSION At the February 23, 2018 Finance and Citywide Projects Committee, the Committee recommended approving the guidelines and criteria for the film incentive program to move forward as ratified by the PIC. Page 855 of 1522 Legislative Tracking Tourism, Culture and Economic Development ATTACHMENTS: Description o Film Incentive Guidelines o PIC LTC Page 856 of 1522 MIAMI BEACH FILM INCENTIVES GUIDELINES GENERAL DETAILS OF THE PROGRAM:YEAR 1 I FY18 1. Grants will be paid as follows: a. Upon the grant being awarded, 50%of the grant will be paid after submission of the approved budget. b. The remaining 50% of the grant will be paid after applicants submit an approved final report with all associated documentation and financial statements. 2. Each year, the City will distribute nine (9) grants in the amount of $10,000 each; and allocate the remaining $10,000 in the incentive fund to be distributed in support of local talent. 3. All financial incentives are subject to funding availability. II. ELIGIBILITY In order to be eligible to receive a Miami Beach film incentive grant, an applicant must meet and provide the following requirements: a. Must have a minimum spend of$25,000 in the City of Miami Beach. b. At least 70% of production days or a minimum of five full production days must occur within the City of Miami Beach. c. At least 55%of paid cast and crew must be Florida residents. d. The project's primary hotel accommodations must be within the City of Miami Beach. e. Production must provide the City of Miami Beach permission to use the name, logo and/or movie poster in all City of Miami Beach marketing and PR efforts. f. Promote the City of Miami Beach by including(as applicable): a. The "Filmed in Miami Beach Logo" in the production billing block.The logo must appear in a size equal to or no less than any other logos which appear in the production's billing block. b. The "Filmed in Miami Beach Logo" in the production's end credits, appearing for at least three seconds.The logo must appear in a size equal to or no less than any other logo that also appears in the film's end credits c. The language "Made in Miami Beach, Florida" in the production's end credits. This must also appear in the trailer, if trailer end credits appear. d. List Miami Beach as a location in the production's page of the Internet Movie Database (IMDb) e. If awarded,the film incentive may be used for the production of these eligible projects: Eligible Protects: • Feature Films • Short Films • Documentaries • TV Pilots/TV Series/TV Miniseries • TV Shows (scripted) • Commercials • TV Movies • Music Videos • Web Series Ineligible Protects: • News or Current Events Programming • Talk Shows Page 857 of 1522 • Sports or Sports Programming • Gala Presentations or Awards Shows • Infomericals/Promotional Content • Political Ads/Material • Obscene/Inflammatory Material • Reality Shows f. Inclusion of "Made in Miami Beach" in all social media and marketing campaigns, using the hashtag#MadeinMiamiBeach, as available. g. Commitment of producer or director to participate in City of Miami Beach publicity efforts. III. APPLICATION SUBMISSION GUIDELINES Miami Beach film incentive grant applications will be reviewed by the Production Industry Council (PIC) on a quarterly basis. To apply for the Miami Beach Film Incentive, productions must complete the online application, and submit with the following items no earlier than 120 days prior to the first day of principal photography and no later than the 1st day of principal photography. Only complete applications with all relevant attachments will be reviewed by the PIC. Each application must include the following: 1. Project description including synopsis of plot. 2. Itemized project budget to include: a. Local Spend: all planned expenditures in Miami Beach, including but not limited to location rentals, hotel accommodations, residential film use, and City services such as Police, Fire, and Parking. This budget must be no less than $25,000. b. Artist and Talent/Production Budget: itemizing all planned expenses for paid cast and crew.This budget must include and document 55%of paid cast and crew as Florida residents. 3. Proposed Miami Beach locations and production schedule, with proposed number of days in Miami Beach. The total number of production days in Miami Beach must be no less than five (5) full days or 55% of the total production schedule. 4. Resumes for key artistic and production personnel as available. 5. Confirmed production start date and estimated date of project completion. 6. Production office contact information. 7. Letters of recommendation from local industry leaders. IV. QUALIFYING MIAMI BEACH EXPENDITURES Qualifying expenditures to be included in the itemized budget as above include: • Lodging/Accommodations • Building Rentals • Food/Restaurant expenses • Equipment Rental/Purchase • Material Rental/Purchase • Locations and Studio Rentals • Transportation • Contracted Services • Vehicle Rentals • Good and Services Page 858 of 1522 V. PRODUCTION The City of Miami Beach Film and Print Office may periodically review production activity including, but not limited to, in-city spending, shooting locations and number of Miami Beach and Florida residents hired. The office may request documentation for all of the above. In addition, the production must provide the office with a production point-of-contact for any media requests. VI. FINAL DELIVERABLES An approved award will only be paid at completion of the project and subject to the applicant's compliance with the terms of the agreement. The project must submit the following deliverables in an orderly report to the Miami Beach Film and Print Office within 60 days of the project's completion. • An accounts payable spreadsheet, sorted alphabetically by vendor, in-city transactions denoted, and copies of all checks, invoices and receipts for each vendor included. • A payroll spreadsheet, sorted alphabetically by name and with Florida and Miami Beach residents denoted. Include copies of payroll company registers that detail wages and fringes paid or copies of timecards and checks paid to employees. • Copies of both the complete crew list and cast list that includes both Florida resident and non-resident employees. Declaration of Florida Residency forms for each Florida-based employee must be provided, or copies of Florida issued Driver's licenses. • Final contact sheet for the production. • Evidence that the project has achieved the agreed production days in Miami Beach with a copy of the shooting schedule. • At least 12 different high resolution color digital photographs, selected by the applicant showing the film production. • A copy of the production's poster and any marketing materials (rack cards, fliers,etc.), if applicable. • An electronic copy of Key Art or poster created for or in connection with the promotion and distribution of the Project. • Proof of that the following logo and credit requirements were met: • The "Filmed in Miami Beach" logo appears in the film's end credits for at least three seconds. The logo must appear in a size equal to or no less than any other logos that also appear in the film's end credits. • The language "Made in Miami Beach, Florida" appears in the film's end credits. This must also appear in the trailer, if a trailer end credits appear. • The "Filmed in Miami Beach" logo appears in the film's billing block. The logo must appear in a size equal to or no less than any other logos which appear in the project's billing block. • Miami Beach is listed as a location on the production's page of the Internet Movie Database(IMDb). • B-roll or a video short/outtakes with non-exclusive royalty fee rights. • A signed and written confirmation that all of the requirements have been met and that the project is complete. VII. REIMBURSEMENT Following the project's submission of all previously mentioned deliverables, the Miami Beach Film and Print Office will review all documentation and ensue the submitted materials match all guidelines and regulations. Once the project has been verified, reimbursement will be provided within 90 days of the submission date. Page 859 of 1522 i MIAMIBEACH OFFICE OF THE CITY MANAGER NO. LTC# LETTER TO COMMISSION 025-2018 TO: Mayor Dan Gelber and Members of he City s/mission FROM: Jimmy L. Morales, City Manager DATE: January 18, 2018 SUBJECT: Production Industry Council Mo on • The purpose of this Letter to Commission(LTC)is to inform the Mayor and Commission of the motion passed by the Production Industry Council at its meeting on January 11, 2018: •• Motion to Ratify their proposed Film Incentive Guidelines (attached). Motion Made by: Dan Davidson Motion Seconded by: Christina LaBuzetta Motion Passes: -6-0(1 absentee) Members In Favor. Dan Davidson, Christina LaBuzetta, Ellen Marchman, Aleksandar Stojanovich, Belkys Nerey&Joanna Rose Kravitz JLM/KGB/SR • C: Kathie G. Brooks,Assistant City Manager Mark Taxis,Assistant City Manager Eric Carpenter,Assistant City Manager Susanne Torriente,Assistant City Manager Eva Silverstein, Tourism, Culture&Economic Development Director • • • • Page 860 of 1522 1 MIAMI BEACH PROPOSED FILM INCENTIVES GUIDELINES I. GENERAL DETAILS OF THE PROGRAM:YEAR 1 I FY18 1. Grants will be paid as follows: a. Upon the grant being awarded,50%of the grant will be paid after submission of the approved budget. b. The remaining 50%of the grant will be paid after applicants submit an approved final report with all associated documentation and financial statements. 2. Each year, the City will distribute nine (9) grants in the amount of $10,000 each; and allocate the remaining$10,000 in the incentive fund to be distributed in support of local talent. 3. All financial incentives are subject to funding availability. II. ELIGIBILITY In order to be eligible to receive a Miami Beach film incentive grant,an applicant must meet and provide the following requirements: a. Must have a minimum spend of$25,000 in the City of Miami Beach. b. At least 70%of production days or a minimum of five full production days must occur within the City of Miami Beach. c. At least 55%of paid cast and crew must be Florida residents. • d. The project's primary hotel accommodations must be within the City of Miami Beach. e. Production must provide the City of Miami Beach permission to use the name,logo and/or movie poster in all City of Miami Beach marketing and PR efforts. f. Promote the City of Miami Beach by including(as applicable): a. The"Filmed in Miami Beach Logo"in the production billing block.The logo must appear in a size equal to or no less than any other logos which appear in the production's billing block. • b. The "Filmed 1n Miami Beach Logo" in the production's end credits, • appearing for at least three seconds.The logo must appear in a size equal to or no less than any other logo that also appears in the film's end credits •• c. The language "Made in Miami Beach, Florida" in the production's end credits.This must also appear in the trailer, if trailer end credits appear. d. List Miami Beach as a location in the production's page of the Internet Movie Database(IMDb) • e. If awarded, the film incentive may be used for the production of these eligible projects: Eligible Projects: • Feature Films • Short Films • Documentaries • TV Pilots/TV Series/TV Miniseries • TV Shows(scripted) • Commercials • TV Movies • Music Videos • Web se Rag a 861 of 1522 a if Ineligible Projects: • News or Current Events Programming • Talk Shows • Sports or Sports Programming • Gala Presentations or Awards Shows • Infomericals/Promotional Content • Political Ads/Material • • Obscene/Inflammatory Material • Reality Shows f. Inclusion of"Made in Miami Beach" in all social media and marketing campaigns,using the hash tag#MadeinMiamiBeach,as available. g. Commitment of producer or director to participate in City of Miami Beach publicity efforts. • III. APPLICATION SUBMISSION GUIDELINES • Miami Beach film incentive grant applications will be reviewed by the Production Industry Council(PIC)on a quarterly basis. • To apply for the Miami Beach Film Incentive,productions must complete the online application, and submit with the following items no earlier than 120 days prior to the first day of principal photographyand no later than the 1n day of principal photography. Only complete applications with all relevant attachments will be reviewed by the PIC. Each application must include the following: 1. Project description including synopsis of plot. 2. Itemized project budget to include: ' a. Local Spend:all planned expenditures in Miami Beach,including but not limited to location rentals,hotel accommodations,residential film use,and City services such • as Police, Fire,and Parking. This budget must be no less than$25,000. b. Artist and Talent/Production Budget:itemizing all planned expenses for paid cast and crew.This budget must include and document 55%of paid cast and crew as Florida residents. 3. Proposed Miami Beach locations and production schedule,with proposed number of days in Miami Beach.The total number of production days in Miami Beach must be no less than five (5)full days or 55%of the total production schedule. • 4. Resumes for key artistic and production personnel as available. 5. Confirmed production start date and estimated date of project completion. 6. Production office contact information. 7. Letters of recommendation from local Industry leaders. • IV. QUAUFYING MIAMI BEACH EXPENDITURES • Qualifying expenditures to be included in the itemized budget as above include: • Lodging/Accommodations • Building Rentals • Food/Restaurant expenses • Equipment Rental/Purchase • Material Rental/Purchase • Locations and Studio Rentals • Transportation • Contracted Services • Vehicle Rentals • Good and Services Page 862 of 1522 • V. PRODUCTION The City of Miami Beach Film and Print Office may periodically review production activity including, but not limited to, in-city spending,shooting locations and number of Miami Beach and Florida residents hired. The office may request documentation for all of the above. In • addition, the production must provide the office with a production point-of-contact for any media requests. VI. FiNAL DELIVERABLES An approved award will only be paid at completion of the project and subject to the applicant's compliance with the terms of the agreement.The project must submit the following deliverables in an orderly report to the Miami Beach Film and Print Office within 60 days of the project's completion. • An accounts payable spreadsheet, sorted alphabetically by vendor, in-city transactions denoted,and copies of all checks,invoices and receipts for each vendor included. • A payroll spreadsheet,sorted alphabetically by name and with Florida and Miami Beach • residents denoted.Include copies of payroll company registers that detail wages and fringes paid or copies of timecards and checks paid to employees. • • Copies of both the complete crew list and cast list that includes both Florida resident and • non-resident employees. Declaration of Florida Residency forms for each Florida-based • employee must be provided,or copies of Florida issued Driver's licenses. • Final contact sheet for the production. • • Evidence that the project has achieved the agreed production days in Miami Beach with a copy of the shooting schedule. • At least 12 different high resolution color digital photographs, selected by the applicant showing the film production. • A copy of the production's poster and any marketing materials(rack cards,fliers, etc.), if applicable. • An electronic copy of Key Art or poster created for or in connection with the promotion and distribution of the Project. • Proof of that the following logo and credit requirements were met: • The "Filmed in Miami Beach" logo appears In the film's end credits for at least three seconds.The logo must appear in a size equal to or no less than any other logos that also appear in the film's end credits. • The language"Made in Miami Beach,Florida"appears in the film's end credits.This must also appear In the trailer,if a trailer end credits appear. • The"Filmed in Miami Beach"logo appears in the film's billing block.The logo must appear in a size equal to or no less than any other logos which appear in the project's billing block. • Miami Beach is listed as a location on the production's page of the Internet Movie Database (IMDb). • B-roll or video short/outtakes with non-exclusive royalty fee rights. • A signed and written confirmation that all of the requirements have been met and that the project is complete. VII. REIMBURSEMENT Following the project's submission of all previously mentioned deliverables,the Miami Beach Film and Print Office will review all documentation and ensue the submitted materials match all guidelines and regulations.Once the project has been verified,reimbursement will be provided within 90 days of the submission date. Page 863 of 1522