LTC 185-2018 Mayor's Memorial Day Weekend Blue Ribbon Panel April MotionsMIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC# 185-2018 LETTER TO COMMISSION
TO: Mayor Dan Gelber and Members of, he City C•ff mission
FROM: Jimmy L. Morales, City Manager
DATE: April 10, 2018
SUBJECT: Mayor's Memorial Day Week nd Blue Ribbon Panel April Motions
The purpose of this Letter to Commission is to provide you with the motions made
during the April 5, 2018 meeting. On this date, the panel met with hoteliers to discuss
ways to engage visitors during this high impact weekend. In their meeting members of
the panel and our hotel community discussed the panel's mission and opportunities for
collaboration.
The Panel has developed these recommendations to advise the City Commission and
for Commission consideration and action.
Attachments:
1. Mayor's MDW Panel 4/5/18 motions
2. Updated Cultural Programming overview with proposed additions noted
JM/SMT/ES/AM
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(BEACH
Mayor's Memorial Day Weekend Blue Ribbon Panel
3:00 PM., Thursday, April 5, 2018
TCED Conference Room
1755 Meridian Avenue, 5th Floor, Miami Beach
MOTIONS
Memorial Day Weekend (MDW) Panel Chair
Commissioner Arriola
Members of the MDW Panel
Wendy Kallergis
Rev. Gary Johnson
DJ Irie
Ruban Roberts
Administrative Liaisons
Ian Robinson - Miami Beach Police Department
Amy Mehu - City Manager's Office
Attendees Present: Commissioner Arriola, Ruban Roberts, Wendy Kallergis, and Rev. Garry Johnson, DJ He
The Mayor's Memorial Day Weekend Blue Ribbon Panel, in its role as an advisory panel, urges the Mayor and
Commission to support the following motions. Staff awaits further direction from the Mayor and City Commission
at the April 11, 2018 Commission meeting.
Motion 1: The Panel would like staff to continue discussions with hoteliers to develop programing and utilize one
of the limited special event permits allotted by the Commission for Memorial Day Weekend.
Motion made by Ruban Roberts
Seconded by Rev. Gary Johnson
Motion Passed 5-0
Motion 2: In order to show the inclusiveness of Miami Beach, the Panel supports the advertising and marketing
of other African American events that take place throughout the city, such as the American Black Film Festival.
Motion made by Wendy Kallergis
Seconded by Ruban Roberts
Motion Passed 5-0
Motion 3: The Panel supports staff's continuing efforts to provide meaningful cultural programming during the
Memorial Day Weekend and has proposed additional elements to be presented at the City Commission
Meeting on April 11, 2018 including: A Mayoral/Celebrity Basketball Tournament; A BBQ Cook -Off Event; and
Artistic Programming in place of, or in addition to, the Concert being produced by the Air & Sea Show Event
Producer.
Motion made by Ruban Roberts
Seconded by Wendy Kallergis
Motion Passed 5-0
Motion 4: The Panel encourages the City to hire the proposed PR consultants as put forward by the Panel
members.
Motion made by Ruban Roberts
Seconded by Rev. Gary Johnson
Motion Passed 5-0
[1]
4/5/2018 Motions
MEMORIAL DAY CULTURAL PROGRAMMING
Proposed Budget Line Items — working document, updated April 9, 2018
Programming
Producer
Staff Liaison
Date
Time
Venue
Estimated Cost
Notes
Staffing Plan
Production
Private Media Conversation
NAACP/CMB
Communications
4/18/2018
5pm
6-8prn
The Betsy
The Betsy
$ 2,000
2 events -- invites sent to panel?
Needs video?
Unity in the Community
NAACP/CMB
Amy/Eva
4/18/2018
Welcome/Informational Center at MDPL
CMB/MDPL
Eva
5/25/2018
9am-4pm
MDPL
$ 5,000
CMB to produce an itinerary for
weekend activities
Goodwill
Ambassadors?
Need to confirm
hours with MDPL
Private VIP Welcome Event
The Clevelander
Eva/Amy
5/25/2018
6-8pm
The Clevelander
Open bar & lite bites; invite only;
limited to 200 guests max.
Basketball Tournament
CMB/Irving Thomas Jr.
Eva/585/Parks
5/27/2018
2-5pm
Flamingo Park
$ 10,000
PANEL PROPOSED EVENT
Great American B8C1Cook-off
CMB
Eva/SBS
5/27/2018
Spm
Beach Stage
T80
PANEL PROPOSED EVENT
Possible Badilla
sponsorship &
Outreach to Randi
F. post
Commission
Free Gospel Sundays Concert
CMB & Arsht Center Co -production
Eva
5/27/2018
6pm Concert & 7pm
Junkanoo
Beach Stage
$ 50,000
New talent requested: Miami Mass
Choir & Second Chapter — pricing
TBD; Junkanoo pricing TBD not to
exceed $3,000
CMB to hire tech
staff
Poetry Slam (Dranoff)
The Betsy Hotel
Eva
5/27/2018
5pm
The Betsy
$ 5,500
(funding to go to Betsy Community
Fund at Miami Foundation)
Black Panther Wallcast
Soundscape Park
Eva/Brandi
5/27/2018
8pm
Soundscape Park
$ 2,000
Confirming rights
Daymond John Book Signing (Shark Tank)
CMB
Eva
TBD
TBD
TBD
TBD
PANEL PROPOSED EVENT
Special Event Permits
Various Hotels — limited to 12:
Delano/Love & Hate Event
Surfcomber/Fashion Event
Eva
No amplified sound or parties
To be curated by the Mayor's
MDW Blue Ribbon Panel
Book Readings
The Betsy Hotel
Eva
Writer's Room Residency: Reginald
TBD
The Betsy
$ 7,500
Local outreach in the week leading
up to MDW
Weekend Programming guide
CMB
Tonya
Cultural Guide to MDW events
$ 11,000
To be distributed at MDPL & local
hotels
Contingency
Contingency
7,000
GRAND TOTAL
$ 100,000