2018-30278 ResolutionRESOLUTION NO. 2018 -30278
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
SECOND AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND, AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR
2017/18.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds for Fiscal Year 2017/18 were approved on September 25,
2017, with the adoption of Resolution No. 2017 - 30023; and
WHEREAS, the First Amendment to the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue Fund budgets for Fiscal Year 2017/18 was approved on
November 13, 2017, with the adoption of Resolution No. 2017 - 30088; and
WHEREAS, this proposed amendment appropriates $600,000 in the 2% Resort Tax
Special Revenue Fund in support of the various cultural activations during Memorial Day
weekend, any additional unforeseen needs for additional City services, including enhanced
public safety and security during these Memorial Day weekend events and during other high
impact periods such as Spring Break and July 4th; and
WHEREAS, this proposed amendment appropriates $460,000 collected in the Miami
City Ballet Special Revenue Fund capital and maintenance sub- accounts to provide for any
unforeseen repairs, maintenance, and improvements that may be necessary in the current fiscal
year pursuant to the City's current lease agreement with the Miami City Ballet; and
WHEREAS, this proposed amendment appropriates $258,000 in the Information &
Technology Special Revenue Fund in order to continue to effectively respond to the dynamic
technology needs of the City; and
WHEREAS, this proposed amendment appropriates $60,000 for the Adopt -A -Bench
Program created pursuant to Resolution No. 2016 -29649 adopted by Commission on November
9, 2016 to provide for the design, fabrication, and installation of the stainless steel plaque on the
benches, as well as ongoing maintenance such as monthly pressure cleaning and unforeseen
repairs of public park benches purchased to commemorate loved ones or special events,
similar to the Central Park Conservancy's program in New York City; and
WHEREAS, this proposed budget amendment appropriates $221,000 in the Convention
Center Enterprise Fund for temporary partitions required in the Miami Beach Convention Center
during events, as a result of the the ongoing renovation project, $12,000 in the Normandy
Shores Special Revenue Fund for security camera upgrades and installation of a Radio
Frequency Identification Device (RFID) in the Normandy Shores Local Government
Neighborhood Improvement District, $42,000 in the Information Technology Internal Service
Fund for continued work being performed by New World Systems and Tyler Technologies; and
WHEREAS, this proposed amendment appropriates $55,000 received from the Internal
Revenue Services (IRS) High Intensity Drug Trafficking Areas (HIDTA) Program as part of the
Federal "Equitable Sharing Program in Police Federal Confiscations Special Revenue Fund for
the purchase of a Special Weapons and Tactics (SWAT) response ready vehicle; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriations and expenditures of the Police Confiscation
Trust Funds; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the
City Commission of the City of Miami Beach, and only after appropriation to the Miami Beach
Police Department by the City Commission of the City of Miami Beach; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification which states that this request complies with the provisions of Section 932.7055 of
the Florida Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for Local
Law Enforcement Agencies (attached hereto as Exhibit B).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on April 11, 2018, the City Commission hereby adopts the Second Amendment to the
Fiscal Year 2017/18 General Fund, Enterprise Fund, Internal Service Fund, and Special
Revenue Funds budgets as set forth in this Resolution and in the attached Exhibit "A."
PASSED and ADOPTED this 11th day of April, 2018.
ATTEST:
R ael E. ranado, Cit Clerk
an Gelber, Mayor
F' r INCOR R/`,Ti: Di'
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City ttorney; Date
GENERAL FUND
REVENUES
Operating Revenues
Ad Valorem Taxes
Ad Valorem - Capital Renewal &Repl.
Ad Valorem Taxes - Normandy Shores
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines & Forfeits
Interest Earnings
Rents and Leases
Miscellaneous
Resort Tax Contribution
Other Non - Operating Revenue
Fund Balance/ Retained Earnings
Total General Fund
APPROPRIATIONS
Department
Mayor and Commission
City Manager
Communications
Budget& Performance Improvement
Internal Audit
Org Dev & Performance Initiative
Finance
Procurement
Human Resources /Labor Relations
City Clerk
City Attorney
Housing & Comm. Development
Building
Environment &Sustainability
Code Compliance
Planning
Tourism, Culture, and Econ. Development
Parks & Recreation
Public Works
Capital Improvement Projects
Police
Fire
Emergency Management
Citywide Accounts -Other
Citywide Accounts- Operating Contingency
Citywide Accounts- Normandy Shores
Subtotal General Fund
TRANSFERS
Capital Renewal & Replacement
Pay -As- You -Go Capital Fund
Subtotal General Fund Transfers
Total General Fund
Exhibit "A"
FY 2017/18
Amended Budget
2nd Budget
Amendment
FY 2017/18
Revised Budget
174,642,000
721,000
181,000
22,856,000
31,417,000
11, 255,000
12,246,000
1,351,000
692,000
5,947,000
13,635,000
34,950,000
21,434,000
3,542,000
334,869,000
174, 642,000
721,000
181,000
22,856,000
31,417,000
11,255,000
12,246,000
1,351,000
692,000
5,947,000
13,635,000
34,950,000
21,434,000
3,542,000
334,869,000
FY 2017/18
Amended Budget
2nd Budget
Amendment
FY 2017/18
Revised Budget
2,310,000
3,969,000
2,136,000
1,765,000
1,037,000
888,000
6,073,000
2,486,000
2,807,000
1,760,000
5,859,000
3,345,000
15,761,000
1,265,000
6,015,000
4,693,000
4,532,000
36,496,000
15,773,000
5,090,000
109,082,000
83,414,000
3,181,000
10,484,000
1,250,000
277,000
331,748,000
2,310,000
3,969,000
2,136,000
1,765,000
1,037,000
888,000
6,073,000
2,486,000
2,807,000
1,760,000
5,859,000
3,345,000
15,761,000
1,265,000
6,015,000
4,693,000
4,532,000
36,496,000
15,773,000
5,090,000
109, 082,000
83, 414,000
3,181,000
10, 484,000
1,250,000
277,000
331,748,000
721,000
2,400,000
3,121,000 $
334,869,000 $
721,000
2,400,000
3,121,000
334,869,000
ENTERPRISE FUNDS
Exhibit "A"
FY 2017/18 2nd Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUE /APPROPRIATIONS
Convention Center $ 13,625,000 221,000 $ 13,846,000
Parking $ 59,285,000 $ 59,285,000
Sanitation $ 22,724,000 $ 22,724,000
Sewer Operations $ 50,105,000 $ 50,105,000
Storm Water Operations $ 28,785,000 $ 28,785,000
Water Operations $ 39,198,000 $ 39,198,000
Total Enterprise Funds $ 213,722,000 $ 221,000 $ 213,943,000
INTERNAL SERVICE FUNDS
FY 2017/18 2nd Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUE /APPROPRIATIONS
Central Services $ 1,074,000 $ 1,074,000
Fleet Management $ 8,817,000 $ 8,817,000
Information Technology $ 16,730,000 42,000 $ 16,772,000
Property Management $ 9,050,000 $ 9,050,000
Risk Management $ 19,270,000 $ 19,270,000
Medical and Dental Insurance $ 31,962,000 $ 31,962,000
Total Internal Service Funds $ 86,903,000 $ 42,000 $ 86,945,000
SPECIAL REVENUE FUNDS
FY 2017/18 2nd Budget FY 2017/18
Amended Budget Amendment Revised Budget
REVENUE /APPROPRIATIONS
Resort Tax $ 83,406,000 600,000 $ 84,006,000
Transportation $ 13,703,000 $ 13,703,000
People's Transportation Plan Fund $ 3,701,000 $ 3,701,000
7th Street Garage $ 2,590,000 $ 2,590,000
5th & Alton Garage $ 635,000 $ 635,000
Tourism and Hospitality Scholarship Prgm $ 184,000 $ 184,000
Information and Communication Tech Fund $ 529,000 258,000 $ 787,000
Education Compact $ 385,000 $ 385,000
Sustainability Fund $ 346,000 $ 346,000
Residential Housing $ 694,000 $ 694,000
Red Light Camera Fund $ 1,333,000 $ 1,333,000
E -911 Fund $ 185,000 $ 185,000
Cultural Arts Council $ 1,857,000 $ 1,857,000
Normandy Shores $ 277,000 12,000 $ 289,000
Tree Preservation $ 184,000 $ 184,000
Commemorative Tree Trust Fund $ 10,000 $ 10,000
Police Confiscation - Federal $ 100,000 55,000 $ 155,000
Police Confiscation - State $ 217,000 $ 217,000
Police Special Revenue - Unclaimed Property $ 75,000 $ 75,000
Police Special Revenue - Crash Report Sales $ 25,000 $ 25,000
Police Training $ 22,000 $ 22,000
Waste Haulers Add Sery & Public Benefit $ 130,000 $ 130,000
Miami City Ballet $ 0 460,000 $ 460,000
Adopt -A -Bench Program $ 0 60,000 $ 60,000
Total Special Revenue Funds $ 110,588,000 $ 1,445,000 $ 112,033,000
EXHIBIT B
CERTIFICATION
I, Daniel J. Oates, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 2017/18 Fiscal Year providing funds for expenditures, complies
with the provisions of Section 932.7055(4)(a), Florida Statutes, and the Guide to Equitable
Sharing of Federally Forfeited Property for Law Enforcement Agencies.
Danie J. Oates
Chi of Police
Miami Beach Police Department
Date
V/e
MAW\
BEACH
Resolutions R7 B
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
2:10 p.m. Public Hearing
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2017/18.
ANALYSIS
See Attached Memorandum.
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
o Memo - FY 207/18 2nd Operating Budget Amendment
1059
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www,miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE GENERAL
FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE
FUND BUDGETS FOR FISCAL YEAR 2017/18
ADMINISTRATION RECOMMENDATION
Adopt the Resolution amending the General Fund, Enterprise Fund, Internal Service Fund, and
Special Revenue Fund budgets for FY 2017/18.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue
Funds for Fiscal Year 2017/18 were approved on September 25, 2017, with the adoption of
Resolution No. 2017- 30023.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2017/18 was approved on November 13, 2017, by Resolution No.
2017 - 30088. Section 166.241(4)(c), Florida Statutes, requires that a municipality's budget
amendment must be adopted in the same manner as its original budget.
RESORT TAX FUND - SPECIAL EVENTS PROGRAMMING
The FY 2017/18 two percent (2 %) Resort Tax Special Revenue Fund's adopted budget
conservatively projected room and food and beverage revenue collections growth over FY 2016/17
actuals based on prior economic stresses that adversely impacted Resort Tax collections citywide.
Current year -to -date collections through February, 2018 for 2% collections have increased by
approximately 3.91%, or $841,000, over FY 2016/17 collections for the same period. For the
1060
Second Amendment to the FY 2017/18 General Fund, Enterprise, internal Service, and Special Revenue Funds Budgets
Page 2
months of January and February, 2018, collections increased by 16,02% and 10.16 %, respectively.
Based on the current trend, a conservative estimate of year -end 2% Resort Tax revenues is
projected to result in an additional $900,000 of revenues in excess of budget for FY 2017/18. The
administration is, therefore, recommending an amendment to the Resort Tax budget to appropriate
funding for the items outlined below.
The Mayor's Blue Ribbon Task Force evaluated and discussed a variety of initiatives to enhance
both the safety and cultural vibrancy of activities on Miami Beach during the Memorial Day
weekend. The task force recommended that the City approve pilot cultural programming during the
2018 Memorial Day weekend, to include a gospel concert, book readings, and other "low impact"
cultural activities throughout the City.
At the February 23, 2018 Finance and Citywide Projects Committee meeting, the Committee
recommended the appropriation of $100,000 for cultural programming and specific events.
Subsequently, on March 7, 2018, the City Commission adopted Resolution No. 2018- 30212
accepting the Finance Committee's recommendation approving funding in the amount of $100,000
in support of the various cultural activations during Memorial Day weekend, subject to and
contingent upon an appropriation approved by the Mayor and City Commission as part of an
amendment to the FY 2017/18 operating budget.
This proposed amendment would appropriate $100,000 in the 2% Resort Tax Special Revenue
Fund for cultural programming and specific events as detailed in the adopted March 7, 2018
Resolution and Commission Memorandum.
Additionally, in an effort to respond in a timely manner to any unforeseen needs for additional
Resort Tax - eligible City services, including enhanced public safety and security during these
Memorial Day weekend events and during other high impact periods such as Spring Break and July
4th, this proposed amendment would also appropriate an additional $500,000 in the 2% Resort Tax
Special Revenue Fund as an operating contingency. Usage of these contingency funds would
require departments to submit their requests to the City Manager for approval prior to funding
becoming available.
MIAMI CITY BALLET FUND
The Miami City Ballet has been a tenant of the City -owned property located at 2200 . Liberty Avenue
pursuant to the lease agreement for a 63,000 square foot facility consisting of administrative offices,
a school, studio space, and a gift shop executed February 9, 2006. The lease has an initial term of
forty years and sixty - three days, with four possible separate renewal options subject to certain
renewal conditions being met. As part of the lease, in order to ensure future funding for
maintenance and capital improvements of the facility, the Miami City Ballet is required to pay the
City, as additional rent, funds which are owned, held, and disbursed by the City in sub- accounts for
any necessary maintenance and capital improvements. This proposed amendment would
appropriate $460,000 collected in these capital and maintenance sub - accounts to provide funding
for any unforeseen repairs and maintenance that may be necessary, as well as improvements that
may be needed in the facility during the current fiscal year pursuant to the City's current lease
agreement with the Miami City Ballet.
1061
Second Amendment to the FY 2017/18 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 3
INFORMATION AND TECHNOLOGY PROJECTS FUND
As part of the annual budget development process, departments submit one -time technology and
communications project requests to be funded from the Information and Technology
Communications (IT Tech) Special Revenue Fund, which was created for the purpose of funding
one -time technology and communications projects focused on effectively responding to the dynamic
technology needs of the City. Requests are presented to and reviewed by the Information
Technology Steering Committee prior to funding from the Information and Technology Special
Revenue Fund. This proposed amendment would appropriate $258,000 in available fund balance,
in order to provide the Committee with the ability to review and approve projects, as needed during
the fiscal year, and to effectively respond to the City's evolving technology demands.
ADOPT -A -BENCH FUND
On November 9, 2016, the City Commission adopted Resolution No. 2016- 29649 approving the
creation of an "Adopt -A- Bench" Program which would provide an opportunity for the public to
purchase park benches to commemorate loved ones or special events, similar to the Central Park
Conservancy's program in New York City, and would provide an additional means to finance
beautification of the City's parks. If an application was approved by the City Commission following a
public hearing, participation in the "Adopt -A- Bench" Program would require a $10,000 adoption fee
to be paid in full by the donor within 30 days of application approval.
At its December 20, 2017 meeting, the Neighborhood /Community Affairs Committee separately
approved two applications that had been already been submitted, and discussed the cost of
benches available for adoption under the Program. During this meeting, the Committee
recommended an increase to the Program's adoption fee from $10,000 to $20,000 per bench for all
future participants, which was presented to the City Commission, at its January 17, 2018 meeting,
and accepted by Resolution No. 2018- 30143.
At the February 14, 2018 City Commission meeting, Resolutions 2018 -30189 and 2018 -30190 were
adopted approving two "Adopt -A- Bench" Program applications resulting in $20,000 being received
for the Program since the applications had already been received prior to the change in the fee
adopted by the City Commission on January 17, 2018. This proposed amendment would
appropriate a total of $60,000 based on $20,000 in fees received to -date, as well as $40,000 based
on additional fees anticipated to be received in the current year, which would provide for the design,
fabrication, and installation of the stainless steel plaque on the benches, as well as ongoing
maintenance such as monthly pressure cleaning and unforeseen repairs to be managed by the
Parks and Recreation Department, Budget controls will be put in place to only allow for the
expenditure of funds as received.
PRIOR YEAR ROLLOVERS
The First Budget Amendment identified funding for purchase orders which were encumbered, but
not spent during FY 2016/17 due to timing issues between fiscal years. Funds were also identified
for projects that were budgeted, but not completed during FY 2016/17. The projects listed below
have been identified as additional items which require funding to be rolled over from FY 2016/17's
budget to the FY 2017/18 budget. The overall impacts, by Fund, are as follows: Enterprise
($221,000); Special Revenue ($12,000); and Internal Service ($42,000).
1062
Second Amendment to the FY 2017/18 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 4
Fund
Project /PO
Description
Amount
Enterprise
Convention Center
Temporary Partitions
p y
Due to the ongoing Miami Beach Convention Center
renovation, temporary
p y partitions needed for events
being held in the Convention Center
$ 221,000
Special Revenue
Normandy Shores
Security Camera &
RFID Gate System
Upgrade and modification of the existing camera
system located at the Normandy Shores guardhouse,
as well as installation of a Radio Frequency
Identification Device (RFID) system. These upgrades
will allow for better quality video to be obtained and
utilized by the Police Department when attempting to
identify and locate at -fault drivers that have caused
damage to the gates at the entrance of the
community, as well as allow for the precise tracking
and control of community access without the need for
gate remotes that can be lost or misplaced.
$ 12,000
Internal Service -
Information
Technology Fund
Tyler New World
Upgrade & Energov
Business Process
Review Fire
Continued work being performed by New World,
including but not limited to upgrades, temporary fixes,
revisions to licenses documentation, and telephone
support, as well as continued post -live professional
support services Citywide for Energov, on an as-
needed basis.
$ 42,000
POLICE CONFISCATIONS FUND
The Miami Beach Police Department was awarded the Urban Areas Security Initiative (UASI)
Program Grant in June, 2017, which was designated specifically towards the purchase of a Special
Weapons and Tactics (SWAT) response ready vehicle. This vehicle will replace the existing SWAT
response vehicle, which is approaching the end of its useful life, and will serve as a mobile SWAT
locker that would be utilized to transport the necessary equipment needed to address critical
incidents within the City. In addition to the response ready functionality the vehicle will provide, it will
also serve to aid in event planning and crime prevention capabilities.
The UASI Grant award secured $96,000 in partial funding for the vehicle, which costs approximately
$204,000. The City has received approximately $55,000 from the Internal Revenue Service (IRS)
High Intensity Drug Trafficking Areas (HIDTA) Program as part of the Federal "Equitable Sharing
Program." This proposed amendment would appropriate these funds to offset a portion of the cost
of the SWAT vehicle, resulting in a balance of $53,000, which has already been appropriated in the
Police Department's FY 2017/18 budget.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Second
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue
Fund Budgets for Fiscal Year 2017/18.
JLM /JW /TOS
1063