2018-30257 ResolutionRESOLUTION NO. 2018 -30257
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI BEACH POLICE
DEPARTMENT TO DONATE AN OBSOLETE POLICE PRISONER
TRANSPORT VAN IN "AS 15" CONDITION TO THE ROYAL TURKS AND
CAICOS ISLANDS POLICE FORCE, AND ALL COSTS SURROUNDING THE
DONATION SHALL BE THE SOLE RESPONSIBILITY OF THE ROYAL TURKS
AND CAICOS ISLANDS POLICE FORCE.
WHEREAS, the Miami Beach Police Department has one (1) 2011 Ford F350 Police Prisoner
Transport Van it wishes to donate to the Royal Turks and Caicos Islands Police Force; and
WHEREAS, a recent inspection, based upon industry standard metrics such as age, mileage,
maintenance and overall condition, concluded that the 2011 Ford F350 Police Prisoner Transport Van
has reached its end of useful life; and
WHEREAS, the vehicle, which has an estimated value of less than $5,000, has already been
declared surplus property and is scheduled for replacement by the Miami Beach Police Department;
and
WHEREAS, the Royal Turks and Caicos Islands Police Force which has limited resources,
and is in need of a police prisoner transport van; and
WHEREAS, no funds are required from the City of Miami Beach for the donation of the 2011
Ford F350 Police Prisoner Transport Van, as the Royal Turks and Caicos Islands Police Force shall
be responsible for all costs surrounding the export, transportation and donation of this vehicle; and
WHEREAS, the charitable donation of this outdated vehicle to the Royal Turks and Caicos
Islands Police Force is in the best interest of the City of Miami Beach; and
WHEREAS, this donation is made in its "as is" condition and the City of Miami Beach makes
no representation as to the condition of the 2011 Ford F350 Police Prisoner Transport Van, and no
warranties, expressed or implied, and assumes no responsibility for said vehicle; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize
the Miami Beach Police Department to donate an obsolete 2011 Ford F350 Police Prisoner Transport
Van in "as is" condition to the Royal Turks and Caicos Islands Police Force, and all costs surrounding
the donation shall be the sole responsibility of the Royal Turks and Caicos Islands Police Force.
PASSED and ADOPTED this /7 day of 44/2018.
ATTEST BY:
RAIFAEL E. t'RANADO, ITY CLERK ..a�
APPROVED AS TO
F ®.1;71• UAGE
UTION
3
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MIAMI BEACH
Resolutions - C7 J
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI BEACH POLICE
DEPARTMENT TO DONATE AN OBSOLETE POLICE PRISONER TRANSPORT
VAN IN "AS IS" CONDITION TO THE ROYAL TURKS AND CAICOS ISLANDS
POLICE FORCE, AND ALL COSTS SURROUNDING THE DONATION SHALL BE
THE SOLE RESPONSIBILITY OF THE ROYAL TURKS AND CAICOS ISLANDS
POLICE FORCE.
ANALYSIS
The Miami Beach Police Department (MBPD) has developed professional relationships with several
international law enforcement agencies and entertained, with some of them, discussions about
delivering training for their officers. While doing so, James Smith, Commissioner for the Royal Turks
and Caicos Police Force (TCPF), expressed a critical and immediate need for a prisoner van that
would enable them to transport several prisoners at any given time. The MBPD would like to donate
Police Vehicle 0238, a 2011 Ford with 90,000 odometer miles, to the TCPF as it would not incur any
cost to the City and would greatly help the TCPF.
City of Miami Beach vehicles are scheduled for review and /or replacement based on a pre-
determined schedule using various industry standard metrics including age, mileage, maintenance,
engine hours, and overall condition. This is commonly referred to as "end of life." Vehicles which
have reached the established criteria for replacement are physically inspected and all information
related to the vehicle is reviewed to determine whether it should be replaced or can safely remain in
the fleet for an additional time period and still be cost effective to maintain. The inspection performed
on vehicle 0238 concluded that it had reached its end of useful life.
Under normal circumstances, such vehicles are sold at regularly held public auctions as doing so
positively impacts the City's overall cost of asset ownership. Proceeds from auction sales are used to
reduce the cost of purchasing replacement vehicles. MBPD staff reached out to Fleet Management
for an estimate of the fair market value of vehicle 0238 to determine whether there would be any
substantial cost associated with donating as opposed to selling the vehicle. Fleet Management
reviewed vehicle's records and estimated its auction value to approximately $5,000. This appraisal
does not account for costs associated with preparing an end of useful life MBPD vehicle for auction
including the costs of removing the MBPD graphics, the fuel management, and AVL systems and the
costs of administering the auction. The actual sale price of the vehicle is unknown and would be
subject to the mechanical condition of the vehicle and market environment at the time of the final
auction sale.
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The MBPD leadership has approved the replacement of Police Vehicle 0238 as part of Fleet
Managernent's annual fleet acquisitions list. It has been declared surplus and is of no further use to
the City. However, it could make a significant and positive impact to an agency which does not have a
vehicle with a similar capacity. Transporting prisoners is an extremely dangerous and vulnerable
function of law enforcement and is compounded when an agency does not have the proper
equipment to do so. The TCPF has committed to absorb any costs associated with the transportation
of the vehicle to its country.
Legislative Tracking
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ATTACHMENTS:
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o Resolution
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