2018-30277 ResolutionRESOLUTION NO. 2018-3o277
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
FOURTH AMENDMENT TO THE CAPITAL BUDGET FOR
FISCAL YEAR 2017/18, AS SET FORTH IN ATTACHMENTS A
(SOURCE OF FUNDS), ATTACHMENT B (PROGRAMS), AND
ATTACHMENT C (PROJECTS).
WHEREAS, on September 25, 2017 the final Capital Improvement Plan for Fiscal Years
2017/18 — 2021/22 and the final Capital Budget for FY 2017/18 were adopted via Resolution No.
2017-30026; and
WHEREAS, on October 31, 2017 the First Amendment to the Capital Budget for FY
2017/18 was adopted via Resolution No. 2017-30080; and
WHEREAS, on January 17, 2018 the Second Amendment to the Miami Beach Capital
Budget for FY 2017/18 was adopted via Resolution No. 2018-30158; and
WHEREAS, on February 14, 2018 the Third Amendment to the Capital Budget for FY
2017/18 was adopted via Resolution No. 2018-30187; and
WHEREAS, the City's budget amendments, pursuant to Florida Statutes Section
166.241(4)(c) must be adopted in the same manner as the original adopted budget; and
WHEREAS, the proposed amendments to the FY 2017/18 Capital Budget are included
in Attachment A (Source of Funds), Attachment B (Programs), and Attachment C (Projects); and
WHEREAS, further, it is recommended by the Administration that the FY 2017/18
Capital Budget be amended to reduce appropriations by $9,066,713.85 as highlighted in
Attachments A (Source of Funds), Attachment 13 (Programs), and Attachment C (Projects), and
re-appropriate $4,726,796.48 for existing projects as highlighted in Attachment C (Projects).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Fourth Amendment to the Capital Budget for Fiscal Year 2017/18
as set forth in Attachments A (Source of Funds), Attachment B (Programs), and Attachment C
(Projects).
PASSED AND ADOPTED this 11 th day of April, 201
ATTEST:
2-‘
fao E Granado, Cit Cle
APPDO‘ D AS TO
FORM ..A1.4,...41 GE
& FO E>EC
ATTACHMENT A
FY 2017/18 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 4/11/2018
Funding Source
Amended FY18
Capital Budget
Amended 4/11/18
Revised Capital
Budget
Transportation
$ 913,575.00
$ 913,575.00
Capital Renewal & Replacement
1,794,488.00
1,794,488.00
Comm. Dev. Block Grant
538,483.00
538,483.00
Cultural Arts Council Endowment
800,000.00
800,000,00
7th Street Garage
1,399,500.00
(1,163,650.00)
235,850.00
Art in Public Places
875,334.00
875,334.00
Fees in Lieu of Parking Fund
5,386,347.00
(303,165.85)
5,083,181.15
Concurrency Mitigation Fund
5,555,000.00
5,555,000.00
RDA- Non TIF
6,865,154.00
6,865,154.00
Miami City Ballet
25,000.00
25,000.00
HOME Invest Part. Prog. Grant
344,482.00
344,482,00
Half Cent Transit Surtax -Cnty
1,322,000.00
1,322,000.00
Capital Projects Financed By Other Funds
4,500,000.00
4,500,000.00
Pay As You Go - Capital Fund
2,395,523.33
23,295.00
2,418,818.33
Capital Reserve
619,642.74
619,642.74
Resort Tax - South Beach
2,433,579.00
2,433,579.00
Resort Tax - Mid Beach
2,133,082.00
2,133,082.00
Resort Tax - North Beach
2,891,067.00
2,891,067.00
General Fund Line of Credit
4,749,166.00
4,749,166.00
Fire Safety 99 GO Bond
337,000.00
337,000.00
RDA South Pointe Capital ProJ
685,000.00
685,000.00
2001 Gulf Breeze - Normandy Golf
85,000.00
85,000.00
2003 G. O. Bonds -Parks & Rec
651,342,00
651,342.00
Water & Sewer Projects funded from Operations
-
3,760,116.76
3,760,116.76
2017 Water & Sewer Bonds
(3,760,116.76)
(3,760,116.76)
Water & Sewer Impact Fees
257,211.00
257,211.00
Water & Sewer Operating Funds
-
2017 Stormwater Bonds
283,381.00
(633,503.22)
(350,122.22)
Stormwater Projects - MDC ILA
650,000.00
650,000.00
Stormwater Projects funded from Operations
-
633,503.22
633,503.22
Convention Center Operating Fund
-
121,000.00
121,000.00
RDA Garages
2,138,000.00
2,138,000.00
Parking Operations
11,361,541.00
(377,073.00)
10,984,468.00
Parking Capital not Bonds
-
(7,367,120.00)
(7,367,120.00)
2015 Parking Bonds CC Project
185,260.00
185,260.00
Property Management Fund
295,000.00
295,000.00
Fleet Management
2,507,000.00
2,507,000.00
Communications Fund
2,202,000.00
2,202,000.00
Total ro riation as of 4/11/2018
App p
$ 67,179,158.07
$ (9,066,713.85)
$ 58,112,444.22
NOTE: $92,121 of funding for the C/P Offices Renovation will be transferred from the 555 777 21st Rec Center project; $200,000.50 of
funding for the Public Works Facility Renovation will be transferred from the following projects: Public Works Facility Exterior -
$65,086.50; Public Works Facility Windows - $41,803.00; and 555 777 21st Rec Center - $93,111; $3,760,116.76 will be appropriated
for expenses which do not qualify for reimbursement by the line of credit, due to timing, from fund 419 to 418; $633,503.22 will be
appropriated for expenses which do not qualify for reimbursement by the line of credit, due to timing, from fund 429 to 434; $41,055 of
funding for the North Shore Tennis Center Fence will be transferred from the following projects: North Shore Tennis Sound Barrier Wall -
$24, 434; Repair of North End Park's Fences - $16,621.
ATTACHMENT B
FY 2017/18 CAPITAL BUDGET
PROGRAMS
Amended 4/11/2018
Program Area
Amended FY18
Capital Budget
Amended 4/11/18
Revised Capital
Budget
Art in Public Places
$ 875,334.00
$ 875,334.00
Bridges
935,366.00
935,366.00
Community Centers
-
-
Convention Center
-
-
Environmental
213,724.00
213,724.00
Equipm ent
7,246,057.00
121,000.00
7,367,057.00
General Public Buildings
72,397.29
72,397.29
Golf Courses
-
-
Lighting
800,979.00
800,979.00
Monuments
279,000.00
279,000.00
Parking
250,000.00
250,000.00
Parking Garages
12,540,785.00
(9,211,008.85)
3,329,776.15
Parking Lots
600,000.00
600,000.00
Parks
12,178,963.00
(24,434.00)
12,154,529.00
Renewal & Replacement
9,528,346.00
47,729.00
9,576,075.00
Seawalls
(1,876,617.65)
(1,876,617.65)
Streets/ Sidewalk Im provem ents
12,723,881.78
12,723,881.78
Transit/ Transportation
8,208,575.00
8,208,575.00
Utilities
2,602,367.65
2,602,367.65
Total Appropriation as of 4/11/2018
$ 67,179,158.07
$ (9,066,713.85)
$ 58,112,444.22
NOTE: $92,121 of funding for the C/P Offices Renovation will be transferred from the 555 777 21st Rec Center project; $200,000.50 of
funding for the Public Works Facility Renovation will be transferred from the following projects: Public Works Facility Exterior -
$65, 086.50; Public Works Facility Windows - $41,803.00; and 555 777 21st Rec Center - $93,111; $3, 760,116.76 will be appropriated
for expenses which do not qualify for reimbursement by the line of credit, due to timing, from fund 419 to 418; $633, 503.22 will be
appropriated for expenses which do not qualify for reimbursement by the line of credit, due to timing, from fund 429 to 434; $41,055 of
funding for the North Shore Tennis Center Fence will be transferred from the following projects: North Shore Tennis Sound Barrier Wall -
$24,434; Repair of North End Park's Fences - $16,621.
ATTACHMENT C
FY 2017/18 CAPITAL BUDGET
PROJECTS
Amended 4/11/2018
Capital Project Name
Amended
FY 2017/18 Capital
Budget
Amended 4/11/18
Revised Capital
Budget
Convention Center Garage Equipment
(Project # 21618)
650,000.00
121,000.00
771,000.00
Capital Improvement Projects Offices Renovation
(New Project)
92,121,00
92,121.00
555 777 21st Rec Center (Project # 60160)
591,462.00
(185,232.00)
406,230.00
Public Works Facility Renovation (New Project)
-
200,000.50
200,000.50
Public Works Facility Exterior (Project # 64220)
150,000.00
(65,086.50)
84,913.50
Public Works Facility Windows (Project # 69210)
85,522.00
(41,803.00)
43,719.00
54in Diameter Redundant Sewer Force
(Project # 27370)
18,044,487.00
18,044,487,00
Sunset Harbour Pumpstation Upgrades
(Project # 23000)
28 477,272.00
28,477,272.00
West Ave /Bay Rd Neighborhood (Project # 23360)
26,184,594.00
-
26,184,594.00
Indian Creek Street Drainage Improvement
(Project # 21220)
5,500,000.00
5,500,000.00
Parking Garage at 1623 West Avenue - P23
(Project # 20087)
10,093,572.00
(9,966,435.85)
127,136.15
Parking Garage at 1262 Collins Avenue - Parking
Lot P16 (Project # 27830)
14,267,000.00
14,267,000.00
North Shore Park Tennis Center Fence
(Project # 60607)
130,000.00
64,350.00
194,350.00
North Shore Tennis Sound Barrier Wall
(Project # 20267)
35,000.00
(24,434.00)
10,566.00
Repair of North End Park's Fences
(Project # 61890)
115,000.00
(16,621.00)
98,379.00
17th Street Garage - 40 Yr Recertification
(New Project)
-
755,427.00
755,427.00
Total
$ 104,323,909.00
$ (9,066,713.85)
$ 95,257,195.15
MIAM
BEACH
Resolutions - R7 A
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Comrnission
FROM: Jimmy L. K4oroleo, City Manager
DATE: April 11, 2018
2:05 p.m. Public Hearing
SUBJECT: ARESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FOURTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2017/18.
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
n Fourth Arnendment to FY 2017/18 Capitai Budget
Resolution
1048
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FOURTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2017/18.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution,
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City, capital
programs and priorities must be adjusted accordingly. The Capital Improvement Plan ( "CIP ")
serves as the primary planning tool for systematically identifying, prioritizing and assigning funds
to critical City capital development, improvements and associated needs.
The City's CIP process begins in the spring when all departments are asked to prepare capital
improvement updates and requests on the department's ongoing and proposed capital projects.
Individual departments prepare submittals identifying potential funding sources and requesting
commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2017/18 —
2021/22 Capital Improvement Plan and FY 2017/18 Capital Budget was adopted on September
25, 2017 by Resolution 2017- 30026.
The First Amendment to the FY 2017/18 Capital Budget was approved on October 31, 2017 by
Resolution 2017- 30080. The Second Amendment to the FY 2017/18 Capital Budget was
approved on January 17, 2018 by Resolution 2018- 30158. The Third Amendment to the FY
2017/18 Capital Budget was approved on February 14, 2018 by Resolution 2018 - 30187.
Section 166.241(4) (c.), Florida Statutes, requires that a municipality's budget amendment must
be adopted in the same manner as the original budget. Administration recommends adopting the
Resolution for the Fourth Amendment to the FY 2017/18 Capital Budget.
1049
Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2017/18
April 11, 2018
Page 2 of 6
FOURTH AMENDMENT TO THE FY 2017/18 CAPITAL BUDGET
The Fourth Amendment to the FY 2017/18 Capital Budget totals a decrease of $1,913,628.98
and re- appropriations of $4,726,796.48 in order to provide additional funding, and to reallocate
funding between the following capital projects.
1. Convention Center Garage Equipment: At the February 23, 2018 Finance and
Citywide Projects Committee (FCWPC) meeting, the Finance Committee voted to
recommend to the City Commission that this item be included in the upcoming Capital
Budget amendment. At the March 7, 2018 Commission meeting, the City Commission
accepted the recommendation of the FCWPC. The new Convention Center garage
will be managed and operated by the City. This project is currently budgeted at
$650,000, however, the costs of the gated revenue control system is $771,000 for
equipment and installation. Funding for this proposed amendment would come from
Convention Development Tax dollars (CDT) within the Convention Center Fund
balance (Fund 440).
Prior Years' Appropriations
$650,000.00
April 11, 2018 Budget Amendment
121,000.00
Proposed Total Appropriations
$771,000.00
2. Capital Improvement Projects (CIP) Office Renovation: At the February 23, 2018
FCWPC meeting, the Finance Committee voted to recommend to the City Commission
that this item be included in the upcoming Capital Budget amendment. At the March
7, 2018 Commission meeting, the City Commission accepted the recommendation of
the FCWPC. The City's CIP department has recently experienced a decrease in
indoor air quality and poor carpet conditions due to the amount of foot traffic of
individuals going to and from construction sites. In order to mitigate these issues,
Property Management has recommended the installation of vinyl flooring and will use
this opportunity to paint offices scheduled for re- painting. The renovations will improve
air quality and provide more efficient and effective cleaning of the offices.
Funding for this amendment would come from the transfer of Capital Renewal &
Replacement (Fund 125) dollars previously appropriated to the 555/777 21st Rec
Center project. The 777 building phase of this project has been completed and the
21st Street Recreation Center was demolished as a part of the Convention Center
project. The $321,241.88 of funding which remains in the 555/777 21st Rec Center
project, is not sufficient for completion of the 555 Building phase, which is estimated
at around $600,000. Property Management has applied for a grant to fund the
remainder of the 555 /77 21st Rec Center project.
Prior Years' Appropriations
$0.00
April 11, 2018 Budget Amendment
92,121.00
Proposed Total Appropriations
$92,121.00
1050
Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2017/18
April 11, 2018
Page 3 of 6
3. Public Works Facility Renovation: At the February 23, 2018 FCWPC, the Finance
Committee voted to recommend to the City Commission that this item be included in
the upcoming Capital Budget amendment. At the March 7, 2018 Commission meeting,
the City Commission accepted the recommendation of the FCWPC. The Public Works
Facility serves as an operational building that operates 24/7 to service the City's
streets and street lighting, water, sewer, and stormwater needs. This 19,284 sq. ft.
facility accommodates 108 employees and also serves as the emergency operation
center for infrastructure. The scope of this project includes renovation of the control
room, small and main offices, bathrooms, lockers, showers, and the supervisor's area.
Funding for this amendment would come from the transfer of dollars previously
appropriated to the projects outlined below:
• Public Works Facility Exterior Restoration - $65,086.50 — Water & Sewer Fund
425 (Project completed and does not require additional funding at this time)
• Public Works Facility Windows - $41,803.00 — Water & Sewer Fund 425
(Project completed and does not require additional funding at this time)
• 555/777 21St Rec Center - $93,111 — Capital Renewal & Replacement Fund
125 (The 777 building phase of this project has been completed and the 21st
Street Recreation Center was demolished as a part of the Convention Center
project. The $321,241.88 of funding which remains in the 555/777 21st Rec
Center project, is not sufficient for completion of the 555 Building phase, which
is estimated at around $600,000. Property Management has applied for a
grant to fund the remainder of the 555 /77 21St Rec Center project)
Prior Years' Appropriations
$0.00
April 11, 2018 Budget Amendment
200,000.50
Proposed Total Appropriations
$200,000.50
4. Water and Sewer Projects against the Line of Credit: At the February 23, 2018
FCWPC meeting, the Finance Committee voted to recommend to the City Commission
that this item be included in the upcoming Capital Budget amendment. The projects
listed below were appropriated against the line of credit to be subsequently reimbursed
by the 2017 Water and Sewer bond proceeds. However, due to the timing of some
expenses, a portion of the dollars spent do not qualify for reimbursement of bond
funds. As such, these projects are being cash funded from the Water & Sewer
operating reserves.
Funding for this amendment would come from the transfer of appropriation from the
2017 Water & Sewer Bond (Fund 419) to the Water & Sewer Operations Fund (Fund
418), which was reserved from the utility rate increase instituted on October 1, 2015
to cover debt service on the bonds. The total budget for these projects will remain
unchanged.
1051
Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2017/18
April 11, 2018
Page 4 of 6
• 54in Diameter Redundant Sewer Force - $2,370,394.76
• Sunset Harbour Pump Station Upgrades - $1,013,016.00
• West Ave /Bay Rd Neighborhood - $376,706.00
5. Stormwater Projects against the Line of Credit: At the February 23, 2018 FCWPC
meeting, the Finance Committee voted to recommend to the City Commission that this
item be included in the upcoming Capital Budget amendment. The projects listed
below were appropriated against the line of credit to be subsequently reimbursed by
the 2017 Stormwater bond proceeds. However, due to the timing of some expenses,
a portion of the dollars spent do not qualify for reimbursement of bond funds. As such,
these projects are being cash funded from the Stormwater operating reserves.
Funding for this amendment would come from the transfer of appropriation from the
2017 Stormwater Bond (Fund 429) to the Stormwater Operations Fund (Fund 434),
which was reserved from the utility rate increase instituted on October 1, 2016 to cover
debt service on the bonds. The total budget for these projects will remain unchanged.
• West Ave /Bay Rd Neighborhood - $401,045.62
• Indian Creek Street Drainage Improvement - $232,457.60
6. Parking Garage at 2660 Collins Avenue: At the February 28, 2018 City
Commission Strategic Planning Workshop, it was determined that the project would
not proceed. As such, the remaining funds are being de- appropriated and released
to the Middle Beach Fees in Lieu of Parking Fund balance (Fund 155).
Prior Years' Appropriations
$3,366,270.00
April 11, 2018 Budget Amendment
(3,306,595.13)
Proposed Total Appropriations
$59,674.87
7. Parking Garage at 1623 West Avenue: At the February 28, 2018 City Commission
Strategic Planning Workshop, it was determined that the project would not proceed.
As such, the remaining funds are being de- appropriated and released to the fund
balance of the following funds:
• South Beach Fees in Lieu of Parking Fund (Fund 155) - $5,991,290.85
• 7th Street Garage (Fund 142) - $1,163,650.00
• Parking Operations (Fund 480) - $1,132,500.00
• Parking Capital not Bonds (Fund 490) - $1,678,995.00
Prior Years' Appropriations
$10,093,572.00
April 11, 2018 Budget Amendment
(9,966,435.85)
Proposed Total Appropriations
$127,136.15
1052
Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2017/18
April 11, 2018
Page 5 of 6
8. Parking Garage at 1262 Collins Avenue: This amendment proposes the swapping
of $5,688,125 of funding in this project to allow for the release and use of Parking Fund
dollars which could be used to fund a portion of the North Beach Town Center Garage.
This swap would be made possible by the release of South Beach Fees in Lieu of
Parking dollars from the Parking Garage at 1623 West Avenue project (see item #7
above). The total budget for this project will remain unchanged.
Prior Years' Appropriations
$14,267,000.00
April 11, 2018 Budget Amendment
0.00
Proposed Total Appropriations
$14,267,000.00
9. North Beach Town Center Garage: At the March 26, 2018 FCWPC meeting, the
Finance Committee voted to recommend to the City Commission that this item be
included in the upcoming Capital Budget amendment. The scope of this project
includes the design, development, permitting, and construction of a public parking
garage as part of North Beach Town Center Development, LLC's proposed mixed use
project. The total estimated cost of this project will be $12,206,000. The budget
amendment would allow for the funding of the City's portion of the cost which is
estimated at $10,459,680. The difference of $1,746,320 will come from the developer,
$800,000 of which will be for land cost and the difference will be a discount from the
developer for units being purchased within the garage.
Funding for this amendment would come from a combination of available fund
balances as noted below:
• Parking Garage at 1623 West Avenue (Fund 142) - $1,163,650.00 (see item
#7 above)
• Parking Garage at 1623 West Avenue (Fund 480) - $1,132,500.00 (see item
#7 above)
• Parking Garage at 1623 West Avenue (Fund 490) - $1,678,995.00 (see item
#7 above)
• Parking Garage at 1262 Collins Avenue (Fund 490) - $5,688,125.00 (see item
#8 above)
• North Beach Fees in Lieu of Parking Fund Balance (Fund 155) - $796,410.00
Prior Years' Appropriations
$0.00
April 11, 2018 Budget Amendment
10,459,680.00
Proposed Total Appropriations
$10,459,680.00
10. North Shore Park Tennis Center Fence: During the FY 2016/17 budget process,
funding was approved for the replacement of the North Shore Park Tennis Center
Fence. The fence posed a hazard as portions would fall during heavy winds and the
fence had to be continuously repaired. The replacement was initially requested to
provide a safer and visually appealing fence for all customers to enjoy. When the
project went out to bid, all bids exceeded the budget, and the vendors lacked
experience. While in the process of determining how to proceed with the project, the
1053
Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2017/18
April 11, 2018
Page 6 of 6
fence sustained significant damage during Hurricane Irma. In order to expedite repairs
before the 2017 International Tennis Federation Tournament, funds from this project
were used to make large repairs to the fence, and as such, additional funds are needed
to complete the intended replacement project.
Funding for this amendment would come from PAYGO Fund balance (Fund 302)
dollars, in the amount of $23,295.00, and the transfer of dollars previously
appropriated to the projects outlined below:
• North Shore Tennis Sound Barrier Wall — (Resort Tax — North Beach Fund
307) - $24,434.00 (Project complete)
• Repair of North End Park's Fences — ( PAYGO Fund 302) - $16,621.00 (Project
complete)
Prior Years' Appropriations
$130,000.00
April 11, 2018 Budget Amendment
64,350.00
Proposed Total Appropriations
$194,350.00
11. 17th Street Garage — 40 -Year Recertification: At the February 23, 2018 FCWPC
meeting, the Finance Committee voted to recommend to the City Commission that this
item be included in the upcoming Capital Budget amendment. At the March 7, 2018
Commission meeting, the City Commission accepted the recommendation of the
FCWPC. The scope of this project includes the correction of the structural deficiencies
outlined by the 40 -year recertification conducted by Douglas Wood & Associates, Inc.
All structures need to be re- certified when they reach 40 years of age in order to
conform to the minimum inspection procedural guidelines as issued by the Miami -
Dade County Board of Rules and Appeals. Failure to do so can result in the structure
being deemed unsafe for occupancy. Funding for this proposed amendment would
come from Parking Fund balance (Fund 480).
Prior Years' Appropriations
$0.00
April 11, 2018 Budget Amendment
755,427.00
Proposed Total Appropriations
$755,427.00
JLM /JW /TOS
1054