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Miami Design Preservation Lge MIAMI BEACH cuLturaL ATtI cou~clL ~.- This Grant Agreement is entered into this 25th day of November, 2002, between the City of Miami Beach, Florida, on behalf of the City of Miami Beach Cultural Arts Council (collectively, the City), and Miami Design Preservation League(Grantee). City of Miami Beach Cultural Arts Council 2002/2003 Cultural Arts Grant Agreement . . . . . . l Article II Grant Description 1. Grantee: Address City, State, Zip Phone, fax, e-mail Miami Design Preservation League PO Box 180190 Miami Beach FL 33119 (305) 672-2014 (305) 672-4319 herb@mdpl.org 2. Grant amount: 24,800 50% paid upon execution of this Agreement. Remaining 50% paid upon completion of Project and submission and approval of Final Report. 3. project description: See Exhibit 1, attached hereto 4. Itemized budget: See Exhibits 2-A and 2-B, attached hereto 5. Contract deadline: October 31, 2002 6. Expenditure deadline: September 30, 2003 7. Project completion date: September 30, 2003 8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project completion date. parties hereto have executed this Agreement this .:;, f/. day of GRANTEE! Miami Design Preservation League Print Name of Organization FederallD # 59-1788634 ATTEST: /} /1 ~ [1~O ,,~AI'ft) Robert Parcher, City Cler FORM 6, LANGUAGI &fORlXECU'nON cuy. ve Di~\~r GRP~ \ \ tJ-~\ .' . Article III General Conditions 1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility of administering this Grant to the Director of the City of Miami Beach Cultural Arts Council, or his designee, who shall be referred to herein as the "Director of the Council." 2. Proiect Descriotion: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Director of the Council. Said requests shall be made in advance to the Director, in writing, detailing and justifying the need for such changes. All Grant recipients must participate in a minimum of one Second Thursdays (see Article 111-19). The following City of Miami Beach "Anchors" are required to provide specific information in their Project Description, attached hereto as Exhibit No.1, for providing mentoring to a small to medium arts organization(s) of their choice, supported by the City's Cultural Arts Council, either by offering rehearsal space, working on collaborative programs, or some similar project with the intent of assisting such smaller arts organization(s). Miami Beacl:l"Anchors" for 200212003 are defined as follows: ArtCenterlSouth Florida Bass Museum of Art Concert Association of Florida Jewish Museum of Florida Miami City Ballet Miami Design Preservation League New World Symphony Wolfsonian-FIU Failure to include the above information may result in the cancellation of the Grantee's award, and may disqualify it from future consideration from the City's Cultural Arts Grant Program. 3. Reoorts: This Grant has been awarded with the understanding that the described Project will enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Director of the Council with a written final report documenting that the Grantee has fulfilled all requirements. This report is to be received by the Director of the Council within 45 days of the Project's completion. Miami Beach Anchors ONLY will submit an interim report in April 2003 to receive the up to 50% of their Grant award (payable subject to the restrictions in Article 1-2), with final reports due no later than 45 days after the completion of the City's Fiscal Year on September 30, 2003. 4. Amount of Grant and Pavment Schedule: The total amount of the Grant is specified in Article 1- 2 (subject to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's approval of the award. 5. Proaram Monitorina and Evaluation: The Director of the Council may monitor and conduct an evaluation of operations and the Project under this Grant, which may include visits by City Page 2 of 11 . . representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with the Grantee's personnel. 6. Bank Accounts and Bondina: Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing to the Director of the Council with the identity and title of individuals authorized to withdraw or write checks on Grant funds. 7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5. These books, records, and documents may be examined by the Director of the Council or his designee at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the Director of the Council may, at the City's expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not purported to be related to this Grant. 8. Publicitv and Credits: The Grantee must include the City of Miami Beach Cultural Arts Council logo and the following credit line in all publications related to this Grant: The City of Miami Beach. Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted under this Agreement, pursuant to Article 11-12. 9. Liabilitv and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers, employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners, principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined the City or its officers, employees, agents and instrumentalities as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to Article 11-12. 11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. Page 3 of 11 .. . 12. DefaultlTermination Provisions: In the event the Grantee shall fail to materially conform with any of the provisions of this Agreement, the Director of the Council may withhold or cancel all, or any unpaid installments, of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of a breach of any term or condition of this Agreement, upon five (5) calendar days written demand by the Director of the Council, the Grantee shall repay to the City all portions of the Grant which have been received by the Grantee, but which have not actually been disbursed by the Grantee as of the date that the written demand is received. In the event that this Grant is cancelled or the Grantee is requested to repay Grant funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for another Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this Agreement. The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant funds. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in Article 1-5 must be retumed to the City within fifteen (15) days after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request in writing from the Director of the Council an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to the Director of the Council a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions do not waive or preclude the City from pursuing any other remedies that may be available to it under the law. 13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term of this Agreement. 14. Written Notices: Any written notices required under this Agreement will be effective when delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of this Agreement, and to the City when addressed as follows: Grisette Roque Marcos, Interim Director, Miami Beach Cultural Arts Council, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819. 15. Captions Used in this Aareement: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 16. Contract Represents Total Aareement: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City Commission. Article 1111 Miscellaneous Provisions 17. The Grant awarded herein is the result of an extensive public review process, which found Page4of11 .. . that the Grantee is performing a public purpose through the programs, projects, and services recommended for support. As such, use of these funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined in this Grant Agreement. 18. The Grantee also accepts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No, 92- 2824, as amended from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 19. All Grant recipients must participate in a minimum of one "Second Thursdays., a cultural open house on the second Thursday of every month. Free arts events will be held at multiple locations throughout the City of Miami Beach. Upon acceptance of the Grant and execution of the Agreement, Grantee shall include the exact manner of participation in .Second Thursdays." Failure to participate in "Second Thursdays. may be considered a material breach of this Agreement, as provided in Article II - 12 herein. [The remainder of this page is left intentionally blank] Page 5 of 11 Exhibit 1/ Revised Project Description Organization: Miami Design Preservation League Project title: 2002 - 03 MDPU Cultural Anchors Program Completely describe Project approved by the Grants Panel and in a separate narrative detail the revisions to the Project based upon the award. Please be as specific as possible; name of event, venue, times, etc. Also, detail the organization's participation in Second Thursdays. Miami Beach Anchors should list specifics about their mentoring program. 2002-2003 MDPL & MB-CAC Funded EVENTS and related MDPL events October 1-31, 2002, 10 A.M. - 6 P.M. daily MIAMI DESIGN PRESERVATION LEAGUE and FlU School of Architecture Present the BIENAL ARCHITECTURAL DESIGN COMPETITION AND EXHIBIT Featuring dozens of International architects and designers, and their works & lectures. At the MDPL Center, 1001 Ocean Drive Thursday, October 3'" ,2002,6:30 P.M. @the MDPL Ce~ter AlA Lecture -Petra Liebel-Osborne on Malaparte House Co-sponsored by AlA-Miami. Tuesday, October sth ,2002, 7 P.M. @ the MDPL Center' MIAMI DESIGN PRESERVATION LEAGUE Presents AlA Workshop - Bienal/FIU Exhibit - Alberto Campo Baeza Co-sponsored by AlA-Miami. Thursday, October 10th, 2002, 7 P.M. Movie Classics & Dinner Series at Panna Caffe Featuring: MAKING MR. RIGHT- 1987, with John Malkovitch Thursday, November 14th, 2002, 7 P.M. Lincoln Road Architectural Tour Led by an MDPL historian, view Miami Beach's historic architecture & preservation movement in the Lincoln Road neighborhood. Thursday, December 12th, 2002, 7 P.M. Movie Classics & Dinner Series at the MDPL Center Featuring: METROPOLIS -1929 7 P.M., at the MDPL Center South courtyard, Miami Beach Thursday, December 12th, 2002, 6 P.M.@ MDPL Center, Miami Beach Nautical Art Deco exhibit and reception The Historical Steamship Society of America's Page 6 of 11 .' '. Unique collection of historic nautical Art Deco posters & memorabilia. Featuring a rare dining chair and glass wall panel from the S.S. Normandie ! Thursday, December 12th, 2002, 6 P.M. @the MDPL Ce~ter World War II memorabilia exhibit Thursday, January gth, 2003,6 P.M. # the MDPL Center Mr. Miami Beach Video and Lecture J Volunteer Rally View Mr. Miami Beach-the Carl Fisher story. Monday, January 2003 @ the MDPL Center Miami Beach Resort Hotel Architecture Videos & Guest Lecturers Resort Hotel Architecture - VINTAGE POSTCARD EXHIBIT ("Wish You Were Here") @tthe MDPL CENTER Saturday, February 1.t ,2003 -10:30 A.M. Making your Architectural photos of buildings look like postcardS A workshop on architectural photography FREE ADMISSION.. .Just bring your camera and day film Deco to MiMo Guided Walking Tour at the Ocean Surf Hotel, 7436 Ocean Terrace - North Beach Thursday, February 13th, 2003, 7 P.M. FANTASY CHILDREN'S THEATRE @the MDPL Center Resort Hotel Architecture - VINTAGE POSTCARD EXHIBIT ("Wish You Were Here")@ the MDPL CENTER Thursday, March 13th, 2003, 6 P.M. MIAMI DESIGN PRESERVATION LEAGUE Presents Mr. Miami Beach Video & Lecture View Mr. Miami Beach-the Carl Fisher story. Saturday, March 15,200310 A.M. -12 noon. DADE HERITAGE DAY Tour MDPL Guides Thursday, April 10th, 2003, 7 P.M. @the MDPL Center Art Deco District Apartment Interiors Tour Thursday, April 10th, 2003, 7 P.M. Historic Lecture@ the MDPL Center Thursday, May Bth, 2003, 6 P.M. @the MDPL Center FANTASY CHILDREN'S THEATRE May 14th 7 P.M. Historic Lecture @ MDPL Center Thursday, June 12th, 2003, 6 P.M. @the MDPL Center FANTASY CHILDREN'S THEATRE 7 P.M., meet at the MDPL Center Underworld Tour Led by an MDPL historian Jeff Donnelly Thursday, July 10th, 2003, 7 P.M. Architectural Design, Behind the Scenes Tour Led by an MDPL historian, learn about Lincoln Road's architecture, and visit with a local architecture & design expert. Learn the trade secrets on how to update your historic house or apartment, on a budget. Page 7 of 11 7 P.M., meet at the M.B. Community Church steps, Drexel & Lincoln Road. 60 min. Saturday, July 19th, 10 A.M. to 2 P.M. Trash or Treasures, Sale & Collectibles Exchange Bring your Art Deco collectibles, vintage jewelry & treasures to the MDPL Center, and sell or trade them with other historically inclined collectors. Free Admission to exhibitors & shoppers - MDPL provides the space & tables, you provide the merchandise and your own sales. Live Deco-era music will be performed! Thursday, August 14th, 2003. 7 P.M. Deco to MiMo - North Beach Architectural Tour Led by an MDPL historian, view North Beach's historic architecture & preservation Ocean Terrace neighborhood. at the Ocean Surf hotel, 7436 Ocean Terrace - North Beach movement in the Thursday, September 11t~, 2003, 7 P.M Historic Lecture - . @ the MDPL Center REVISED Schedule & Changes to original grant proposal: Due to the reduction of $ 6,200. from our original proposal, we scaled back programming, advertising and marketing expenses in October & November. Also, we increased our December schedule of events to coincide with the city's Art Basel festivities. We will be showcasing our unique Nautical Art Deco exhibit on loan from the Steamship Historical Society of America. A rare armchair and glass mirrored panel from the dining room of the S.S. Normandie, along with historic Nautical Art Deco posters, will be on exhibit - free & open to the public. Along with the exhibit there will be an opening reception and related events. Page 8 of 11 , . Exhibit 2-A: Project Budget I Revised Total Project Budget Name of organization: Miami Design Preservation League Project Title: 2002-'03 MDPL / Cultural Anchors Program Date(s) of Project: October 1,2002 - September 30,2003 Attach a copy of the total Project budget or list cash expenses and cash revenues specifically identified with your program, project or events. Round off all numbers to the nearest dollar. EXPENSES Personnel - artistic Personnel - technical Personnel - administration Outside artistic fees/services Outside other fees/services Marketing/Publicity Space rental Travel Utilities Equipment rental Office supplies I nsu rance/Security Other Costs: Postage / Shipping Printing Film Rental Catalogue Total cash expenses Total in-kind expenses Total project expenses (cash + in-kind) cash in-kind -0- -0- 6,500 -0- 8,000 3,000 5,000 -0- 3,400 -0- 13,000 -0- 1,000 6,000 3,000 -0- 2,500 -0- 4,000 -0- 2,000 -0- 3,500 -0- (Itemize below) 6,000 2,000 1,800 1,500 -0- -0- -0- -0- 63,200 9,000 72,200 REVENUES Admissions Contracted services Tuitions Corporate support Foundation support Individual support Government grants Federal State cash 20,800 -0- -0- -0- -0- 1,200 -0- -0- 7,400 in-kind -0- 3,000 -0- -0- -0- -0- -0- -0- -0- Other Contributions (Itemize below) Membership Grant award Total cash revenues Total in-kind revenues Total project revenues (cash + in-kind) Page9of11 9,000 24,800 -0- 63,200 9,000 72,200 . . . Exhibit 2-B: Project Budget I Revised Grant Award Budget Name of organization: Miami Design Preservation League Project Title: 2002-'03 MDPL / Cultural Anchors Program Date(s) of Project: October 1,2002 - September 30,2003 Directions: Identify and itemize cash expenses to be paid from Grant funds. Grant awards may only be spent within budget categories declared below. Grant Expenses Personnel - artistic _-0- Personne-technical 2,600_ Personnel - administrative _ 4,632 Space rental Travel (local only) -0- Marketing/Publicity 6.230_ 1,100_ Outside artistic fees _3,200 Outside-other-fees Other costs (Itemize below) Postage/Shipping _1,516 _5,522 Printing TOTAL 24,800 Grant requirements: Grant monies must be spent within budget categories agreed upon in contract All publications associated with Miami Beach Cultural Arts Council grant support must include the City of Miami Beach Cultural Arts Council's logo and the following byline "City of Miami Beachn Grant funds may not be used for: Remuneration of City employees for any services rendered as part of a project receiving a grant from the City of Miami Beach Cultural Arts Council "Bricks and mortar" or permanent equipment (permanent equipment necessary for proposed project may be purchased if the price is less than what is would cost to rent the equipment) Debt reduction Out-of-county travel or transportation Fundraising events Hospitality events Events not open to the public Page 10 of 11 , . 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