Miami Contemporary Dance Co.
MIAMI 8EACH
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This Grant Agreement is entered into this ~5 day of NtJ'.ltMJ,tA.. ,2002, between the City of Miami Beach,
Florida, on behalf of the City of Miami Beach Cultural Arts Council (collectively, the City), and Miami Contemporary
Dance Company (Grantee).
City of Miami Beach Cultural Arts Council
2002/2003 Cultural Arts Grant Agreement
1.
Grantee:
Address
City, State, Zip
Phone, fax, e-mail
Article I , Grant Description
Miami Contemporary Dance Company
P.O. Box 398256
Miami Beach Fl 33239
(305) 532-4692 miamicdc@yahoo.com
2. Grant amount: 3,000 50% paid upon execution of this Agreement.
Remaining 50% paid upon completion of Project and submission and approval of Final Report.
3. Project description: See E::xhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A and 2-B, attached hereto
5. Contract deadline: October 31,2002
6. Expenditure deadline: September 30, 2003
7. Project completion date:~,u\I/"''1 'i, ,:)OrJ -:( .
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
parties hereto have executed this Agreement this :;)6..... ... day of
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(;;J.~~~V~
Robert Parcher, City Clerk
DEtNS AfIlaCA
. l*i MYCOMMISSION,DD014703
'.' EXPIREs: ~ 2, 2005
, Bondtd_NoIIIy_Un_
otary Public (for Grantee's Or~rtization) --.
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(Corporate Seal)
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami
Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has
delegated the responsibility of administering this Grant to the Director of the City of Miami Beach Cultural
Arts Council, or his designee, who shall be referred to herein as the "Director of the Council."
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to
the terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as
Exhibit 2-B. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as
said expenditures do not exceed the total amount of Grant funds. Notwithstanding the preceding sentence,
amendments to the itemized Budget in Exhibit 2-B shall not be permitted without the prior written consent
of the Director of the Council. Said requests shall be made in advance to the Director, in writing, detailing
and justifying the need for such changes.
All Grant recipients must participate in a minimum of one Second Thursdays (see Article 111-19).
The following City of Miami Beach "Anchors" are required to provide specific information in their Project
Description, attached hereto as Exhibit No.1, for providing mentoring to a small to medium arts
organization(s) of their choice, supported by the City's Cultural Arts Council, either by offering rehearsal
space, working on collaborative programs, or some similar project with the intent of assisting such smaller
arts organization(s).
Miami Beach "Anchors" for 2002/2003 are defined as follows:
ArtCenter/South Florida
Bass Museum of Art
Concert Association of Florida
Jewish Museum of Florida
Miami City Ballet
Miami Design Preservation League
New World Symphony
Wolfson ian-FlU
Failure to include the above information may result in the cancellation of the Grantee's award, and may
disqualify it from future consideration from the City's Cultural Arts Grant Program.
3. Reoorts: This Grant has been awarded with the understanding that the described Project will
enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has
fulfilled, its purpose, the Grantee must supply the Director of the Council with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Director of
the Council within 45 days of the Project's completion. Miami Beach Anchors ONLY will submit an interim
report in April 2003 to receive the up to 50% of their Grant award (payable subject to the restrictions in
Article 1-2). with final reports due no later than 45 days after the completion of the City's Fiscal Year on
September 30, 2003.
4. Amount of Grant and Pavment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide
financial support of any type whatever in excess of the total Grant amount. Cost overruns are the sole
responsibility of the Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and
City Commission's approval of the award.
5. Proaram Monitorina and Evaluation: The Director of the Council may monitor and conduct an
evaluation of operations and the Project under this Grant, which may include visits by City representatives
to observe the Project or Grantee's programs, procedures, and operations, or to discuss the Grantee's
programs with the Grantee's personnel.
Page 2 of 8
6. Bank Accounts and Bondino: Monies received pursuant to this Agreement shall be kept in accounts
in established Miami-Dade County banks or savings and loan associations whose identities shall be
disclosed in writing to the Director of the Council with the identity and title of individuals authorized to
withdraw or write checks on Grant funds.
7. Accountino and Financial Review: The Grantee must keep accurate and complete books and
records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting
standards. These books and records, as well as all documents pertaining to payments received and made
in conjunction with this Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be
retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two
(2) years after the Expenditure Deadline specified in Article 1-5. These books, records, and documents may
be examined by the Director of the Councilor his designee at the Grantee's offices during regular business
hours and upon reasonable notice. Furthermore, the Director of the Council may, at the City's expense,
audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicitv and Credits: The Grantee must include the City of Miami Beach Cultural Arts Council
logo and the following credit line in all publications related to this Grant: The City of Miami Beach. Failure
to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted under
this Agreement, pursuant to Article 11-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents and instruments from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the City or its officers, employees, agents and instrumentalities
may incur as a result of claims, demands, suits. causes of actions or proceedings of any kind or nature
arising out of, relating to, or resulting from the performance if this Agreement by the Grantee or its
employees, agents, servants, partners, principals or subcontractors. Grantee shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that
any insurance protection required by this Agreement, or otherwise provided, shall in no way limit the
responsibility to indemnify, keep and save harmless and defined the City or its officers, employees, agents
and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by anyone
person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgments paid by the government entity arising out of the same incident or
occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity.
10. Assionment: The Grantee is not permitted to assign this Grant, and any purported assignment will
be void, and shall be treated as an event of default pursuant to Article 11-12.
11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State. County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code
of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and
Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by
reference as if fully set forth herein.
12. OefaultlTermination Provisions: In the event the Grantee shall fail to materially conform with any of
the provisions of this Agreement, the Director of the Council may withhold or cancel all, or any unpaid
installments, of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall
have no further obligation to the Grantee under this Agreement. Further, in the event of a breach of any
Page 3 of 8
term or condition of this Agreement, upon five (5) calendar days written demand by the Director of the
Council, the Grantee shall repay to the City all portions of the Grant which have been received by the
Grantee, but which have not actually been disbursed by the Grantee as of the date that the written demand
is received. In the event that this Grant is cancelled or the Grantee is requested to repay Grant funds
because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for another
Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after
the expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen
Grant funds.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee
as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen
(15) days after the Expenditure Deadline; if such funds have been comr:nitted but not expended, the
Grantee must request in writing from the Director of the Council an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering
to the Director of the Council a certified check for the total amount due, payable to the City of Miami Beach,
Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulcence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach
or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the
provision or any portion of this Agreement either at the time of the breach of failure occurs or at any time
throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon the receipt of a certified letter addressed to the Grantee at the
address specified in Article 1-1 of this Agreement, and to the City when addressed as follows:
Grisette Roque Marcos, Interim Director, Miami Beach Cultural Arts Council, 1700 Convention
Center Drive, Miami Beach, Florida 33139-1819.
15. Captions Used in this AQreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within
this agreement and its attachments, are to be considered in construing its terms. No modifications or
amendments may be made to this Agreement unless made in writing signed by both parties, and approved
by appropriate action by the Mayor and City Commission.
Article III/ Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for
support. As such, use of these funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including but
not limited to those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
Page 4 of 8
I '
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations
on account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment
opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. All Grant recipients must participate in a minimum of one .Second Thursdays., a cultural open
house on the second Thursday of every month. Free arts events will be held at multiple locations
throughout the City of Miami Beach. Upon acceptance of the Grant and execution of the Agreement,
Grantee shall include the exact manner of participation in .Second Thursdays." Failure to participate in
.Second Thursdays. may be considered a material breach of this Agreement, as provided in Article II - 12
herein.
[The remainder of this page is left intentionally blank]
Page 5 of 8
I.
Exhibit 1/ Revised Project Description
Organization: Miami Contemporary Dance Company Project title:
Completely describe Project approved by the Grants Panel and in a separate narrative detail the
revisions to the Project based upon the award. Please be as specific as possible; name of event,
venue, times, etc. Also, detail the organization's participation in Second Thursdays. Miami Beach
Anchors should list specifics about their mentoring program.
New Work Series
The original plan for this project was as follows:
New Work Series, as a part of second Thursdays Miami Contemporary Dance Company
was going to perform at 8 Second Thursday Events. 4 Performances of invited
choreographers, Paolo Mohovich, Lara Murphy, Rachel Straus and Gustavo Firpo, and in
addition perform 4 random "Random Acts of Art"(Site Specific works around the
community) in various venues on Miami Beach.
Due to the given situation that Miami Contemporary Dance Company was awarded
$3,0000fthe $20,000 requested, the revision of the project is as follows.
Miami Contemporary Dance Company will perform on January 9, 2003. The
performance will be at Miami City Ballet's performance space, from 7:00 - 8:00pm and
is a publicized Second Thursdays event. The performance is the first of an annual new
choreographers workshop entitled "New Works" new choreographers workshop.
This year the company will be presenting a new work by Lara Murphy. The evening will
be created on and performed by the professional dancers of the company. Following the
performance there will be an interesting Lecture and Question and Answer period with
the choreographer (Lara Murphy) and with the dancers. The audience will have the
opportunity to learn about and in a sense be a part of not only this performance but in the
creation and planning of future workshops. This will become an annual event presenting
new choreographers from South Florida. These choreographers are invited to a rehearsal
and creation period with professional dancers followed by a venue for their work to be
performed.
The company is implementing a full marketing plan, under the supervision of its public
relations consultant. This plan uses many resources including the palm card for second
ThuT;sdays. All of materials contain the appropriate credit line to the City of Miami
Beach.
Page 6 of 8
. .
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: .,Mi ~fV)i C "'f\1e1Y\~ \)4." (e r olY\,rJtlI\j
Project Title: jJew \A.)O(( ~je~
.
Date(s) of Project: Decem b.eA,. 9. (j.C>Cl '), - ~fllJo..''f q: d.003
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to
the nearest dollar.
EXPENSES
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services
Outside other fees/services
Marketing/Publicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
Other Costs:
Total cash expenses
Total in-kind expenses
Total project expenses
cash in-kind
~ \,000.
500.
rOO.
jao.
dOD.
\ 'J. 5.
~50.
(itemize below)
~.DcO.
1,8~S-
1-. ~~s-
(cash + in-kind)
Page 7 of 8
REVENUES
cash
in-kind
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Govemment grants
Federal
State
\, 100.
\~5.
'3,000.
~ (}(}(J .
Other Contributions (itemize below)
Grant award
Total cash revenues b.ooo
Total in-kind revenues ) I 1>~5"
Total project revenues '*, 8~ S
(cash + in-kind)
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Exhibit 2-B: Project Budget I Revised Grant Award Budget
Name of organization: Mi(l.YI"\; C/)^teMfortU, Da/lce COrYIftJ.lh-j
Project Title: Nl'w W"r~ \(1 rie.s
Date(s) of Project: Dpc ed\b€.A. q I dOO ~ - ~tJa.l,/ q ~03
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below.
Grant Expenses
Personnel- artistic
~}d50
Personnel- technical
Personnel - administrative
Space rental
=!-50.
Travel (local only)
Marketing/Publicity
Outside artistic fees
Outside other fees
Other costs
(Itemize below)
TOTAL
J1
3.000..
I
Grant requirements:
Grant monies must be spent within budget categories agreed upon in contract
All publications associated with Miami Beach Cultural Arts Council grant support
must include the City of Miami Beach Cultural Arts Council's logo and the following
byline "City of Miami Beach"
Grant funds may not be used for:
Remuneration of City employees for any services rendered as part of a project
receiving a grant from the City of Miami Beach Cultural Arts Council
"Bricks and mortar" or permanent equipment (permanent equipment necessary for
proposed project may be purchased if the price is less than what is would cost to rent
the equipment)
Debt reduction
Out-of-county travel or transportation
Fundraising events
Hospitality events
Events not open to the public
Page 8 of 8
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FLORIDA DEPARTMENT OF STATE
Katherine Harris
Secretary of State
February 29, 2000
RAYMOND SULLIVAN
1610 EUCLID AVE., #B
MIAMI BEACH, FL 33139
The Articles of Incorporation for MIAMI CONTEMPORARY DANCE CORPORATION
were filed on February 22,2000 and assigned document number N00000001319.
Please refer to this number whenever corresponding with this office regarding the above
. corporation. The certification you requested is enclosed.
PLEASE NOTE: COMPLIANCE WITH THE FOLLOWING PROCEDURES IS
ESSENTIAL TO MAINTAINING YOUR CORPORATE STATUS. FAILURE TO DO SO
MAY RESULT IN DISSOLUTION OF YOUR CORPORATION.
A CORPORATION ANNUAL REPORT/UNIFORM BUSINESS REPORT MUST BE
FILED WITH THIS OFFICE BETWEEN JANUARY 1 AND MAY 1 OF EACH YEAR
BEGINNING WITH THE CALENDAR YEAR FOLLOWING THE YEAR OF THE FILING
DATE NOTED ABOVE AND EACH YEAR THEREAFTER. FAILURE TO FILE THE
ANNUAL REPORT/UNIFORM BUSINESS REPORT ON TIME MAY RESULT IN
ADMINISTRATIVE DISSOLUTION OF YOUR CORPORATION.
A FEDERAL EMPLOYER IDENTIFICATION (FEI) NUMBER MUST BE SHOWN ON
THE ANNUAL REPORT/UNIFORM BUSINESS REPORT FORM PRIOR TO ITS
FILING WITH THIS OFFICE. CONTACT THE INTERNAL REVENUE SERVICE TO
RECEIVE THE FEI NUMBER IN TIME TO FILE THE ANNUAL REPORT/UNIFORM
BUSINESS REPORT AT 1-800-829-3676 AND REQUEST FORM SS-4.
SHOULD YOUR CORPORATE MAILING ADDRESS CHANGE, YOU MUST NOTIFY
THIS OFFICE IN WRITING, TO INSURE IMPORTANT MAILINGS SUCH AS THE
ANNUAL REPORT/UNIFORM BUSINESS REPORT NOTICES REACH YOU.
Should you have any questions regarding corporations, please contact this office at the
address given below.
Alan Crum, Document Specialist
New Filing Section
Letter Number: 700A00011014
Division of Corporations - P.O. BOX 6327 -Tallahassee, Florida 32314
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I certify the attached is a true and correct copy of the Articles of Incorporation of
MIAMI CONTEMPORARY DANCE CORPORATION, a Florida corporation, filed
on February 22, 2000, as shown by the records of this office.
The document number of this corporation is N00000001319.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee, the Capitol, this the
Twenty-ninth day of February, 2000
CP2E022 (1-99)
K~~~arrls
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Articles of Incorporation
of
Miami Contemporary Dance Corporation
These Articles ofIncorporation are hereby adopted by the Board of Directors of Miami
Contemporary Dance Corporation, for the purpose of forming a corporation under the Florida
Not for Profit Corporation Act. -l
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Article I - Name
."
The name of this corporation is Miami Contemporary Dance Corporation.
Doing business as Miami Contemporary Dance Company.
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Article D - Location
The place in this state where the principal office of the Corporation is to be located is the
City of Miami Beach in Dade County. The business and mailing address of the Corporation is:
] 610 Euclid Avenue, HB, Miami Beach, FL 33139.
Article ill. Purpose
The purposes for which the Corporation are organized are exclusively charitable and
educational within the meaning of Section 501 (c )(3) of the Internal Revenue code of 1954 or the
corresponding provision of any future U~ited States Internal Revenue law. T hi:!. f' (l rf' os e 01' if h
('c(fcrc:,.f.;c';; fS fc Cjl ve '^ fJl.,"<(E! ?fi s.-fe,,)e "fer {e,/l+em!'or','-ry
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Article IV - Directon
The board of Directors of Miami Contemporary Dance Corporation shall be elected as
stated in the by-laws of the corporation. The names and addresses of the persons who are
the initial Directors of the Corporation are as follows:
Raymond M. Sullivan, Presidentrrreasurer
1610 Euclid Avenue #B
Miami Beach, FL33139
Jorge Gallardo, Vice President/Secretary
1754 Meridian Avenue #404
Miami Beach, FL 33139
Esaias Johnson, Director
774 NE 71 Street
Miami, FL 33138
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Article V - Powen
Notwithstanding any other provision of these articles, this organization shall not cany on
any other activities not permitted to be canied on by an organization exempt from Federal income
tax under Section 50I(c)(3) of the Internal Revenue Code of 1954
Article VI - Dissolution
In the event of dissolution of the Corporation, the residual assets of the organization will
be turned over to one or more organizations which themselves are exempt as organizations
described in Sections 50I(c)(3) and 170(c)(2) of the Internal Revenue Code of 1954 or the
corresponding sections of any prior or future Internal Revenue Code, or to the federal; State, or
local government for exclusive public purpose.
Article vn - Officen
The business affairs of the Corporation are to be managed by a President, Vice
president, Secretary, and a Treasurer. The artistic affairs of the Corporation are to be managed by
an Artistic Director. Such officers shall be elected annually by the Board of Directors, with the
exception of the Artistic Director which will be elected at such time when requisite.
Article VIII - By-laws
The By-laws of the corporation are to be made, altered, or rescinded by the Directors of
the Corporation.
Article IX - Amendments to Articles
These Articles ofIncorporation may be amended by the Board of Directors ofthe
Corporation. Such amendments may be proposed and adopted in the manner provided in the By-
laws of the corporation.
Article X - Initial Registered Agent And Street Address
Raymond Sullivan - 1610 Euclid Avenue, Apt. B, Miami Beach, FL 33139
.
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Article XI - Incorporator
Raymond Sullivan - 1610 Euclid Avenue, Apt. B, Miami Beach, FL 33139
Article XII - Date
The undersigned incorporator has executed these Articles of Incorporation this 17th day of
February 2000.
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FebrualV. 172000
llavinK been named a registered agent and to accept sen'ice ,?(the process/or the above stated corporation at the
place designated in this certificate. J hereby accept the appointment as registered agent and agree to act in this
cnpnci~v. J/urther agree to comp(v with the provisions '?( all stall/te.\' relating to the praper and complete
pen. ,'ma"" "J r ""'.,", aad I "mJm,"i/~ar with and accept the obligations army position as registered agent.
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Ray ond SullivaJ(Registered Agent
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