LTC 49-2003 CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No.
To:
From:
Subject:
Mayor David Dermer and
Members of the City Commission
Jorge U. Gonzalez 1 ~
City Manager
SELF INSURANCE PROGRAM-ACTUARIAL REVIEW
Date: February 20, 2003
Attached please find the Executive Summary provided to the City by AMI Risk Consultants,
Inc. for Fiscal Year 2002. Annually, the Administration obtains the services of an
Actuary/Consultant to provide a detailed analysis of the City's self-insurance fund. This
analysis is utilized to assist in determining the funding for the Self-Insurance Fund (during
the budget process). The following information is developed in the analysis:
· Estimated net reserves, including Incurred But Not Reported (IBNR) reserves, at
September 30, 2002.
· Estimated recommended funding levels for prospective fiscal years 2002/2003 and
2003/2004.
· Comparison of Estimated net reserves to the Self-Insurance Fund Balance
The Actuarial Analysis provides estimates for the following types of liabilities/self-insurance
coverage:
· Workers' Compensation
· Police Professional Liability
· General Liability
· Automobile Liability
· Public Officials Liability
In comparing the analysis for Fiscal Year 2002 to the analysis for Fiscal Year 1999 (four
year comparison allows for claim development) the Administration finds that Estimated
Reserves have increased for Fiscal Year 2002 by 8% and Funding Requirements have
increased by 5%. It is important to note that Estimated Reserves include both open claims
occurring from October 1, 1985 through September 30, 2002. Open claims inventory as of
September 30, 2002 is the lowest within the past ten years (288 Liability Claims and 333
Workers Compensation).
The Actuary has advised that the increase in reserves and funding is entirely normal as the
City has incurred three years additional claim liability since Fiscal Year 1999. Additionally,
reserve/funding estimates are primarily driven by industry trends/formulas (formulas include
payroll and value of assets) and are not completely reflective of the City's actual
historical/payment claim data. The following compares claim payments to recommended
funding for the past four years:
Fiscal Year 1999 2000 2001 2002 4 Year
Average
Estimated $4,560,000 $4,237,000 $4,188,000 $4,722,000 $4,426,950
Funding
Claim $3,782,551 $3,384,662 $4,598,051 $4,106,612 $3,967,969
Payments
In reviewing claim payment history, we note that during the past four years there have been
significant "shock loss" claims (claims with payments over the statutory cap). Even with
these "shock loss" payments, the payment history and funding history are comparable for
each year. The "shock loss" claim payments were as follows:
· 1999-Castellonos/Zecchini $312,500
· 2000-Tucker/Fernandez $386,298
· 2001-Crapp/Paciocco/Skinner $1,099,704
· 2002-Mendelson $705,657
In addition to developing Estimated Reserves and Estimated Funding, the actuarial
analysis compares the current Estimated Reserves to the Self-Insurance Fund balance.
The following compares the Estimated Reserves to the Self-Insurance Fund balance for
the past four years:
Fiscal Year 1999 2000 2001 2002
Estimated Reserves $15,207,000 $14,799,000 $15,219,000 $16,400,000
Fund Balance $9,600,000 $10,404,000 $9,200,000 $8,831,000
Potential Deficit ($5,607,000) ($4,395,000) ($6,019,000) ($7,569,000)
*The above indicates that there is an increase in the fund deficit relative to the Self-
Insurance Fund balance. It is important to note that the Estimated Reserve amount
is the amount of funding required if the City were to pay and close all open claims
(including an amount estimated by the Actuary for Incurred But Not Reported claims)
for all years at Fiscal Year end. As this would never realistically happen, the City has
historically maintained a fund balance that is adequate to cover annual claim
payments with a margin for "shock loss" claims.
The Administration is satisfied with the results of the Actuarial Analysis relative to
Estimated Reserves and Estimated Funding. The City's external auditors KPMG, reviewed
the analysis and concur with the results. With regard to the Self-Insured Fund balance, the
current funding level is 52% of the Estimated Reserves.
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