2003-25127 Reso
RESOLUTION NO. 2003-251.2%>
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO TERMINATE FOR
CONVENIENCE CONTRACT NO. 03-01102, IN THE AMOUNT OF
$94,725, WITH TIP TOP ENTERPRISES, INC., PURSUANT TO
SECTION 1.36 OF SAID CONTRACT, FOR THE SUPPLY,
DELIVERY, AND INSTALLATION OF ROYAL PALMS AND
CANARY PALMS FOR THE LA GORCE ISLAND LANDSCAPING
PROJECT PURSUANT TO BID No. 03-01102.
WHEREAS, the residents of La Gorce Island have requested lighting and landscaping
improvements to their neighborhood; and
WHEREAS, the City is desirous of pursuing lighting and landscape improvements within
the La Gorce Island neighborhood; and
WHEREAS, $200,000 of funding has been identified from the $92 Million General
Obligation Bond - Series 2000, Fund No. 373, for said improvements; and
WHEREAS, at its meeting on April 2, 2001, the General Obligation Bond Oversight
Committee recommended the appropriation of $200,000 of General Obligation Bond Funds to be
applied to the construction costs associated with the enhancements to La Gorce Island; and
WHEREAS, on May 16, 2001, the City Commission appropriated funds in the amount of
$200,000 for the construction of the La Gorce Island enhacements project; and
WHEREAS, on March 20, 2002, the City Commission awarded a contract to Tip Top
Enterprises, Inc., in the amount of$94,725, pursuant to Bid No. 03-01102, for the supply, delivery,
and installation oftwenty-two (30 Ft. G.W.) Royal Palms and seven (10 Ft. C.T.) Canary Palms for
the La Gorce Island enhacement project; and
WHEREAS, subsequent to the Contract execution with Tip Top Enterprises, Inc., the La
Gorce Island community has continued to request the installation of (45 Ft. G.W.) Royal Palms,
instead of the (30 Ft. G.W.) Royal Palms specified in the contract with Tip Top Enterprises, Inc.; and
WHEREAS, the contractor, Tip Top Enterprises, Inc., has previously informed the City that
it is willing to provide the (45 Ft. G.W.) Royal Palms, but not with a one year guaranty, as stipulated
in the Bid Form; and
WHEREAS, the City administration is desirous of proceeding with the installation of (45 Ft.
G.S.) Royal Palms on the La Gorce Island.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager or his designee to terminate for convenience
Contract No. 03-01/02, in the amount of$94,725, with Tip Top Enterprises, Inc., pursuant to Section
1.36 of said Contract, for the supply, delivery, and installation of Royal Palms and Canary Palms for
the La Gorce Island landscaping project, pursuant to Bid No. 03-01/02.
PASSED AND ADOPTED this 26th
MAYOR
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
I~t POvt~
CITY CLERK
. ~3
ey rft Date
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution authorizing the City Manager or his designee to terminate for convenience Contract No. 03-
01/02, in the amount of $94,725, with Tip Top Enterprises, Inc., pursuant to Section 1.36 of said Contract,
for the supply, delivery, and installation of Royal Palms and Canary Palms for the La Gorce Island
landsca in ro'ect ursuant to Bid No. 03-01/02.
Issue:
Shall the City terminate contract with Tip Top Enterprises, Inc.
Item Summarv/Recommendation:
On May 16, 2001, the Mayor and City Commission appropriated funds from the General Obligation Bond
(GO) for La Gorce Island enhacements. Invitation to Bid No. 03-01/02 was issued on December 5,2001,
with a Bid opening date of January 8, 2002 for the supply, delivery, and installation of Royal Palms and
Canary Palms for this purpose. Four (4) responsive bids were received.
On March 20, 2002, the City Commission awarded a contract to Tip Top Enterprises, Inc. in the amount of
$94,725, pursuant to Bid No. 03-01/02, for the supply, delivery, and installation of twenty-two (30 Ft. G.W.)
Royal Palms and seven (10 Ft. C.T.) Canary Palms.
Subsequent to the Contract execution with Tip Top Enterprises, Inc., the La Gorce Island community has
continued to requestthe installation of (45 Ft. GW.) Royal Palms, instead of the (30 Ft. G.W.) Royal Palms
specified in the contract with Tip Top Enterprises, Inc.
The contractor, Tip Top Enterprises, Inc., has previously informed the City that it is willing to provide the (45
Ft. G.W.) Royal Palms, but not the one year guaranty, as stipulated in the Bid Form.
APPROVE RESOLUTION TO TERMINATE FOR CONVENIENCE CONTRACT No. 03-01/02
Advisory Board Recommendation:
I NIA
Financial Information:
Amount to be expended:
D
Finance Dept.
Source of
Funds:
City Clerk's Office Legislative Tracking:
I Nury Menicucci
~TH
AGENDA ITEM C 78
DATE :;-~-o3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.fl.us
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez " ~
City Manager U
Date: February 26, 2003
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO TERMINATE FOR CONVENIENCE CONTRACT NO. 03-01/02, IN
THE AMOUNT OF $94,725, WITH TIP TOP ENTERPRISES, INC., PURSUANT TO
SECTION 1.36 OF SAID CONTRACT, FOR THE SUPPLY, DELIVERY, AND
INSTALLATION OF ROYAL PALMS AND CANARY PALMS FOR THE LA GORCE
ISLAND LANDSCAPING PROJECT PURSUANT TO BID No. 03-01/02.
ADMINISTRATION RECOMMENDATION:
Approve Resolution.
ANALYSIS:
The La Gorce Island Homeowners Association, through several community meetings, expressed an
interest in enhancing the appearance of the island by providing additional landscaping and lighting.
On May 16, 2001, the Mayor and City Commission appropriated funds from the General Obligation
Bond (GO) for this purpose.
Invitation to Bid No. 03-01/02 was issued on December 5,2001, with a Bid opening date of January
8, 2002. This resulted in the receipt of four (4) responsive bids. The Bid requested pricing for a
quantity of twenty-two (22), Royal Palms, in sizes of30 Ft., 35 Ft., and 45 Ft. gray wood (G.W.) and
10Ft. clear trunk (C.T.) Canary Palms, for a quantity up to fifteen (15) to be determined, based on
the availability of funds.
On March 20, 2002, the City Commission awarded a contract to Tip Top Enterprises, Inc., in the
amount of $94,725, pursuantto Bid No. 03-01/02, for the supply, delivery, and installation of twenty-
two (30 Ft. G.W.) Royal Palms and seven (10 Ft. CT) Canary Palms for the La Gorce Island
enhancement project.
Subsequent to the Contract execution with Tip Top Enterprises, Inc., the La Gorce Island community
has continued to request the installation of (45 Ft. GW.) Royal Palms, instead of the (30 Ft. G.W.)
Royal Palms specified in the contract with Tip Top Enterprises, Inc.
The contractor, Tip Top Enterprises, Inc., has previously informed the City that it is willing to provide
the (45 Ft. G.W.) Royal Palms, but not the one year guaranty, as stipulated in the Bid Form.
In view of the request by the La Gorce Island community, the administration recommends
termination of the contract with Tip Top Enterprises, Inc. for convenience in order to free the
allocated G.O. Bond Funds to issue a new invitation to Bid for 45 Ft. G.W Royal Palms.
Commission Memorandum
February 26, 2003
Page 2
CONCLUSION:
The City administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve a resolution and authorize the City Manager or his designee to terminate for
convenience Contract No. 03-01/02, in the amount of $94,725, with Tip Top Enterprises, Inc.,
pursuant to Section 1.36 of said Contract, for the supply, delivery, and installation of Royal Palms
and Canary Palms for the La Gorce Island landscaping project pursuant to Bid No. 03-01/02.
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